School Committee: June 17, 2021

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:44 just waiting while emily gets us going on the youtube link onto the website and then we’ll be ready to open the meeting all right emily has confirmed that we are live on youtube with on our website and uh mhtv is also recording uh we have myself sarah gold emily barron megan taylor and sarah fox with us this evening um david harris cannot be with us so i will officially open the meeting and call to order at 7 02 pm

1:29 all right that leads us first to commendations john do you like to tee that up i would and i’m sure that principal zasky has her commendations ready to go but we have actually put her on the agenda this evening so that we can commend her on her impending retirement so i’m going to tee up each of her colleagues to wish you well in your retirement and to commend you for your service to the marblehead public schools so mr oda

2:01 i remember meeting donna after she started at the bell school opening day she hadn’t met her staff yet and she was a wild woman with energy that i have never ever matched and i’m going to miss our weekly meetings donna and i wish you the best uh on the cake awesome thank you principal oda principal satterfield thank you john i’m actually at my daughter’s soccer game at pingree some mobile absolutely but i just want to take this opportunity to thank donna for those wonderful years through the transition she’s been a great colleague and a great partner at getting us through and i appreciate everything she does for us did for marblehead schools in the coffin and gary bell community so congratulations donna and enjoy your retirement thanks sean

2:47 thanks sean thanks sean principal murphy so when i first became principal of village school i didn’t really know donna all that well i was assistant principal at the time donna reached out within the first couple of days offered me her support and help and that gesture went such a long way i’ll never forget that i’m thankful for the building project for putting us together in the same building because from there i’ve gotten to know donna very well and her high level of energy and i’m forever grateful to have a colleague who has shared her wisdom and her guidance and we’re very excited for you and i feel that i have a friend for life now so thank you donna congratulations

3:31 excellent thank you mandy principal fox well see i’m going to miss donna because we have like three things in common first we we both started the same year here marblehead albeit i have two months of seniority on her since she started her first day with the students second we both worked in middle school so she has that experience too and most importantly she’s wisconsinite like i am so i mean that’s the single you know she what does that mean to the town it means that we’re probably the only two that can look at that and pronounce it oconomowoc correctly and we’re probably the only ones that have had butter burgers with cheese curds followed up by frozen custard um but with wisconsinites what that means is you get someone who’s loyal and not just the packers but that’s shown in donna and how she’s fought for her students over the years you get someone who’s honest to a fault

4:17 and for those of us that have been in meetings with both me and donna together uh if you ask us for our opinion we’re gonna we’re gonna tell it because you’ve asked and we’re polite too so if you ask we’re gonna tell you everything and then the last thing is you know we understand teamwork and that’s what i’ve enjoyed with donna because we have to snow blow out five feet you know everybody’s gotta chip in and you know no matter what donna is always there for us and a quick phone call or email away she’s always part of the team so donna best of luck thanks matt principal bauer donna you’re so special that i had to come in in person to see you for the back in person meeting but i just want to thank you for your support you really really made a transition for me very easy and you always seem to reach out whenever there was a down

5:03 point you always reached out and were so positive and i really appreciate that it meant a lot to me personally helped me get through a few tough times here and i’ll always remember your professionalism your dedication and just love for students and really i’m going to miss you and i love seeing your meetings and your honesty and integrity just unbelievable so i wish for you to have a great retirement and thank you well donna i hope you didn’t mind the blind side by your colleagues but we wanted to let you know how much you have meant to the team in the marvel head public schools and i can imagine after principal fox’s commendation that you’re not going to go without a rebuttal so i will turn it to you

5:54 i said everyone’s starting to know me very well so i have a few things to say tonight myself um now that i’ve been giving the opportun opportunity so first of all i want to thank the school committee for having me here tonight and allowing me to speak um as matt had mentioned or maybe it was brian i can’t remember which one but basically i started my first day in marblehead on the very first day of school in 2011. i was greeted by a jam-packed lower bell multi-purpose room filled with nearly 800 people including all the teachers all the parents and all the children attending the bell school at that time

6:39 everyone was so excited about the first day of school meeting their new principal and teachers it was pouring rain that morning as i walked into the school which i’ve never seen before i looked for superintendent dr moth in in the crowd i saw this big arm and wave come up and um i slowly move made my way through the crowd to see him and i said greg what is all this and he said this is how they do it here and i said what and he said apparently all the teachers meet the kids on the playground and then walk them to their classes and he says what this is is the backup

7:25 plan for rain and i said why don’t they just open the doors and let the people in and he said did i tell you with a laugh and a chuckle he says did i tell you how much we need you here we have had many laughs over that crazy first day in marblehead but i was up for the challenge dr moss was very clear with me about my task at the bell school he had arrived in marblehead about six weeks prior and had quickly assessed the needs of the district he talked about leadership and told me he hired me to change the culture of the bell school we were in sync immediately as our administrative training was very similar and matt already told you a

8:11 little bit about that but wisconsin administrators have a keen focus on collaboration teamwork and motivating others to do their very best work so i’ve been asked to do accommodations tonight and i cannot do all that and my last school committee meeting without talk taking a little walk through my experiences here in marblehead in the bell school history and important happenings i would like to first of all stay thank the various school committee members who have supported the educational teams over the year thank you for keeping the focus on supporting the educators in this district on wednesday february 1st 2017 the staff of the bell school was

8:58 recognized in a special ceremony in the state house and was commended for high progress for our recent mcas scores tonight i would like to commend the former bell school staff for this achievement i believe this achievement gave the bell school teachers the confidence and knowledge that they were capable of academic growth excellence and improvement a tad about the organic garden and planning jean schona and katie martin came to me with a proposal to create create an organic garden on the bell school site we planned for nearly a year before construction started we had many

9:43 community volunteers and contributors to this project the pictures of all the work and all the transitions that happened are now in storage but basically we changed a broken down path in an overgrown ledge behind the bell school into a place of beauty landscaped and designed to provide authentic outdoor learning and authentic outdoor learning space with many science and ela curriculum connections this effort with the connections to the curriculu curriculum continues to grow today at eveleth coffin and village school

10:34 project by making generous donations and also to the physical labor and effort in the construction of the organic garden at bell friends of marblehead over the past 10 years we have received so many grants from the friends of marblehead some have supported professional developments such as sarah sarah ward who gave a workshop on executive functioning to our staff and parents most recently we received a project adventure grant that was written by amy shepherd and rachel levitt to do team building with the staff at the lucretia joseph brown school these workshops will help build a new inspirational community at brown thank you to the friends of marblehead

11:21 for supporting educational initiatives and setting the stage for new beginnings at the brown school i have to talk a chat about fine arts music art pe library each year at bell we had a beautiful display of student artwork in musical performances including our winter concerts these things have not happened since the school was dispersed around the district and the covet pandemic hit these were some of my most memorable moments at bell as a bell school principal when the school was filled with the parents and the children highlighting their great creative work hats off to the specialist teachers who always work together to pull the pieces together and highlight our students and their creativity with fine arts nights

12:09 and wins winter concerts i am so excited about the mural at the brown school and that that has come into a reality it’s a celebration of art culture and history what a wonderful centerpiece for the new school

12:25 next i have to move on to the pto i would like to commend the pto groups and past pto presidents i have been so fortunate working with the highly committed pto presidents and pto parent groups over these years these groups have provided thousands and thousands of dollars probably hundreds of thousands of dollars to support the many needed items for the schools for example almost all of the smart boards at bell were paid for by the pto through their funding efforts the magic half volunteers and most recently the fun run that was started five years ago by becky seidel is a major fundraising effort and event this year with the combined avalanche coffin and bell pto’s the fun

13:12 run raised nearly eighteen thousand dollars the pto has supported a wide range of assemblies and cultural cultural events for our students as well as special activities like the grade 3 celebration last week one of my most rewarding moments came last week when the past pto presidents reached out and sent me a huge beautiful flower arrangement in honor of my work in the district in the school and at the last pto meeting of the eveleth coffin and bell pto they announced that they had purchased a school bell a real bell with a ringer inscribed with my name and the dates that i have been in the district and

13:58 they are hoping for it to be hung at the new lucretia and joseph brown school i was so taken back with this gift i’m still trying to process it i would like to extend a sincere thank you to my committed pto folks i have appreciated your support and positive working relationships thank you for this honor the creation of joseph brown school building committee one of my awe-inspiring moments was touring the lucretian joseph brown school a few weeks ago david harris and his leadership and the commitment of many many others to get this building right should be recognized hats off to the building committee and everyone who in some way participated to

14:43 to help develop and create this new school gene raymond in his design team and taking the information from the educators and making it into a reality the school is a gem and it reflects marblehead in and making it uh a community to be proud of as i am tonight i always try to say something that reflects a little bit about who i am as a person as a leader so that people can relate to me in some way i have had a wonderful educational career i became a principal in 1989 and yes i am that old believe it or not and i appreciate all those experiences that i’ve had along the way

15:29 a colleague sent me an article on trust and leadership and this is a high value that i’ve held my experience is that trust is built day after day day in day out how you act towards and treat others leaders need to earn credibility not by what they say but how they carry out their role i believe the foundation of trust is manifested by professional respect i would like to share just a small piece of an article written by paul zack who did research on employees in how to foster trust and engagement and why it is so important there are eight important steps outlined in this article and each component is critical to the process i would like to

16:15 take just the last quote from the article zach says the sweet spot is when employees are having a sense that they are working towards a high purpose in a trusting organization trust and purpose mutually support each other providing the mechanism for extended oxytocin release which provides happiness so joy on the job comes from doing purpose-driven work with a trusted team a quick and easy way to measure an organization’s culture is to ask the people how much do you enjoy your job on a typical day as the new brown school lifts off the ground and new visions are

17:02 created it is important not to lose the importance of building a positive trusting school community this aspect of leadership can be overlooked but it is essential to the staff who dedicate their lives to your children when the staff is empowered and doing their very best work this shuffles down to very simple idea sending the kids home happy and this is the best atmosphere for learning and success is likely to flourish best of luck to the employees across the district and families who have worked so hard this year to get us through the pandemic thank you for your support we could not have made it without your help this year a big shout out to my elementary colleagues brian shawn mandy and i guess i won’t forget you mr fox or

17:53 or our other little high school guy but um yeah big guy um but uh thank you so much for everybody and um thank you for sticking with it and sticking with me this year so i believe that your fellow wisconsin native would like to say one more thing on behalf from the five principles and and julia who’s a a parent of yours uh we just wanted you to not forget marblehead so we’ll be dropping off this print here for you tomorrow it’s always take a little bit of marblehead with you so you don’t forget us very cool thank you thank you everybody thank you donna

18:38 right right thank you very much everyone um for everybody’s kind words to donna and donna again we wish you nothing but the best and enjoy that retirement all right school committee um does anyone have any accommodations this evening

18:58 megan i just wanted to give a little shout out to principal bauer and his team all the students and the families for just a fabulous graduation mother nature came out for us turned out to be a beautiful evening and it was just a great celebration of what everyone you know we’ve all worked together to get to this point this year um and i just think it was a fabulous night so well done to everybody involved

19:31 all right dan howells that brings us to you um hopefully our audio is going to work okay we’ve got a little bit of feedback but that’s okay um dan this is dan’s last meeting with us um and so he has also brought with him um his replacement for the coming years so dan i will let you take it away all right all right um so this is my uh 2020 to 2021 school year wrap up so school this year began on september 14th which was a much later start than usual and not much was going on at this point as we were all you know mainly getting used to online classes and there was also a lot of uncertainty about what clubs and sports

20:17 could and couldn’t happen then in early october we began our hybrid learning which was the first of many uh schedule changes that took place over the year also around this time is when some extracurriculars began so boys and girls soccer and cross country started at around this time as well the national green school society also hosted multiple cleanups around town and continued to through the year in the winter the performing arts department worked hard to create virtual performances performance videos in place of the usual concerts and the jewel tones acapella group also placed second at their court uh

21:04 their quarterfinal for the international competition for high school acapella uh the swim gymnastics basketball hockey team and hockey teams all and indoor track teams all had a successful season despite not having their usual playoffs though the boys and girls ski teams did win for the north division the senior class had their first ever family feud event the drama club put on a virtual production of urinetown the junior class had their junior class auction the freshman sophomores and juniors held various restaurant and plant fundraisers

21:50 and now we get to the spring which is where a lot more things began to happen especially in person students began full full-time in-person learning in the in april senior project began for seniors we had the third annual cultural feast the track volleyball baseball tennis lacrosse and football teams all had or still having successful seasons and the football team despite not having their annual thanksgiving day game did get a win over swampscott during the regular season which is always exciting the band chorus and orchestra concert took place outside on the field and the drama club had their production

22:35 of the 25th annual putnam county spelling bee also held outside additionally the deca club at mhs the distributive education clubs of america that team won or was recognized for their work throughout this year i’d now like to acknowledge acknowledge some students who were recognized for their athletic achievements uh this year uh loden rodriguez catherine comstock lilly gerson annika haley ella cramer josie pullen brian coleman will shull and samantha mckay were all recognized by various groups uh the salem news or in loden’s case gatorade which is pretty cool

23:21 so so this year was certainly uh not all bad although there were a lot of things um uh that were new to us um so i’d like to highlight some things from this year that i think we should continue doing even in a post covid school year so outdoor classes for instance uh definitely nice to get a to get some fresh air and a change of scenery and this year we tended to push it a little bit further into the fall and winter but you know when it’s not benefiting us to be outside and it’s just a nice day why not go outside more frequent mental health checks and

24:06 opportunities for students to check in with social workers there were a lot more that took place this year and i think that they were definitely beneficial

24:17 obviously in a tougher school year but just in general i think it would be great and recording slash live streaming events making performances games and ceremonies more accessible i think has been great this year and it’s allowed people to see our school and who normally wouldn’t have been able to so so that about wraps up my final report and i’d like to say it’s been a pleasure to hold this position for the past three years um and going to all the school committee meetings as a student has been a really unique experience and i’m very grateful for the respect that everyone has shown me

25:02 uh through the past three years i really appreciate it so now i’d like to introduce everyone to yasin cologne uh he will be taking over this position as i have just graduated my main point of uh my main point of contact with the austin has been through the jewel tones acapella group which we were both in yasin stood out to me as a student who is very mature and responsible and i know that he is also a ver a very engaged member of the school in town community so i thought so i feel confidently that this position will be in good hands when i am gone yeah

25:48 jason welcome thank you um dan thank you very much um it’s been just a pleasure um you know you started at the same time that i started um so it’s been wonderful to sort of be on this journey with you um it’s exciting that you’ve chosen the next person and we’re excited to have him at our meeting starting in the fall and i thank you for doing that your update this evening was you know as they all have been is just impeccable and a wonderful glimpse for us into the student community that really helps us understand at a at a very real level some of the higher stuff that we can get you know lost in at these

26:35 meetings and so it’s always really wonderful to hear from you um and we really appreciate it we have a little something for you as a as a going away i’ll let them pass it

26:53 it has my name on it wow that’s awesome thank you so much i’ve never had a gavel before this is so cool thank you i think it was probably going to be the first of many gambles thank you i appreciate that thank you well thank you very much thank you it’s been a pleasure does anyone else have anything that they’d like to say sarah i see your hand raised um dan you have never ceased to impress me every meeting you come extremely prepared you’re very well spoken um you give a report of every you know a wide range of what’s going on in our

27:38 schools it’s very reflective and you’re just a very very impressive um student and young man and i wish you the best and i really sincerely sincerely hope that if you you know come back to marblehead after your college journey that we see you on school committee and you have a reason to use that gavel because i think you’d be a huge asset and i will support and hold a sign for dan howells and we hope to see you and i and i welcome um your replacement and i’m really excited to get to see him as well so i wish you the best thank you so much so can i just say something um you probably don’t you can probably hear

28:23 me from here but um dan thanks so much i mean similar to sarah i you know we started at the same time too so you’re the only student representative i’ve known my download committee and you’ve just been um so organized and uh professional and mature and i’m just so happy to have you here every morning you know every meeting and give us an update on what’s happening in the schools um because we’re not in here every day so it’s great to hear what’s going on so best of luck at college i know you’re going to crush it and yason welcome we can’t wait to have you on board in the fall well thank you very very much it’s been a pleasure and best of luck dan was telling us earlier that he is

29:10 going to rutgers and he is planning on studying music education so we wish you nothing but the best and i’ll be sure to get updates from dan’s mom as well

29:23 thank you dan i’m going to pass this box that if you’d like to have that

29:32 all right uh that does lead us on to public comment so if anyone would like to give a public comment um they can feel free to raise their hand with the raise hand function just please remember to state your full name and address for the record um jonathan letterman uh yes i just wanted to ask i thought dan did a great job and you know one of the few good things that came out of the uh coveted experiences the ability to have to live broadcast all these meetings and get more public participation and what i wanted to ask is do you anticipate after cobit mandate for public participation and sort of remote participation is a requirement do you anticipate still allowing the general public to be able to participate the way they do now under

30:18 current restrictions so that’s my question thank you i will just speak very briefly to that um we are working to figure that all out uh the the covid open meeting piece has been extended um so we will be obviously following that and then i am hopeful that over the summer to work with mhtv as well as the tech department at the school department to figure out how we can best make this accessible to uh the most people possible uh gene hi there hi there i ran out of my vegetable garden to come onto school committee meeting not

31:05 knowing that donna was going to be commended for her service to the public school and i’m so thrilled that i ditched my dry vegetables for this uh because i would like to commend her too she was such a pleasure uh frustrating at times donna hi donna it was it was a lot of hard work it was perseverance it was caution it was as as you said collaboration and teamwork to build over 5000 square feet of beautiful outdoor space and garden space for the uh k-3 program at the bell school and it was it was really a true honor to work with you and

31:52 thanks you know thanks for mentioning katie and i um i also want to add that donna when i came to you seven years ago and said that i had been going through uh mindfulness training to teach kids i asked you if you would put your faith in me to add that to my curriculum in the outdoor gardens and and you and the faculty at the bell school supported me and i really you put your faith and trust in me and um and i really appreciate that so i wish you the best of luck um i would also like to give a shout out to the marblehead high school seniors the officers from the national green school society that i’ve been working with for

32:37 the last year sophie howe lucas schola and ann saban they are incredible young adults and activists and passionate about their causes and it’s it’s been such a pleasure to get to know them and i wish them the best of luck and i will say that i did meet the rising um officers of the ngss group and their continue to blow me away also really fantastic uh young adults last sorry i’m going on just one more public comment i missed the last school committee meeting but i did watch it and i uh saw that sarah fox had made a motion to get rid of polystyrene in the schools and i i also noted that

33:22 noted that noted that that motion died it was not seconded um i did a little bit of digging and as you probably all know in 2014 the town uh passed an article removing polystyrene from businesses and an exemption was given to the school which was requested by the school and at this point you know we’ve there have been many conversations about uh getting rid of it you know being a polystyrene free district and i you know i i heard in last the last school committee meeting that there was a school committee member that was questioning what it what it is and another one pointed out that it’s carcinogenic um so knowing that we are all all of us that are present in this

34:08 meeting tonight and that come back to them are here for the kids right that’s that’s why everyone’s volunteering or working or supporting the district we are here for the children i can’t imagine that anybody wants our youth eating off of polystyrene unknown carcinogenic i would plead with you all to figure out collaborate with the town with non-profit organizations like sustainable marblehead to really make a commitment to getting rid of a known carcinogenic toxin that our children are being fed on and i’m i’m i’ve volunteered i’m here to help so with that i’ll um i’ll put it back to you guys thank you for giving me the time

34:53 time time thank you gene can i just clarify on that piece um gene thanks for your comments i appreciate it but um can you guys hear me i hear an echo is that all right um just to clarify on the polystyrene um i believe and you know we can go back and look at the um the video but i believe why we didn’t move forward with that motion is because that’s the direction superintendent bucky is already working towards um so that’s the goal for september is to not have polystyrene in our schools anyway and what we asked him to do was to come back to us if there’s going to be an impediment or something that the school committee needs to do to support that but that is the objective for dr bucky

35:40 am i correct there that is correct there was you disagree well i’m saying there was a motion and it wasn’t seconded and that was the point that um gene was making yeah and i think that megan was just um clarifying that the district is committed to that and that um that at an operational level they have said that and that if it comes to school committee that we will be supportive of it it did come to school committee and you weren’t supportive of it but we don’t respond to public comment this isn’t the time for this so we’ll move on but it did come to school committee and it it wasn’t supportive and we are able to clarify which is what megan did um scott solberg yes i just wanted to

36:26 being from coming here 10 years ago when matt and donna came in and coming in from wisconsin i did want to be able to say the word oconomowoc to everyone so we know exactly what matt was referencing but also to to really thank um donna when we got here and our child was in school and had some challenges she came in the classroom and observed and then met with us and her first words are what are you saying that’s going on here and we say here’s what we’re seeing and she goes yep i agree that’s what i saw too and just that sense that she’s right there with us as a family was really comforting at a time when you’re dealing with you know challenging situations and so donna thank you and um just all the best i think it was just amazing to have you in our district and it’s going to be a big loss um but i also wanted to just give a shout out to eric oxford who’s going to be presenting tonight on a plan that he

37:12 he actually shared some of the preliminary pieces i hope with our with our um cpac a month ago i’m hoping that this is what he’s going to talk about really excited i hope our community can get behind it and just want to say you know with with leadership that we have in our district and certainly with the support of the school committee we’re starting to see the eric oxford’s nan murphy’s really stepping up with some innovative practice that’s going to take our district into the next level and i’m just really really excited about that so thank you thank you scott all right i don’t have any other hands raised right now so that will take us on to the school committee communications and discussion items um just a note for committee members i did move this up this evening at the request of david harris when he thought that he was maybe going to be able to attend the first part of this

37:59 meeting but unfortunately he could not attend anything with us this evening so the uh first piece up is the minutes um man could you just mute yourself sorry i think that’s where the thanks um the minutes so we had in the minutes for 2 11 21 and 2 25 21 i know one of them was a late ad so i will ask before i ask for a motion is everyone prepared to approve both of those tonight or would you like me to do them individually

38:37 uh 211 and then 225 i believe 225 was the later ad i can’t remember

38:47 i’m perfectly happy to um i know we’ve set the president precedent in the past where anything was megan was uncomfortable voting minutes that you know when i put them in and she didn’t have 24 hours to look at them but i’m prepared to vote if everyone else’s okay i think it sounds like everyone else is um this evening so i will ask for a motion to approve the minutes from 2 11 21 and 2 25 21.

39:19 can i get a second second sorry emily second

39:32 sarah did you have something um it was more when i was reading through it i noticed that we’d stay in there resuming the adoption of a new math program which had begun prior to colbin um and i didn’t know maybe i should bring this up later how that kind of has further ramifications how we we talk about how this is was a pre-covet problem and but we’re paying for it with coved so i don’t know if i mean obviously it’s the truth it’s part of the minutes but i didn’t know if the way we memorialize that is is going to be a problem uh it’s my understanding that dr bucky had a conversation with um someone high up a duffy on that and that that’s not an issue

40:22 all right uh sarah gold yes emily baron yes megan taylor yes and sarah fox yes all right that passes those paths four to zero thank you okay then it brings up the uh vote on the superintendent evaluation summative report we had a few editions that lisa and i were able to work in from earlier this week and then we had things put into the dropbox this morning emily i’m seeing your hand is up so we’ll just kind of open this up to um to what would people have in addition to the conversation from two weeks ago

41:01 okay so um when we discussed the summative evaluation at our last meeting the discussion spiraled in a negative direction and that was not my intention and as a first-year superintendent starting during a global pandemic i feel or i believe dr bucky um has led our district with tenacity and determination and i am confident we will all take what we’ve learned this past year both positive and negative and use it towards making this the best district for our students it’s exciting to look forward and see what the collective work of our district our admin team faculty teachers students parents in our community will bring to our schools and for this dr bucky i would like to thank you and i’d like to make a motion to approve

41:48 the superintendent summative evaluation as presented at our last school committee meeting on june 3rd with the two suggested edits one the addition in the comments in step four page three and two the strikethrough in the comments under standard for page 10.

42:09 okay so i’m leaving a motion so i’ll second that okay so we have a motion ended as seconded for clarification you’re making a motion to approve them with your edits and not mine they weren’t my edits or so that the the because my understanding was we were going to put in the pieces that that we felt we had agreed that we um felt we wanted included and i had sent those in so are you suggesting we not include that well i wasn’t clear where you wanted to put the edits or if you want to explain more we can change the motion i just wrote each section and not because we talked about a goal i wrote each section and what the goal was and i

42:55 just literally took the the verb edge directly from my my evaluation um um so i guess i’m really struggling with the addition of those um and because i feel as though lisa and i worked incredibly hard to balance the uh the thoughts of the committee so that no one member was over-represented or under-represented and i guess i feel like in addition in adding those things um you know with with the changes that megan suggested it’s literally moving one piece up to a different area um this is adding additional pieces um and i feel that it is that it quite frankly over represents um your voice sarah okay

43:41 i mean if everyone’s opinion has changed since last week and i mean i know we all received phone calls concerning this that um that that’s the will of the committee that’s fine my understanding was we would just add um that everyone was okay if we added as long as we didn’t amend new language or change our rating that if there were comments that particular people were concerned had been left out that that was okay but it’s to the will of the committee i think i made it clear two weeks ago that i was set um on what was in front of us at that point um but that there was others who felt differently and that we would put that back in and then bring it for another discussion or further discussion um to the committee

44:32 and so the reason that that megan’s got integrated in and sarah’s yours didn’t is just because megan had him to us a few days ago and yours came in um late last night or i guess this morning um to lisa and there just wasn’t time to integrate them in we had time to look at minutes that were put in an hour and 45 minutes ago this seems oh you know what this is not i’m not going to have this conversation it’s not productive it is to the will of the committee and we will take a vote well and i would just like to clarify that that that’s looking at one thing that was put into dropbox and each individual member can look at it on their own time and this would have required lisa and i as we had discussed and committed to with the committee to get together and put these in and figure out where they needed to go um in a collaborative way

45:19 and i was not capable of doing that today megan megan yeah um i guess first i just want to reiterate that i like i said in our last meeting i support the consolidated valuation you know sarah that you and lisa put together and i know it took a lot of time for you so i just want to say thank you again to both of you um but i also did suggest that we move a few things around and i did that not because i didn’t think that the summative report was complete but just because it is our first time you know doing this in a number of years and it is dr bucky’s first evaluation um i just wanted to show that that we set the bar high for um for ourselves in terms of clarity so

46:06 i did you know i submitted two suggested modifications which are in you know as emily mentioned are in um that updated which is just in the sum you know just adding two sentences to the summary um but that said you know i’ve had some time to think about this too and i think i mentioned graduation earlier but that ceremony was significant for me in a number of ways you know obviously we’re celebrating the students achievement um and all that they’ve accomplished especially under a very challenging year but it also put things into perspective for me and as i listened to our senior speakers their resilience and optimism and positive outlook was

46:52 inspiring and also refreshing so it really made me kind of think through this process a little bit more because we can learn a lot from our students and i think as adults especially this year we have a little bit of a tendency to focus on what’s not going right and on what’s not being done and we just need to break that cycle because we are in this together and dan stated perfectly in his graduation speech he referenced a quote by david foster wallace and i am paraphrasing so dan i apologize if i’m butchering your quote but it was basically you know the more we list and resent things that were deprived the more we live in that anger and frustration and dan’s recommendation to the senior class was

47:38 to hold and appreciate the positive things that came out of this year because they allow us to move forward and holding on to the negative really just holds us back so for that you know i do want to kind of take a different approach to this and dr bucky i want to thank you for the work you’ve done this year this is your first year as a superintendent in marblehead and i want you to thank you for maintaining a steady hand during what was a chaotic and unprecedented time so as a district we have so much opportunity ahead of us and i look forward to your leadership in accomplishing those goals in the years ahead um

48:25 and that’s really what i want to add to this because i think that point got away from us in our last meeting and i think that’s it we just have to recognize that we’ve come a long way in a short period of time so thanks megan thanks megan um i wholeheartedly agree um i was definitely frustrated after our previous meeting because i felt as though we lost sight of that and that dr bucky has done a very good job in a set of incredibly difficult circumstances um and a year that has just really thrown many things um up into the air and and that we’re sort of in this process of sort of putting that

49:12 puzzle all back together um and i think that we have a real opportunity with dr bucky in our district um you know i think that his leadership at widger uh you know i know many haven’t been able to walk in there as freely as has been in the past but um you know it’s a much lighter place people are seem to be enjoying themselves working in spite of all of the difficult circumstances that they are working under and working to fix and address um and so i think that you know when when lisa and i were putting this together you know that there were you know quite a few different opinions on on the various topics um and uh in the various goals that that we

49:57 were addressing and we tried very very hard to balance that balance that of what was written in the individual report so i think it’s important to note too that dr bucky um and we all have the individual reports and dr bucky has read through them all so he knows each and every one of our comments and knows where this committee stands and that the summative eval is that compilation of of all of them

50:28 so we do have a motion and it’s been seconded and discussed um i will move to take a vote uh sarah gold yes emily barron yes megan taylor yes and sarah fox no okay so that motion passes three to one all right that leads us on to subcommittee and liaison updates does anybody have anything

51:00 okay we have a facility speeding all right go ahead um so we had a facilities meeting andrew patty joined us um as well as stephen quiatek um andrew was able to speak to what he can do in way of um meeting our need or meeting our goals for sustainability this is on the heels of sustainable marblehead um joining us the week before and what we really came up with was what they were asking for was very low-hanging fruit um andrew petty and the board of health is very willing to partner with us um they’re able to provide the receptacles we need for everything um they’re willing to pay for the composting at all

51:47 of our um throughout our district he’ll organize that um it was very exciting news we talked about getting the water fill stations um and right now we had thought it was going to be bets and village that just needed them um i sense have gotten a little bit of feedback that the ones at one of the schools that have them might not be working but um todd was gonna dig into that and get us a count on that and we’ll follow that up um so that was very welcome news that and that you know board of health is willing to be such a partner in that um and then stephen quiatec talked to us a little bit about what the infrastructure needs are um going

52:33 going forward on a repetitive basis because those will need to be embedded in our plan um as far as like how often we want to update our wireless servers or um i never have the right terminology on the tech stuff but um he said you know that would be every five years we just want to make sure that this is a very comprehensive plan and that um we’re accounting for all the the various um subcategories that fall that you know are facility implications um the committee has made a lot of progress in coming up with a very um comprehensive strategic plan and we are very pleased to say that we should be able to hand that over and

53:19 complete um by the time we’re done with the planning for success so that when there’s a bullet for facilities that we kind of just can’t we have the work done we have a timeline over 10 years with specific items what year they need to be done and what it will cost so it will help greatly with financial planning um and i just want to thank all the particip participants of our committee um michelle todd dr bucky emily um jeff st george we put a lot of time in that this year we’ve we’ve developed a you know a great document that will come be coming out of it and i’m proud of the work we’ve done and i just want to thank everybody so much for what they’ve done

54:07 great thank you sarah and thank you for all your work on that this year as well obviously some really great things have come out and it’s exciting to see how that’s going to um or is hopeful maybe is a better word than exciting but um to see how that’s going to play into pieces with the planning for success and and as we really look to to move the district forward uh emily your hand is up did you want to add something um yeah i don’t know if this is going to come up later but the juneteenth so okay then i’m good thanks um all right um i i know that uh you know we did meet for reopening um but i know that that was a very operational meeting so i’m actually i know that dr bucky has um his notes on it that he’s going to

54:53 address in his update so i will um just sort of wait for him to be able to do that since um not much of what was discussed really um was his school committee purview um so that leads us to the building project update um emily or sarah since david isn’t here do you guys want to add anything

55:15 um some things that was mentioned to me today and i’ll follow up with david was i’m the principals as a whole haven’t gotten a chance to tour the building yet and are really excited about the new building and everything it brings to our district and they are would love to not just i mean you know sean seen it and donna seen it but the district principals are really excited about the idea of getting in there and want to get in there so hopefully and i’m sure david’s been good about scheduling tours i’m sure he can he can get them in there that’s no problem um it’s you know on schedule and we had a brief meeting a week or so ago i’m losing track of time here um i know that you know the the pto got a chance to look at it too to kind of get a scope of

56:03 what the organic garden is going to encompass so that they can you know take that torch and carry it um which is great to have buy in on such an as we heard from donna amazing pride um program that we do in our schools and everything’s just plugging away wonderful and there um i know david has a tour set up for next week’s dr buck maybe you can send that along to the other principals as well because um they absolutely would be more than welcome all right thank you sarah for filling those pieces in um dr bucky that leads us up to the superintendent’s report

56:44 uh great um i will start with the planning for success initiative i just put in the dropbox again tonight that kind of comprehensive overview that i had done for the committee a couple months back just to remind people of the process and why we chose uh this particular model and the facilitation through deci and certainly if anyone wants to dig more deeply into it the deci website has actual case studies from districts that have done planning for success we are two-thirds of the way through our meetings we had um the planning team met last week and this week um prior to that they were trained in a protocol and went out all across marblehead and got

57:29 stakeholder input and brought that back and then synthesized that and it’s interesting and i would venture to say and megan and sarah could correct me if i’m wrong that hundreds of people were granted the opportunity to participate in this planning for success um uh looking uh to the future of what do you want the marblehead public schools to look like in the year 2026 what do they look like in 2021 and then talking about how we got there and so you bring all of that stakeholder input back and these common themes start to emerge and um the great thing for me about planning for success and why i’m passionate about this model is

58:16 no one person’s voice no one particular stakeholder group gets to determine the priorities for the district that it is the collective will of the community to look at what are these three to five and so today in the meeting there were two that were just obvious every stakeholder group listed those two so that made it easier and i have been very purposeful with the facilitator to be very conscious of budget because i know that’s on the forefront of everyone’s mind and some want to invert the process and do the budget piece first and then talk about what the priorities are but this is not a one-year plan this is five

59:02 years for the marblehead public schools and as we determine those themes and i think today we walked away with five potential themes that will become objectives then you’ll have initiatives each year under those and then budget and i do think that we will in august this will impact our budget timeline which i think is a good thing to get these strategic initiatives and these action plans in place with dollar figures so we can communicate that out to the community but um i’m happy to meet with any individual that feels like they still don’t have a good handle on planning for success but each time the group gets together she does an exit survey and you know the

59:50 overwhelming majority 25 people 23 24 are happy with the pace of the project are understanding and she’s very good about putting forth the people that might not be there that might have some skepticism that might have some concerns and addressing those head-on so i’m really impressed with our facilitator the transparency of the process the pace of the process which admittedly is aggressive but i think we have made good progress it’ll go to the leadership team at our retreat in july and then the full group will get back together in august with something to bring to you hopefully for the first september meeting and again the budget piece of that is in the forefront of everyone’s mind don’t know if committee members if sarah or megan want to jump in and add

1:00:37 anything from today sarah oh it’s not my meeting i’m sorry through the chair you’re part of the meeting so you may absolutely call on her um so i just want to highlight too much like dan howells we have um two students who are on our team every single meeting i leave there just more and more impressed it’s arielle and i apologize i might butcher her last name mogulsko and benjamin khan and they are just they’re amazing you know they’re they come as prepared and offer as much as the adults um and the professionals in the room and they’re just it it’s very impressive they should be very proud of them themselves um and i

1:01:24 just wanted to you know point out that i’m impressed

1:01:31 i know arielle from the um sac and i know ben’s mom from the sec as well at the high school and um and then it was a tower kid before he was at the high school and they are they’re both very very impressive kids um i completely agree i’ve been not to kind of take a sidetrack but i’ve been so impressed by all the students that we’ve had contact with in various committees this year yeah absolutely um so i just want to um kind of stress what john said about consistent themes because they really are i we haven’t seen any outliers like all the feedback that came back you know maybe there’s some different terminology and we can group them a little bit differently but it is consistent across the board which is a good thing i think um so i just want to make that point

1:02:17 just you know for the committee members and for the you know people in the community that that has been very obvious um which so that’s a good thing the other thing and this is hard for me too is that i want this to move faster however the process every time we get together with the facilitator she takes us through very thoughtful steps and we leave there making significant progress and um you know i worry i worry about the budget piece too um and how we’re going to get there and today was kind of the aha moment for me because we really dug deep through a root cause analysis and you get to those causes and then you can see okay this is how we’re going to take

1:03:04 steps forward so um it’s hard to for me to say this too but we have to kind of trust the process and the process um you know i’m seeing and obviously ruth has done this now i think she said like seven or eight times including as a superintendent herself but i can see um really the value in the process [Music] i’ll just offer that she has done it seven or eight times and she has said that you know some districts are you know the the themes are consistent but marblehead had a theme emerge today she said i’ve never seen she said so i know that that’s important to your community and specific to marblehead and so that also gives me comfort that this is not a

1:03:51 cookie-cutter process not your dad’s strategic planning effort but very tailored to our district and i think the outcomes are going to be very very positive for the future wonderful very exciting [Music]

1:04:08 do i have other things the reopening committee had its uh final meeting and um mask updates uh was on the agenda which changed uh as of yesterday uh the commissioner did have a call uh uh yesterday and said that masks ended with the school year as a mandate but they highly recommend them for summer school but have left that to a district determined uh to take i said this to the group this morning take the temperature in your district no pun intended um and i think um people are certainly welcome uh to wear masks but we will follow the deci guidance uh

1:04:54 and end that with the school year and recommend them for summer but not mandate them so we’ll bring that per our policy we can bring that language change to our hopefully quick meeting that is next week um and per the policy that allows for that to take place now um given your guidance from jesse i certainly appreciate that flexibility because not being able to make those pivots as the department does and needing to call a meeting certainly we will formally vote it but having the meeting yesterday and being able to put it in practice today i find it is very helpful operationally

1:05:39 great thanks john did you want to give anything else on the reopening committee we talked about the follow-up vaccination clinic that will happen next wednesday the survey the social emotional health survey that went out on the last day of school each principle updated on kind of the hot days that we had had in the district and their end end-of-year activities we talked about some summer services there was a metco update and helene as the board of health representative gave an update from the mental health task force great thank you very much all right so that will then lead us do

1:06:26 you want to hand it to dr oxford first please all right dr oxford you are up and i believe because of some of the tech concerns we had this evening that i’m going to be the one to share my screen so let me i’ve got that up let me just do that and then let me know when you want me to click forward can everyone see that okay perfect all right thank you so much uh good to see you all happy almost summer um thank you all for your support throughout the year certainly well don’t need to echo all those sentiments but um but certainly appreciate your support and um your accountability and helping us get through this year um

1:07:12 so as um as dr bucky mentioned as i appreciate the shout out dr solberg during public comment um i just want to to briefly walk um the committee through um really next steps with regards to our department the department of student services here at marblehead really just kind of outline and reflect um the you know in a sense a five-year improvement plan if you will that certainly will align with the work that’s that’s already begun and been done in planning for success with regards to our department so um as as dr solberg mentioned in public comment uh we in collaboration with cpac were able to uh spend about an hour on on these slides in this topic um about a month ago i will not take even close to an hour today i promise um but with that

1:07:57 said if there are any certainly if there are any uh follow-up questions you know outside of this meeting and uh that video that session was recorded with cpac certainly happy to share out that that document as well or excuse me that video as well so tonight again i just wanted to uh just quickly outline uh just some recent accomplishments over the past two years uh the years that i’ve been in the director role um just to kind of highlight where we’ve gone and what we’ve accomplished so far um just walk through a little bit you know why why we’re shooting for an improvement plan and really trying to formalize that um outline four priority areas that we’ve really identified within our department um to focus on over the next several years and then just talk through the next immediate steps with regards to our to our planning and our work you can go ahead

1:08:43 i’m not going to read all these but i just wanted to highlight a series of accomplishments that even in this global pandemic and frankly as a result of the pandemic in a lot of ways that i think a lot of us can can reflect on we as a department have have really been able to accomplish um a lot of things we’ve been able to to begin and lead new initiatives within the district so really proud of of the work of our whole district but but certainly our department as well so so why i’ve been asked that you know a few times this year um as we walk through this work and work together within our department why are we really going to focus and target improvement plan um to me i’m a strategic planner i think by trade and i i think that’s it’s it’s pretty straightforward for me but but

1:09:28 it’s really to drive our work and as i mentioned the pandemic has highlighted you know a lot of areas of excellence but as well as a lot of areas of needed holistic support within our department and how that applies and is integrated within the district and community initiatives we certainly need to ensure that we’re aligned in our work our roles responsibilities our expectations and values um just you know there’s a lot of misalignment within our department with regards to those those areas so we need to focus on alignment certainly efficiency and effectiveness with regards to budget resources staffing responsibilities and how that portrays uh the work that we do for our students we want to obviously of course focus and drive our decisions and then really importantly keeping ourselves accountable making sure that we have a

1:10:14 system in place to hold ourselves accountable to be able to to self-assess the work that we’re doing the progress we’re making as a department all right so well i’m glad actually these numbers all ended up one because i don’t think that there are there’s not necessarily one that’s most important i think these four priority areas um are equally important and add equal layers of value with regards to the areas of improvement within our department so i’m just going to walk through these in the next few slides to provide a little bit more detail of where we’re going and things of that nature you can go ahead sir

1:10:54 so priority one is really the the most broad uh goalie or priority area that we need to identify and work through as a as a full department and i really mean that includes all of our staff looking at the the prior traditions history success levels of our students with disabilities our our english language learners um and things of that nature and our staff and and for our community as well you know and really helping the community to understand what is the department of student services and um just just quickly i’ve used this example a few times uh this year to to kind of give you my personal um take on on why this became you know our first area if you will of of re redefining the department is i was in

1:11:41 a meeting talking about the department of student services and and i kept reflecting on on special education only and emily dean our assistant director turned to me she called me out in in the middle of a meeting and said we’re not just special education and i appreciate that you know i i do appreciate being called out and it’s it really helped me to reflect on ensuring that we our umbrella our department of student services um embraces and prioritizes and and uh promotes all the work that we do so in addition to the branch of special education the department of student services does oversee and supervise and support our english language learners on the educational stability aspects for our students who are identified as homeless in foster care or in dcf custody

1:12:26 and then various aspects of civil rights including um all the those titles listed six seven and nine as well as diversity equity inclusion through that lens of civil rights and really making sure that the accessibility and um from from really that that human rights standpoint all students are are feeling included and a sense of belonging within our district

1:12:52 all right so the second priority area um is a is a focus on culturally responsive competency um certainly in in partnership and i want to give a well-deserved shout out as she gets a lot but but she deserves um unlimited praises is the work that that nan murphy has begun around diversity equity inclusion and anti-bias work and cultural proficiency and uh nana and i have really i think develop a strong working relate relationship and partnership that’s going to continue to lead our work together but through our or under our umbrella through our strand of student services targeting areas under uh within cultural competency examples such as disproportionality for students identified as being disabled or identified as

1:13:38 needing an iep unfortunately it’s an unfortunate statistic in marblehead students identified or coded in aspen as as identifying as african american 38 of them in our district um have qualified for an iep or are have been found um to have a disability um our district average were right around 20 so we’re almost double the amount of our african-american population um is identified for an iep um there’s something wrong there frankly and we need to explore why and we need to educate ourselves and have those brave conversations as to to why are we identifying over-identifying students of color various subgroups and seeing them as quote-unquote disabled

1:14:23 from a hiring and retention standpoint again this is district-wide but certainly within our department we want to make sure that we are finding ways to target recruit and retain staff of color um and really make sure that our our staff are representative of our um student demographic all and things of that nature and then partnering across the district as i mentioned with man and other subsets and certainly at the building level as well uh making sure that that we are supporting and embracing uh empowering our leaders our teachers and our students um to engage in those tough brave conversations we had really uh really thoughtful conversation today at least in my subgroup in the planning for success um committee around that and really embracing a culture and promoting

1:15:08 a culture of having those tough uh brave conversations um and again having that integration of culturally responsive practices experiences and voices um as we continue to to expand our inclusive mindset here in marblehead

1:15:24 you go ahead sir um third priority area uh should be a no-brainer i think probably for all of us um it’s just continuing to maximize inclu inclusive opportunities um i think as a whole in marblehead um you know collectively that that is our mindset i think for the vast majority of us uh within this community is that we want to continue to to prioritize and maximize those inclusive um opportunities that’s a philosophy and that’s great that’s theoretical and that’s great but what does that look like in practice um so and i’ll get to this in a minute i do want to you know outline a couple of target areas and action items that we’re going to steps that we’re going to take as a department to continue to foster that development of inclusion for all students but um just through the lens of of ensuring

1:16:11 that all students are set up for success a member at our planning for success committee said it i think perfectly today and said that when it when a child walks through the doors of whatever school they started in marblehead the mindset needs to be without any exception that that child will succeed regardless of disability um race ethnicity what it does not matter that child will succeed no matter what so how do we ensure that in that fully inclusive environment that child is going to be set up for success research beyond research including a few years ago the department of education did a very extensive set of research that really promoted this idea of inclusion and that that middle box there where it says placement matters it really it really highlights that

1:16:57 uh that data that if with students with disabilities um if they are found enrolled in in with their peers in general education settings they’re five times more likely um to graduate earlier on time so we got to continue to just push push that expectation to become the norm um and the last thing i’ll say on that is you don’t have to go back but it’s okay but the last thing i’ll say on that is that we need to ensure um that we continue to provide that differentiated instruction and accommodations that benefit benefit all of our learners within that inclusive setting it’s not about the label it’s not about the placement um it’s it’s just about seeing kids as kids so before i get to number four there’s a couple sides i just want to walk through and because i think it’s really important to think about all right well

1:17:43 how do we do this what’s the first step to really um breaking down some silos some unintended i believe silos between general education special education that certainly have been built up over the years it’s been a lot of years um for those to happen and we gotta start breaking those down more and more um so within special education our programs we got a lot of acronyms in marblehead for special education we have a lot we have tides access language based academic skills we had sales we have bridges tlc the list goes on i will not bore you with all of them um this has been the hottest topic i think this year as i’ve begun to and continue to preach the good word with regards to our levels of improvement but on

1:18:29 students iep placement pages those placement program names are going to go away because it we need to shift the mindset of how we see our students with disabilities not as program kids not as a tides kid a language-based kid but this is a kid this is a child who requires some additional services and that’s okay and that’s a good thing and that that tides kid that child that just really needs a little bit of extra therapeutic support social emotional support we can provide that and that’s no problem at all and whether the iep drives out or not we’re going to really work hard to make sure all those structures are in place from a staff facing standpoint within our department nothing’s changes nothing changes because we want to maintain those language based methodologies we want to maintain those therapeutic supports those aba applied behavioral

1:19:15 analysis that training those levels of experience so nothing’s changing on staff facing side we want those structures to be there and empower our teachers to expand their reach if you will to make sure that they are are seen as the experts in their buildings to provide those those recommendations to their gen ed colleagues right to make sure that from a therapeutic standpoint from a language-based standpoint here’s some awesome ideas that we can integrate we can be fully inclusive and make sure that those students students with disabilities or or maybe students that haven’t been identified yet for an iep are able to access those accommodations and resources and stay with their peers in that fully inclusive um environment so that’s a big one uh because a lot of i’ve heard i’ve heard a lot of feedback i’ve had a lot of questions are all the programs going away is every kid going

1:20:01 to be you know fully included all the time um that’s the hope that would be the ideal it’s not going to be perfect and those staff facing structures are not going to go away but the iep will drive what services are appropriate in hopefully the least restrictive environment first coming down to more restrictive as needed um really the next step is is and again nana and i think we’re really excited uh beginning to get our our principals our leadership team on board um starting this summer is embracing as a district on the mtss framework multi-tiered systems of support um i’ll get into this just for a minute in in a second but uh we have a consultant dr katy novak coming in uh this summer to to norm some language and expectations for our entire district and we’re going to carry that

1:20:47 professional development with dr novak with our entire staff to really target and focus some meaningful professional development on universal accommodations and resources for all students we’ve already begun we’re almost done with updating and prioritizing our district curriculum accommodation plan or our decap which again outlines recommended suggested universal accommodations for all students um other ideas or excuse me other opportunities really working and making sure that families community members are are in it are understanding kind of what we’re doing presentations like this right really being transparent and making sure um that parents especially parents of um students that maybe have identified uh to have begun to struggle a little bit what’s the next step what’s the process how can we as a district support that

1:21:33 child it doesn’t mean special education is the answer all the time and frankly it should not be until other proactive accommodations interventions are put into place first and attempted to maintain and maximize that inclusive and least restrictive environment and opportunities you can go ahead sarah

1:21:55 so quickly mtss might be a new acronym we love them in education but to some of you i’ll try to make it as simple as possible a lot of you may have heard of rti or response to intervention previously it’s been around for a long time i’m sure you’ve heard of pbis we’re a pbis district mtss kind of umbrellas both of them it marries rti from an academic tiered intervention approach and that social emotional tear intervention approach through pbis with really a focus on students staff and parents or or families and with regards to um supporting and embracing a proactive um tiered system tiered intervention of supports i could go on forever because i’m borderline obsessed with this approach and i’m super excited about it but i will not for today for tonight so you can go ahead sir

1:22:47 finally uh the fourth priority is is within especially our branch of special education under the department of student services is to make sure that we’re using data with fidelity through our eligibility processes through our progress monitoring making sure that students current performance levels and levels and rate of progress are really being tracked with fidelity with integrity to inform appropriate interventions and supports um there’s a lot of great practices going on in this district it’s another example unfortunately of things seen a little bit differently in different buildings so we’ve already begun a lot of that work of how to align district-wide approaches within our department within supporting students with disabilities through their iep to make sure that that iep is a very

1:23:33 thoughtful and meaningful document to ensure ensure success for all of our students with disabilities who require an iep go ahead sarah so where do we go next so where do we go first right what’s the immediate next steps um so we have a working document a working draft right now of a close to 20 page five-year department improvement plan um over the last two years that i’ve served in this role as director i’ve tried my best in working with our team chairs as well to really gain as much feedback from community members from certainly our partnership through cpac and with parents as well as our colleagues our teachers our tutors support staff paraprofessionals and service providers with regards to what are their concerns what what do they see as areas of

1:24:19 improvement and really have dug into these things so um progressive dr solberg in your public comment not sure i think it’s really collective um i’m just kind of explaining kind of you know where where our department’s going to go but all of that feedback all that input all that information and learning has come from our department staff and our and frankly our district leaders as well uh we need to embrace these priority areas throughout the district as i mentioned partnering with with nan in the office of teaching and learning uh through our summer leadership retreats this summer beginning again with this work to norm expectations and language um to adopt that inclusive mindset want to make sure that we collaborate with district and community members we’re really focusing on putting together um a structured parent education model through informational videos

1:25:04 videos videos course kind of module type information so that again if parents are feeling like oh my gosh my child’s beginning to struggle what’s the next step certainly reach out to us but there’s other there’s going to be other means of education as well to make sure that parents if they need to attend an iep meeting right if eligibility is on the table for special education they can walk into those meetings with confidence there’s because it can be a daunting and overwhelming task so we want to make sure that that transparency and communication is at the forefront of our mind and finally as i mentioned earlier we want to ensure that that we as a department are maintaining accountability and a self-assessment with our own work and and checking these action items on an annual basis and moving forward so we can go to the last slide which i think is an obvious for all of us

1:25:49 teamwork makes the dream work we got to work together i’m really proud of of what we have built within our department um shout out goes to everyone you all know who you are um with regards to the work that we’ve done and really begun to bring that collaborative and transparent approach within our department so that’s it i didn’t time myself but um it was much shorter i think than the 45 minutes before so thank you i really appreciate the opportunity much shorter than 45 minutes yes you are correct thank you eric um that was great and i will add the full presentation to my list of summer things to catch up on so i appreciate you coming in and giving us a brief overview this evening um sarah fox i see your hand up

1:26:37 thank you so much um eric i know a lot of work has gone into this um and that it’s been a team approach do you have a timeline to when you think you might have budget drivers to kind of implement this plan so that we include those as best as possible moving forward um

1:26:58 yeah i you know i’m i was glad to hear this morning and then tonight you know sarah that you within the facility subcommittee have kind of worked through that strategic planning process i feel like we did that a little bit too and and so when planning for success is ready i already told dr bucket so that i got a good amount i think that we’ve already begun to accomplish so um but parts of those certainly were the budget drivers and um you know i think i mean i may be in the minority maybe i’m not but but i’ve i’ve put a lot of responsibility on our team chairs um to really dig in and and you know and i know that term needs based budget gets thrown around i think special education student services by definition should be needs based right because it’s only the it’s the the budget happens based on what those kids truly need um and there’s

1:27:43 variability there but um i don’t want to say we’re bare bones and i think that’s my point is that we have to ensure that we’re being super efficient and effective but it’s not just within our department that’s with a collaboration with principles that has is there now you know and really looking at scheduling structuring and mindset um to drive staffing to drive budget resources resource needs and things like that so um i feel very confident that when you know as we work through certainly this summer but but absolutely the fall you know we begin budget planning for fy23 um but we’ll be in a really good position to be thoughtful about the work that’s great to hear because it’s true in student services where it should be so needs driven it’s really hard for that carryover budget because you don’t know from year to year if you’re if you’re your needs are reflective in

1:28:30 your past or even next year so it’s really important that we take it you know what do you need this year not you know the carryover and i’m super happy to hear that that’s your approach thank you eric you’re welcome thanks sarah um megan i throw your hand up first then emily saw yours so eric thanks for doing this presentation force um i just want to say as a former cpac member this is what we’ve been advocating for years to see so a fully inclusive district using data to drive decisions and consistency across the district as well as working more collaboratively with parents and educating and empowering them so that they can make the best decisions for their children and be part

1:29:16 of the team as well so i’m just so happy to see this coming to fruition i’ve said this to you before but i think it bears saying in this you know to the full committee too is that you have completely changed you and your team have changed the culture for the better in this district and as a parent i see it and i feel it too just going into those iep meetings and reevaluation meetings for my own child um it’s a 180 from where it was you know even five years ago so this is really exciting to see it start to move forward and i just want to thank you for that thanks megan that means a lot as i’ve told you in the past it’s definitely not taking anywhere close to all the credit

1:30:02 but it really means a lot and on behalf of our department we’re we’re really excited about where we’re at and where we’re going so thank you thanks megan emily um yeah so just some thoughts that i had go when you presented this first of all i’m so impressed by what’s happening in the district under this new department of student services which i love that it now encompasses all those three are those three pieces that you said um i think there were three right just make sure i have all my facts right um that i think that is great um and then just like

1:30:49 three points that came out that make me like it’s just nice to see that this is actually happening and starting to evolve um the shifting of the mindset on how we see kids um just seeing that in there is so important of not you know labeling children and like you said getting rid of all the acronyms and just seeing kids as kids i mean that is what i feel like you know we need we’ve been trying to say and do that and then to see it in this plan is it just was really it was great and then the proactive intervention first um i guess a lot of this is coming from personal experience so to see that this is happening in like a

1:31:35 a real plan is just from my experiences in the past i’m just happy that people will have this um these great opportunities going forward um and then educating families on how to go about this process because as someone who had no idea and it’s like you said scary and daunting to go into iep meetings and not know what to expect and not know the process like having that laid out for our families is going to be so huge and i’m just so happy that we’ve are doing this and so thank you and yeah sorry oh thank you emily i really appreciate that i um you know i just want i do want to you know mention because i it’s worth a lot in my opinion is that a lot of what i’ve

1:32:22 outlined tonight i didn’t say this is is happening there’s a lot going on that’s going it’s going really well in marblehead we’re just not either we’re not seeing it holistically right and so we just got to continue to work on that alignment uh within that and so but to your point emily yeah we’re we’re there’s a lot that we can continue to improve on so thank you i appreciate that thank you eric again that was a wonderful snapshot into everything that’s going on um from your angle of student achievement in this district and uh we appreciate you coming and speaking to us tonight thank you phil definitely have you back all right nan that leads us to you um we’re gonna hope that we can work out the audio pieces for nan so i will share my screen and i’m gonna turn my volume i’m gonna mute myself

1:34:30 how about now sarah can you hear me now great all right so to start off this evening i’d like to um and no teaching and learning update would be complete without starting with complementing our our teaching staff and our students i was talking with the superintendent as we were visiting schools in the last few weeks and um even on the last day of school we were just impressed and in awe of our teachers teaching right up to the last minute there was not a wasted moment whether you were doing a closing circle or some sort of synthesizing activity of the year i was in a social studies lesson walking around a life-size map

1:35:17 it was just really thoughtful use of time and i was just beyond impressed um with the the fortitude of our teachers and this resilience of our of our students still engaged up to the very last moment in time so i want to thank our our teaching staff and our students and our families for enduring a very difficult year in terms of academics and social emotional health and well-being and the partnership and that it that developed in the district through that work all the teachers um common theme in talking with teachers at the end of the year was i’ve never felt closer to a class in my entire career or their families and so you know along the

1:36:03 continuum of looking at what we’ve done well i can i can confidently say our relationships are stronger with students and families and and with our teaching staff um so i i’m gonna go rather quickly through some of the work that’s been happening in the office of teaching and learning um before i do i wanna thank our our teaching and learning committees that really got the got the train on the tracks last summer it was that work we had 28 staff members community members school committee members leadership team members all coming together and through the year we have worked collaboratively to

1:36:49 pivot and change models of instruction to track time on learning and to look at pacing look at assessments and really ensure that we were doing the right thing by by students and so i wanna i really wanna recognize those committees that came together to do that work with us um it was really in november early december where the work started to shift a little bit away from the models of instruction and really got into some of the more critical components of curriculum development and alignment and so through that work three themes kind of um popped up to the surface this year our first year together at marblehead um the curriculum piece the diversity equity and inclusion piece and

1:37:35 then the the need for professional development in the district and before i go in and kind of um demonstrate to you the work that’s been happening around curriculum and alignment i want to recognize rebecca brand who is our district literacy specialist she is a phenomenal resource um to me and to teachers in the district and and none of what i’m about to show you would have um come together so efficiently without her support and involvement so um sarah i think we can move on so one of the first things we did in the in the early fall um was to identify that we did not have a structured read writing program in our k to five programming

1:38:20 so we researched and both rebecca and i and many teachers at the elementary level did have experience with the lucy calkins units of studies in writing and so we we used um allocated grant funding to support the purchase so every teacher now has their own unit and with that work came targeted professional development so an outside provider came in introduced the units we had teachers committing to piloting only one unit so it wasn’t something they had to do with fidelity throughout this year they um just dipped their toe in and um provided with the professional development piloted one writing unit and

1:39:06 i think um through if you were visiting schools or seeing work um come out of the backpack i’m sure you saw some some wonderful opinion writing in particular coming home from students next year we are going to wrap our sixth grade into that writing program and um then we’ll have a fully aligned writing program k through sixth

1:39:33 uh the next thing that that surfaced was we have just completed a successful math adoption we have brought in a new k-6 math program and a new seven to eight math program the program selected by our committee members is learn zillion at the elementary level and ready math at our secondary level they are both problem-based programs which means they um are problem forward and students are actively engaged out of the gate in instruction with problem solving as opposed to being methodically taught a strategy or an approach there are many different ways to answer math problems and so this is a more developmentally challenged

1:40:20 developmentally challenged developmentally challenged challenging and rigorous um way of of approaching the mathematical standards and um we went with the two different programs because k-6 really gravitated to the resources that learn zillion provided and felt they were developmentally appropriate and same with seven eight also the opportunity to bring a new math specialist on board we felt that um having a k to five and a six uh at through eight program would make it difficult to do some coaching at the village school we wanted that to be really successful so um we’re thrilled and i think we have already had our first professional development which was the afternoon

1:41:05 after the early release of students which i fully admitted to staff when we all entered into the zoom was not ideal as a teacher for 16 years the last thing i really wanted to do was attend a pd on the last day of school but the marble whole marblehead team came together and i got a lot of positive feedback from teachers um and it with excitement and i’m looking forward to bringing this program alive um in the fall so um as we as i began to unpack and talk with teachers and principals about resources that are in the building and assessment resources that they use to measure data to measure student growth and progress um i i went to to look for what is

1:41:51 customarily referred to as the scope of in sequence in a district and um came to realize that we didn’t have one in marblehead so rebecca and i in collaboration with teachers have developed a k-6 scope and sequence and we have on our summer agenda to complete the work with a 7 through 12 scope and sequence so if you look at this visual you see all the different grade levels aligning their independent work to the common core and to the massachusetts states frameworks and all moving in the same direction so in the next slide you’ll get a visual of what that work looks like this is our marblehead curriculum calendar

1:42:39 so this breaks it down by grade level by week by content so you’re able to if you’re a kindergarten teacher you’re able to look at your curriculum map and understand where you’re supposed to be in phonics what content you’ll be covering in reading writing math science and social studies if you head into the next slide it’s a i zoomed in a little closer so this is what it looks like at one particular grade level so um you’ll know exactly the content for phonics um you’ll know what your unit of study is in writing um what your unit this is this um rebecca did a quick turnaround after she

1:43:25 got the pacing guide from our learn zillion and embedded the content for the math concepts the science concepts and the social studies concepts so as we begin to build out our curriculum map next on our agenda will be where do assessments fall so where do we have the common assessments and where do we provide teachers the opportunity for conversations around how kids are doing and what they need in addition to what we’re providing in the in the classroom and so that gets back to the partnership with our um student support team you know where where does that multi-tiered systems of support that tiered instruction happen that tiered instructional

1:44:13 opportunity happen within the core so that’s not somewhere kids are going for additional support we are going to be providing our teachers the professional development so that when they look at these data points they know what they need to do differently for kids in the classroom so this is the example for four through six and it will look exactly like this for seven through twelve

1:44:40 the other thing we have done and again in collaboration with all of our classroom teachers we are going to be transitioning as a district to a standards-based report card so some of the things on the current marble head report card are outdated maybe are no longer covered due to frameworks shifts and changes so we um have taken the language around what is happening in literacy what that grade level standard is and then we’ll be um using the indicators of academic performance to give teacher to give parents an understanding of really what the concept is and how their student is doing with that individual concept

1:45:30 another area of targeted area is the work that’s happening around diversity equity and inclusion we have developed a district rides team and rides is an acronym for reimagining integration diverse and equitable schools that team consists of school leadership three freshmen from the high school and other members of our teaching staff and we’re working together at some of the um stages in the visual there and the ultimate goal is to develop a plan including a mission statement outlining what we stand for and what our priorities are as a district as they

1:46:17 relate to diversity equity and inclusion some additional work that’s being supported by the office of teaching and learning for the first time in a long time the english department at the high school is going to be looking at their curriculum through the lens of diversity equity inclusion and some of the texts that are just classic texts that are used because they’re classics classic text are going to be reevaluated and see if there’s more current diverse storytelling diverse authors um and more applicable teachable material that we can foster those conversations through in in content and during content instruction so there’s a that department will be working to collaboratively over the summer to

1:47:04 review their curriculum and adopt and select and order new tests um i’ve also been able to establish a diversity equity and inclusion lead teacher position and maggie dobin is working with me in establishing a really thoughtful plan of how we bring professional learning to our adults at the elementary level and secondary level and how through the through grant funded in the past elementary schools had some elementary schools have each classroom has a book bin of diverse text and so maggie and i have worked together to ensure every classroom across the district k to three

1:47:50 and then eventually four through six we’ll all have an opportunity to have these books in their classrooms and maggie is going to then provide the teachers the conversational professional development around how do you use these texts in your instruction as anchor text for literacy and be able to invoke and support really rich conversation with kids the high school is also going to be bringing in henry turner who is a barbel head member of the community he’s going to be coming in and doing some targeted professional development with our high school team and indeed lee is going to be coming in and supporting our elementary team and especially the rides team and

1:48:36 helping us build out our plan for the district um so that’s the the k to three text alignment and related pd that maggie is doing and um also just working really closely with eric in supporting the supposed social emotional needs and the concept and um new culture and the way of thinking around multi-tiered systems of support being for all kids all the time this is an example of professional development and the way we’re kind of leading and organizing for next year just shared this recently with our building principals our staff has the opportunity to meet together

1:49:21 three times a month for one hour after the contractual day so the first in blue you’ll see based on the code it’s a school-based faculty meeting and then we’re going to start kind of thinking and purposefully planning where what fits for teachers to be collaborating around so you’ll see the diversity equity inclusion is reflected in the vets professional development and the high school on september 22nd whereas pre-k through six is going to be getting some targeted review around the new writing curriculum and so that that picture there the gray is the district alignment of multi-tiered systems of support and that we go a little bit deeper into that in october

1:50:08 you can see we’re already the october 12th which is our full pd day the full morning all schools will be engaged in our diversity equity inclusion professional development and then a different agenda in the afternoons depending on your schools so that’s just a sample it may vary after conversations with leaders about content but that’s an example of what professional development calendar will look like for the after school time for staff and then finally what we’ve got coming this summer for kids we’ve been working at ensuring that we have good um summer learning opportunities for students and so at the elementary we have we’ll be targeting our first second third and fourth incoming students

1:50:55 the program will be from july 6 through august 12th they will have targeted literacy instruction in the morning we are looking at our students using data for students that are at risk readers at this point and we’ll be doing some work with them in the morning and then they’ll be going through a partnership we have with the ymca they’ll be going there in the afternoons for some fun in the sun and our commuting students all students in that commute to marblehead will have an opportunity for small group and one-to-one remote tutoring opportunities so we have a stipend professional setting up that that work um and connecting with those families and

1:51:42 setting up a schedule for those children our our middle school students under the direction of matt fox they’re starting to explore what the department of education is

1:51:55 promoting as an acceleration academy they’re very strategic as far as what grade levels get access to this funding and currently matt is looking at his rising 8th graders to do a week-long math program that’s in the beginning stages still working on getting students committed and doing looking at some hiring the high school all grades july 12 through august 12th four days a week students will have an opportunity to come in and get some support in subject areas that they’re maybe had some struggles in um and the enrollment process will be through invitation of the guidance department and the administrative staff

1:52:41 so that’s kind of what we’ve got on tap for the summer in addition to um some great professional development working groups that teachers have been will be stipend um to work together in so that there’s there’s a lot here and i’m hoping in the fall we’ll go a little bit deeper i’d like to invite back the math committee and have them present the process and and be able to talk to you about the materials once they’ve been using them and teaching with them so there we go thank you nan um that was fantastic um it’s it’s hard to believe that all of this work has gone on with everything else with covid this year um so that’s just

1:53:26 i’m blown away um questions comments um megan so thanks nan there’s a lot in your presentation um just a couple quick questions around the math curriculum can you talk through that a little bit more in terms of the implementation i mean is that ready to go day one it’s gonna be that’s the new math curriculum

1:53:56 yes so that will be ready to go um as i said they the teachers had their first um pd it’s regarding the platform um the presenters took them through the teacher manuals the various ways for our non-readers in the young young group they taught they showed our teachers how you can add your own voice to slides and to homework assignments so that you can read the assignments to students that you know are going to be struggling with the literacy component to be able to get to the math um so a lot has already been launched that being said the two days in august that we have been granted for professional development will both afternoons will be spent with our elementary teachers getting further

1:54:43 deeper professional development and our seventh and eighth grade teachers as well and then there’ll be another component later in the year where they come in i we purchased a four series professional development um package and so that will be ongoing and also another thing that i neglected to mention is that for the first time all the um k-4 teachers in developing a schedule with um dr oxford we’ve been able to develop elementary school schedules where all of the teachers will be off at the same time so they will have a common planning time so we will use that common planning time with our math specialist and our

1:55:30 literacy specialist to unpack lessons to sort through materials and um to look at student work so that it’s it will be an ongoing process that they’ll be supported in okay um that’s awesome the literary literacy piece is key i think for the for the math especially for the earlier years so um [Music] yeah the same thing for the lucy calkins for the reading is that ready to go fall to or is there still more work to be done i know you said you had people piloting so we’re ready to go we’ve we’ve the teachers all have their materials um they’ve been ordered they’ve had um some teachers have been doing it already you know um they’ve already been they went well beyond the one piloting

1:56:16 one lesson and um that’s to that also i was actually on my ride in this morning talking to the pd provider trying to secure him for september to come back and to talk about you know launching literacy and launching writing and what does that look like and what do we need to remember um because you know it was a long time ago and we were in a pandemic when they went through the pd so what do they need to know again how do they need to be supported so that that will definitely be happening as well as rebecca brand again phenomenal resource she’ll be working with our um literacy two new literacy specialists and co and working with developing a coaching model um that’s one of our goals for the summers what what do those three resource

1:57:01 individuals do for teachers and how do they move this curriculum these new pieces of curriculum forward um that’s awesome nan i mean i have to agree with sarah the amount of work that you’ve done above and beyond just you know the normal pieces and covid is really amazing i completely agree about rebecca brand i’ve gotten to work with her through the iep improvement project and she’s just an amazing resource and so knowledgeable and energized and enthusiastic so that’s so that’s great um i would suggest going forward you know once we get into the fall into a little bit more of a regular schedule that maybe we get some more more consistent updates on our calendar because there’s obviously so much movement that it’d be great to um you know have that scheduled in

1:57:47 to get our updates from nan absolutely thanks dan sarah

1:57:54 um first i just wanted to clarify the lucy hawkins program isn’t new to our district we’ve been utilizing that in the kindergarten curriculum with our kindergarten teachers for a few years now it’s been a really successful program that we’ve we’ve um i’m glad glad to see that we’re expanding it beyond that but um it’s shown really good results it’s been a great program um but then the other the other pieces i was so happy to see you were utilizing henry turner for some pd it’s a great way to bring um i don’t know how ever many of you may may or may not follow him um but he’s a resident in marblehead and it’s a great way to use you know i would say exceptional resources in our community to you know bring us further along he

1:58:41 does great work um at newton north from what i’m seeing from following him you know with really implementing actionable pieces for inclusion and diversity and bringing it to the students in ways that they understand and that that really that they can make a difference you know versus sometimes we look at these big big ideas that aren’t as uh actionable at you know in small pieces um really really excited to see that you brought him in because i think he’s a great resource and you know we heard today people want to utilize our staff our community members and you know draw benefit from what we have right here so i think that’s great thank you

1:59:31 i just wanted to um oh well there we go

1:59:38 okay sorry sorry about that um like i had the same thoughts as sarah gold that i was just this was like absolutely amazing and blown away by what you presented to us tonight and what in just being here for such a short time through this crazy year that you were able to do all this analysis on our district and find all these pieces that needed to be fixed and it created this the plan like that mapping of the curriculum i mean that’s amazing as someone who likes things like that i was studying it to be like wow this is but you’ve you know really

2:00:24 took everything and i don’t know it was amazing so thank you nan we are lucky to have you here to help us sorry can i just add one thing the curriculum and diversity equity inclusion are two themes that have come through in the planning for success piece too so you know again when i think about kind of going through the process and you know some of this work is already happening it’s not like we have to wait until the end of planning for success to start moving things forward and really plan um for next year and you know and beyond so um it’s great to see this work already underway

2:01:02 great thank you thanks man um this is really you know i’ll look forward to as we sort of move into next year and you can come and update us a little bit more in depth on some of these things and and just keep us filled in because again like i said the eric you know this is a an amazing piece to see as as student achievement sort of you know as we as we kind of look broadly at that entire concept so thank you thanks for all the hard work all right john i think that’s up for the superintendent update correct it is but through the chair i’d just like to say that you know i think megan teed it up very nicely that you can look at this year through a deficit lens of things that didn’t happen but i think hearing dr oxford

2:01:48 and nan murphy tonight you see the overwhelming amount of work that was done and the accomplishments of this district and nan gives shout out to rebecca brand i’m going to give a shout out to nan there was a lot of work to do and she did a lot of work and so you just got to see a sampling of it this evening and i agree megan having regular office of teaching and learning updates would be helpful for the committee because the diversity equity inclusion work is going to continue next year you have the new math curriculum the professional development work and so a june meeting dan probably could have done a lot more but i think it’s important to look at

2:02:33 what we did accomplish this year and to be grateful for the team that we have and nan and eric are a big part of that so i’m glad that they got an opportunity to present to the committee tonight

2:02:47 thanks john thanks john all right that will move us along into the finance and organizational part of the evening um we did before i invite michelle to connect with us we did have a schedule of bills that was in the dropbox um can i get a motion to approve the identified schedule of bills totaling 421 202.69 so moved megan moved second emily second anybody have any questions on that all right i will roll call sarah gold yes emily baron yes megan taylor yes and sarah fox yes thank you everyone okay next up is the contracts for

2:03:35 renewal so michelle i will let you take it away great thank you um so in your packet is a memo detailing all of our facilities service maintenance contracts that are up for renewal this year we did not have to go out to bid because all the contracts are currently in place so we’re actually just looking for a one-year extension on each of them going forward in future years next time we bid them out we may actually be looking for a multi-year contract depending on on where we are at that time but so in your packet is the memo and it details eight current contracts that we have i’m just going to run through them super quick and not give you all the detail on them as it’s in the memo i should mention that some of these contracts are joint with the town so the

2:04:20 amounts that i am stating are actually the overall contract amount and then we split it between town and school so for those four contracts that we do have joint with the town the board of selectmen will also have to approve and sign the contract extension but first contract is our on-call plumbing contract it’s currently awarded to robert irvine and sons in the amount of forty three thousand eighty dollars our second contract is our hvac mechanical repairs contract currently held by cooling and heating specialists in the amount nine hundred of 29 dollars the third one is our hvac control work contract and that’s awarded to automated building systems inc in the amount of thirty five thousand four hundred thirty six dollars

2:05:07 our roofing and repairs contract is held by greenwood industries inc in the amount of twenty nine thousand one hundred and sixty dollars our simplex fire alarm maintenance contract which is only for the high school and vet school is held by johnson controls in the amount of fifteen thousand two hundred eighty five dollars our fire alarm maintenance contract for all other schools and um town buildings is with and b engineering doing business as lw bills in the amount of sixty eight thousand dollars our elevator maintenance contract is held by embry elevator uh and the amount is fifty one thousand four hundred dollars and lastly our boiler maintenance contract is currently

2:05:52 held with combustion service company of new england and the amount of 78 000 um requests that the committee consider approval of the extension one year extension on all of these contracts thank you michelle um all right so there we have to go through each of these individually um so i will just start in with motions um can i please get a motion to award a one-year extension of the on-call plumbing contract to robert irvine and sons of lynn in the amount of forty three thousand eighty dollars and to authorize the chair to sign the contract on behalf of the committee so moved megan moved second emily second questions

2:06:38 questions questions okay sarah gold yes emily barron yes megan taylor yes and sarah fox yes thank you next up can i get a motion to award a one-year extension of the hvac mechanical repairs contract to cooling and heating specialists of newton in the amount of nine thousand nine hundred eighty dollars and to authorize the chair to sign the contract on behalf of the committee so moved megan moved second emily second any questions

2:07:14 sarah gold yes emily barron yes megan taylor yes and sarah fox yes thank you can i get a motion to award a one year extension of the hvac control work contract to automated building systems inc in the amount of thirty five thousand four hundred and thirty six dollars and to authorize the chair to sign the contract on behalf of the committee so moved so moved megan moved second emily second any questions all right sarah gold yes emily baron yes megan taylor yes sarah fox yes thank you can i get a motion to award a one-year extension of the roofing repairs contract to greenwood industries

2:08:00 inc of worcester in the amount of twenty nine thousand one hundred and sixty dollars and to authorize the chair to sign the contract on behalf of the committee so i moved megan moved second emily second any questions all right uh sarah gold yes uh sarah fox yes megan taylor yes and emily barron yes thank you can i get a motion to award a one-year extension of the simplex fire alarm maintenance contract to johnson controls of canton in the amount of fifteen thousand two hundred and eighty five dollars and to authorize the chair to sign the contract on behalf of the committee so moved megan moved

2:08:45 second emily second any questions all right sarah gold yes sarah fox megan taylor yes emily barron yes thank you uh can i get a motion to award a one year extension of the fire alarm contract to bnb engineering of georgetown massachusetts in the amount of 68 000 and to authorize the chair to sign the contract on behalf of the committee so moved megan moved second emily second any questions all right sarah gold yes megan taylor yes sarah fox yes emily baron yes thank you can i get a motion to award a one-year extension of the elevator maintenance contract to embry elevator of woburn massachusetts in the amount of fifty one

2:09:31 thousand four hundred dollars and to authorize the chair to sign the contract on behalf of the committee so moved megan moved second emily second any questions sarah gold yes megan taylor yes fairfax yes emily barron yes all right thank you and finally can i get a motion to award a one-year extension of the boiler maintenance contract to combustion service company of new england of cambridge massachusetts in the amount of 78 thousand dollars and to authorize the chair to sign the contract on behalf of the committee so moved megan moved second emily second any questions all right sarah gold yes emily barron

2:10:16 yes megan taylor yes and sarah fox yes thank you everybody thank you michelle all right and you’ve got one more thing up for us michelle with some donations to accept couple more votes for you here so we currently have two donations that we um are recommending for consideration the first is from the marblehead boosters club they coordinated the fundraiser for our outdoor tents that were all very aware of um we just received a second check so um we had our first check in the amount of 19 395 dollars and the second check that just came in this past week was 652.28 so the total that we collected through this fundraiser was just over twenty thousand dollars and we are very

2:11:03 appreciative of that um the total cost of our tents um exceeded just over thirty six thousand dollars so this this accounted for more than half of that which is is great towards our district so i would like to request the school committee consider approving this donation thank you michelle and thank you to the boosters as well can i get a motion to accept two donations from the marblehead boosters club incorporated in the amount of 19 395. and 652.28 to be used for outdoor tents so i moved megan moved second emily second any questions

2:11:50 all right sarah gold yes sarah fox yeah megan taylor yes emily baron yes thank you go ahead michelle okay and the second donation is from um the estate of barbara s gray and it is to the scholarship fund in the name of donald j gray and barbara s gray this check is one of the final portions of the disbursement in the amount of 313.74 cents i do want to make note that this brings the total donation from the estate of barbara gray to just over 560 000 which is a substantial scholarship fund for our students so we’re extremely grateful for this scholarship and that

2:12:35 mrs gray you know considered marblehead high school in her final estate planning um so just this donation is a very small piece of that in the amount of the 373 dollars but we do need to formally accept that and we do want to get some written acknowledgement off to um the the organization that is handling her benefact you know the the people who are benefiting from this thank you michelle and again thank you to the estate of barbara s gray and the gray family um can i get a motion to accept a donation from the estate of barbara s gray in the amount of 307 dollars and 74 cents to be added to the

2:13:21 donald j gray and barbara s gray scholarship fund so moved megan moved second emily second any questions all right sarah gold yes megan taylor yes sarah fox

2:13:41 can you say that one more time yes thank you um and emily barron yes all right thank you all that passes all right michelle that was it for the evening correct yes thank you very much okay great thank you uh that brings us to closing business um does anybody have any new business sarah so um i had uh several people from the community reach out to me today um and this being new business i we don’t need to get in into the details of this but if we can um get the information on um the detailed itemized invoices of our

2:14:27 back together marblehead website um particularly as they pertain to the server and if we we host those if we’re operating those ourselves right now um if if we paid for them and when um and also you know is stephen taking those over now who’s who’s kind of running though so if we could get that information um there’s been requests for it and i i’m not tech savvy i don’t understand any um of this so i just you know i felt that because there was a lot of um questions i just wanted i i was torn but i just wanted to make the request for that information thank you

2:15:12 yep sure sarah thank you uh any other new business all right that brings us to correspondence and we did have one piece of correspondence that came in let me just pull it up so i’m reading everything correctly it is the marblehead recognizing recognization of juneteenth um so we are being invited to join um everyone at the at abbott hall uh tomorrow june 18th at 5 p.m as they raise the juneteenth flag um and jackie belfecker the board of selectmen will be there and a few various people reading poems and giving introductions dr bucky it looks like you will

2:16:01 be a part of that presentation some reflections and it should be a nice evening memorializing and honoring the annual commemoration that marks the day when the union general gordon granger reached galveston texas with the news that the civil war had ended and enslaved people were free and on that day june 19th 1865 was more than two years after the emancipate emancipation proclamation was signed by president lincoln so it would be great if everybody would join us there tomorrow evening all right that brings us to our did anybody else there was no other correspondence okay um that brings us to our second public comment so if anyone um would like to make a public comment please raise their hand

2:16:52 jeans skona jeans skona hi again gene scona 16 foster street i’m sorry to belabor this but it was really unclear to me at the beginning of the meeting megan and sarah what you were stating about polystyrene are you are you saying that the schools when they open it in the fall there will be no polystyrene in any of the schools in one of the schools can you clarify john do you wanna you wanna take that that is our intention that there will be no polystyrene trays and currently richard is costing that out and we’re working with michelle at what we can order now in anticipation of that but that is the operational goal that there will be no

2:17:38 polystyrene and so i think that’s why the committee didn’t vote on it because that was our intention in the first place thanks john thank you that’s excellent uh excellent exciting news and i look forward to having further confirmation thank you thanks thanks gene all right i don’t have any other hands raised so i will adjourn the meeting at 9 18. thank you everyone