School Committee: November 5, 2025

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:03 as am I. We almost have the same. » I’m going to go down and double check on that before you » Yeah, this is loading. So, isn’t it? isn’t it? No, there was a delay there. We they pushed to the exact » Okay. So, um » bids are right » the the bid documents are up the bid. » You know what? I can send you the updated time. » Thank you. I appreciate it. I you know

0:49 there’s so many uh documents but I will send it after this meeting but I think it’s » what we’re targeting we discussed this in the school committee meeting » but I think we’re just targeting like December 1st to have everything decided yeah for for the select board to have made their » but you all decide on your process and on the on the contractor » right yeah sort of the same we’re choosing either the recover or the I’ll send you

1:47 Is Mike coming? Do you know? » I believe so. » Hey, how’s it going?

1:57 » Yeah, you can. » Um, so we are live streaming and recording and I’m going to call the meeting to order at uh 11:01. » I’ll be right back. » Um, » Um, I’ll open it up to public comment. I don’t see any attendees on the call. So, » Lee, did you have any? » Okay, good. So, we can move on to the subcommittee communication discussion items starting with the early education feasibility study. And I don’t know if we want to just wait for Mike just so we don’t have to catch him. » Um, » okay. » I know I was doing stuff earlier, so » we could probably get started, right?

2:43 Lisa is going to pop into » Oh, good. They’ll be good. Um, so, um, thanks everyone for taking your time today. We’ll try to be as efficient as possible. So, um, I am the, um, proud owner of this early education disability study quest. Um, this has been something that, um, I have thought about for a while and actually when John, I think shortly after you came on, we started having this conversation and we were a little bogged down last year or so. um and you know you were into them and you know all that stuff. We haven’t really had a whole long conversation about really based policy, » right? » Um so that’s what we’ll do here I guess. So anyway, so um so the purpose of this I thought this discussion really the

3:29 genesis of this was um a bit of the tail wagon the dog was the school right so we’ve dealt with the coffin school it’s now in the hands of the town um and we still have school as um sort of the last bastion of our master plan from 1998 and the e school is in use right now right so it’s being currently used as archives archives in this town and park has been utilizing although we just winterized it so that it’s right now it’s just archives right now is still utilizing it » but correct me if I’m wrong the building is really not um you know it needs a lot of work it’s not something that would be used for » it needs roof windows uh insulation

4:14 » heating system » new heating system » big thing is the heating system » cooling AC » uh Uh yeah, the boiler that’s there now is is shut down. » In fact, we don’t run it in the winter, right? So » never to be run again. » So just so it’s been condown again. So just for the record, I’m assuming the archives they’ve done something with their own they’ve got some sort of HBAC system there. Um so that was sort of the the genesis of this like we’ve got a school. So, one of the things I have thought about for many years is this idea and I’m it’s this idea of an early education center. I don’t know exactly what that would mean and that’s what we’re going to talk about, but coinciding with we do have this one facility that we could be talking about

5:00 as a potential location for that. So, so it made sense I guess to have though I was questioned about this whether it should be in the facility subcommittee or whether it’s just a task for the administration or you know and or both. But we’re here and I mean start conversation because technically we may be looking at a facility to potentially um sort of I think I think as a conversation unfolds and depending on which direction goes it may shift out is subcommittee to a different conversation I would think just based upon how we need to move things but um so I don’t know where you want to start from there but I have information for you » that’d be great I think I just just sort of for the public for kind of bringing my my experience in the past. It’s just mine, but you guys, you’ve been through

5:46 this much more than I is that generally when you’re looking at something largely programmatic as well as facility, you as an as a school district would would do a feasibility study. Right? Right. So, the feasibility study um is a um study a project that would outline what this would potentially look like including um programmatically um staffing um what’s the you know cohort who the audience would be um and facility um and certainly costs of course and u projected costs and then projected revenue to the degree that it would revenue producing which is what we would be thinking about. Um so the idea would be that the possibly the

6:32 subcommittee and or the school committee would task the administration with executing a feasibility study which would have a cost associated with it. The feasibility study would have a cost and that would lead to the next step potentially for the school committee to to go forward and decide based on that study if it made sense. » So that’s good segue. So when we talked about this early on like mentioned earlier we said oh you know this feasibility study for all the reasons you just said you know there’s there’s a lot to be said for an early childhood center um some districts run it that way you know prekk or sometimes even prekk1 something like that um so that would be to be determined but it’s kind of a model that some districts use because then you can quite a lot of resources to early early education piece which has benefits as the kids get older so we take that over here the second

7:18 part was the fees visibility study itself when we talked about last year correct me if I’m wrong you probably remember better than I do I think we talked about that was one of the capital things that we had talked about getting from the town and it was like 175,000 somewhere somewhere in the conversation that kind of fell off the off the uh wagon and we were saying can we fund that without the town’s help and at the time we said we probably squeeze out of stuff that we have fast forward to um Mike had done some work and I’ll let you get here but he had done some We’re just starting to get some thoughts about how much the feasibility of magnitude would cost and I think the initial conversation were way off what we thought what I thought we talked to um regarding conversations

8:03 with them. So he had he had set up a meeting in the discussion to say hey what would be potential cost for something from this elk and they came back but it’s only one person only one quote one company one quote it’s like 240,000 so far far greater than I I thought of so I just want to that’s part of the conversation can we our budget that conversation um and then third part of the conversation I think that we need to look at is is there is there appetite for um or uh the town to um because right now we want to pres

8:43 um I think there’s some waiting list for typical students at Brown, not [clears throat] so much at Glover. So realistically is um they have capacity for 45 um students at each school. » Um so we don’t have like a holistic way. We have some some typical brown that are and by typicals I mean when a public school runs a preschool program it’s it’s um integrated. So it’s seven typicals I mean eight typicals and up to seven students that require special education. That’s the model that’s that’s set forth by the state and by law. So veering from that it’s kind of hard. You can’t just you can’t run a preschool and my understanding you can’t run a preschool that’s not an integrated preschool through the public school system. So then the question becomes is

9:31 the appetite is there the need to increase programming or take our programming and put it into a different building and want the same program but in a different building. So that’s partly partly come out feability study. I think that’s the most important part because it’s like is there a need for that in town? is there are a whole lot um because what I’ve heard is there’s private preschool in town but you know maybe that have weight list or whatever but I also know that most of the private preschools are typically private preschools run like a 7 to 5 program or something that’s not school hours and I think that’s what we need to plan out is that what people are looking for like a true like preschool daycare kind of scenario or more integrated preschool you know what I mean but

10:17 that’s that conversation that we need we would need to tease out and I don’t know Lisa Marie if you have thoughts on like our programming now I think you know you talked a little bit about it just what the thoughts are a quick question about that so you say that from a from a I guess from a desi standpoint when public schools are running a preschool a prek it is driven by it being an inclusion program so suppose that the school district so that so that each of the you say I don’t have the integrated classes we have right now » we have six » six integrated classrooms you guys so if we were to have 16 classes and six of them were integrated it met those and then the other 10 were regular ed I mean what is there a prohib is that prohibited yes it is prohibited

11:03 » so the the intention and that’s where we get the federal grant the 262 grant is to fund is to support the funding of the integrating program so you have to have a for each classroom. » Okay. » Um and » so it’s a federal it’s driven by a federal grant, not just the regulations. » It’s both. » Both. Okay. » It’s both. » The funding the funding piece is driven by the Fed, but the actual how you set up an integrated school is absolutely the same. » Yes. And so what happens for the integrated students are the students who are most of the time receiving early intervention. The day they turn three, they qualify for uh prek. Yep. Within the public school district. So if we looked at the numbers now for the

11:50 integrated piece will look different a month from now. We have children turning three like » y so it’s rolling. Um last year we were basically full. This year um we have some spaces but it’s only November. Um and in terms of the uh typical prek students, um we started off the year with a long wait list. Um but part of that is the preschools in town. They do their registration like early December, January. » And for us, that’s not that’s not really feasible for us to do. I mean I was only start my second year but I rolled it back further because we did it

12:37 originally April May and now we’re doing it February March. Um and so in that scenario we lose some some children coming into our program because parents work and they need to secure something. » Um » yeah so even the day we open the lottery it is like boom. I mean when I tell you we we get like So if we did bring it up, you know, back earlier, uh do you think we would have more students, more regular student or you have to stick to the um it’s it’s budgetary, right? So it’s it’s kind of kind of hard to move it too much sooner um because

13:24 um because um because there are reasons. Um well first of all um just just the enrollment aspect of it that uh there’s a lot of actual steps that we have to go through um and then it’s figuring out you know transport transportation needs you know » but not for regular ed right so in other words when you talk about oh so » it depends because some of even though that categorizes regular edto which is homeless um and so then we are required to provide transportation that way. So there’s like all these little nuances

14:02 » and so in your scenario you backed up to January, February, right? So a little bit earlier. » Um could that get us a little bit of a jump? Yes. But but the problem ends up being is um if within [snorts] that time frame you have special education students that require the spaces, we have to provide those spaces, right? So, » but then we need more but then we also need more if you that ratio you need more regular. So, » yeah. So, but you can’t go over like so it’s it’s you can’t go over the 4951 split. So you can’t have a scenario where you have nine specialized kids and only seven typical » that doesn’t make any sense » the way it’s okay about the registration right so when we’re building the classrooms come you

14:49 know even February is a little early but February March we’re able to kind of like forecast like what are we predicting in terms of special education students right » and then you let in the regular » and then we have to build because then we might have to say oh For example, at Glover, we’ve already exceeded the 24 special education students. We have to add another classroom here. Brown, you know, you know what I mean? So, when you say 4951, it’s 49 regular, 51 49 IEPs, 51 regular ed, can you be like, you know, 60 40? » No, you can’t. It has to be like like » right we have to have those spots available because it’s » the hard part is it’s unpredictable right we don’t know how many special ed

15:35 students or students who are in early independent or right um are coming so you have to have those spots » open our whole thing is we hold our breath hoping that we don’t fill all the special ed spots as we’re going through a school year because then that leads us to go need to add another classroom district what really don’t » but they’re also it’s also revenue producing from the regular ad » they pay » yes scale » who are the students who are on the waiting lists » like are they specialized students » no special students we have to have » yeah no it would be regular ed so um okay like a study I think that’s you know part of feasibility study but I

16:20 think that we do a survey to say you know » how many talking with the town clerk too, like how many what’s the birth rate? Like how many kids are being born and how many parents need access to prek? They’re either not getting it or they don’t want it. I mean, I think there’s a lot of that. So, they need also the work with the early intervention center. So, so you know, typically they would refer kids to the public school at 2.4.4.

16:52 Um, so, so you kind of have an idea of kids that may, you know, by the time they turn three, we have to have in place. So, they already have it, you know, whatever. So, he gives us a little bit of wiggle room to say like we know these kids are also the parents are going to send them. » How many classrooms do we have right now? How many prek we have right now? » Six. » Yeah. » Split between Brown and Glover. » Yes. Three and three. So, if we were to do more focused on like I don’t want to call it daycare, but more like a longer day, you know, is that the same thing that’s still considered pre-k like we’re limited. » I think I think the way to get I know we’ve had you and I had the conversation kind of vasculated between the two. I think because I think originally I was

17:38 oh yeah it was just happen I think I think some thought was like oh if we had like daycare preschool it’s not preschool we can probably service more kids » I would surmise that most parents looking for like a 7 to five type right so the other thing that would possibly be on the docket when we do study is it’s feasible okay let’s just say it’s feasible for epilept to become whatever we talk about and is there a possibility that early intervention is looking for space possibly and is there is there a way to like have a preschool that’s not one necessarily managed the preschool itself isn’t managed by the schools someone else comes in and wants preschool in that space the revenue producing becomes us kind of renting the building » got it but

18:23 » and it could be for a longer day » correct and then it’s then we then it becomes whatever needed by the parents so it would just be in essence a place where a private school could operate which would be really because you know that property is awesome and » whether it’s a rehab of the building or tear down that’s another conversation and then » you know and then just this is why we have to have this level of conversation because if it’s just say for instance to tear down rebuild like and we’re looking to kind of get into the not being red that’s always down the road thing. So, you know, so I mean there’s a lot to look at if if it’s not that and it’s like, hey, how do we enhance our early childhood programming we have now like prek in that building and maybe

19:10 is that something else in the building or or half of the building is maybe early intervention does and then the other half we run our preschool and kindergarten but then you run into thing well now you have another transition between kind and then that becomes an issue. So there’s always, you know, something. We just have to have » plus those schools with prek in them. So, um, » so it does sound to me like the survey, I know surveys, you know, we say it a lot and they only get certain results, but it it would help you determine sort of what your enrollment might look like. And also, we could use it to gather information about that the demand that that John, you’re talking about. Yeah, I mean maybe it’s, you know, let’s let’s just put the let’s put the full

19:56 feasibility study kind of on totally. » Yeah, let me make a comment about that real quick because it is a good point and that is that again my experience has been that a full feasibility study like you described is has my recollection you might is we’ve always had the acadeus right for the feasibility study like they’ve always been pretty big ticket items um I believe um or at least we’ve done a couple of them to to you know to drive that. So I yeah I was thinking this is more of kind of a feasibility light that you could find a way in your own budget to figure this out and then if we do need to go to a full feasibility study which would be like facility driven um how much it would cost to do that and by the way I also think there are other people we could talk to other venues I’m glad you said

20:43 that because I think I think this conversation this conversation maybe even though um to determine what they need, right? Or the wants of this district that can be done across, you know, and say like, hey, you know, is there is there a need for us to create something that doesn’t exist and or we have or you know, make it look more like a daycare and help drive what the relationship would look like. I’m making this up the whole what that looks like. I don’t know what that what I’m talking about actually looks like. I mean survey use the word survey but » I don’t even know how you do survey. You’d have to go through the I mean how do you

21:28 child find um I’m required by law to send a flyer to you know give accessibility to public schools. Okay. » Right. So we have that connection with the free » plus we would probably use like the newspaper model the cares. I mean there’s this town schools that we can get the word out for sure but I think just draw the word I have a word the actual thing in my house but » yeah so I think I » do you think you would need help doing that you feel like you could do it like to really be able to capture it like help finding like an outside vendor doing it » okay okay so what we we would be asking like you

22:15 what are your needs? what would you you know are potential maybe some would you be interested in potentially this this you know different offerings that the school could give » and and I’m just wanting to put it into context like ideally I’d love to see it be like an early intervention prek maybe K together that way we can really get in there early and support you know students in conjunction with early intervention » but I don’t I mean if you’re trying to do prek and k that’s a lot of classroom I mean we built two schools that have kids I mean that’s

22:59 I want us to establish here » who am I who is my audience » yes we ask we ask we think yeah because those are three very That’s right. Yeah. » Well, what do you recommend? I mean, you just said what you think would be ideal. » I’m just looking at it from like aification lens where um if we’re truly working with early intervention, we can like see the supports that that are needed and maybe uh be able to work together. So, um, and these are like pie in the sky ideas that I have in my in my little head like maybe our speech

23:46 language pathologist would work side by side with early intervention speech pathologists, right? So then when the student transitions into our prek, we’re not starting from » unknown, right? Square one, like we come, they come with paperwork, we develop an IEP and all of that, but wouldn’t it be great to have it more seamless? I just think it would benefit, you know, learners. » Well, and that should be our overwhelming um driver here is what’s best for our students. » Absolutely. » All of our students from birth to graduation » um which is potentially 0 to 22. Um so, and I think prek kind of gets the conversation a lot because it’s almost like their own entity and it’s it’s unfortunate because I think a lot of times it seems like well it’s integrated so it’s special but it’s not really

24:31 special. It’s integrated, right? It’s just just like any other gen classroom in the district that has both and students with IE. It’s just a little. So, as an educator, I would agree with with Jason like having those three, you know, those three grade levels together is great for really piling on the uh the early skills of the need. » As a administrator and someone else at the district, I look at costwise that’s a lot more um to look at. So, I just, you know, both sides. There’s definitely pros and there’s there’s things we need to look at more in depth to say what’s actual what does it cost and then transitions against what you’re saying. I mean we’re going to do this every

25:20 shoot for the stars and land somewhere kind of in the stars or somewhere in between. I mean, one of the things that we’ve seen and we can we continue to live this legacy that we’ve seen here in town and it’s just a reality is that our buildings have driven our districting » and our facilities. Now, we’ve done a lot of work on our facilities, but they still there’s this sort of in the middle thing, this whole, you know, like the village school, there’s nobody else. It’s fourth through I think there’s one other fourth through sixth building in the state, you know. So a lot of this is driven by the existing building which I we’d like to try you know try to avoid that but it is a reality right and we do have these new buildings so I I understand that but I I agree that I think the idea of what is the best for our youngest learners and to get them on

26:06 the road to success because you know I can you know I know personally what it means when you have delayed diagnosis and you know every year that has gone by you you see earlier and earlier and earlier issues, but interventions, » right? And when you intervene at 2 and three, it’s very different than intervening at seven and eight » or five or six, » right? And wouldn’t it be great to have like a » years old, not great as part of it, too, right? Many parents, new parents, they don’t know what to expect or what to do with their their child who has some sort of disability. And so, you know, we could put that in the mix. Like right now for our prek, we have Cara Terrell coming. Um she’s providing professional development every month and she’s going to be a guest speaker actually in two

26:52 weeks. That flyer is going up soon. Um and her focus for the the evening is talking about the transition of toddlers, right? Like toddlers of today are very different than toddlers even 5 years ago. How do you relate and how do you make your own personalized plan to support, right? because it has to start at home regardless whether they come to our schools or not. Y » um so I think that I mean there’s lots of ways to go with this. » Well, I know Tomar on the board of health is really focused on children’s health and and helping new parents as well. And so if you’re talking then that may be an opportunity for that group to come in » as you were earlier. Yeah. So when it comes to e um EI » yes

27:38 » yes » yes » one thing is talking about the existing EI whatever that organization is these are private organizations I believe that provide those these are not government run the federal government doesn’t run EI programs they’re all these are independent » or state right so they’re indep but they’re independent right they’re not » run by » they have guidance comes out of the EC instead the early childhood » okay center Not under the desi. Well, » it’s predesty. » It’s pre- descent and then they split apart for the reason we’re talking about because they need to be a different focus on the but they have they definitely have different regulations like even if you for instance you get fingerprinted in the EC because you’re an early childhood

28:24 provider and you become a teacher and and you you have to get fingerprinted through like they don’t me. There’s things like that that are that are separate. But yes, » because my the reason I’m asking is just like what’s involved in if we became an EI provider. It’s one thing to say licensing involved. I don’t know for sure, but I know like for instance in my previous life I had two different EIs agencies that served our district and so like you know they were both in the city and then they would run like the heads they would have something to do with the head start. So it was all funded through like through the state and probably federal fund I would imagine but mostly through the state because what would happen is they would get funded and they would provide services and that funding would be provided not by the parent then they

29:10 would come to the public school and all the parents would want every single thing that the kids got in EI right » and it’s like well that’s not we have to look at public school access curriculum so there’s always that weird conversation however the one good thing is you could take whatever assessment they did in the EI and you can utilize that to make your decisions as they come into the public school. You don’t have to re-evaluate them all the time unless there. So there’s there’s some overlap but » but in theory if we be either EI we became EI or we rented to an existing agent or whatever they could in theory be servicing other local communities. » Yes. » I mean we’re not that easily accessible but you know it could be other towns surrounding towns. I don’t know. Like, who are you guys? » It used to be Salem, but I don’t know where if they moved.

29:57 » I think I think it’s still Salem. » Okay. » Well, this might be part of Could this be like » part of this conversation? Okay. » So, it sounds like » Well, you had an open question about who’s the audience of this survey and what are you asking? And I I don’t I don’t know if it’s appropriate for us to sort of make the decision on whether Kay is going to be integrated into that school right now. I mean, could we ask more broadly? » I would say survey everybody. That’s my theory. » Well, yeah. I mean, more data would be better, right? And because So, does that help answer your question about about writing the survey? Um I

30:43 » I would survey that’s my personal opinion. Survey EI through K and just see what we find out » because we could be also asking you know would you have » enrolled your student and I mean let’s just throw it out there. I mean, if the could be grandparents that are going to be caregivers for the younger kids and we don’t get their thoughts, but it’s almost like you have to do a a broad suite » or parents that have kids in like third grade and they don’t want to be, you know, their kid, but they might and they might want to be part of the conversation. Who knows? I mean, there’s a million different scenarios, right? So, » when you do child signed, how are would that include? So there probably are there are students in children in town here who are kindergarten age or going

31:30 to be who do not come to kindergarten at Marblehead. Correct. » Correct. » So would those be captured as well? Okay. » For examp children center » the workshop. There’s a bunch. Yeah. actually have a list and not all of the » so when we get our federal funding there are certain schools that I need to address to say do you want to proportionate share of our funds but there we know that there are many other especially preschools in town » um that we would I would make sure they got the survey » okay » well and and sort of asking what you know if you did enroll your student or your child at at another school for prek or for K what did they provide that we weren’t providing

32:15 that we you know because » well prek is not going to have an answer for that. I mean I don’t » No, I think it’s more it’s more about asking people to look back and reflect on » what were you looking at? What were you looking for? Yeah, » we sort of already know that answer because most of the preschools, they’ll either be a Montasuri preschool which is um that very is, you know, very hands-on, very um um living skills of learning or play based, right? They don’t follow the same guidelines that we do. There’s an actual prek curriculum and we actually have several staff who are um running PD around literacy and language at the prek level. um because we we as a district that’s a whole other thing over here. We need to kind of shift in that direction to being more

33:02 curriculum based as a public preschool. » So some of those answers may just not be relevant to [laughter] » we can’t change. I think what if I were to summize I think a lot of what you’ll get is well I send my kid to this center school whatever because it’s not 8 to 2 to 2:30 7 or 7 or I can I can expand the day till 5 6:00 that’s that’s because you have working parents that’s why they send » our peak is even less than 8 to 2 our peak is like like 9 to half day and there’s full » okay okay » um so we have that both options available But I think the great question like hearing everything that everyone’s saying is what would vent you or what would encourage you to come to our preschool program right and that way

33:50 it’s like open so is it time is it you know » facility how we offer it whatever and kind of leave that more open synthesize » you know answers » and are you prepared to do this? Oh yeah, » excited. Yeah, » that’s another thing. Temporary temporary to do. Okay, so that would help us. » I think that helps inform how big of a mental but [laughter]

34:23 we might need a little support. Honestly, I think I think since she already had I would actually be pushing back quite a bit on this conversation if she didn’t already have the conduit to actually, you know what I mean? If you have to create that but it’s just a matter of like what are the questions and I think it needs to be very simple three or four question and then we get that information and then maybe bring that back to you this committee or the larger committee that kind of helps inform us what the next steps would be in terms of

34:56 or what to what you can tailor that » because realistically I mean again this » yeah and this is two separate conversations broker programming is one and if somebody and then then you have to have the MLS a great property I mean it’s awesome if it you know » if some of the things were in there if I could if the boiler was working those weren’t like whatever I think there would be some some ability to kind of rehab it just I’ve been in there enough where I think you know put put little kids in there I I a lot of » well that’s why I don’t this is where I get like the tail wagging the dog, right? We have this building, we have this need, we’re trying to find it. And I feel a heightened sense of

35:41 » urgency to some degree to the town » in regards to this building that we, you know, at some point we need, you know, we need to decide whether this is of use to the school district or not. And if it isn’t, then we are obligated to pass that on. Um, and in theory, no. Um, that’s a town meeting. and and you know we and we do all this and then it maybe just comes out that it’s not feasible » it’s not doable it’s there’s not well first of all maybe there’s not even the conversation is kind of dead in the water in regard to that » but we could then switch to what else would be we’ve had other conversations about possibly what that » do you want to talk about that now or do you think we should wait I think a lot » let’s do one at a time because I don’t want to get too convoluted » can I just question for folks who don’t

36:27 know including myself. Is public integrated preschool significantly cheaper than private preschool around town? » It it depends. It’s it’s kind of hard to give a direct answer for that. We also have a slide and scales. » Well, you know what we could do is we could probably provide we provide our pricing to Lee right online » and then you can ask the other people as well. And I’m wondering also if if you know I mentioned the board of health if they could help us get a broader audience for this survey. I mean it sounds like you would argue sending it to every person who had the list but yeah » they just yeah they just did their um survey that they just did a big » they did a good job in getting the word

37:14 out for that for sure. » That’s funny. So yeah, I was part of a lot of those discussions but we we hit » we hit them over 10 we got over 10% » of the town that is a lot. » Yeah. Yeah. They I’ll just share this really quickly. When we first got we’re looking like 25% high so we settle on 10 and 10 is a really high bar. » Did you send it out to this parent? » So I made it available. Um, but it was more. So, yes, the answer is I put it in without stuff that goes out. » Yeah. In newsletters and everything else. But it was funny cuz they they wanted they were at they brought that sign to the football game cuz they had they were trying to target the 18 plus in. And [laughter] it was funny cuz we’re like, “Oh, we want to put an orange sign there.” QR code. I’m like,

38:00 “Yeah, we’re bringing a Snapchat between Snapchat and opening.” And well, come to find out they » the other team was orange. No, no, they in like it was the orange like neon

38:27 was there set up a table with cars but the dark fell upon us and the light and » they didn’t work so black plans Friday night football game on a trail just sitting black and one of the members like

38:55 » well can you also send this out like we can send this out maybe K you know K through six or whatever for parents that

39:09 » because I think there is valuable feedback from people saying like why did you make your decisions and would you have you know so we’ll get a lot more » I think we should be thinking about town meeting as kind of a you know in terms of you know at some point before between now and town meeting or I shouldn’t say that now and when the warrant article closed which is like January um you know, do we see that there’s a, you know, there is a possibility that we’re going to need this building? And if the answer is yes, then great because I that’s we can shout that out. And if the answer really like then the committee and I think that conversation changed to some other things we talked about andor is at one point just say as a school district.

39:55 » Yeah. I mean that’s our that’s our job. » I’m trying to get people to utilize that space. I mean » yes, that’s the message. It’s not elephant, whatever you want to call park. » Rex and parks been in there all summer stuff. The archives parking lot. We had that. We had farmers market that was in there um all summer. » No, no, it’s um » Farmers Markets is the best. It’s just that other groups coming in. It’s going to be a distribution center for the cookies. Oh, » super excited. That’s good. So, we’re That’s good that we » keep all those boxes at my house. » Yes. To the degree that we can’t. The other thing to note um too with the

40:41 archives is they’ve invested some money in there and they’re going to have to figure out where they’re going to go eventually too, the archives. So, I mean it actually is, you know, » I don’t know how far I mean I went in there be able to scan it. That’s a long » two full. I mean that’s another discussion is in terms of a feasibility study is this a multi-purpose building » because an archive is a fairly um low um you know footprint you know like you could have a section of that and you’re not having tons of people coming and going off » you could have no abs no that’s not that’s a real thing this is a joke we were we moved in here when the high school opened in 2000 » temporarily

41:26 » temporarily » temporarily until the central administration had.

41:34 » Yeah, the signs are um so so just flipping to the other end 18 to 22. » Yes, » that is open tonight. No, but I [laughter] so you may be or not familiar that 18 to 22 year olds who do not who are generally on IEPs who do not in the past didn’t meet didn’t meet MCCAST requirements for graduation. Um then we are we they are our students until they age out at age 22 and then they move to different services within the state. from 18 to 22. We have programming required to have programming for them. Typically sort of life skill based vocational um yeah helping them » get in the community » get out community. We always had that program in house for all the years that

42:21 I, you know, have been around and in fact several years ago, previous administration outsourced it and multiple school committee members required about it were told, “Oh, no, it’s in house. It’s in house.” And it actually was a falsehood. It was not in house. It was outsourced. » It used to be and it used to be at the high school. » Then it went to then it went to the Y. Then it went to and it was thriving. was awesome. There they had set up each classroom was like a um because I was in there was a um different um like one was like a main street where you had like a bank and you had a little supermarket and then other was set up as like an apartment. You had washing machine stove, you know. Yeah, they would and it was great. I mean it was a little awkward cuz it was like the little toilets and it you know but but it

43:07 worked very well. And then we uh used Eveith for transitional space when we were building uh » Brown and so that program got outsourced and that devastates me that we’re outsourcing. I don’t know to where but wherever they are they’re not in Marblehead honestly » and that years ago forever » in that kind of programming is h you is it’s h you to have in the district for sure especially especially if you can do it in the high school where they still like they’re familiar with the surroundings that’s like the best scenario but in another scenario like having the separate building is actually not bad because then they can do their own things and then you can have them transition you can have them go bring going out in vans into the community doing you know all sorts of stuff. So um

43:54 you know yeah and it’s » and you’re not paying another district for the program. » I think I heard that a lot of the surrounding districts » sent their students to us. They did. They did. And the other thing I will say which is kind of contradicted what you said but I remember when I was on the committee before from the special director of student services is that yes the 18 to 22 year old when they’re 18 they’re still with their legage peers but when you’re 20 21 22 and you’re still in like the you’re in high school like that that actually in some cases I guess was like they wanted to they » their peers graduated they also moved to another place and there’s that too. So there’s, you know, kind of both aspects of it. But so do we want to also talk

44:39 about same thing, you know, would that possibly be a potential use for that building » as a multi-use? I think we get to the feasibility piece. I mean, maybe throw all that mix, but like we already know that » the demand for that. » How many kiddos we have, but » but you could also be bringing in district other. It can also be revenue for district. » Correct. Right. Yeah, because that’s that’s that kind of program when you do it well » and it’s really not, you know, it’s not super expensive other creative fac

45:18 we used to do a little cafe and kids cafe and you know like doing it skills and you know and then come you know [clears throat] all that stuff for the public like they Yeah, we’ve done a lot. So, so for like public that would be great because you can open cafe or whatever and they can come and go and I’ve seen that done in other districts too. So yeah, that opens up a variety of options. And I don’t know how many kids you have technically, but even if it’s six, eight, I mean, that’s » how many kids are in the program now. » I don’t know. I you might know better, but um » my head. It’s not usually a huge cohort, right? But if you are, but you still are responsible for them. And um if you can bring in outside, right? » Um

46:03 » Um » Um » and it’s not all kids with it’s it’s kids that have like, you know, um greater generally greater needs and information. We have this year going into we have at least three or four students who would have benefited from an 18 to 22 » in district. Yeah. » Um okay. So we think the next step is survey » survey » and then um come back » bring that information back and then we can make the next decision on what’s the next » Does the team want to see the survey before I send it out? I don’t mind seeing it, but I don’t I don’t think we need to approve it. You know, we could just share it with the » message. I agree. Yeah, thanks. » Um,

46:48 » yeah, that would be great. » And do we want do we have a deadline for when we want to see that? » Well, that’s what I was going to ask. What do you think is feasible for you folks? » I don’t want to tell her what’s feasible for her. [laughter] » Um, I think what we’ll what I’ll do is um, you know, this Veterans Day next week. So, I would like the deadline to be like maybe the Wednesday before Thanksgiving » to get it out » to get it results back in. » Oh, I I think we may need more than one like announcement to get » No, it would be several » to push it out. But I » Well, that’s that’s two and a half weeks. » Yeah. What I find with surveys, if you make it like a month long, people just forget about it and you keep So, actually creates more work for you

47:34 because people either are interested to answer or they’re not. » Yeah. Right. Yeah. And that’s why you know » this is different than the board of health which is you know 20,000 people. The this is a more targeted group than the board of health. » The board of health was like that I was like wow that’s a long period of time. I said the same thing but they had so many people like this and and they spoon you mask whatever. So they were doing like targeted attacks and um it was a long » that survey took me almost 15 minutes. Yeah. The first thing I said I’m like » I mean they were I get it. They were trying to capture all our information, but that was a big ask for people. » Um, we had like 1700 » three or four questions. So, » but I agree. I would agree like once we send it out, the window should be like, week and a half to get back.

48:19 » So, then we’d be come back, we’d come back in December and just take a look and see just generally what does this tell us? » You’d be in a position to recommend » forward December. December is very short saying January » for the war article. So when when would you like for this group to meet to talk about the results? Like how long do you need? » Beginning of December. » When first week of December would be » um » let’s see just » Well, I just wanted also at some point we we could talk about do we want to have like a regular cadence of these meetings, but we can talk about that separate. » Yeah. you know like policy we have a we’ve set how often we’re meeting but um » like maybe the week of December 1st Lisa Marie » so I got district from the 3rd to the

49:06 5th at a conference have time I have time on the second in the morning um if everybody else does and then I also have let’s see » I’m happy with the second » I can do the second » you

49:31 » um I have a chair vice chair moving but I can see we can move that I can ask you to do 9 a.m. on the second » um how about 8:30 just enough space at 10:30 » and if we have more things Henry and they whatever we can obviously stay on yeah » all right so 8:30 a.m. we’ll do a hybrid We’ll double check with Lisa. This is available soon. We’ll do it here. » We’ll confirm. » Yeah. » Right. Oh, » we’ll be done. We’ll have to be » Yeah. Usually this is open. » Yeah. » We’re done. » Yeah. » Great. All right. We’ll be interested to see what it tells us.

50:16 » Yeah. Right now, there’s nothing scheduled in here for that day. » Okay. » At that time, » I’ll have Lisa put us in. » Oh, you can. Oh, yeah. » And this is good. Leave us here. So, she’ll get the word out that we’re, you know, we’re at because I’ve had, believe it or not, in the last um like month, I’ve probably had in various unrelated circumstances like a party, shoe, a meeting, somewhere like four or five people ask me what’s going on with Evelyn. I’m like, so just, you know, well, I just feel like it’s, » you know, it’s out there probably because people are focused on coffin right now just because they’ve put out

51:02 an RFP or an RFI for that. Um, so and it’s a fair question. So, I just, you know, I’ve got my talking points, but to show that we’re doing our job. » I think it’s fine. And you know what? I think you’re right, Jen. We do our due diligence. If it pans out, pans out. If it doesn’t, it doesn’t. And then we at least say we didn’t just let it sit there. » Yeah. I I would imagine that even if this doesn’t kind of come to fruition, then we kind of go on to 1822. I mean, so there’s stuff that we have that you can utilize from the school district versus not. But » again, it’s if it’s a total rebuild, that’s » Have you had any conversations with the town planner on this? Has this ever come up?

51:49 » No, I have not. Wonder if it’s worth um Yeah, probably not at this point. » I think we Yeah, I think if we get to like we’re going to go forward and have a conversation » because you never know. Um » they may be thinking something too. » Well, and there may and or there may be other departments in the town that do have needs that could be, you know, you know, it’s a it’s a decent sized site, so you never know. I mean, maybe even the archives, you know, I mean, the town archives are like, “Hey, we we do want to, you know, we need » couple thousand square feet or something.” So, um, maybe as we get further down this road, we just » pull people in. » We bring this in. » I mean, we run the risk of, oh, we want that for this and now we’re going to push the school up. But, I mean, that’s just that’s » we have care cost control until we don’t.

52:34 don’t. don’t. » So, until the committee decides it doesn’t need anymore, that would be based on presumably what this committee, the subcommittee would recommend. » Okay. So, that’s great. So we can report that back to the school committee we’re doing. » Yeah. » Um Okay. Thank you. Do » I’m ready to move on. Yeah. Sorry. That’s okay. » The other one is overview and update on the middle middle school roof. » Oh. » Thank you. » You want to sit in with this one? » I’m actually I’m gonna go see Mike what he’s doing. Yeah, » I have I also have a 125

53:20 » obviously you all know that uh you know we uh sent a bit out we have a general contractor » I’m sorry middle school so Dwing at the middle school » okay » um it’s not a very large 9,000 square feet not very big uh the roofer that the general contractor hired mess up huge. We were in there uh at a flood, you know. So, we were on there trying to get the water. General contractor did uh we had um Surro up that night to start drying everything cuz we didn’t want anything bad happening. And uh but come find out talking to the inspectional services, I had everybody come. Uh we have to replace all the smoke detectors, the

54:06 sprinklers, the pulse stations as well as the horn strobes and outlets as well as lighting and of course sealing tiles. Now, uh Maya, you know, I’ve been talking to gentleman Chris Lo. He’s the one who says yes, no. He said, » is he a claims adjuster? » Yeah, he said absolutely everything. Do what you got to do. » What about the equipment at MHTV? So the equipment they’ve been testing it. I don’t know if there might have been a couple of things that was » called monitors. » That would be part of the claim. » Yep. » No. MHTV has uh what Maya is doing is uh paying for getting everything out of that wing so that

54:53 » from MHTV as well as anything from the schools. There’s two containers showing up on Tuesday. So they can start emptying that way. » Where is MHTV going to go? » Do we know? » I don’t know. » Okay. » So, and I don’t know if we have space to host them anywhere right now. » No, » right now they cannot be in the D1 » and they haven’t been. So, where do we know where they maybe » working from home? Well, then they mustn’t be doing um

55:27 » over there said he can still um set things up, you know, broadcast. » Yeah, but he does have a studio. They can’t do it in studio. Can we back up a 100 steps here? » Yeah. » My understanding is that the school department has and always has had is liaison to MHTV. Um not sure if that’s still the case right now. Um » I think » um so and I think it actually might like sort of be an official » position on the board. I think that maybe that’s not a bad idea. I mean, I just want to understand like what » what they need and um

56:14 » see what he see what conversations he’s had with Betty

56:21 » that space » um in yet a larger conversation where if I were with a sixth grade

56:32 that’s not on the moment but potentially down the road. » Do you think we ought to at least just be talking to him in terms of you know what the what you know that’s basically a couple classrooms over minimal music. » No, it’s not. » Will we use them?

57:01 » Yeah. » Yeah. Hi.

57:18 » But it’s more um at least we can do survey. It wasn’t fac.

57:31 I’m just going over updating about the D-wing roof. » So, we’re going over that. Uh, so in the end of things, the uh the TV studio, anything that got wet in there as the building based, we are taking care of through Maya. » So, in the TV studio, » wait, can you stop there and back up? cuz I thought » I thought it was the the insurance company that » my go. go. » Well, we have a deductible. » They said, “Nope, it’s nothing on you.” So, uh, so » did they keep the same roofer? » No. » You never know, right?

58:17 » Oh, no. No. I I made sure of that one. Uh they brought in a different roofer last Saturday to seal this this roof up to make it so it’s dry. It was still trickling in. » So they brought in a different one. And uh what they found was and I don’t know if you’re familiar with these. They’re called poles. » They’re in the bricks. » Yep. » They put the membrane right over. So when this newest roofer pulled it back to see what’s going on, water came out of his we » was the GC and all of this. Oh, » they didn’t uh realize they did that. That’s on them. So » do we keep the same GC?

59:05 » We have right now. Yes. They’ve been almost able to contact me. I know they’ve reordered. There’s a lot of things wrong. the metal flashing for a better word goes around the perimeter of the building. » It was specified a certain type and thickness. They used the wrong one. They’ve already reordered that roofer. Yeah. So, um anyways, » Maya is on top of the uh any any and all insurance companies that are involved. » We had a meeting there about two weeks ago. » I’m less concerned about the insurance. I’m more concerned about the roof. the roof on that. So, they’re coming out this coming Monday and Tuesday. » There’s going to be the new roofer back

59:52 on and this gentleman Mike Moses who represents Maya in the construction end. He’s going to be on site as well making sure they’re doing whatever they need to do properly. They want to make sure it’s done. Once that roof is, they’re also going to have to cut out some areas where we did have some wet of the insulation board. So, they’re going to cut that out, redo it. So, I guess my question is why they came up with a brand new why they off. » Yeah, Mike Moses thought that that was a good idea. I’m relying on him his expertise. » But, do we want to get any of the high school roofing people off over there? techology out there. » Oh yes. » He went out there and he him and I went

1:00:38 out there on Thursday afternoon before the rain came » and he identified some things that were done well and some things that were done not so well. » Right. » So he gave us a report » and and I shared that » but then do we want to see if he would be so kind to go up there again? » That would be great. That’s a good question. you know, he may say, “Oh, my my experiences are fine.” Or, » you know, » because remember to be, you know, no offense, to be trusting the insurance company, you know, their job is to minimize how much they pay out, too. » This is my insurance. This is the the schools. » No, I understand that. But, » well, Maya wants to make sure it’s fixed, right? So, that claims.

1:01:25 » Okay. Um, that means if this make sure

1:01:34 is going to make sure it’s done right as well as if he’s happy with it, you know, if you want to the um that the warranty is in place and it’s a 20-year warranty that we won’t sell for anything unless that’s the and unless the manufacturer signs off on it. It means nothing. You know, they have to sign off on it. But I did have uh all insurance companies out there, attorneys out there. Um people going through everything, looking at everything. » Did you see out there? The old the old was out there. The new roof was not represented from » Well, why would the older be there?

1:02:21 Because they’re gone. He’s what? » He was getting his wrist left. » Well, yeah, that may be, but he’s no longer » This was a back. » Um, so we had all them out there. » I just felt it was best to have everybody on site. » Okay. » The building inspector was on site. » Commissioner was on site.

1:02:49 compliment. compliment. » It was his recommendation to put the whole thing off. That’s why I’m kind of leaning on him. He’s been overseeing this project which has had zero leaks through multiple » He’s got nothing but positive stuff to say. » Yes, he really has. So his recommendation was rip it off and start all over again. » Is it a recommendation or requirement? » I guess he maybe can’t require » requires

1:03:27 it be easy if you know get it done right. We don’t want We don’t know what else didn’t do underneath there. » Exactly. And and they » So if you covered me lost, what else did you cover or not cover or » So we had a scan done where any moisture was present. That was part of what we we had to do. And it shows these areas here that are had the the more wet, you know, uh insulation. Those areas are going to be cut out. They were going to send someone out to do bore holes in this roof to check. They said, “If you’re cutting out areas anyways, wouldn’t that show you?” Cuz there was a question about whether they ripped it down to where they’re supposed to or not. » Why aren’t we just ripping the whole thing off? » Well, I guess it’s up to the insurance

1:04:14 company. They’re going to pay for it. » No, this is unpack. Insurance company’s paying for our damages. » Yes. We have not paid pack on a dime yet though. » That’s the GC or the roof. » Which this is not filed. This was not a GC for within one company. » We hired we contracted with Pacon » and Pacon then went out and settled the job out to another to to a roofing company. » Um we have not paid them a dime and at this point we could tell them we’re not paying you a dime unless you rip it off and start over again. That would be my recommendation. » Okay. But you need you don’t that’s your job to do that. You Yeah, that’s your that’s operation. I I thought I thought I think that that message used to be loud and clear before they roof to do something else. » All right. » This is

1:04:59 supposed to be a certain time. » Yeah. This is

1:05:09 » okay. Okay. I think about that. I will you know say superintendent school committee building over over I’m more concerned with yeah the wet pieces because I mean yes we did a scan and we found the first question the insulation had gotten wet so » yeah we went all the way into the » got wet. Yeah. Um the tile pop and » we had some floor tiles pop. Yep. » And it’s empty. The wing is empty now, right? » So while the wing is empty, » just you know, just do it. » That’s right. Yeah. Yeah. I know. Everybody’s out. So just do it. » Expected timeline for that to

1:06:02 say no. Then we could say okay. Byebye. Has anyone talked to the our attorney?

1:06:12 » Attorney’s cost down in the headlines of the papers. » I know, but I » I think this would actually be at least not our » Yeah. Yeah. Maybe maybe just touch base with either Thatcher. Are they in the loop on this? » Not that I’m » No, probably not. Maybe. Oh, maybe uh » no one in the paper they haven’t said, you know, we’re going to help or you know, you know, they’re going to have conversations. » Yeah, it’s our project. I mean, it’s, you know, they bonded. It’s our project. » That’s very interesting. » Correct. But if you think that’s a Lisa me issue, then he’s now in the lane. So, um yeah. So, I maybe have that conversation then see like, okay, yeah, no, my bad. We’ll do

1:06:58 it or not. And the whole idea is to make it a new so it doesn’t lost money. » I mean it’s not like I mean if they cut it out » if they cut it out it’s not » there seems already they can’t put a hole memory down anyways but every time you cut into it you’re adding another seam that’s to me seams are probably roofs fail » leak it seems. Are there any equipment out there? HVAC equipment or anything? Or is it » There are two There were two units on the roof. One was actually an exhaust fan for like an old shop, right? » Yeah. That we we removed. » Yep. » And what’s the other thing? » Uh there’s a couple of uh air conditioning units up there that are getting replaced as well. » Okay. And that was part of the [laughter]

1:07:43 [laughter] [laughter] » Okay. All right. » Now, obviously, we haven’t had put them up there yet until Okay. So, I think I think we’re going to need to loop back um Henry sooner rather than later maybe to get an update um on this » first like before the 1st of December. » Yeah. » Or second of December. » Well, it’s up to you, but I mean we have we have a scope meeting on 20th the whole committee if you want. It’s up to you. » Yeah. The only thing I wanted to say to um it’s not on the agenda, but I’d like to have on our next agenda is um a bit of a deep dive into our just general maintenance stuff, you know, so just like a reporting out on the maintenance and what we’re doing, where we are, » all that. And we had a

1:08:29 Microsoft project list that we were using last year that » I » I wouldn’t mind calling a quick meeting of the subcommittee to review the roof just because I think if we bring this in front of full school committee like we have to do all this background again » I can also we can communicate to you that’s what we’re finding you can talk maybe we provide you updates and you determine whether we Okay. » Okay. Yeah. » All right. That would be helpful. » You guys can come to us oneon one. » It’s just that if we wanted to talk about it right now, that’s all. » Yeah. I mean, well, » yeah. » Why don’t we see if

1:09:16 the attorney says no, you rights to tell them to rip it off and start over again? Is that the direction we want to go? Sounds like to me that’s what you want to meet again. Do we want to take that? » We do. » Yeah. » Now, now if there’s any hiccups to that, that’s when you, you know, come back and let you know let us know um what what’s going on and then we can update or you can update the committee, we can update the committee on the 20th. » Um okay. U so we will put also that we meet ultimately. » Yeah. just » okay. » Um and then we’ll put on the agenda for the next time uh review of review of maintenance » and that should be a regular standing

1:10:02 item. Yeah. At least » I won’t if we don’t meet before the meeting on the second I probably won’t add it to the sec meeting on the second just because of we’re trying to be done. » No, I think we should. » Well, we could add it and then maybe we I know we have to be done by 10. Sorry. » Uh this road that they unless we want to book a different room, but there’s a meeting. » Well, Mike will be we’ll lose Mike and » we won’t lose. » No, we can. We haven’t had the same day. So 8:30 and then be done by 10 » December. » Well, it’s not going to help us if we lose him at 10:00. No,

1:10:50 » And um » yeah, because then we’re talking about January before we talk about maybe » Well, yeah. I mean, I think I would probably schedule something separate. I mean, just » do you how do you feel about setting some kind of you just want to take it monthto monthth or do we want to try to set a monthly meeting for this subcommittee? Uh well, I think it does make sense to set sort of a calendar, I think, and you know, or at least an expected calendar. » Um » do you want to I mean, so now we’re looking at Tuesday, December 2nd, which is the first Tuesday of the month. I mean, we can » Yeah. » You want It would be, just so you know, it’s January 6th, February 10th. I I think the only it sounds like

1:11:35 » the first Tuesday of or at least many Tuesdays you have this admin meeting at » Oh, that’s true. » Second and then the » first and the third. » Yeah, pretty much. » Um Okay. Well, we could do the second Tuesday of the month. » Second, right? Are you going every other first and third? » I send them off the whole school. Okay. So, we can set second Tuesday and then if something changes, we just make a change. » I mean, like like we said, I mean doesn’t necessarily mean they’re not going to have to be here for » there’s not one on January 6. So, it’s not the first there is one. So, it flipped it flipped in January. So, January the 1st and third now open.

1:12:23 » Tuesday after school. So that looks like six. » Um » it’s the first Tuesday of » 23. » 23 is no meeting. » Um March 3rd » 33 is no meeting. » April umth 7th » is an meeting. Yes. » Okay. So we could do April 14th is vacation week. I think » that’s not » so we could do April 14th. » Okay. » May 5th » secret. » Are [clears throat] we going to be missing messing your mojo or » Yes, sir. » Okay. So, we would do May 12th.

1:13:09 » Yeah. Don’t do it on the 6th. You won’t have to mess with my mojo. Um, we say May 12th. » Yep. » That’s good. » And then June 2nd. » Is that before the election? Yeah. June second is an admin. » So June 9th, » June 9th is probably

1:13:34 » all right. So um this is what I have January 6th, » February 3rd, March 3rd, » April 14th, May 12th, and June 9th. » Run through those again. » January 6th. What’s the first row back up? 12 2 » 25 » Yep. 1 626 » 2 326 » Y » 33 326 » Y » 41426 » 512 26 and 69 » and then if we need anything in between um because it’s possible you know with this feability studies we might but » yeah um timing anybody

1:14:22 » you want to do like I don’t I have flexibility. So, whatever. » 10 a.m. work. Yeah. » 10 a.m. should be fine. Yeah. » Actually, I’ll give these dates to Lisa, too, and see if she can put it on my calendar. Some reason » it’s not going on your calendar. » It did not mine either. » Keeping [laughter] um Okay. Make a motion to adjurnn. » Um so, moved. » Uh second or seconded. And uh all in favor

1:14:57 » is it 12:14? » That’s what I have. Yeah. » Yeah. I didn’t know if my So let’s end this. Scarlet.