School Committee: April 29, 2021

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:48 sarah will lisa be taking minutes tonight i believe so lisa are you on

1:03 what is your new location we are in the library but all of the desks are set up where our tables usually are so the poor janitors have been moving them when we’re here so we are in one of the side rooms so that they don’t have to move the whole classroom set up

1:26 all right all right um sarah since we were just conversing i’m assuming we are hearing each other okay emily are we live on youtube all right so we are live on youtube um all five committee members are present dr bucky is here so i will call us to order at 701 we have commendations up first this evening and does anyone on the committee have accommodation before i turn it over to john to make a few david

2:10 okay so audio check good um i just wanted to recognize that that marble heads uh loden rodriguez has earned uh national acclaim uh the gatorade company uh has announced that loden rodriguez of marblehead is the 2021 gatorade massachusetts boys cross country runner of the year um rodriguez is the first gatorade massachusetts boys cross country runner of the year to be chosen from marblehead high school the award recognizes not only outstanding athletic excellence but also standards of academic achievement exemplary character demonstrated on and off the

2:55 field and distinguishes rodriguez as massachusetts best high school cross country runner he is now a finalist for the prestigious gatorade national boys cross country runner of the year award which is supposed to be announced soon so congratulations yeah thank you that’s great congratulations to logan and he was the state champion in the state of massachusetts he said a personal best broke his best time i think it was like 15 minutes and 31 seconds and um was the state champion wow that’s awesome amazing yeah congratulations

3:41 i’m guessing we should leave like the the main show to john yes i will do a shout out though um you know we have any student who wants to return to the buildings we have them in full days this week and i just want to commend all the hard work on everybody’s part whether it’s the administrators the teachers the students the parents you know this has been an effort from everyone um and that you know if any one piece of of that puzzle wasn’t working you know it would not be a success so i am really excited that we’re at this point um and you know thank you to everyone for every piece of it

4:24 john i think that means you’re up well i have some wonderful accommodations this evening and so i will start with something that was sent out from my office earlier this week that our own middle school principal matt fox has been named the massachusetts school administrators association middle school principal of the year and if it had been a year earlier i would have gotten to make that call to matt and when you’re president of the state association they tell you one of the best things that you get to do is to make those calls to principals of the year and i will say i enjoyed that but as superintendent to get the call from matt

5:09 letting me know that he had been named was just as gratifying and you all know matt and he is very humble and he does not want the spotlight on him but i do want to recognize the tremendous accomplishment for matt for the middle school and for the marblehead public schools in general and i did give matt the heads up that i would give him an opportunity uh to respond and to uh enjoy uh this moment that he so richly deserves so matt take it away uh i i’d like to thank you john and um the hardest thing about this is um you know my job is is really uh working with so many people uh we have 74 other staff members my building with me and this this would not have

5:55 been possible without each and every one of them um and you know our families and our students we have outstanding students and such supportive families here um that really want the best for their students it’s been a great 10 years and and i think this is a as a great in the most difficult year i think most of us have faced um really sort of a a great pat on the back for our entire school um so i i’m i’m thankful again and i’ve said it many times to my staff this year about the the amount of effort they’ve put in this year more than any time combined so um i just want to thank everybody i’ll work with them and thank you

6:38 matt congratulations um you know i don’t know if have we put out the press release into uh like into an email at this point okay because i really enjoyed reading that press release um you know i’ve i’ve got an eighth grader with matt and um but it’s been you know mostly coveted so i haven’t gotten to really experience the that’s as a parent as many others have um and so it was really enjoyable to read through you know the things that matt’s done not only in these past couple of years but in the the longer term and how he’s moved that’s forward and all the things that he’s done for his students um so you know that’s just congratulations congratulations matt very well deserved and we’re just thankful to have you and

7:23 your staff in marblehead sarah um i think matt’s humbleness of how he speaks to receiving this award and shares the award and the glory with his staff speaks to why he received this award um because that’s really the measure of a true leader in my mind um so i just you know thank you for for everything you do for our students and for the marblehead community and we all appreciate you absolutely absolutely david and i had had a chance to uh to see matt on on monday and a little preview when when the news came out and having had a son who who went through vets and graduated

8:09 graduated graduated two years ago i was i was commenting on how well the veteran school set him up for high school to be successful and um all of ryan’s friends and i think that entire grade and class of ryan’s it was one of the largest classes you know to move through but you know the experience at the veterans school was was just i think one of ryan’s best experiences and his other classmates and then you know the work that goes on to bridge that gap to get them to the ninth grade in high school with the high school is just tremendous and um so uh well done it’s it’s a long time coming and you have a outstanding record

8:54 here in the district matt and we’re lucky to have you emily emily um so there’s you know obviously everyone said so many great things so i second all of it and so congratulations and it’s been great working with you and all the sac this year and all the different committees where we pop up together so i can tell just by how you’ve presented yourself in all of our meetings and everything what a great person you are so thank you

9:35 all right and then i would like to thank the lucretia and joseph brown elementary school principal search committee for their extensive work and so i will name them and then continue with commendations so we had matt fox as an administrative rep david harris represented the school committee cindy schieffer and brian burke were parent and cpac representatives emily moore was a parent rep rachel levitt and melissa mcginnis were educator reps on that committee we had over 30 applications that the search committee narrowed down to a group of semi-finalists the semi-finalists were interviewed and then finalists were moved forward to a

10:23 parent forum and i’d like to credit the belkoff and evoluth pto for putting together a very comprehensive parent form for the finalists the next day nan murphy the assistant superintendent did an educator forum and the finalist went through that the search committee got back together on monday and i am pleased to announce tonight that dr sean satterfield has been selected to open the brown elementary school i did not give dr setterfield the heads up that i would be announcing that uh this evening so i will not be calling on him to respond but he is the new but not new principal of the brown elementary school so i figured the committee would appreciate hearing that

11:08 and the official announcement for that will go out tomorrow congratulations sean that’s awesome sean congratulations congratulations sean thank you i i really appreciate it’s exciting opportunity i think this is really you know being on the building committee for so many years and just watching the progression of all the buildings that we’ve built in marblehead in the past 20 years and it’s really kind of a community effort i think teachers staff and parents and we’re finally just at the cusp i think of opening the brown school and i’m so excited to be part of that with the community and i’m looking forward to working with the teachers and parents and students and and really making it what it can be which is going to be a jewel of not just marblehead but i think of the north shore so thank you

11:55 well sean will be together for at least another decade that’s from what i’ve heard thank you sarah and it’s good to know that um the principal will go in the dunk tank at the monster mash hopefully this the new school new year we can bring monster mash back as long as the water is heated right

12:23 thank you everyone i’m really excited about this opportunity truly yeah and and congratulations matt uh matt sean with all these great administrators that we have in the district but yes thank you for your five years five long years on the building committee and it is all coming to uh fruition here and you know everybody’s seeing you know the fruits of the labor and and seeing all the emails that are going on right now that there’s going to be a big push with with sean and his staff i mean it’s the move-in it’s getting it’s going to be getting the room set up and you know you know nan’s been over there working and determining you know who’s going to be in what rooms and uh the final furniture and fixtures and the technology and and

13:10 everything so it’s going to be a very going to be a busy summer over there at the new school it will be david and and if we got through this year in the past two years of the transition this is going to be smooth [Laughter]

13:26 that’s awesome i’m really excited really really happy sean thank you wonderful all right um i think that’s it i’m through with commendation all right wonderful um so we have public comment up next so if you just want to raise your hand and i will call on you if you could state your name and address for the record i have scott solberg on deck hi scott solberg one ramsay road um matt i just want to embarrass you one more time um i’ve had the unique opportunity of working with matt in three different ways one having a child entering vets with some special challenges and the onboarding for matt was like i’m i had no idea just how amazing he could be in providing the supports on the onboarding and when we had issues

14:12 how real he was and right there to support him although it was amazing it was beyond amazing i won’t go to the details but i just have to say as a parent very excited to be have my child in that school but i’ve also worked with you matt in two other ways one the sel committee and then the reopening and i have to say as a community we can’t have better we’ve got great administrators but i have to say matt’s work this year his calmness his professionalism and his focus on doing what we need to do for our kids i have consistently been amazed i keep writing him to say how amazed i am i keep telling everyone oh my god matt thank you you have just been amazing so thank you i know i know you know what i know but really you deserve this and i’m so proud of our community

14:58 for having you here i think he’s blushing now scott

15:03 that was the plan thank you scott all right i don’t see any other hands raised um so i will move us on to the superintendent’s report and we have we have a few um really exciting things that are you know milestones for the district and kind of big kickoff points tonight that’s kind of this meeting um so john i will turn it over to you for the presentation of the entry plan great um i will share a conversation that i had with nan earlier uh this week in that can you all see my screen okay in that this has been an entry plan that started in january of 2020

15:49 and i have been living it pre-pandemic and my first day in the district was scheduled to be the monday after the march friday closure and so bill was wonderful in giving me things to do to begin the transition process and so i just want to kind of walk you through planning for transition entry the things that i have done and kind of some outcomes or takeaways that will transition very nicely into our planning for success initiative that’s the second thing on the agenda for this evening just as a reminder back in our first october meeting i talked to you about

16:37 the purpose of an entry plan and that is for me to learn as much as i could about the community and the district it gives me an opportunity to understand the history and culture as well as the needs and concerns and part of entry which started in january of last year was to build those key relationships across the district to do that it was a phase of data collection so there were stakeholder interviews there were school visits and community events and all of this was impacted by covid and i’ll talk to this more later but the extent to the entry work that i wanted to do was significantly impacted because this

17:25 summer for example community would say oh we wish that you could see fourth of july in marblehead because it’s something really unique or we wish that you could attend um this what became the move through um event because that’s special and so while i was able to do some things virtually and have progressively been able to do more and more things in person the entry plan itself has been impacted and that was part of the conversation with nan is it all starts to meld together to me because it was part of entry but then it’s running the district in covid while preparing for planning for the future so

18:11 as i listened and learned some goals began to emerge first of all the most important thing for me is students and to be guided by what’s best for all students and so how do we put our efforts and resources together in meaningful ways to prepare students holistically academically socially emotionally for success and so as you as i completed entry interviews and forums i learned what was working but again through the lens of covid nan reminded me of last summer the listening sessions but that wasn’t really learning about marblehead public schools that was learning about the impact of covid on

18:57 the marblehead public schools and what had worked during the pandemic and what had not worked and so i am now getting to see firsthand with students back in the building not in cohorts in classrooms that are up and running things that i would have anticipated seeing in september had it not been for covid i think communication doesn’t come as a surprise to any of you that that’s very important to me and it’s very important to this community through stakeholder interviews the word transparency open honest communication and i think that um that has not always been the case and that sometimes information from woodrow road uh

19:44 uh uh needed to be clarified and so sometimes things that come out now there is some skepticism understandably so i think that there is there is continued work that needs to be done in terms of building trust through those key relationships so that communication is seen as open honest and transparent culture and climate again that speaks back to the communication issue and the transparency and the trust and again i led in the fall with presume positive intention and i again think that that serves us well i understand that not everybody is there

20:32 based on history in the district but i think we have made very good strides this year of building trust in relationships that what people are seeing what people are hearing is what is actually happening organization structures systems capacity and alignment i i guess i’m surprised in some ways by the work to be done in this area and that encompasses uh technology and again i’m seeing this through the lens of covid but i think we need to as we look at our structures and our alignment and our systems do so through a lens of three questions

21:18 is it good for all children and that includes our children with special needs that includes our boston students in the met go program that includes our honors and advanced placement students that the decision-making needs to be grounded in what’s best for all students is it practice and evidence-based and supported through data we really don’t have a robust system here for using data to inform our decision making and i can see that as we do planning for success as something that we will want to be able to justify decisions for curriculum that will impact budget that may have impacts on technology that it’s based in the data and so a good example of that through

22:06 uh some analysis that i did is coming in it was the math curriculum but if you look at our data there’s not a math deficit or there’s not a math problem that is immediately transparent when you begin to dig a little deeper and disaggregate the data by subgroups then you can see that yes maybe some attention to the math curriculum but that’s that evidence-based data-driven work that needs to be done and then finally the budget coming through the budget process is it fiscally sound and responsible and again my lens right now is through covid and i am just now getting to see with classrooms fully open buildings operational

22:52 operational operational areas where there could be improvements or enhancements or reconsiderations and then governance i think the relationship that i have with the committee is important for being able to undertake all of this work successfully and so building key relationships and having open honest transparent communication with you where i feel i can celebrate the successes of the district as much as i can talk about the areas where we need to uh improve and areas where we’re not making the mark in in a place that’s safe

23:38 the next several pages you got the long version of this and i’m not going to take the community through this this is available on the website it’s available uh in the dropbox so the community but i just uh did a progress key things that i wanted to do that have not been initiated yet things that are in progress and things that are complete and so for students i talked about the data analysis that i did meeting with the leadership team and nan questioned me she said you listed a lot of things as in progress and i did that purposely because it i haven’t completed them to the level that outside of covid i would have been able to do and so i talked about how we’re using data we

24:26 don’t have a data system yet so i list that as in progress communications um some of the things that we have done clearly i’m proud of the work that we’ve done but there’s work to be left to do there the community liaison position didn’t make it in the budget so i’m listing that as not initiated yet it’s not that we’ve not done that but it is not funded at this point so that that’s a communication piece that i would want to keep an eye on and emily mentioned uh earlier uh to me that a lot of this entry plan work dovetails nicely into the work that will follow and so as identified areas for consideration that doesn’t mean that they will become our strategic

25:12 objectives moving forward but there is some analysis and root cause work for how they could emerge as priority areas for the district culture and climate again relationships building those uh with the community um conducting school visits i’m in schools weekly i’m in schools regularly but i list that as in progress because i’m not out in schools as much as i would have been if we weren’t attending to covid related issues structure systems capacity and alignment you can see we’ve done a lot of work there connect with each school committee member to deepen relationships and broaden perspectives i list that as both

25:59 um achieved and in progress and that’s not that i don’t think that we have deepened relationships or broadened perspectives but our ability to connect in person and uh has been uh impacted and so you know i keep anecdotal information on how often uh we’re able to be in contact and whether that’s phone or in person or um meetings or zooms and and it isn’t as much as i would hope uh that it would be and that’s through no one’s fault but it’s just where we have been this year uh and then some of our uh governance work uh it the building relationships regular meetings um sometimes i feel bad for sarah because i’m not sure that

26:46 there’s a day goes by that we’re not in contact over something uh whether it’s developing the agenda or questions that come up about land use or there have just been a number of things so i do want to thank the chair uh for shouldering many of the questions that come up with a new superintendent in the time of cohoot so how did i come to these conclusions these were the key questions i included these in that october 1st school committee meeting but everyone that i met with this was the series of questions that i asked and the last one who or three people you feel i should talk to was very insightful for me uh because they

27:31 recommended people that they felt were leaders in the community or were leaders in the district and so each interview led to additional interviews and again i didn’t complete as many as i would have liked to in a traditional entry plan these are some of those people that i was able to meet with everything everyone from faith leaders as i was developing the calendar this year to the ptos and the central council recreation and park you see the list there and so i want to thank those people for the time that they spent in helping acclimate me to the district and to participating in the entry process

28:17 entry process entry process so some of my takes takeaways um observations hands down instruction is exemplary in this district and in the time of covid that has been hammered home our teachers are the foundations of educational excellence in this district and that was born out through school visits that was worn out through interviews and that was borne out through participation in events and they are doing that in spite of some of our opportunities in curriculum in assessment in some resources that we need and certainly technology marblehead educators association you

29:03 have heard me say this regularly but it bears repeating the relationship that mea has with the administration here is healthy and productive because they’re committed to supporting the success of the district and the students and it is not an us versus them approach which is all too frequent in other districts and so to the mea that i meet with weekly that has negotiated two successful memoranda of understanding with us that is a key takeaway from the entry process for me the parents and the families we are very blessed by the involvement of our parents and families and i’ve

29:49 listed the boosters friends cpac site councils they augment the public school experience in marblehead and so i’m very grateful uh for them and that’s one of the observations from my entry work and then the community as i list that somebody stopped by the central office today to drop off a 20 000 check for tents and so that’s the community and i’ve heard it over and over and over again just asked john tell us what you need and that has that bears itself out and so i i want to thank the community and that’s one of my uh observations from the entry work and then facilities um you know we have gotten our facilities audit back and

30:36 there are some uh there’s some work to be done in terms of a master plan but in terms of our facilities we’re opening a 55 million dollar new school um we have some capital requests that are being funded next year for safety and security and our buildings are clean and functioning and safe and so even with that lens of coved many districts had to invest tens of thousands hundreds of thousand dollars in facilities to put in new windows or hvac systems or exchanges or boilers or things that todd talks to me about every week and my learning curve is very high on those but we are facilities blessed

31:21 in this district some observations of areas for opportunity um curriculum i think in a prior strategic plan the one that just expired curriculum was listed i can anticipate that that will roll forward because we don’t have a readily accessible scope and sequence of curricula in the district anyone should be able to go to our website if something comes up in a class and find okay what is the ela curriculum in grade three if there’s a question and so i think that there’s work to be done and we have no better person than ann murphy to help us lead that work assessment in terms of the curriculum the assessment follows we don’t have an

32:08 assessment system here that helps to inform our curriculum needs and again that goes back to instruction our teachers are shouldering this in those deficit areas of curriculum and assessment and still doing exemplary work and big shocker i’m sure technology um our infrastructure issues stephen was walking by the office the other day as i was typing this up and i said stephen i’m trying to come up with another word other than infrastructure because i know that it’s not just the hardware in the software and he said it’s curriculum john there is an absence of technology curricula steam curricula

32:55 in the district that once we get the hardware software infrastructure we need to be teaching students as early as the early elementary in keyboarding skills and basic functions and then internet safety and that is not to suggest that that work is not going on but in a scope and sequence comprehensive curricularly aligned way so that if a parent wants to know what are kids learning about in terms of technology in the seventh grade they would have access to that information

33:30 and i just want to acknowledge the the people on the screen my coach dr chris mcgrath has been amazing at helping me to stay on track with an entry plan that was never on track and to in reassuring me that um you know some superintendents are presenting this next september and so i’m pleased to have gotten it uh to this point where we were able to present tonight bill mccaldiff is always just a phone call away and an invaluable resource in terms of his insights to the district and his ability to kind of fill in gaps when i’m scratching my head and things aren’t necessarily adding up uh for me then mask mask nasdaq

34:15 nan who is really a co-leader with me she has been an invaluable partner in this work and she took the time to read all 22 pages that i sent along to you this week and then lisa uh the constant editor and uh cheerleader and so i just want to thank all of those people for helping me get the entry plan to be able to present it to you tonight and so before i go on to the next step i would pause for questions

34:45 any questions out there there’s a lot here

34:54 no i mean i think there’s no surprises which is good um i think you’ve you know hit on the things that we would expect you know we all expected to come out of it um obviously it’s been a different situation than would have been ideal you know with socially distance and not really being able to create some of those relationships so hopefully you’re getting to do you know we can start to get to do some of that stuff now but you know this is very comprehensive so thanks for putting it together absolutely sarah do i see your hand up hi um so one of the this is a very comprehensive plan thank you john um one of the areas when i go back to the organizational structure systems

35:40 capacity and alignment um and by the way even though it’s in a different section i’m really happy that you added in that idea of the technology alignment um because that’s that’s definitely been a very lacking area for us um and you know with the ability to do some more steam space in some of our schools now i think that that’s going to be exciting um and i i know that recently stephen’s old district was recognized for being at the forefront of one of the districts that did that so i think that um we’re really lucky that we captured him and we’ll be able to parlay that into that piece but where are you right is it fiscally sound and responsible i would ask was there a reason why we didn’t go with is it fiscally supported because i’m worried that the

36:27 way it reads it’s if it’s good for students if it’s best practices but it doesn’t work into our like then i would think it’s how do we then fund it not if we can’t fund it how do we move on you know i mean just that tweak i would i would think about and then the only other thing is um this new school i just wanted because i know someone in the public will say we went over budget it’s 54 million dollars okay we did not go over budget we’re totally demon we’ll tell you tight on our budget we’re doing good um and we definitely i just i was waiting for that to be in some headline tomorrow that we went over we absolutely are staying at the 54 million valid point into your first point sarah

37:13 i think that that will tie nicely into the planning for success initiative that adding the nuance of language in there so that supported would be added to that as well

37:33 i’ll move ahead if you’re ready yeah i think i mean it’s very thorough you know it was nice to read through um and you know nice work yeah and i you know i want to thank you certainly as you indicated the the pandemic has changed you know what would have been i think a very different year for you but you you um pivoted and adapted along with everybody else dr bucky and um i i really appreciate all that you’ve you’ve done in that area i would like to recognize your mass mentor um that’s been out there behind the curtain i’m sure working with you and thank

38:18 uh bill mccalde for being for being a phone call away and um and all of the staff that have uh the administrative staff that i know have been very supportive of of your entry into the district so um you know thanks to those people that have helped you along through this process and for me the last piece is um you know dear good people of marblehead i think those friday emails just say so much they’re um they they’re informative they’re they’re positive they’re um helpful and it’s and open and and so i really hope that you know maybe they don’t have like you said they don’t have

39:04 to be every week but they have been and you you do a great job and so thank you for that that’s that’s because that’s never happened from would you road either so thank you appreciate that sometimes they’re even inspirational exactly i think they’re always inspirational there’s always some kind of positive the spoiler alert tomorrow may be a little heavy because i’m doing reflection now that we’ve reached the destination what lessons have we learned as we look back what are our takeaways and so it’s not meant to be the sermon on the mount but it is meant to be tie into the last one about reflection thanks for the spoiler the thing i forgot to say john is i

39:49 appreciate that you kept your goals and your statements the same despite us being in covet and how covet affected those because i viewed that kind of like when anybody’s going to the iep process in the last year they’re told you know we’re writing this as if cova didn’t exist and if we’re not meeting a goal because of covet it is okay to say the reason for not meeting this goal is covet but we still keep it there and kind of note that so i’m really happy to see that even though you’re not able to complete some of these goals because the way you’d like because the covet you’re still being you know accountable to them and then just marking where that’s you know with an asterisk or whatever however you’ll proceed but i’m happy to see that they’re still being carried ahead

40:36 i just say one thing real quick so um i’ll just add on that this information is great i remember when i went in for my meeting with you about it and it’s so interesting to see from that point at the beginning of the year to see what came out of it and all the work that you’ve done and have it all together has is really um great and there’s so much good information to help us move forward which i will let you segue that into your next part i’ll say whatever great before i segue i just want to uh tie back to something that david said i i think i would be remiss not to recognize the central office team and there was as you read in the preamble uh to the entry plan there’s been tremendous turnover

41:23 and we have gems in eric oxford at special services emily dean in english language learners and supporting special services you’ve heard me rave about michelle cresta in the business office nan is exceptional todd in facilities and i certainly don’t want to forget anyone but the team at woodrow road works well together cares for one another which i think is important and is really doing some exceptional work to move the district forward so i appreciate you giving that nod to central office staff david

42:08 yes so planning for success is a department initiative and i intentionally crossed out strategic planning because everyone has a horrible image of what strategic planning is because most of us have participated in a strategic planning initiative process and it conjures up a shelf document that you make into a lovely trifold glossy brochure but no one really is it’s not really an organic living document so planning for success is a deci initiative and it’s designed to be flexible and customizable which i think the good people of marblehead will appreciate

42:53 appreciate appreciate because it fits the unique needs of each district and so nan and i could lead this i could lead a strategic planning but the department has trained facilitators and i want to be part of the work and i don’t want to do a planning for success initiative or strategic plan that becomes dr bucky’s plan this is john’s plan these were john’s goals that it is something that the community feels that they had voice and ownership in and so the planning for success process allows us to structure

43:38 the process according to the needs of our district in our current context so part of it is connecting to our existing leadership team and so rather than a traditional strategic planning initiative where people get in the room and look the leadership team can serve as kind of an initial planning team do some of that swot analysis what are our strengths what are our weaknesses what are our opportunities and threats do that root cause analysis much of which i started in the entry process of looking at current structures and systems and data within the district that can bring that to a larger planning team

44:25 planning team planning team and so i think it has been very clear as the superintendent in marblehead that the community wants to be involved and wants to be included to contribute a positive culture to help build a shared understanding of the work required to serve all students and trust among those stakeholders and that’s another reason why i think having an outside facilitator come in to train the planning team and i’ll get to this in a minute we’ll increase engagement in ownership in this process so how do we identify the planning team members and all of this stuff is off of

45:12 the department website so if you did planning for success massachusetts you would get to their website that contains hundreds of resources and case studies of districts who have used this from vocational technical to like districts to marblehead to regional school districts to individual schools using this planning model and so when we identify the team members it’s important to me that i am not picking them that it is an open process made available to everyone now we’re not going to have a cast of thousands as i’ll get to in a future slide but i don’t want it to be seen as the superintendent hand-picked

45:59 people for this process because i do want it to be representative voice of the marblehead community and the marblehead public schools which i think will strengthen the engagement and lend credibility to the final product so the planning team uh as is envisioned would be 25 members and these are the members uh that i am suggesting and the cpac representative metco representative that could be a parent that could be a student the elementary parents teachers community members that could be aboard a selectmen member two school committee members and two students

46:45 the leadership planning team is not the full leadership team we have over 20 once we get together with all the assistant principals and directors but those this smaller leadership planning team would do that root cause analysis work they would do the swot and the data analysis to share with that larger planning group timeline this is aggressive um but i think that if i’m hearing people correctly they want to be able to have our planning for success model in place where the objectives and that would probably be three to five strategic

47:30 objectives are identified and those initiatives that we will undertake in the first year and how those will help us achieve those objectives and at the same time what are the supports to use sarah’s word necessary financial supports community supports educational supports necessary to help us achieve those and so the timeline that you see is framed according to the planning for success model so designing the planning process is tonight me outlining the vision for what the planning process will look like getting started with the teams uh in may in june uh doing that

48:17 envisioning the future work and the neat thing about planning for success is that 25 member team the facilitator will train each member in a protocol for envisioning the future and uh the protocol itself is called back to the future which i think is kind of fun but i i think and i wasn’t here for it but it kind of resonates with me is how you approach the new building project in getting support from the community and going out to representative groups and sharing the information for them this envisioning the future work the committee members would be trained in the protocol

49:03 and then take it out to groups and engage them with the protocol and then bring that data back to the larger planning group to disaggregate and so that’s how you get to those strategic objectives and so you know somebody might a community member might go to the board of selectmen and do the protocol with them somebody else might go to the rotary or the chamber of commerce matt would do the middle school faculty dan might do the high school student council or the student rep might run the protocol and so you get all of this data coming in and then you get to see what are those consonant themes that keep emerging what are those things is it budget that people

49:48 people people are talking about that continuously rises up is it technology is it curriculum um so that’s how this becomes an inclusive process there’s a 25 member team but they’re going out and maybe interacting with thousands of people to generate the data and information it kind of sounds like the superintendent search as well that we that nasdaq led those small groups that reached out to all different aspects of the community and then brought that information back to us so that we could create the you know the i forget what it was called um yeah the candidate profile yeah yeah ideal candidate actually sarah you make an excellent

50:34 point because i had envisioned that this was going to run very very similar because what came out of those meetings as we know was really eye-opening in a lot of ways but so important because everybody that wanted to say gotta say and we had these workshops where they and i watched how nasdaq ran it they would write words on a board that came up in themes and every time it kept coming up they put another dash next to it and you’d very clearly see what the what the main themes were and then it came back to this those main themes came back in a report to the school committee where we sat down and then designed an ideal candidate profile um and i i envisioned that this would follow a very very similar path to that

51:20 that is exactly it so you would then see the nasdaq person running that would be one of the planning team members initiating the protocol with that group and so they would be getting the answers and the feedback and the input from everyone that is in that group if it’s the rotary or if it’s the high school faculty and then they bring that back to the 25 member planning team who take all of these data points and share with one another and say look this group is saying this and that group is saying the same thing and the third group is saying something similar so you see the timeline the dates the planning sessions are two and a half hours and the facilitator made a great point

52:06 that at the end of the day people are exhausted and she has found that she doesn’t get as much out of the sessions for the planning team if they’re done late in the afternoon or in the evening so she wants them to be done during the work day and so two and a half hours she says is about the maximum um of uh that people can put into because this is a lot of process and information and so we’ll be doing them in person uh at the high school and you can see the planning team and the large planning team and so if people are interested in participating i’m asking um that they’re able to attend those four

52:53 dates the 18th the 10th the 17th and the 25th i will have this in the weekly update tomorrow the google form and people can put themselves in the appropriate category if they’re a middle school teacher or an elementary school parent and then i’m asking that those applications that google form is submitted by monday may 10 at nine o’clock

53:19 you know me i’m the last person to ask for an additional meeting but in my desire for this to be open and transparent if there are nine elementary school parents that put in to participate in that large planning team i think similar to the superintendent search process that we would have a meeting just for the purpose of drawing the names out of a hat or selecting those two if there are uh you know nine or if there are seven community members picking those two so that it isn’t the superintendent or the leadership team or the school committee task with doing that and i’m certainly open to your feedback that’s my thinking at this time on that

54:08 and there you have planning for success all right thank you i am very glad that we’re kicking this off and getting this underway so thank you for doing this can you go back to the slide with the membership so so this is a comprehensive team and 25 is a lot um i don’t necessarily want to add to that but there are um some members that i’d like you to consider um one of the things we’ve been talking a lot about this especially the past six months is about inclusivity and equity and i would really like to see a metco student on this

54:54 on this on this so i think that’s an important perspective for us to make sure we include i’d also like to see a person of color from our staff included in this as well and i know that you mentioned selectmen as a community member i do think that’s a very important role to have because when we start talking about the bigger picture i mean the schools obviously are under school committee and superintendent leadership but it’s a huge part of this community and especially when we’re talking about inclusivity and equity that goes hand in hand with what happens in the community as does how are we then going to support the plan that we come

55:40 up with so i would i do think that’s an important role to um to add to this as well so if i can just kind of make that plug for those three um the one question i had is on the schedule especially if we’re going to have students it says 9 to 11 so just making sure that you know that’s going to work for their class schedules

56:08 so i so i first of all my understanding after reviewing um the dusty website and everything else and all the different information is the strategic plan is something that really falls under the purview and on the shoulders of the school committee um in collaboration with the superintendent um and when i said i envisioned this kind of like the superintendent search i envisioned that we would go to all of these groups and get lots and lots of feedback but that the actual strategic plan needs to be owned by the school committee as per our responsibilities for mass general law um that’s that’s my understanding um that the development includes all these

56:55 people the feedback includes all these people but that boiling down would would be very reflexive of how we got to the ideal candidate profile being very respectful and representative of all these community members feedback but that the school committee needs to do this that’s been my understanding at least um and then one thing that did jump out to me was the requirement that the people be in person i think given our restrictions with kovid that’s really

57:30 eliminates and excludes people including speech teachers community members students that may have a medical reason for doing things virtually and so i in the spirit of being inclusive as megan said i think that we need to allow people the opportunity to attend if they need to that way absolutely that they would be part of the process but not part of the planning team in that we would host zoom for i can imagine that people would host zoom forums for them to be able to be part of the protocol but in terms of synthesizing the data i’m not sure how that could be done incorporating people via zoom that is

58:18 why i put the parameter of in person in place because having just participated in tonight as a prime example we have people in zoom and we have people in person and so sharing those data points and making sure that the person at home has the information i’m not sure how organic the conversations could be and we identified the theater at the high school where you could have people spaced out and then if we need to move to a cafeteria or the field house for uh smaller groups uh to get together just as this group is uh socially distanced and um so that that’s my

59:05 thinking around that sarah i think with the technology of the owl cams and in the fact that you know communities are hiring superintendents virtually and doing everything we did in superintendent search virtually successfully um i i don’t see it as a limitation personally um and that that is a concern for me

59:29 um if you sarah if you look back at um it was in the dropbox tonight it was a powerpoint that dorothy had given to us i believe over the summer we went through that so if you look at that the school committee approves the plan but it really it you know if this slide says complementary leadership role and it sort of goes back and forth between the school committee and the superintendent and then kind of gathering and synthesizing that data all together um no i think that’s that’s true that the the two the superintendent and the school community synthesize it together but i think about like a 25 person committee is that that’s a lot of people and if we’re potentially adding three people i know that when we did that that search we were told by the professional consultants more than 12 13

1:00:15 really becomes unruly to the point of hard to function this is actually paired back from what planning for success has they have some case studies that you can read about how the model has been implemented in other districts but they have had 30 to 50 which is horrifying to me and so i actually went on the lower end with 25. so maybe i’m reading this wrong i read this as these are all people that are sitting down drafting the document together or is this people that are getting the outreach and the um feedback and then bringing it back and putting that forward yes and yes so they are trained in the protocol they’re going out and gathering the data they’re then coming back with the data and synthesizing it with the facilitator

1:01:01 facilitator facilitator and coming up with those strategic objectives and again a traditional strategic plan and i am consciously trying not to use that word would have been multiple pages and the final document now with a planning for success is maybe the front and back of a sheet of typing paper or three a front and back it is not meant to be a 30 page document it is really and i agree with sarah that the school committee ultimately approves this because oftentimes your strategic plan are going to have financial implications budgetary implications to it and so if the strategic plan says

1:01:48 we need to build a new middle school then you know the school committee is probably not going to vote that as one of their strategic objectives but the group the 25 is putting forward a plan for the school committee’s approval so sarah you are right in your tra in your trajectory of your thinking

1:02:15 so in that way kind of like the um the reopening plan this past fall in that it was kind of put together but then the school committee certainly certainly approved it and and also kind of had their their imprint on it as well absolutely okay emily did i see your hand go up i just have um a comment about the time that these meetings take place um i think having them from 9 to 11 might have some parents and community members not put their name in because of work so it might be um a good idea to do one in the morning and then maybe the next one in the evening just so that if someone who does work might take some time off but then doesn’t have to take

1:03:02 multiple days off to do this because i know there’s so many community members who would want to be involved but i don’t want that to um you know hinder their application i do think that that is an important point but that’s also why we limited it to four some districts will undertake this as a september launch and run it through the academic year for implementation in the following year i have approached it with a little more aggressive timeline because that is what i’m hearing uh from the community here that in the absence of a plan that expired in 2020 and we’re in 2021 we don’t really want

1:03:48 to go two full years without a document a guidance document if you will again trying not to say strategic plan that will shape the trajectory of the district i think that you’re correct that time is of the essence we um we’ve clearly identified that there’s a lack of comfort with you know developing what our you know a potential override needs based budget would be without this so i think we need to be able to hit the ground running um in preparation for that and we’ll we’ll need this um well i love that it’s not 30 pages it’s going to be two i wonder if we need to do a little bit more because we are

1:04:34 going to have to kind of use this as a framework for that um and we want to make sure that there’s enough detail in it without getting to you know 15 30 pages obviously that we can successfully use this document as our launch for developing that and not only our launch but also our backup of here you know this is why we need this and really our our evidence if you will i think that that’s helpful sarah and a again um the planning for success website desi has example plans of how i was in a district where they did planning for success and the final project ended up being 25 pages and so although you start with great intentions of it being this more narrow

1:05:20 more narrow more narrow it is an organic process that fits the context of your current district but there are case studies of districts who have done this and how they went about doing it as well as exemplar documents from different districts and i can certainly share those with you from westin that put together a great i think reading is in the midst of this process i know the facilitator that we’ll be working with is currently working with foxboro on theirs and again it is not a cookie-cutter approach to the planning it is very customizable to your district in its context can i just so i didn’t mean the timeline of the project i meant the actual time because if you have students who work

1:06:06 they’re not going to take work off to come do this and we want their feedback there’s nine community members and we want to open it to everybody so if you just say one’s in the morning one’s in the evening i’m just you might get more people who i i agree with emily completely that’s what i meant about the timing of it’s the actual meetings because it there’s two in june and that’s two days off of work two half i don’t know i’m just saying just to be more accommodating to our community members and in from experience what i can say is even though we had evening meetings if we provided people food it was amazing how much they like like pepped up and kept going what some food and some cookies from richard did was like pretty amazing during that and we had some late nights it sounds like that was coming from the

1:06:51 facilitator that you’ve been working with um so maybe you can check in with i think you said her ask her but i also would just want a second or a third at this point i’m not sure um what sarah said about sort of you know agreeing with the fact that we do want to get this moving along that time is of the essence that this clearly you know we we talked multiple times about it within the budget piece of you know overrides and such um so i think that this is definitely a a good way for us to be going

1:07:27 all set all set how are we going to facilitate the decision of who the school committee members are because i really think that obviously needs to happen in a discussion in an open meeting and i i am very very um interested in being a member of this team um and i would i would hope that we can kind of share the wealth i know megan and sarah got to participate in the reopening committee and got to do some nice work there um you know digging in with the team and and i’m hoping that maybe the other three of us kind of have a chance to dig in a little bit on this aspect okay yeah um i think maybe we put this on for next week’s agenda

1:08:14 uh as a discussion and then you know um i don’t know do you guys think we need a vote on this too would that be helpful

1:08:23 just for a general planning surface i mean if it comes down to that maybe there’s just two people that want to participate right i mean i’ll i’ll withdraw for consideration just right now given you know the the finishing of the school project will be uh will be my focus between now and uh august so you don’t have a lot of extra time in the morning to donate to the stephen right no no not at all so um right i’ll leave it to the four of you [Laughter] um but yeah if we if we need to take vote okay all right well yeah i’ll put this on the agenda um so everybody can kind of think about it and think about their own times and um yeah if those times have to change um

1:09:10 or are able to change um you know that could be communicated to the committee as well as to the community i’m just going to say it because it will make me feel better but i have been very deliberate for this to be an inclusive process so no part of this was designed to eliminate anyone or to keep it out of reach and so i’ll take your feedback to the consultant that we’re going to partner with at desi and share the suggestions from tonight’s meeting but the timeline the times all of that were meant to increase in inclusivity not to exclude anyone yeah and i think that’s a really important point because like i said earlier this isn’t i mean yes it’s a

1:09:56 school initiative but it’s a you know the whole community is impacted by this so we want to make sure the whole community teacher staff and you know community at large has the opportunity to weigh in so thank you the other thing john that i think is probably a factor is i know um coverage has been an incredibly hard hurdle this year with lack of subs so where we’re gonna need to cover those teachers um for all those mornings if we split morning evening that might help on that end of it too because i don’t see a lot of subs coming up in the next two weeks

1:10:36 all right so we’ll be sure to add that for next thursday um all right so that moves us on to our final agenda item so the discussion of the superintendent evaluation process uh so everybody got a few things in the dropbox on this this evening um so i just so i talked with dorothy um late last week just to kind of make sure that i had everything in my head correct so we’ll be using john’s goals as the basis for our evaluation and those were in the dropbox again this evening um so then there were two other documents the indicator rubit rubric and then the summative report so the indicator rubric is the form that dorothy actually sent

1:11:21 that to me and it walks ever it walks you through the standards and the criteria and so you can use it as a helpful guide and kind of you know what we’re looking what what the what that criteria is actually asking you to evaluate on the summative report is what should be printed out and then turned into whoever the dev the compiling designee is um that will that will kind of take each individual evaluation and compile them into one evaluation um i also emailed at some point hopefully everybody got that um i emailed the link with from the dusty website with helpful videos for the process they were all like five to seven minutes long or so um so that it sort of it did a nice job on walking through

1:12:07 just kind of the some of the theory around it and why it’s there and how it got there and how to do it well and how it turns out um so also i believe this was emailed um and it’s these these sheets sarah um so that is this is the summarative report so this is the one that gets printed dorothy’s suggestion was that um john suggests six to eight criteria that we are looking at in the evaluation so we’re not evaluating him on every single one of those pieces at in all of the uh four with this four standards thank you um so

1:12:53 we he he has recommended and they were highlighted in that email um the the six to eight criteria that in in within the standards and there’s at least one in every standard that we use to look at his goals and how it how they pertain to those things so i just want to make sure that everybody is in agreement on those criteria as well so that as we move um as we move into the next face that we’re all sort of on the same page as to what we’re what we’re going to be using so um on the standard 1 it was 1d uh standard 2 was 2a and 2e

1:13:40 standard 3 was 3b and 3c and then standard 4 was 4a and 4e did anybody have any issues with any of those i had some questions on a few things okay um so in in going to page three there it says superintendents must identify one at or at least one student learning goal one professional practice goal and two to four district improvement goals the way it’s outlined here we have one student learning goal three professional practice goals and only one district improvement goal so i was worried we weren’t meeting that minimum of two to four district improvement goals are you referring back to john’s goals that we’ve been working off of

1:14:26 yeah in the description yeah and actually i think some of those the goal stays the same but i just wonder if like for ins for example budget instead of being a professional practice goal if that just becomes a district improvement goal so that we’re meeting that requirement it’s still the same goal but it’s just looked at somewhat through a different lens yes exactly exactly and so um so if you when you when you go through those videos um and i needed to clarify this a little bit with dorothy and i would suggest if anybody needs any clarification to just reach out to dorothy as well um that because it talks a little bit about strategic plan within there it talks about the school committee goals and she said because if everybody remembers she sort of helped us along with our school

1:15:11 committee goals and and has obviously talked to us quite a few times about these things that really in the way that we set it up this year um with you know a new superintendent coming in during coped without a strategic plan and having to kind of instead of jumping on that immediately having to you know wait for it till now that using the goals that he has set up is the appropriate way to do it this year um so you know even if it doesn’t fit exactly neatly into all of this that it’s that’s okay that he set up those goals we’ve monitored those goals all year and that’s what we’re basing this off of okay in future years um you know it’ll it’ll sort of it’ll it again those videos sort of talk about i think it was this first one sort of talks about how

1:15:57 the the kind of they build like it builds on it on itself so that it kind of becomes a little bit more streamlined as committees do this with their superintendent and the goal sort of either continue forward and and get enhanced um and then that that as we look through it next year we’ll sort of have john assign some of these criteria at the beginning of it so that we’re so that he as he’s going through things during the year is kind of giving us a heads up of like hey you know this is where this is hitting on this goal and and this evaluation criteria yeah i think that was a great point that was made in those videos and i wonder if um and i’ve seen it at times where john

1:16:43 has you know put on the bottom that this has worked or maybe it’s not always been listed but he has said at times you know referenced his goals at different times um i wonder so there’s less work like you know dorothy talks about in the videos by the way it was like such a trip seeing her but um dorothy talks about in the videos how it’s better if it’s done kind of all year so there’s just that kind of formality at the end so i start wonder if we start now kind of backtracking going through some of our presentations and kind of john just tagging you know this one speaks to as what do they call it evidence to 2-a and and so we can start kind of that correlation more

1:17:28 um sooner rather than later and i think it will make it more fluid and if um you know the the power point that john just did if we can cut if he you know for us can can link link these specific standards that he feels are being addressed by each of those items and if we move as we move forward we make them we list them as evidence as we go i think it would be helpful for us one of the superintendents i think maybe it was the one in franklin i could be wrong talked about how it was you know this wasn’t this was an evaluation filled out by the school committee as was our duty but by linking those it’s kind of like the community’s coming along

1:18:14 for the evaluation and they’re getting to see it and getting the buy-in and i think that that’s that’s really good but i also think it speaks to one of his goals um so it’s so it’s you know a double benefit um there was one of these i’m trying to figure out which one it was because it i didn’t write it down when i looked at it earlier but it talked about um timely supervision and staff alignment while we’re evaluating that i know one of the pieces of evidence they talked about um and i maybe i think they use the word evidence i know it sounds severe but um that they talked about is giving fourth evaluations that are redacted for privacy reasons but so that we can see how you do an evaluation but

1:19:00 would we be able to also do like a blind survey of some of the the staff kind of so we can get i know um in in evaluations one of the new movements the last few years has been what’s called like the 360 evaluation where you kind of get it um from all involved parties and it’s and you know studies have shown it’s really helpful for identifying success and areas of growth so i didn’t know if there was a way we could kind of implement that as we move through as well

1:19:37 this is again the value of my coach chris mcgrath and the new superintendent’s induction program i just received back a 360 evaluation from the leadership team here where 16 members of the team evaluated me on various criteria and i’m very happy to turn that over to the committee for the basis of my evaluation great um chris i see you on did you want to say something i’m not supposed to talk but i will speak to you um i have the the honor and the privilege of working very closely with claire abbott from dese on treating the focused indicators for this year

1:20:23 in light of the context in which we’ve been working in what i would characterize folks as a less is more sarah what fox what you’re articulating is something that is important for the superintendent to do on an ongoing basis through his report to connect the dot to say this report is connected to this particular goal we tomorrow your superintendent another superintendent and i will meet and we’ll look at what is the practical way to in a meaningful way acknowledge what people have done this year but we cannot really engineer

1:21:11 the full system so i would encourage you to take a lessons more you’re you’re launching with with the superintendent’s aggressive timeline you’re going to launch a plan whatever you call it a blueprint for partnering for success whatever you call it at a time when you’re going to be so well positioned to link that plan with your superintendent’s goals with your administrators goals with the goals as outlined on your school improvement plans you are putting yourself in a five star position i think you ought to cut yourselves some slack um with respect to how you handle the superintendent’s evaluation this year

1:21:58 because you have to covertize it that’s our reality chris do you know if they’re giving any guidance or if at any point you could meet with us and give us some guidance on the best ways to make those tweaks so that where many of us are new at this um so that we’re not tweaking in the wrong area that because we don’t want to take away information that john really wants because he uses this you know for for um future growth and to move forward but do you know if they’re going to give some guidance on the best places like they did for power standards if you will you know where do you have to hit where isn’t so important in november of 2019 um dorothy and claire abbott from the

1:22:43 department co-led a great um session for school committee superintendent on the superintendent’s evaluation i would not come to you without dorothy but um happy very happy to do that and and um i talk to dorothy all the time you guys talk to dorothy all the time and if it’s acceptable to the superintendent um happy to do that my best thinking and this is from dorothy is um if you have a subcommittee great if you don’t have a subcommittee to work out the nuts and bolts um i would i would strongly recommend that thank you chris that’s great i personally would love to to hear from you guys so i i don’t know how everyone

1:23:28 else feels but thank you so much happy to do it thank you chris um emily did you have okay um all right so let’s see um so tonight so it sounds like everybody is okay with the criteria that john is suggesting that we kind of take that and move that forward in what we’re looking at okay um so then our next our next hurdle would be to pick a designee to compile the information once we’ve individually um gotten it together um so i need to follow up with dorothy a little bit more um because when we first talked i took it as

1:24:14 it was it should really be one person otherwise you’re kind of in the subcommittee territory of posting and you know kind of putting all of the individual thoughts out there i also want to ask dorothy if similar to the superintendent search if each of our individual papers are also um sort of public information and just kind of go through that chris you’re shaking your head they are okay okay um so that’s good to know for everybody um and sarah do they my understanding is they get so our individual papers get sent in as the supporting backup with the compiled one but i i’m not pos i think it’s helpful for people to know if that’s what’s gonna happen right right yeah john’s shaking his head so

1:24:59 i’m going to go with him on this that yes that that’s what we’ll do um so i was hoping to turn this around relatively quickly um so i was hoping that we pick a designee this evening or or if we want to we can pick two my thoughts were one and that person would then work with lisa offline to to put everything together and then at next thursday’s meeting we would give we would we would turn these in to whoever that designee is and then at the third thursday’s meeting in may it would be we would go over the evaluation and and make it public

1:25:44 sarah is that too tight of a timeline considering that john’s got to provide us some back i mean definitely will be a bridge because of covid but some backup i think that that might be a little aggressive and my understanding was from what dorothy had said in both the video and to us that they took away the timelines that used to be the mid the april may to align with elections and now have slid them to um be at the end of the school year i think with the mandated turn-in date of august one oh wow okay i was thinking it was june um but i don’t know why i’m thinking that so um do you how long do you need to turn around

1:26:30 some of the backup stuff well i have the evaluation that was completed by the leadership team and then i’ve been maintaining evidence which is the right word for it entertainment for my goals and writing the narratives for the power indicators or the indicators i don’t need much turnaround time for that okay so um or does the committee feel like they want more time than to go through it and then the designee would get less time to compile it i i want i would like a little more time because i think it’s probably realistically going to be a few days before john gets this to us and i don’t want to feel like i i’m turning around

1:27:15 the thoughtful report and one of the biggest um absolutely duties we have in like 48 hours i want to be able to to give it the time it deserves sure so let’s pick a date um so that everybody is on the same page as to when we get the would give these back um i still think it’s reasonable to put the evaluation out at this at the third thursday meeting of may um you know feel free to push back on that if anybody has any other concerns and then what if we did um is it the 13th i think would be the second tuesday or the second thursday not to keep dragging kristen to our meeting but what is this am i right that

1:28:01 august 1 is the due date i have not heard august one i’m happy to check that out school committee elections tend to govern the process of the timeline for the evaluation and certainly the timeline for the superintendent’s submission of his or her goals you know conducting elections in november april may that really influences the process okay i had thought that in that thing dorothy said that they’d moved away from that and moved more towards trying to give the superintendent the full year so that like they had the full as close to the full year as possible to accomplish their goals

1:28:47 so i think given that our elections are mid-june we should probably keep it before that um again what do other people think well the elections i think are the 22nd which is the end of the school year anyway um so i mean it doesn’t matter to me if it’s the third week in may or the first week in june but i think we should get it done before the end of the school year um personally um you know if we need a little bit more time then maybe we just would it would be the june 3rd then if we pushed it back a week and i don’t think that’s a big deal no that’s not a big deal yeah because we meet what the june 3rd and june 17th just like that’s sounds right yes right but you were you were aiming for may 20th right sarah yeah let me pull up my account just the third

1:29:32 so if we track that would be the third yeah so just push just push it back to you know we’ll review in the public meeting on june 3rd and then that gives more time for everybody to review john’s materials and and type stuff up and it doesn’t kind of put too much onerousness on whoever’s going to be the designee okay so we want to say that the the paperwork is due back to the designee by the 20th okay and then we’ll go over it on the third of on june 3rd and then john what would be a good date for us to say that we hope to receive all the documentation like is it’s fair to say may 10th or do you want to do it sooner or later just so we have all the dates laid out i am totally flexible um

1:30:18 if people feel like they want two weeks lead time then you know i’ll back up from the dates that you select this evening um so i’m very open so should we say the sixth is a week from today do you wanna does that sound reasonable sure okay and if you need more time just let us know right this is the joy of being the only public official that is evaluated in public that it’s i i seem loath to give you parameters by which i i’m going to get information to you so i will defer to the committee on what you need and want from me all right well thank you john this has been a tough year like if you

1:31:05 need it a few extra days i don’t think any of us are going to give you pushback yeah if we’ll say the sixth and if you need more time just let us know that’s perfectly fine um let’s see

1:31:21 uh so i guess that just do we just need to pick a designee then

1:31:27 i’m happy to do it um but i don’t need to do it so i think it would be good if we did have the subcommittee because i think then you know

1:31:39 then there’s i don’t know i just i like the idea of it being a subcommittee

1:31:47 i i don’t care i mean personally i think it’s a little bit of overkill but i i don’t care

1:31:56 i mean we’re all going to see everything anyway right so really all your what that person or persons is doing is taking the information typing it up and distributing it so personally i think that’s probably might even be harder to do with two people but you know it’s that was the other thing that i was going to note too um that so at the whatever meeting we just chose for the sheets we do to the designee the 20th um that the designee come to the committee with you know just a short summary on how they intend to to pull the data and summarize it and compile it so that everybody leaves that meeting understanding what

1:32:44 that person or persons are going to do yeah one of the things they talked about in those videos and the other information that’s on the with the desi website is um there’s kind of three ways to do it some people i think this is the one that dorothy talked about is there’s one big outlier you generally kind of go with the the most typical norm unless everyone’s kind of everywhere um and then my understanding is actually the goal is to incorporate some of the narrative from every member not on every item obviously but from that every member’s voice is heard at some point yes yep and that’s that piece that is this that was from dorothy of of having the designee outline um how they’re how they plan to

1:33:31 approach things that that you know so that if there’s there is an outlier voice that comment kind of gets taken in as sort of a way to say you know generally the committee you know you get a you know proficient um but one area of improvement could you know was suggested as blah okay um um yeah i don’t know i guess i still i’m going to default to just for sort of ease and because all of these documents are public anyways that we just pick one designee but i’m it’s certainly not a hill i’m going to die on

1:34:23 do you remember david how this has been done in the past um um sarah i think you you were uh you were on the committee the last time we did this right no you’re the only one i was the only one with jen and meredith now i i look back on how it was done just in the minutes yeah i thought one year susie pratt susie pratt compiled it compiled the data if my memory serves me and brought it forward i think and then either either jen or or meredith did it one year i think it’s when i talked to dorothy she said

1:35:09 customarily it’s usually the chair who does it but again this is you know i’m happy to do it i don’t i don’t have a need to do it i think i know that i think subcommittee um because in those videos it sounded like they talked about having subcommittees um i i don’t think any of them didn’t have one but that’s just on those five model districts um i think they were all larger committees as well and regional committees like between like it was either a larger one or a regional two um they’re my ben nine school committee members i don’t i don’t i haven’t seen them yet well there were a couple there were a few that had like oh god the lights um you know because they were regional they had like 12 committee members and they had to have people from both you know from both towns or all towns so

1:36:03 all right so then why don’t you do that and then um

1:36:08 what will like these all this go online like our packets do what um your mic’s still off i can hear you via john’s i think though sorry um that’s a good question um i will i will follow up with dorothy to see exactly how these things should be posted and i think at one point lisa was telling me that the compiled at very least the compiled um evaluation has to be posted 48 hours in advance of the meeting so there there are some rules around this okay sounds good and then if you just have that information we talk at whatever that meeting was about the process yeah um

1:36:55 again i think it’s always helpful in your writing to know where it’s going yeah yep absolutely yep um all right all right we good to go is that it i think so yeah so you’re going to be the person i will compile so and i will work with lisa as well so that there are sort of there’s like another set of eyes on it um that is that is i don’t know i i’d like to think we’re all objective but i’m also gonna i’ll gonna reach out to dorothy and see if she’s got some i mean we’ve seen a lot of evaluations like this but some model filled out evaluations i know you find it surprising but i i tend to you know

1:37:40 like to go on and commentary so i want to know what level of detail they’re looking for um in our comment section and so i’d love to see some some models for that because i don’t want to get too detailed that’s great and then will you pass those to everybody if she sends them to you sure i definitely will all right great okay that leads us to the end of our meeting tonight so i will there you go came back on on the screen and on me wondering if she has some tidbits to share i would just um sarah i would send you to two places essex north shore um and that’s a personal connection for you because you’re appointed representative

1:38:26 to that committee is the marblehead gentleman um and i would point you to concord carlisle those are two places where and and john probably has many more but there’s a two places where i think they’ve done it in a particularly thoughtful way and so essex north shore i know who to reach out to but conquer carlisle just reach out to their chair i i would reach out to their chair their superintendent is lori hunter she would um you know it’s a regional school district so it’s a a little bit different okay thank you for those recommendations welcome

1:39:03 all right thank you very much chris okay so i will then adjourn us at 8 38. thank you everyone