School Committee: September 5, 2025

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:22 » Something bumps into your fe. » Okay. All right. Hopefully I don’t have that going on. Can you hear me? Okay, Henry. I I can. Yes. » Okay, good. Sorry about that. » Um Okay. Uh so tableabling the minutes of 7:24 and we then should have minutes for 95. » Um MHS roof project update. » Mike, did we lose Mike? » Ran away. » All right, Mike stepped out of the room, so we will move on and come back. Uh recap of our summer 2025 projects. Todd, do you

1:08 Can I ask a question about uh in the under that would be under the update section while we’re waiting for Mike. Um we had worked really hard to kind of get our recycling program up and running in which town recycling would pick up for us. um with the strike, how is that affecting the recycling program and is the town willing to work with us to keep that going? Because it we’re kind of integrating it into our curriculum of sustainability, but also we don’t » recycling or compost » both of them. Composting’s alive and well, I’m sure because that’s Black Earth. That’s something different. But our recycling now with her side recycling, how is that going? Have we suspended that program temporarily? What is going on? it. We have been running uh all the cardboard and things like that up to

1:55 ourselves throughout the summer. » They are starting picking up recycling last week, but I have not received word that it’s going to be an ongoing » I can tell you curbside’s not. » I’m not sure uh if they’re grabbing trash and the same. Yeah, I um Jen, at the next um school committee meeting, can you give accommodation to our um facilities guys for going that extra step and bringing the recycling up to the station the way they have been because that’s pretty amazing that they’re that’s way outside of, you know, the norm. » They’re doing trash as well for a while. » Yeah. So that’s that’s » So we got these larger dumpsters to at least

2:41 least least » Yeah, it’s been bad. is bad everywhere. » Did we normally have for public as our own contract? Not to the town. » To the town for recycling. » Oh, they come and pick up our dumpsters. Okay. » And we were doing it as a we had started it at Bell probably about 10 years ago where the third at that that time the third grade class would own it. A different class each week would get it out. Then it blew it to our other schools and it’s grown to almost every school partaking. Every school does have the » recept and um the the board of health is really great in saying like if you need more receptacles let us know the because we used to have the kids carrying out the bucket. » Excuse me. I thought you meant like the big dumpsters outside. » No, the one we drag out was the curb

3:28 » within within the schools. Uh they’re getting those all going again. » Okay. um to to accomplish that where we have had throughout the summer and everything where we had all the cardboard we brought that up. » Okay. » So, they are really getting getting it going in school. » That’s great. That’s great. » There might be some new, you know, uh staff members that have » taken it on to work with the the children, but » Okay. » So, they are working. I get a call out and run it again. And then the next question is this time of year brings leave next month. In the past we’ve had volunteers whether it be class-based PTO based just parent volunteers that will bag up because this is not part of what park and rack does for us. It’s kind of

4:15 that gap that doesn’t exist. There was a couple years we had to hire outside contractors to come in but we had had volunteers putting the bags together. And at the time I was working with Peter James and I would call him and he would send his guys over bring the truckload up. » Um where are we with that to make sure that we’re maintaining » spoken about that yet. » Okay. All right. So just looking forward to make sure » been doing it most likely because I usually call Peter. » Okay. » And then we’ll go make sure that we can accomplish that. » Okay. » And we have tons of rakes and wheelbarrows and stuff like that. » Yeah. where uh you know the kids can have a day doing it or whoever. » Okay. » Yeah. And then usually and if Peter can’t, we’ll take them up ourselves.

5:01 » Okay. Perfect. Thank you for looking ahead to that. » Yeah. » Um uh can we go back to um the MHS move project? Whatever. » Are we following agenda? » Well, yes, but I’ll go ahead because I thought we were still in public comment. » No, no, no. There was no public. All right. So, can I share my screen with that? I just I did just share a document with um you and Henry. Henry, can you hear me? » I can. And I see the document. Thank you. » Share my screen. » Can you do I need to make you a Can you share? Are you sharing? » Yeah. » I guess request request sent. » There you go.

6:01 So this is just a little um notes that I put together for today’s meeting and in order of the agenda. So to start with the root project last earlier this week, Wednesday at 10 a.m. in our conference room here, we had our pre-qualification meeting. Uh, in attendance were Superintendent Robo, myself, Todd, um, Lena Long from left field, Brian Bacon from left field, David Sando from left field, and John Varteki from Raymond Design Associates. Uh, the members of the committee’s pre-qualifying were myself, Todd, Elena, and John Bartki. David and Brian were here as um industry

6:47 experts to help us with some information and John was here uh primarily as an admin. So from the general contractor standpoint, we received 11 submissions for general contractor. We pre-qualified eight of them and disqualified three. Uh from the roofing standpoint, so we have a general contractor and then we have the traits. Uh the roofing trade we received six submissions and all six were pre-qualified. Plumbing we received 10 and we pre-qualified nine disqualified one. HVAC we received 14 qualified nine disqualified five. Electrical we received seven or qualified seven and disqualified n. » Who were the GCs you qualified?

7:40 Yeah. Yeah. » And are you able to provide the criteria? » So left field is putting Yeah. Left field is putting minutes together on the meeting. So that will be coming. Uh qualified PCs are Castagna, Hal Antonio, Construction Dynamics, Dwis Brothers, GVW, Homer Contracting, J&J Contractors, and Wes Construction. » Was J&J who did Glover? Uh that was JCJ.

8:18 Um, did kill » they did. JCJ, aren’t they an architect or » Yeah, they were the They were the designers. Yeah, JCJ. » We should just double check because historically we had a few that have been um problematic that you might want to.

8:39 » All right. Um, so as you know last night or you should know last night the school committee created an uh high school roof HVAC advisory committee. Uh we are coordinating our calendars right now to schedule their first meeting. Henry, I did receive your email and have not had a chance yet to to respond to you, but I’m pretty flexible. » Mike, I figured you would give an update in this meeting anyway. I I couldn’t hear informed left field, but I actually haven’t yet in RDA. Uh I I was hoping to do that before this meeting, but um I did have a conversation with Lena on the phone this morning, so she’s aware of it. I have not notified RDA officially with the committee, although they both had a a strong inkling that this was coming. Um,

9:26 in my opinion, the most important topic that the committee will be focused on is whether we use a recover method, which is a new membrane, or a restoration method, which is a liquid applied membrane or liquid applied um, roofing material. Um, that’s my opinion. That’s not my committee, but um, that’s my opinion. » You’re on the committee » to what what we’re really focusing on right now. » Um, was Mike Miji specifically contacted and asked about joining this committee? Because when Mike Mui came to this committee, it was for the sole purpose of his subject matter expertise with school groups and that he probably has more than anybody on the North Shore

10:13 that I’m aware of. and the town administrator came to us, the facility subcommittee, and asked him to be put on it because he was such a subject matter expert on this. So, I want to make sure that that someone went out of their way to contact him because that that was the whole point of why the town brought him to us and why his subject matter expertise was so important that I want to make sure that that’s not lost. » So, I will say I reached out to Mike Belg about joining the committee. I’m not sure that that request specifically came from Thatcher. I think I possibly made that request to the subcommittee and said I think that now that we’ve lost a member who passed away. Uh if we were looking to replace that person that this person, Mr. Belgi, might be a great option. Uh I reached out to him. I think

11:00 he expressed interest in participating in the committee, the subcommittee facility subcommittee, not the roof subcommittee. I don’t believe anybody reached out to him about being part of the roof committee. Um, but I did reach out to him being a part of facility subcommittee and I’m not sure that that was ever finalized or officially voted, but I’m sure » he he is the one that brought up this recovery idea. Correct. » Because he had experience with that. So I just he is the only person to my knowledge that has it. » He brought he brought the restoration option. » Yeah. I think it would be really important to have him involved if it’s the will of the J the the full school committee. But I know that originally when this project came to be

11:48 there was a vote that was taken to to run the project through the facility subcommittee. Now the new committee has reversed that decision which is fine. That’s their purview. Um, but there were reasons for that and and having Mike be part of this was was not an insubstantial one. » I know Mike has been uh in regular communication with both RDA and left field. They have been consulting with him, I think, not an official capacity, but consulting with him in a uh non-contracted area. you know, they didn’t they didn’t put him under contract to consult with him, but uh he’s offered his services to them and they have had many conversations about delicate blind moving. » Well, then that’s actually

12:40 um a little bit of a challenge because if he’s consulting to our consultants, that’s different. Well, » all right. So advising the consultants is different than advising being on the advisory committee. » I think that um Leftfield and RDA did not have a vast knowledge of the liquid applied material was actually not on their radar until we brought it to them and asked them to research it and come back to us with some potential options. And we put him we put both of those companies in touch with Mike Belgi. Terry, do you want to reach out to him, this Mike Belg, and have a conversation? » I think I will. Yeah, I’ll I’ll take it under advisement when we’re, you know, when we’re gathering facts on recover

13:26 versus restore as Mike’s outlined here. » Okay. So, you don’t want to consider have reconsider adding him to the to the advisory committee? » I’ll I’ll consider it and we but but it would be something we’d have to bring before this full scoop » committee as you said. Yeah. » Yeah. Okay. All right. I don’t think it would hurt to have just like we said RDA, Lena, and um Jean would be advisors to the committee. » Yeah. » I think it would be helpful to have Mr. Devel because I believe he um » has the subject matter expertise that the other companies, although they’ve researched it, aren’t » Yeah. » overly familiar with. » Yeah, we certainly welcome that that level of subject matter expertise. So, » yeah, because he’s the only one. I mean, there’s nobody that we voted last night

14:12 that actually has that specific experience, this related experience, but it sounds like he actually does this. » Yeah. Okay. » Uh, well, no, he so he works for a building envelope company uh that does a lot of work with the Mass School Building Authority. Yeah. So, I think he’s more like an OPM or a designer. So, more like a left field or an RDA. Okay. I don’t believe he actually gets on roofs or his lays the roof does the work. I think they’re more um working with the MSBA on roof projects. And I know when I’ve done roof projects with the MSBA before, they would have companies come out that they hire to to, you know, look at roofs and give ideas and suggestions and rate them as far as should they be on the the list this year to go forward. » Okay. » So, I believe that his company may be one of those companies. » Okay.

14:57 » Okay. » Okay. » Um Someone could share his contact information with me. Uh Jen, if you have it, if you could » I have it. I don’t » Yeah, send it my way, please. I appreciate it. » Uh so our next steps, the bids are to be released to the public, shoot, you know, vendors, uh potential biders on October 8th, and that’s for both the general contractor and the trades. Filed sub bids, which are the trades, are due back. their bids are due back on October 22nd and the general contractor bids are due back on October 30th. Uh throughout the month of September, at some point in this month of September,

15:43 Lisa me the town’s attorney will review contract language so that we are ready to execute contracts upon uh votes by the school committee and select. Uh so left field will handle all of the submissions, all the bid submissions, and they’ll review them and they will analyze them uh for a couple of days at the end of October, the beginning of November, just to make sure that all of the required documents are there, which are their insuranceances, their bonds, make sure they’re decamp certified, uh make sure they’ve been responsive and responsible. Uh they will also look at the price quotes and um put them into a uh evaluation document. So Lefield will then present the findings to I assume the roof and HBAC

16:31 committee and then the full committee uh the week of November 3rd. Uh so this is a lowest responsive and responsible bidder award. There are no negotiations permitted that was informed to me this morning. » So that means we it’s low bid. » It’s low bid. » Okay. So there’s not there’s no » there’s no hey you came in second but if you can lower your price I can you know. Yeah. But there’s also, oh, you came in, you know, you have a higher price, but we think you’re better, so we’re going to go with you. » Correct. » So, there’s not » the pre-qualifying. » So, that’s not a lot. » Yeah. » You’re supposed to not qualify people whose standards of construction you’re not. » Yeah. That’s your chance. » Okay. » So, um, my recommendation » I didn’t know it was low bid, though. You said we just found that out. » No, I just found out that we can’t negotiate. » Okay.

17:16 » No, I knew it was low bid. Okay. » I just found out we could not negotiate. Sometimes sometimes you can go back to a bidder and say, “Hey, um, you know, we’d like to, you know, you’re a low bidder, but I want you to come in lower.” Okay. » And I’m not sure that according to my understanding this morning, it’s advanced spot. I’m sure. » Okay. » Uh, so no, my recommendation is that either November 4th or 5th, we have a roof HBAC committee meeting um where we will um make a recommendation, a vote recommendation. will take a vote to make a re recommendation to the full committee for their meeting on November 6th. This is this is, you know, back to backto-back meetings. I know it doesn’t give us a lot of time. Um, what I really need to make sure is that between now

18:03 and November 4th, we have a good understanding of the pros and cons of a restore versus a recover or membrane versus liquid. So, are are biders submitting one type or the other? » No. From what I understand, u it’s only really just the roofing contractor. So, just just the roofing. So, there’s there’s a GC and then what? Five five » um five or six. » Um only the roofers will have an option for two. They they and um they will bid um the membrane and then as an alternate the liquid applied. Okay, sure. » I just want to bring to on everyone’s

18:49 per like outlook. We did promise at timely we would do everything possible to make this TV and I know there’s a bunch of roadblocks here to that. Um and and at the time the conversations we were having, you know, department to department and committee to committee, we had asurances that anything it was going to take to make it PV ready above the normal bid level would be absorbed by the light department. Maybe who the school committee to ask for a representation a representation representative of the light department to be on that committee to further get by in so that if we can do this again meeting our green initiatives that we

19:36 promised townwide and coming full circle with what we promised at town meeting because you don’t ever want to promise something that you don’t give fidelity to trying to accomplish. Um, that’s the best chance for buyin on the light department side to then say, “All right, let’s run the we’re going to pay to run the conduits and then when we’re ready to put it on later on, it’s there.” Because they said they would pay for like a base price for the roof is $10. These are really clearly made up numbers. And to run conduits is another dollar and to put the equipment on is another dollar. Everything over the $10 the agreement was they would pay for. So if you have a representative, if you want to reach out maybe to Lisa Wolf from that department. » So I I met with light department

20:21 yesterday. So I will give you an update. » Okay, good. » Go for it. » Oh, okay. Uh so I know with the light department yesterday. We talked about the PV uh the EV charging station over at Brown, which is in my further into my my uh notes from today, but uh we did talk about PV on roofs. Um, we are both in agreement that nobody knows right now whether this roof will support a PV system. SMMA could not even tell us. They designed the roof and they said that 20 years ago or 30 years ago when this roof was designed, PV was not on the radar as a viable option for a rooftop, the commercial rooftop. So, they were not asked to design it for PV. They did not design it for PV. Uh, they are happy to do that for a fee as will

21:07 any designer. We can choose any designer to come in. I feel that we are backs against the wall right now that if we’re going to have this project done by next summer as we have promised it will that there’s no way we can do PB on this roof at this time. I understand what you’re saying is get it ready. In my meeting yesterday um with designers and engineers from the light department, they feel that um going through the roof was probably not the best option. That there were conduits that can run down the back of the building. They can be secured. They can be encased. There would be like nobody ever knew there was conduit on the side of the building and that is probably the best option versus putting a hole in the roof that may never be used or multiple holes. More than likely more than likely there will be multiple » department that is like we have we’re

21:52 doing our part. We have fulfilled our promise to town meeting. We are working with the light department. It is the light department that is saying not right now » or they’re saying this » or later on or whatever. It’s not us. They want to be crystal clear. » Did you » I think what’s been us is that we are not delaying this project while people figure it out. » Did you memorialize that in any way like an email meeting minutes anything » yesterday? » Yeah. » No. C can you? » Sure. » Okay. I think that would be helpful. Maybe an email to either John and copy the sub the facility or copy the um or copy the school. I don’t know. Copy somebody. Um and that way you know we’ve memorialized it. That’s a good idea because we did talk about the PPE and that’s » I had actually read it to the light

22:37 department and say this is my recollection of the meeting if anything is not as such please let me know because I will tell you my experience has been particularly some sustainable efforts for the light department that it’s hard to kind of get those to come to fruition. So you’ll do that you’ll memorialize it. » Okay great. Um, so I just want to make a comment that um, because we have the advisory committee, the h the roof advisory committee, the roof project doesn’t fall under the facility subcommittee, but we’re obviously tangentially involved because it’s one of our facilities. So, I think, you know, I don’t know that we need all this kind of detail going forward, but maybe we just touch on it um, over the next couple of meetings until this gets under

23:23 construction, just so we’re dotting our eyes and cross our tees. This is really going to be the purview of the advisory roof advisory committee and the school committee. They’ve taken that away from this subcommittee. Okay. » Okay. So, um just one final note on that. Um after the November 6th school committee meeting, we would ask the select board to I spelled that » select. Yeah, » select board um the following week to vote the contract. Again, they are voting the contract as to form that the funding is available. Uh they are not voting on liquid or membrane that’s outside of their purview. So really they are voting for » same with the school committee. » Uh no the school committee is within

24:08 their purview what what type of roof material is going to go on the roof. » But we will be voting the contract that will include that. Like in other words, we aren’t having two votes. We’re doing we’re voting a contract for a contractor who’s going to do this sort of roof and then the select board’s approving the same contract » hopefully. » So I I think what will happen is the school committee will vote first » first. Yeah. » First and meeting to go liquid or membrane. » Oh, » and we’ll have contracts ready for both. » So when will we be doing that? » And the cont » and then right after that we will go to approve the contract. Which one we will approve? So we’ll have both contracts drafted. » Their final approval picks up to the select board because they’re will not get two. They will not have » they’ll have one contract. We’ll have two based on the advisory committee’s

24:54 recommendation to us. » I’m assuming 9,000 square feet versus 82. Yeah. » Yes, I do. » So that is my roof sheet that I have prepared. » Certainly open to any questions. » No, it’s great. » Um summer projects, » right? summer projects next in our little document here. Um so I you know we got a lot of stuff done this summer. First off and it’s not in here but um you know our cleaning our custodial credit crews this year did um what I would call above and beyond what they have done in the past. Um I think we set some standards last year. I think they stepped up to the challenge. Uh I feel that the majority of our buildings are far cleaner than where they were last August.

25:41 » Thank you. Um, I I think that um we started with a top down approach, every ceiling tile, every light, every every above, every door jam, every window sill uh and worked our way down to the bottom of the floors. I think in the past they’d always start by stripping and waxing floors and that was their let’s go strip and wax floors. That’s what we do in the summer. Uh and they left certain things untouched and then when they’d go through and do them later, they’d fall in your nice clean floors. So, um I think they they’ve we had a meeting with them the la the day after the last day of school, the first day of summer. Uh we had them all together at the high school. We cleaned a classroom top to bottom. We cleaned a restroom top to bottom. We cleaned hallways top to bottom as an example. » Every stairway top to bottom so that everybody was uh every school was

26:28 working with the same expectations. So, um, we had like all 30 30 or so custodians at the high school. Um, and you know, banged out a bathroom in an hour. We banged out a hallway an hour. They did come to my house. » Kudos to the custodial maintenance staff. They did an amazing job this summer getting our schools to what I consider cleaner than that. » High school stairs look great, by the way. Thank you. » Yes. having been in a lot of buildings for the first day drop off. So, I will say they look good. » Um, so I’m just going to recap our summer projects. I’ll do them by school by school. Uh, at the Bronze School, uh, you know, there was wood paneling over the stage in the cafeteria. Uh, that has been repaired to a piece of paneling that were falling. Um, as soon as it was identified, we removed actually more than what was falling. We removed

27:14 anything that was loose up there. We called our contractor uh Gil Bane who did one of these and um we decided we’re just going to do it ourselves. » Um » that’s disappointing. » It was very disappointing. Gil Bane said it’s on the car carpenter and carpenter said something or other » and we said forget it, we’ll do it. » Yeah. » The close out of the project has been of the the entire last few years close out of that project has been very disappointing. I will say and I think Todd Todd can attest to that. It it was a crash landing 10,000. » That’s too bad. » Um so um there’s not much going on at Brown because you know it is a relative school, but uh we did have to replace a spray nozzle in the kitchen. And now while that sounds very simple, uh it it

28:01 twofold shut off the nozzle. You had to climb about 8 feet in the air because it piped it way up and it came back down and then shut off the top of the pipe for some stupid reason. » Um but also it was dripping constantly. So this was a water. this was um serious and because they couldn’t just shut it off without climbing up on the sink with a step ladder. Um you know, it was wisdom water constantly. Uh and we did install the new bottle filling station in the cafeteria for the student use. Uh the one that was on that level was down the hall and students had to leave the supervised cafeteria area in order to refill their water bottles during lunch. So we do have a new one installed over there. Uh ready to go. That’s it for um at Glover. Obviously, our big project over there this year was getting the

28:47 HVAC upgrade um and repairs. They are now completed. We are still awaiting one circuit board to come in, but that was not part of the original scope. It was something that was identified after uh so when that comes in, it will be put in. So there may be one room that is not um experiencing the full advantage of our new HQAC systems and clean. » So it’s the entire school air conditioned. » No no » what was there was updated. Got it. Yeah. » There was a couple that are off that circuit. » They were a little sticky today. » Okay. » But that’s sticky today. » Well yeah but prior to this it was like a dream come true. You walk in there. So this is what it’s supposed to go that you know

29:34 » they’re super happy and you know so but » okay » so down the hallway uh on the on the first floor there’s we call them steps they’re not really steps it’s almost like a seating area they’re concrete like three levels of concrete that students can sit on and have some instruction uh they were always concrete we got those uh painted this year I believe we used a water-based epoxy » yes » um and uh painted it green the first Look at it. It’s a little Oh my goodness. But actually, now that I’ve been over there a few times where we let the school make the choice, you know, it’s just for little kids and it should be bright and cheerful. » It is bright and cheerful. » Was hard for I mean for little » Yeah, it was concrete. Yeah. » Bright.

30:22 » Enjoy it because it is brighter. So, I I think we’re gonna either over one of the vacation weeks or um next summer we’ll put a second coat on. It’s it’s on there now. Um » it looks great. » Maybe. » It just needs No, it just needs a little um you know when you put a coat paint on the wall sometimes you can still see a little bit through. » It’s not it’s not uh it’s not too coated. Not not twice coated. So, that’s that’ll come. Um, so I don’t know if you also know the Glover uh the hallway walls are actually whiteboard paint and those were starting to get a little uh long in the tooth. They were starting to it’s very stained, very hard to clear off. They were losing their their um wipability. So, we put a whole new coat on two out of the three um white board. » I think the school’s 10 years old, isn’t it? » 10 years.

31:12 » Yeah. and we’ll do the uh couple of days roll the last wipe. But it is a very um aromatic » Yeah. If it’s toxic Yeah. You don’t want that around. » It’s not It’s not a pleasant smell. » Yeah. So, um we will be working on that. » Um great news. Um we got the playground structure installed. Uh it was installed the day after school opened. So that would have been last Thursday. » Oh wow. » Or Friday, I can’t remember when they officially was done. Uh and then that weekend, Labor Day weekend, last weekend, the company came in and resurfaced the entire playground. So it’s got a whole new rubber surface uh on top of what was there. So this was a recover, not a replacement. It was a

31:59 recovered project. Uh kind of like a restoration. Kind of like a restoration, too. It’s a Ford project. Uh I believe sometime. » Yeah, it’s » um but yeah, so it’s a little darker now. It’s a red and black compound. » Nice. » And it looks phenomenal. And the kids, I went over there on Tuesday morning and I went over there on 10 o’clock and I think the first grade was out there climbing on the new structure. They are loving it. So, thank you to the PTO for their donation. » It should last, too, because the those board rubbers, if you don’t if it’s not in a very specific temperature range, they crack very quickly. Like you can go to some new new places that have had them done in the last two years and there’s cracks all over and the temperature range is really you shouldn’t be doing it above like 75 and I think those

32:44 » last weekend last weekend was not » it was like right in right in that good range because it’s it’s a very tight range and it will it will you’ll get a longer lifespan if you really do it. So that’s great that that’s when they did it. » Um so that’s been done. Um, and then we just we moved some furniture and uh the fixtures in the main main office. So, Don’s desk is now in back to where it was 5 years ago. » Okay. Whatever. Okay. Village, where are we? They were sheet glass um covered cases and then we took the glass down, I believe, for safety reasons. » Um, for the cases, » cases. No glasses. There’s I mean this has been two years

33:30 of a request to get those to be plexiglass. We kind of have learned from some past um studying of of those faces and um the the glass is a safety thing. Like if you for inance have a disregulated I’m dancing dance quite » purposely here. If there’s a like a situation in the hallway um » Yeah. So we should Yeah. They they need to be » Oh, no. We certainly » they need to be like a safety. » Most likely you need to use Lex. Plexiglass. » Yes. Yeah. » It’s just that was it. Um that was a request that came out two years ago without this year. So there » No, no, it’s totally fine.

34:15 » Okay. So, moving on to village. Um so the uh not a lot going on in village this year. We did replace uh some some of the classroom univvent in inner guts of some of the univvent um heaters. » Really? » This is a univvent just some of the motors » because those were all replaced in that project. » Motors, belts. Yeah. I mean the bearings in them years. » No, it wasn’t a great deal of but there were a couple that were loud and noisy and we went in there and tightened up some belts. » 12 or 13 years. Yeah. » Wasn’t it wasn’t a great you know I’m stretching it. It wasn’t a lot going on » village. Uh we repaired some windows that were broken. Had some broken seals in some of the windows so you could see the condensation in between windows. So uh we we repaired a few of those. Uh we did replace the scoreboard in Hopkins field. » Y » thank you for the renovation from National Bank.

35:01 » Well and Marblehead youth football too. » And Marblehead you » and Mike for directing us » and Marblehead Light. Huge Marblehead Head » and Marblehead Light. Huge Marblehead Light. » Huge Marblehead Head. » Huge Marblehead. » In fact, we should have done I should have » There really should be a thing. » Marblehead Light. did like five trucks and 20 guys and it was » Kelly did. » She did. Yeah, she did. » So there should just like should send a a letter of acknowledgement. Thank you. » And also department because they got rid of all that overgrowth. So » collaborative pros department effort. » Yeah, most departments were involved. Um and then we assisted » not all but most. » I was just going to leave it at that. Uh and we assist. There was some classroom moves over there, custodians mostly. So

35:46 that was a village. Wasn’t a whole lot going on at village. Uh you’ll see in the projects we have some stuff. We’d like to do a village, but we did not have the funding this year, too. » Those those um I don’t know what you call them. Courtyards are just unused and a mess » where the » Well, the bag is used. The organic garden is used. » It’s a big one, is it? Right. » The big one. » Big one’s abandoned is used. It is » fact Henry’s wife runs a program. » Went by there right now. » The big one in the middle in the center. » All right. Used to be » one of our custodians took it upon himself to cut all the grass and trim. » He brings it from home. His his lawn mower in it. » I thought it was paved. » No. There’s a walkway. » Yeah. » Two years ago. There’s a

36:32 » No, it’s not very that we couldn’t let kids out there, but once the be situation was taken care of, some teachers do, I think, bring the kids out. It just seems underutilized. I don’t know. » It is a great space. » From my experience, in most schools that have a courtyard, it’s underutilized. Usually, » usually underutilized. » Yeah. Unfortunately, sadly. » Yeah. » We have another one at vets. » Yes. » This big. » Uh, all right. So, at veterans, speaking of vets, um, we installed many split HVAC systems in classroom 248. » Why? » Is that is directly above the boiler room and it’s a computer lab. They still use laptop. Uh » so they needed a cooling. » Yes, they needed a cooling. » They needed a cool get so hot in that room. » Uh in the main office that is a 12 month location and then the IT office.

37:17 » Did they not have cooling? » They did not. » They window. » They had window units. Okay. Good. » But those window units in each. » Yeah. » So um office staff of their switch. » Well, it’s also better um like energy wise. » Oh, definitely. Definitely better energy wise. Seals up the window. the windows open. » Great. » And then the IT office, the IT office got a mini split system also. » Oh, good. » We installed new carpeting in two classrooms. I don’t know what numbers they were.

37:51 » Um, we had the pack seating reupholstered and we had the pack auditorium uh painted the ceilings and walls. We did not get to the floors in the pack. Uh, so we did not get any of the carpeting done. We washed it washed the carpets, but we didn’t um get the carpet down » or paint the um » paint the cement floor. » Paint the cement. Okay. » But we did do the main » clean the doorb area. We did that as well. » We did what? » Painted it. » Painted. Painted. » Is the water that come under those doors in the main lobby outside the pack been addressed? » Okay. » Okay. » Double check. » Uh we replace the gymnasium padding. Oh yeah.

38:36 » Um prior to the summer, but still warm weather. Uh we did paint the outside flag. » Thank you. » That was done just before town meeting. » That was beautiful. » And uh when I say that there was an entry there’s an entryway I believe was the original entryway of the building. » Nobody ever uses it. It’s around it’s around the very front of the building. » Um there was a lot of concrete out there and brick work that needed to be uh repointed and maybe reset. Um so we had that last spring. the gated entrance. » Yeah, it’s got a gate. Yeah. » Um » high school. » Okay. So, at Mobblehead High School, um I forget I’m sharing, so I’m scrolling along. At home, it’s probably not disappoint. Uh so, at the high school, we’ve replaced the main entrance doors and uh now I understand the windows above the doors have been replaced. I

39:24 don’t see it myself. We painted the main staircase. » Can I just ask a question about this? The doors look great. They But above it, we still have that issue, right? Oh, so that’s way above. So we got doors and we have the s this the the sidelights right above the doors. » Yeah. » And then above that there are windows. Those windows um we cannot get to from inside the building. So what you’re seeing is a probably a dirt from behind the wall. » Um we’ve asked to have some some panels made manufactured. Yeah. Um that will probably be like MHS like letters on the panels so we can actually block those windows so you really the metal that that metal you know it’s like a green » well that is supposed to make it look like like there’s copper » so that’s supposed » but it looks like it’s like rusting

40:13 » it probably is just faux look » exactly » so maybe we want to relook at that if we’re putting up lettering on painting » I don’t it’s just a side. » Um, so I, so I believe that the windows will actually have an insert put over that in place of them » with signage » with type of, you know, Home of the Magicians or, you know, we can’t do hats, but » um, you know, the M with the slash and, you know, Model Heat High School or something MHS or something. Um, we » did MHS with the M with the slash with the the M like that’s on Touch Touch shirt. Yeah, » that would kind of fit with the rest of the branding. There’s three windows though. Is it one? » It’s six. » Oh, it’s six. I would have to » Yeah, at least six, you know.

40:58 » Henry, want to chime in on a graphic idea? » Seriously? » No, I’m not kidding. » I’ll take a look at it. Yeah, I’d love to. I mean, if Yeah, be fun. Fun project. » Yeah, that would be great. » So, um we painted the m main staircase. We did install mini splits at the high school in the cafeteria office, which is a 12-month office, the athletic director’s office. » Um although he gets to wear shorts every day, it’s still got warm in his office. » I think I’ve seen you in a few pairs. » All right, maybe. Um and we did replace the Oh, that should that should not be Sorry, that should not be uh we replace the drinking fountain on wing D. » Um

41:43 » question on the status of the roll down doors. That’s I think that’s in my » Oh, for coming up projects. » Okay. » Oh, boy. » Are we moving into the review of the 2526 project? » Not yet. » Okay. » Uh, we have one more thing. And then here at Mary Alley, » we little mini split here so we can get rid of our loud » very loud air conditioning unit. Oh, every mini split that we installed is a deep fan air condition. » Yeah. So, um, correct me if I’m wrong. I thought John told Superintendent Robu told me at one point there was » we are part of a redo that’s going on upstairs as well. » Yes. » Okay. So, that’s not ours. I assume

42:29 that’s a town, but do you have any idea of what that’s going to consist of or » I understand it is a two-phase project. One being the roof and one being HVAC » for Mary Ali. from the area ali and I understand the town is higher than an OPM or going out to bid for an OPM for the project. So, » but it’s nothing um it’s not anything aesthetic like it’s not like down here. So, there’s no flooring. » No, it will um they’ll actually be working on our units and things like that also. » No, but we’re not getting any other things besides HVAC » pretty much » like flooring or door trim. I mean, it’s still like it’s like the hospital closed 45 years ago » and you don’t have to relocate any

43:15 » um I mean it might be one of those things where » you know the business office needs to be out for for a couple of days. » Yeah. » The business office and then » nothing we need to notify the public where to find you. » No. » Well, we had that happen mid year of the flood. » Yeah, we did. » All right. So, that’s it for the summer. » Okay. Thank you. Nice job. » Yeah, our our maintenance team are, you know, we used a lot of contractors, got a lot of stuff done. Um, we still have a lot of work to do. I’m not, you know, stuff that that didn’t get done this summer that we would have liked to if some stuff were starting next week still. So, we are uh continuing this this will continue. » Well, the Glover School lawn is a thing, too. I don’t know. It just seems » it’s been a thing since they moved in. Never seated, » right?

44:01 » It was never established » by the contractor. Well, that could be fixed. » This kind of leads into, you know, possible future asks. You know, we’ve asked several times for a ground screw. I know you’ve done a great job of doing what you can within contractual, you know, agreements as well as subcontracting out some stuff when funds are available. Um, as we look ahead from a facilities perspective, the cost benefit analysis of, you know, having that in-house grounds crew and how would that benefit us, you know, as a department, right? right?

44:47 » It’s a 25 26 projects uh, Brown School. So, uh, we are doing a little research on a shade type option for the playground. Um probably something like a sale, something that’s um semi-permanent where maybe we replace canvas every year but every five years or something but but the structure would be there. Uh there’s just no shade on that playground at all. So it’s it’s um » it was originally proposed in the project. » Well, who was on the project and cut it out? » Um I was in the project. » I did not cut it out. Um and then when the surplus was announced, we came back and asked for it again, even provided specs for it. if you want to see kind of one in play that’s working really well that they take down seasonally right backing up to the tennis courts of Seaside Park. Um there’s a preschool

45:33 there that have the sale system in play that’s working really well. Um and they do take it down in the winter. Um but just to see one in play, you know, locally with the winds and so things like that, it it might be worth a field trip just to peek at. » Sounds great. Um, so we are in the process of installing a ball net on the playground. That was a PT PTO donation. That was nice. » Um, so that should be uh wrapping up within the next month. We are working, as I mentioned, um, on installing an EV EV charging stations in the parking lot. We’re working with MLDD on that. Um, MLDD in our meeting yesterday, they are going to go out to and do an RFP. think they know what they want if they need to do an RFP because it’s

46:19 going to exceed the purchasing threshold set by the state. So, they are going to do an RP. They have committed to taking on the project. They are going to own the project. They’re going to own the charging stations. The only thing we will own is the land and they will continue they will um certainly um » are they do we pay for this? Will the charging? We will we will not pay for anything but we will » will the car owners be like is it a paid charge charge correct » uh are one ve do we have one » we have one vehicle » will we have to pay the charge or since we’re getting them » yes but we’ll pay that we’ll pay a municipal » okay and they’ll pay for all we install equipment » install maintenance equipments wiring underground

47:05 » I’m glad I spoke up that that deal existed again with the department. » I think there are 10 charging stations in town already and MLDD is overseeing all 10 of them. They say it only makes sense for us to continue to take over or oversee the town charging station. » So, are we going to charge our truck over there? Our bus over there? » Yes, we will. Yeah, we we’ve already charged it once. We charged it up the hill here. Uh it took us three and a half hours to get a half a charge into it. So, um it’s not a high-speed charger up at Mary Alley. I I’ve stressed to them how important it is for us to have. It may not be a level three, but it’ll be a high amperage level two at least over there. So, we can get a quick charge into that van. So, » how many miles do we get to charge? » So, in in optimal conditions like this

47:51 time of year, close to 120. Um, in the winter that’s going to drop to about 80 and in the summer it’ll probably run around 80 also, which is fine. I mean, if if you’re doing more, you shouldn’t be doing more than 80 to 100 miles a day anyways. Um, so as long as you just plug it in every night and charge it every night, you’re fine. » Fine. Yeah. » Um it to get a half a charge in the vehicle was a half to drive from half to full. Uh it took us what I said three and a half hours and it cost us $4. » So you know um so 60 miles on $4. » That’s that’s probably better than gas, right? I mean cost of gas is $3 a gallon. » Uh no, I guess no. Right now, from what I’m understanding, MLDD does not charge uh nearly enough for the English stations in town. They’re

48:37 charging 202 or 26 cents a kilowatt, and they said they should be at a dollar 20 something a kilowatt. So, they’re not charging what they should be. » Not our surface, not » Thank you. » Um so, cafeteria um does need some shade repairs. Motor motors are on order for that. Um, we are looking to add a new fence in the parking lot. We got a quote » where in the parking lot » the back wall the three houses on the back » that that have the broken fence. Okay. » We got a quote » in the spring and they gave us a a date. If we had it if we committed to it by a certain date, they had a a price that they would only commit to that date. Um, we needed to see where we were going to fall for the fiscal year. Uh, what we had for available funds. So when we went

49:23 back to them in May, they said, “Oh no, that price is no longer about $10,000.” » Oh jeez. » So we said, “Okay, well thank you. » Well, that’s no.” She said, “That’s what I said.” We said, “Thank you.” » So we’re looking at other vendors or contractors. » Boston, » um, thank you so much for looking that that has been a challenge to get that ridiculous previous project. » Todd, » ridiculous. » Yeah. trying to » well it’s coming out of our budget not this » the building budget » you know it’s student safety based and I’m really appreciative that it’s being addressed so thank you » um and then we would like to add a projector in the in the uh gymnasium uh over there that was a request of the school » whatever happened to when we were

50:08 selling this project that the public was going to have access to » and the gate was going to drop and we’re going to rent it » yeah but I thought it was going to be access to the conf to conference rooms » yeah we it was designed specifically with cut offs with gates at strategic points » y » so that we could it would be a a space that we could drop them keep them out of the classroom wings essentially » and we would um it would open up for you sports it would open it up people could have conference rooms or you could use a library um that is an administrative piece that when the building went live was not implemented Do we have the gates? » Yep. It’s all » one gate. » Yep.

50:54 » Yep. » Yep. » Um » where’s that gate? » Where’s the gate? » Right at the » library across from the main office. So it’s not it doesn’t allow for » No. Yeah. So it’s not li » So there’s there should be if it was real plans because I still own the full set of plans. I mean my husband’s super excited. They’re taking up space in my house still. um that the wings going down to the classroom, there’s supposed to be close off mechanisms there as well. » There’s no gate » and utilize the doors because » it was we were it was supposed to be designed so that we can close those off and give access to people without getting access to » most most public schools now you can you can isolate areas. Um

51:41 » yeah, it’s a safety thing too. » Sure. So we have later on in our agenda discussion about doing a walkthrough of each of our buildings. So » you always the whole committee, » right? That’s what we’re going to do. Um hopefully and maybe we can do that when we go to B uh what is it called? Brown. um we can look at that and then if if that’s we can bring it back maybe as a recommendation to the full school committee that we promote this or let the public know um that this is available. » Yeah, Jen, I think that’s a good idea. Also, um I have heard discussions about people wanting to use the Brown School for voting and early voting. So again,

52:28 not our job to make that happen, but we may have to be able to answer questions about possibilities, and I think that’s uh it’ll » Yeah, the voting the only issue with the voting, Henry, is that um we’d have to close school that day. » Yes, I agree. I mean, you know, again, » issue conversation we’ll have if someone asks us about it, but » I’m not sure that I maybe for » voting. » Voting. Yes. Early voting from my experience is not a one day thing. » Yeah. And that’s a safety thing with young kids coming in. » Yeah. » Not would not be in favor of opening our buildings during elections. » Yeah. I hear that. I just wanted » pass. So I have to say that that building brown is used extensively Monday through Friday uh until about six

53:13 o’clock into every night. The weather been there. There is no additional space until after 6 pm. And then our youth sports do come in in the evenings. So the the building is is utilized quite extensively. Not saying that the youth sports are used in the conference rooms. So there might be some opportunity for that. But um you know the building is getting far more use I think than any than the other » although I guess if you’re using it for the after school program » after school » go girls » on the weekends » on on the weekend » or the evenings some afternoons » cafeteria gym area well we let them have their meetings there. » Yeah. Some afternoons like » and then events like their » Yeah. I’m just thinking like c can you can you

53:59 » pinewood derby um if you have if you’re using it if the wise is using as an after school program it’s probably not um feasible to also offer it as the like the conference room you don’t want in other words you need to keep adults away un unsecured adults away from from youth but okay interesting » it is a very busy building » okay Good. Um, okay. » So, Glover, um, you know, we we’ve they’ve asked that we have their portable radios just calibrated. » Uh, so we’re going to look at that. Um, we are working on installing a mini split system in the cafeteria and kitchen areas. We’re hoping to get that done this summer, but we just ran out of time. Um,

54:46 we one of the one of my concerns is that we have to bore holes uh to the outside just like we did here. Bore holes. We have Oh. boring machine that we’ve invested in. » Yeah, we can do that ourselves. » But, um, now that we’re out of the summer, it’s finding time when students aren’t in class because we are not going to bore, » right? » Holes. It’s loud. It might be a little bit dusty. » Uh, and not something we want to do while students are physically in the building. So, yeah. » Um, maybe we’ll have to find a early release afternoon or something. a lot of days off in the next » I mean our our um staff works on the some of the holidays that students have. Right. School’s closed on the religious holidays. Yeah. » Right. So that might be a couple of days in October there. » I mean unless they celebrate the holiday

55:33 but otherwise it’s a work day. Yeah. » Um so we are still working on that. We’d like to replace the school sign there. There is a sign there. » There is I did um I I don’t know if that was from me or not. That was my idea. one of them. I do think Henry signage is another discussion um that probably should have some cohesiveness to it. Um because our signage is very different. The high school and the Brown School have signage on the building. » Yeah. » With different fonts. » Um but the other build and and but the other buildings, Village Brown Glover, no, Village Glover Bets » have actual signs, like wooden signs, and there’s no there’s not like there’s no cohesiveness to it. Well, you’re speaking my language, Jen. I’m sure we agree. Henry,

56:18 » just so also one thing to keep in mind because um can you hear me by the way? » Um because vets was the old Marblehead High School. That’s what’s engraved in the stonework. And so for people coming out of town, which for the entire spring, we rent that building out for a pretty good chunk of money to ballet schools. I mean, every single weekend of LA school for a two month, two and a half month period has that pack rented. And one thing, one piece of feedback we have gotten is it’s very hard to find. People are very confused with finding it because visually the eyes going to Marblehead High School sign and the signage for the veteran school is very small. So, it’s not the easiest place to find. So, if you could, » you know, keep that in mind. » We might get some push back from the

57:03 » No, not I’m not saying. Okay. No, no, no. cover. » You can’t cover marble at high school 1912 or 1908 or whatever. » Yeah, the historic signs are really nice, but I think it does make sense to provide a little » draw from a graphic standpoint away from there. I’m just tell like » you just engrave formerly. » No, you cannot you would you would have » that can very very successfully come up with a way to make the focal point » the sign not. Yeah. » All right. So, moving on. Um, we need to complete the hallway whiteboard painting. That’ll happen another day, uh, holiday or something when students are not in the building. And, uh, John and Todd and I have been talking about the boulders on the playground area. We really need to do something about removing those boulders or or relocating

57:50 them, uh, maybe to like a boulder field uh, that just isn’t on every little corner of the playground. Um, it it does it it gives us some some pause for concern. » Is it was it there for like a rip wrap thing? Like a to stop cars. » I think what did John say it last night? It’s like » Did he say this at the meeting last night? » I personally know several children who have gotten » It might have been like leftover from the from the blasting and maybe they put » my guess is that they didn’t want to haul them away. Um, and they’re not that they’re not huge. Um, not something I can lift, but we it’s that equipment can get in there and move it. You know, a backo can probably roll it down the hill or something. It’s not, you know,

58:37 » Well, Mike, I I think we have a a challenge on our hands to see who can lift the boulders. But, um, I I was wondering if we could offset the cost of that by selling them. I know that nice boulders are in demand by landscaping companies and they may do the work for free. » On average, they’re about 2 feet wide. » Yeah, I mean that that might be a good size for » a good point. There may be a local company » Yeah, I think we might have to declare them surplus first. » Okay. I don’t think so. » Thank you. That was a really good point. Thank you, Henry. » People want free rocks. Yeah. » Yeah. » I can make a few calls. I’ll get someone pick.

59:22 » I mean, they sell, you know. I mean, I looked for them myself. So, yeah. » Um, so we’ll have them dropped at your front lawn. » Yep. They’re all yours. » I did dig one up with an excavator once. It was fantastic. » All right. So, moving on to village. Uh, we’d like to repair the fencing around Hopkins Field. Uh, we’d like to add two bottle filling stations in the cafeteria, one on each side because it’s got two cafeterias, one kitchen, two couchs. Uh, we’d like to add some sound panels in the gymnasium. It’s gets very echoey in there. And we would like to replace the school sign. I think that is probably the one that is in the worst condition right now is village schools sign is is not in good condition. » No, it’s terrible.

1:00:08 » Does the clock work? Oh, » half the time it doesn’t. So, I’m just you’re curious whether » I don’t think you can do anything with it because other than try to fix it, » right? » Because I don’t know how you’d remove it. It’s it’s like granite in the wall, but it’s so annoying when it doesn’t work. » All right. So, moving on to vets. Um so, actually,

1:00:39 It’s an outside. » Yeah, it’s exterior exterior. The front of the building. » Yeah. » Yeah. » Does it work? » Sarah, is it working? » Yes. » It’s never worked, right? I know. » I think it’s probably just changing. » Oh, I’m sure there’s some, you know, there’s some workers. » Um, so, uh, at Veterans Middle School, uh, starting next week, we’ll be replacing the D-wing roof. see up there. » Uh it’s a small project, but um it will require some on-site people. Uh we are talked to the principal. There are two classrooms that this will affect. He will be relocating those classrooms for the week or two that is needed. He has the space to do it. Really should have no impact on teaching and learning. It

1:01:25 might have an impact on the TV studio, but um they may have to relocate or something. Um we need to research the expansion joints over there. We have a lot of expansion joints within the building that are um » failing. » I don’t want to cut failing. Uh they’re just they went tile over expansion joints. So all the tile is now chipping where or cracking where the expansion joints is. So I don’t think it’s an expansion joint issue. I think it’s a tile over expansion joint issue um that’s causing that. So uh we need to research what we can do to fix that. And that may be a possible capital project uh for the town to consider » because it is all three stories. » Yes. » Yeah. » Um we’d like to install some sand sound

1:02:11 panels in the band room. Um we would like to sand and refinish the gym floors. Not our annual buff and buff and recote. This is a really take you know take it down and get it get it down get all the lines repainted and everything. That’s a a major project. So that would you know be one of our capital asks potentially. That one, by the way, for about five, maybe six years has been getting kicked down the road. We’ve been begging for that and every year when the rubber hits the road with gets pulled out. » So, I love that you’re putting it in there and let’s try not to pull it back out again because it’s it’s been on our schedule for several years, » but they just keep » um we’re going to add an interior door between the Magic Hat Shop and the school. That’s a safety and security issue. So,

1:02:58 we are addressing that. Uh, that is that is soon to happen within weeks. » Yes. » Okay. Um, we’re going to add a door line between the gymnasium and the stairway. That stairway goes down to the Magic Hat area and, uh, a separate entrance to the school building. So, uh, this is more an interior door allowance so that when students are in the gymnasium, uh, they are not getting down that stairwell unless it’s actually an emergency. Um, and » I have one different place of school sign. And I think this is more about drawing your eye away from the high school sign on the top of the building. The sign that’s there I actually thought it’s it’s in pretty good condition. God sent me some photos to that. » I don’t love it. » Don’t like it? » No. It’s got cheesy trim on the side. And my point about the signage is that

1:03:45 is is that it’s a project of itself. » Yeah. See that cheesy like what is that? Looks like something » pieces of trim they use to try to make it look » No, the sign is okay, but is it like » this big big wooden? » But my point is, do we want cohesiveness amongst our buildings? » Or do we want » a Jenna? I I do have experience with that, you know, with doing exterior signage evaluations and proposals in my in my work. So Oh, there it is. Yep, » that’d be great. I think I may I may take some time over the next couple weeks to to put together sort of an inventory of all that that we can look at and and get decisions. So I’m I’m happy to » I mean we could like this could go to all sorts of levels of like you know font like everything should be cohesive

1:04:30 is I think » yeah I I agree » website font letterhead font everything but that’s you know a girl can dream » when we do our walkthroughs it’s something that we’ll want to know um you might want to make up like a not a scoring but like a tally sheet and that that may be a section of it um for when we do our walkthroughs. Okay. » Yeah. Yeah. I can I hopefully I’ll have something ready uh for that as well. » Great. Awesome. » Uh moving on to the high school. We’d like to um the auditorium doors. They’re not a problem. They’re just crooked. They’re they’re um warped. Warped crooked. It’s not a hinge issue. It’s actually a door frame issue. » How’d that happen? » It just they’re they’re almost 9 feet

1:05:17 tall wooden doors. Yeah. » And they’ve just kind of done this little climate. Yeah. Yeah. » Uh I think it’s also there’s crash bars on there and door knobs and I think that if people are trying to get in there, they’re jaming on the doors. » Yeah. » Probably not the best design, » but » are you replacing them with wood doors? » We are exploring what we our options are. » Trying to replace what’s there because above those doors are another set of wooden panels. » Well, whatever it is going to have to be custom, I’m sure. » Yeah, that’s I think we got a price like $9,000. » Yeah, I’m sure. » Um, all right. There’s a sink that needs to be replaced in the classroom. Might be stretching out. » Um, we are we are we struggling to find somebody to come

1:06:04 out and work on replacing our boiler. » Why are we struggling? » No one is getting back to us. » Uh, we have the funding. It was approved at the town meeting. I think two years ago. It’s there. Um we will it’s a primary focus for us now that we have through some of these other projects that we are really going to focus on you know getting somebody to come in here. I mean, some of the folks on our in I’m sure including Mark Leeman um on our um advisory committee for the roof might have contacts. » Yeah. » That they could solicit. » I have willing to contact and they still don’t want to. I don’t » why don’t they want to do it? » Questions I had was where are we with our all of our HBC um as we’re leading up to systems? I don’t know. Some of them Todd has done an amazing job of

1:06:50 rebuilding systems and refurbishing which we didn’t necessarily replace. So are we are we ready for the full » we have service contracts we have bust yeah they have already gone through this summer and inspected and well every year we get them inspected by as well but they go through they make sure they’re ready to run. » Okay. » So that means the first day it’s really cold they don’t every year it seems like, but » we have them. They come running. Uh, but the ones at the vets are were done when they refurbished it. So, they’re 20. » Okay. » 20 years. » Um, and then have you Where are we with our air filters? I know when Jeff was here, Jeff said the ideal is that we are

1:07:36 replacing them monthly, which is laughable. We were doing We couldn’t afford it. We were doing them yearly at that point. And Jeff is like, “Can we push to do it?” » No, we pushed to do four times a year. » Did we get That was my question. » We haven’t been able to hit four times a year. » All right. Three » because of cost or because of manpower? » Manower and » when everything when something else breaks, we will run into that, you know. » Uh but we strive to do that. » Yep. Yes. » And and we’ve made we’ve made ground because when Jeff made the suggestion is when we were doing it yearly. So yes, » we’ve made ground where the goal is still four times a year. » And when they do that, do they clean the grates? » You you wash the coils once a year unless you see they’re they’re really dirty.

1:08:22 » I mean like the great filters are » Oh, I thought you meant air filters. » They’re not filters. » I was saying the rooftop units. » Rooftop units and wall units. That’s just return. » Do those get cleaned? » Those get cleaned throughout the year. That’s That was our We’re going to start at the top and work our way down. » You did that. » And we’re still in the newer systems doing the M 12, right? » 13

1:08:49 was built for probably the only one that was built. » But these we’ve had to replace a lot a lot of motor. » Okay. » If you’re running instead of have a filter, you will burn out your system. So that’s everybody said Merv 13 during CO ME 19 was um but most systems would need to support » weren’t designed for it. Yes. » I mean honestly at this point in time we should be doing 10. » Okay. » Uh that way it filters quite a bit but it » a clean thin filter is better than a dirty » All right. So um we’re going to be replacing the kitchen exhaust fans. They actually have arrived. They are on site at the high school. They’re for the the cook the hood above

1:09:36 the cooking area and the dishwasher. The bumper above the hood is a monster. Yeah. » Department is going to give us a hit hopefully. » Right. » Their truck will hoist all high up and » Oh, we’re replacing it. I thought we cleaning it. Okay. Replace it. » And uh we’re also replacing the kitchen grease trap. Yeah. » And that’s that’s a that’s a more than one day job. So, we have to find some time over a holiday period for a long weekend. Very long weekend. » Um, we do need some type of a cafeteria sound system. » Uh, at the high school, it’s hard to hear announcements when there’s uh a lunch service happening. Uh, we need we need to remove and reset the papers. » Yes. Thank you. » Um, it’s tripping hazard. It’s an eyesore.

1:10:21 » There’s also lighting, isn’t there? Those are up lights and stuff. Are they broken? » You take your life in your hands at the dark trying to get in that building. » We we replace as we can. » Yeah. » Um I’m not going to say the kids break them, but » do we have lights on every night although

1:10:41 » is that I’m not going there now. » Uh so I Yeah, certainly. We’re working on the roof from HC project. It’s covered earlier. Um, we are working to install an emergency I’m sorry a gate sliding gate at the rear emergency entrance. It’s not an emergency gate. It’s an emergency ent exit entrance. » Um, » is that going to be set so that people can walk around it? » Yes. Okay. Yeah, there will be an open for walking. » Okay. Because we Yeah. » Um, but uh as far as vehicles um it will require a swipe card or a instead of just being open » some type of a a trigger mic on the emergency like police and fire vehicle open it from their vehicles. » Great.

1:11:26 » Um do through a mic mic switch or something. » Um we are still trying to complete the fire » sorry the buses are rug. » Uh trying to complete the fire door installation. » Uh we’re just waiting on the final tiein. We did have a um an event put up the alarm at the high school last week and the emergency doors did not go down. uh as they were planning to and John John I thought they should Todd said it’s we’re waiting on one more connection. So we’re gonna see what Todd says after the next fire drill. » Um the other thing is um it’s a big ask. It’s uh we’d like to renovate the fieldhouse. Kent has been asking for this. Y » um he wants to do something with banners which I think he would work with his

1:12:12 boosters on. I don’t think banners are typically a school-based expense or a town based expense, but boosters usually do banners » to replace the banners. » Replace the banners. But I think that there’s um it need a serious uh upper cleaning and um painting uh of the entire fieldhouse. It’s just it’s it’s time inside. » Can I make the request that our next that moving forward we do Tuesday, Wednesday, or Thursday mornings? Yeah. » Yeah. All right. Okay. » Um, when you say renovate fieldhouse though, are you I mean, are you talking something that would be extensive to the point of needing like a feasibility study or » I don’t think so. I think it’s more paint

1:13:00 » lip lipstick floor » a new rubber floor. » Yeah. Yeah. » Like that maybe. Yeah. » I don’t think that was on his radar with me for for me with with it was eyes up. It was, you know, walls, ceilings, um » um that there’s a an acoustic board up there that’s like a it looks like a » a string board. Um that really is there’s some panels that are falling off of that or have fallen off of that. It’s just really neat. » Yeah, some of that stuff might be not structural, but » design you might have to have a designer come in, maybe not an OPM, but at least a designer. » Okay. » To uh to assist with that. Um, you know, the capital funding stuff will be on us before we blink our eyes. Um, so maybe that’s something we need to focus on in the next month or two, prioritizing that

1:13:47 and getting some rough costs. Um, so that we can prioritize that so the school committee can we would maybe make a recommendation or you would make a recommendation to the school committee to prioritize what whatever list we give we know we get cut, right? So what’s what’s our priority?

1:14:12 » I think part of that is also walking well going to us doing site visits at the schools » and asking the principles some of the things that they’re » Oh, wait. Did we skip over the fire door installation? » No. No. » Oh, you said did I miss that? » It’s not tied in yet. Yeah, » but that’s going to be closed up. I mean, it’s been ridiculous that it’s been open. » Yeah, we had Chief Chief Gil Gill Gillowand » Gilland » uh joined us in a meeting with the vendor uh who we who we had recently told to pull their equipment out that we were done with them. » Yeah. » Uh he came in begging for another chance, met with the chief. The chief went over in the building with them, explained what the issues were, what the concerns were. They promised to make everything right. We waiting on one more connection or something and » and then it will be patched in the hole and everything.

1:14:58 » No, the patch again is on us. So, we will have to patch it, but we’ll keep patching it until they on it. Right now, » because it’s two of them, right? It’s by the guidance office. » Three doors. » Oh, it was

1:15:12 » right there. If you take and and put smoke to a smoke detector one, let’s say right in front of the door, it will come down. It will work. But that’s not » It wasn’t originally. It has to get tied into the entire building not coming down. Right. Somewhere else. » So » that’s getting done. » Okay. Yeah. All right. Excellent. » So, uh, then we move on to the Eve school. Um, we need to fund a feasibility study. Um, my guess that will also be a part of a capital ask. » All right. So, back up. I was very clear when we voted our budget last year that we had the funding for this, which the superintendent indicated that we did. So, I think we need to go back. I was very clear last year in the budget

1:15:57 process. I’m not I’m not blaming you. » Um so I’m I will go back and have that conversation with John or we can bring him into a meeting, Henry, but it was clearly part of our budget last year without a doubt um that we were doing this feasibility study this year. We are not putting this off another year. So I will have that convers I’ll run it by John and then if he wants to come into a meeting because that’s the only way he could talk to both of us. Yeah, I’ve asked I’ve asked left field to kind of » put together some type of a proposal as to what we would be looking for » for a feasibility study. Have they done this before » in this building? » No, no, no, no. They’ve done early education centers. » Um » I think he told me he did. » So yeah, I mean can’t say it’s certainty, but » but it doesn’t necessarily have to be

1:16:44 Eveleth School, right? So early education feasibility study says what’s involved right to you know programmatically that’s part of it and then where can you put it now EVO schools like you know we don’t have all these buildings laying around so Eve school is probably the likely place for it but that would come out of a » fe I don’t I don’t know from the pro programmatics standpoint I mean that’s typically an early childhood center is heavily weighted towards special education um so I’m sure that there are that is probably not in left field’s wheelhouse. » No, no, that would be on the administration to do that » which would be Yeah, that’s » and maybe another organization we work in tandem with, you know, a design, you

1:17:31 know, a building type OPM and also a programmatic. » So, I will reach out to John.

1:17:40 So, I thought we did a feasibility study before we built the Glover School about about early education and using the Eveleth school. So, I’d like to » My understanding is the feas I mean, we can try and dig that up, but the feasibility study for Eve was for for it as a as an elementary school. » Yeah. I just want to be sure we’re looking at things we’ve already done before. We’re we’re looking at almost 100 or up to 100K in funding. I mean, » well, it was already budgeted last year. It was approved in last year’s budget. 100%. It was absolutely approved. » We need to go find out where it is, but I know we voted for it. » Um, so yeah, we can we can pull out feasibility studies, but that go back, you know, 15 years or so. » Um, » that’s about right. » Which would have been what? Yeah. Glover

1:18:28 Eveith would have been in like 200. The feasibility study would have been um like 200 » 2010 I believe » 11 or 12. It was opened in 14. Yeah. 10 11 something like that. Um but my my recollection at the time it was for it to be like it was either going to be the Eve site or the Glover site for an elementary school. » Yeah. » This would be early element. This would be, you know, prek.

1:19:01 » So, » So, I will double check with John on that. And for some reason, it’s not budgeted. I don’t understand how that would happen because we voted for it. But we’ll have to cross that bridge.

1:19:20 » Right. Mike, we lost Mike. Um, is that the end of his » I believe so. » Thank Okay, I guess that was the end of his. » Yes. » All right. So, next, um, well, the next item is the early education, excuse me, feasibility study. So, I guess we need to get some clarification from John on the funding, » I think. So, yeah.

1:19:47 And then we can maybe come back at the next meeting and decide where we are on this because if we are doing it, we want to get going. I because I don’t think we want another year to necessarily although I guess we could use an update on what Eve is being used for because I believe it’s being used Todd right as the archives. » Yeah.

1:20:11 we we of course rainy days throughout summer » but for the archives um are you familiar Mike whether do we have a I don’t want to say a lease I don’t think do we have an agreement with » I don’t believe there’s a formal » who’s the actual » tenant it’s the town » those » well they’re archives aren’t like they’re like documents and » maybe we ought to get some clarification on what their expectations are. I » mean there’s enough land there they want to build out the building for archives. They certainly do that if we want. » I’m amazed that they would store documents in there, you know. » Well, they’re using the dry end of the

1:20:56 building. They’re using um I believe they’ve installed some HBAC equipment in there of their own. » I see. » Yeah, they put many splits in. So, they’re trying to do some kind of control on humidity, I assume, and temperature. Um, so maybe who who had like had that discussion? Do you have any idea, Mike? Was it John? » As far as » the use of Eveith like what the agreement is? » It was John. » Okay. So maybe actually maybe we’ll have him at the next meeting um Henry and just ask him to brief us on that because we also don’t want to be we want to make sure that whatever their expectation is, we’re not like pulling the rug out from under them. Um because let’s say the discussion is that um we

1:21:43 don’t have use for Eve. I’m just throwing it out there as an early education center. We may the school committee may decide that the building is surplus at which point we are compelled to turn it back to the town. So we just ought to make sure that the folks who are tenants in there are you know » understand they’re tenants. » Yeah, I think that makes sense to add to the next um next meeting and have John give us some information. » Okay. Um Okay, » that ended my » Yes, your former » my former agenda items. » Um so, quickly, I just wanted to know if we want to set a calendar for meetings or we just want to do these ad hoc. I don’t know what the desire is of this committee.

1:22:30 » Uh I mean, » a survey. » Yeah. Why? Why not? I I sort of, you know, I know it’s a little tight to do the the full school committee meeting on a Thursday and then jump in on Friday afternoon and do this, but schedule-wise this this works for me. I just maybe, you know, not not twice a month, but maybe once a month. » Okay. Okay. Um, and then I wanted to see if we could schedule walkthroughs of all of our properties as a committee. My camera is not on. You need Do you need to see me? » I’ve just seen a black screen. » I can hear you. No, it’s okay. You don’t need it on. Sorry. » Um » I thought we should do a walkthrough of

1:23:17 all of our properties. Um which we are allowed to do as a posted open meeting. I mean, not as a posted open meeting. we are allowed to do that um site visits um so long as we do not um you know vote or deliberate or you know do discuss anything that would be considered deliberation. So um because you really can’t post a meeting of a site visit. So want me to send out a survey on that as well? Would that help? » Yeah. I mean I mean generally what » can if we can limit them to two hours max » um maybe we can do one every other week or something I think » and um I’d like to you know have the principal and the head custodian available.

1:24:02 » Would it be after school? » Um ideally. Yeah. » Yeah. I think » well custodians usually leave at 2:30. » We can take some more time to find you. Yeah. Uh I just don’t know whether you know how principles feel about us walking through with students in the building. » I don’t think it would be um if as long as it’s not open to the public. Um it would be okay. » I just don’t know that you’ll be going to be able to get into every space that you want to see. » And also you also » you want to see that you want to see the building in use also the what’s working, what’s not, » including the gym the uh not the gym playground. » Yeah. Okay. All right. I’ll send out a proposed um I’ll send out a proposed schedule. Does that work?

1:24:50 » Yeah, I you know I think um we Todd and I did it last was late fall or early spring. » Yeah. » Todd and I walked every building. We went the principal, the head custodian. Uh that’s how we came up with our list of projects to do last this past summer. Um and um it’s something that I want to continue doing. So uh if I’m going to do it any happy to have you join us. Okay, the only other question I had u we can talk about this is I was asking about the renovation is central administration and you know is this is this space sufficient is it not I mean that’s a question for the superintendent » of course judge it’s question for John um I believe that it is borderline sufficient it’s meeting

1:25:37 » most of our needs but there are some things that we just can’t do from this building » that who would ideally like to do it. » Uh and that might be have school committee meetings. It might be have something more than six or eight people in a conference room. » Yeah. » Uh it’s hard for us to have our leadership meetings here um with all the principles and directors uh in this building. So uh » certainly at that point they have to happen after hours or offsite or somewhere else. So » yeah, » you know, special education is is an area that is not you know the the number of files they have and paperwork and stuff. this building doesn’t suit that need right » drastically. HR’s, » you know, down at this end of the building now and that’s not a, you know, there’s not a place for them to conduct interviews, right? Whether they’re job

1:26:22 interviews or performance interviews or some other type of conversation, you know, it’s not conducive to to um what I’ve seen in other school districts. » Okay. So, that was another thing that as we do our walk through, do we have what what um access space do we have that might be utilized? Okay. All right. Great. All right. I’ll send that out. I’ll send out a proposed calendar. All right. Any new business? » I’m good, Jen. » Okay. Um I’m going to journ for a vote to adjurnn, I guess, at 2:34. » Uh in favor? » Motion, Henry. Motion to adjurnn » and I’ll second it. Um Henry

1:27:08 » uh in favor. » Ben in favor. Mike » in favor. » Okay. Todd » in favor. » Four to zero. Great. All right. Thank you. Have a good