School Committee
School Committee: March 28, 2022
The School Committee held a pre-meeting work session to align on the FY23 budget figure before a Finance Committee presentation the same evening. The agreed total ask is $46,606,959, which includes $1.29M in payroll/contractual obligations above the FY22 base, $848,000 for special education costs, and $325,000 for security camera systems moved back into the operating budget. Smart panels ($665,000) were shifted to a town IT capital article, and $497,000 in health-insurance costs for roughly 30 new FTEs was incorporated into the override request rather than the school operating budget.
School Committee aligns on $46.6M FY23 budget before Finance Committee hearing
Administration detailed changes from the prior meeting including revised payroll figures, smart-panel capital transfer, and security camera reinstatement.
The committee convened to clarify the budget figure being presented to the Finance Committee the same evening.
Key budget components:
| Item | Amount | Treatment |
|---|---|---|
| FY22 base budget | ~$41.8M | Roll-forward |
| Payroll/contractual obligations | $1,294,730 | Operating |
| Special education costs | $848,000 | Operating (non-controversial) |
| Security cameras (4 schools, excl. Brown) | $325,000 | Returned to operating |
| Smart panels (4 schools, excl. Brown) | $665,000 | Moved to town IT capital article |
| Health insurance for ~30 new FTEs | $497,000 | Town budget/override |
| Total ask | $46,606,959 |
The payroll figure was reduced slightly after discovering a double-count of stipends. Smart panels were shifted to the town’s IT capital debt-exclusion article because their useful life exceeds 10 years; bond counsel agreed. Security cameras were moved back into the operating budget because documentation supporting a 10-year-plus useful life could not be found, making capital classification unlikely to survive bond counsel review.
The $497,000 health-insurance estimate for new FTEs is unprecedented — normally benefits for general-fund departments are carried entirely on the town side. It will sit in a town budget line, not the school operating budget, but is embedded in the override request. If those employees do not elect coverage, unused funds close to free cash at year-end.
Sarah Fox (School Committee member) · Michelle (District CFO/Finance Director) · John McGinn (referenced — Town official) · Steve Poulos (Town Finance Director, referenced) · David (School Committee member) · Alec (Finance Committee, referenced)
Also on the agenda
$497K health-insurance estimate for ~30 new FTEs included in override request
The school and town finance directors used different methods but arrived near the same figure; the lower estimate was adopted.
The district CFO and town Finance Director (Steve Poulos) independently calculated the cost of health insurance for approximately 29.8–30 new FTEs proposed in the budget. Both methods arrived in a similar range; the lower figure of $497,000 was adopted. The calculation assumed 50% of eligible employees would elect family coverage (~$26,000/year per employee cost to town) and 50% individual coverage (~$12,000/year).
This treatment is described as unprecedented in Marblehead since at least 2000: general-fund department benefits are normally budgeted on the town side without being explicitly attributed to a specific department’s headcount request. Enterprise funds (harbors, water/light) include health costs internally because they must function as self-contained entities. A committee member expressed discomfort with the precedent but acknowledged the rationale. Unused amounts would revert to free cash at year-end, not to the school department.
Michelle (District CFO/Finance Director) · David (School Committee member) · Sarah Fox (School Committee member)
Override structure discussed: $497K health-insurance line embedded in operating override ask
The committee clarified that the Finance Committee will first vote the standard operating budget, with the override article — including health-insurance costs — coming later in the town meeting.
The committee discussed the procedural sequence at town meeting: the general operating budget (including the $43.98M non-controversial base plus special education) would be voted first and is expected to pass routinely. The override article — covering the additional staffing, security cameras, and associated health-insurance costs — would come later. A committee member noted the Finance Committee is expected to approve the roll-forward portion this evening and vote on the override-linked items in April. The committee chose to present the full $46,606,959 ask tonight, leaving the Finance Committee to segment it as they see fit.
Michelle (District CFO/Finance Director) · Sarah Fox (School Committee member)
Smart panels ($665K) moved to town IT capital article; security cameras ($325K) returned to operating
Bond counsel concerns about useful-life documentation drove both decisions.
Smart interactive panels for four schools (excluding Brown) were moved in full ($665,000) to the town’s IT capital debt-exclusion article after Town Finance Director John McGinn confirmed they qualify given a useful life exceeding 10 years.
Security camera systems for the same four schools were originally removed from the operating budget in anticipation of a capital article, but the district could not find documentation establishing a 10-year minimum useful life — industry sources cite a range of 5–20 years. Because bond counsel review at the time of actual bonding would likely reject the classification, the $325,000 was returned to the school operating budget.
Michelle (District CFO/Finance Director) · John McGinn (Town Finance Director, referenced)
Special education reserve depleted; out-of-district transportation costs projected $200K over budget in FY22
Fifteen students are on the district's watch list, transportation contracts are year-to-year, and fuel-cost volatility adds further uncertainty.
The CFO reported that all cushion previously budgeted for anticipated out-of-district placements has been committed; FY23 has no reserve for unexpected placements. Fifteen students are currently on a watch list for potential high-cost placements.
Out-of-district transportation is projected to run approximately $200,000 over the FY22 budget due to a combination of increased transport volumes, higher fuel prices, and driver shortages. Contracts are bid year-to-year with no locked-in rates for FY23. Mitigation strategies under consideration include adding new transportation vendors to broaden competition, combining rides, and exploring collaborative transport arrangements with neighboring districts (students traveling to the same placement sites from different towns sharing a vehicle).
A pending transportation audit covering all busing services is expected within weeks and may identify additional cost-reduction opportunities. The district has new buses (55-passenger and 20-passenger) added in the last three years, which should limit repair exposure.
Michelle (District CFO/Finance Director) · Sarah Fox (School Committee member) · David (School Committee member)
Resident urges aggressive public outreach on budget ahead of override vote
Catherine Martin (29 West Shore Drive) called on the committee to push budget information to parents through all available channels before town meeting.
Catherine Martin addressed the committee during the brief public comment period. She argued that with an override on the horizon the committee should proactively distribute budget information — including items still under discussion such as user fees and curriculum coaches — to parents via Blackboard/Connected messenger and any other channel available. She emphasized that parent turnout at town meeting and at the subsequent override election depends on residents understanding what the funds would purchase, and that many younger parents are unaware of long-standing funding gaps such as the special education reserve not keeping pace with inflation.
Catherine Martin (Resident, 29 West Shore Drive)
Tonight's record
5 decisions ▾
- Approved opening public comment (4-0)
- Held FY23 budget figure at $46,606,959 for presentation to Finance Committee
- Moved smart-panel purchase ($665,000) to town IT capital article
- Returned security camera systems ($325,000) to school operating budget after capital classification failed
- Included $497,000 health-insurance estimate for new FTEs in the override request, to be carried in a town budget line
1 vote ▾
- in favor (4 to 0) Open public comment
42 min full transcript ▾
AI-generated · may contain errors · verify with the source video
Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.
0:23 all right sarah fox do we have you yet all right so we’ll just have to hold on because we don’t have a quorum to start yet
0:55 sarah fox is in the waiting room i just admitted her and nan so i’ll let her audio catch up and then i’ll start the meeting um lisa just texted me she will not be making the meeting okay thanks michelle no problem
1:18 all right so we have a quorum um emily i’m sorry megan and david are running a little bit late so hopefully they will be on to join us in a little while uh so i will call us to order at 502
1:33 um so we’ve got just the one agenda item which is the fy 23 budget discussion uh before the presentation to fincom this evening so um sarah i may i may kick it over to you because you were the one to ask for this meeting so just want um you want to open it up um well yeah we left our meeting last week or a week and a half ago um without their kind you know with a lot of things being out there you know david had suggested the um including the user fees for sports and extracurriculars i had made some requests and i just we had not had another meeting so going into tonight my question was what is the number
2:18 we’re presenting and what does it reflect um and kind of that’s what came out of this is i felt that where we’d had some big some ideas put out there that are really actually very big numbers that could swing drastically one way or another that we needed to i thought have a meeting with everybody to to figure out where we are and what number we’re presenting and what our justification is behind that all right so i know that we had some documents um from michelle earlier this afternoon uh or this morning i can’t remember when they came in um sort of saying what was being presented tonight um so john or michelle do either one of you wanna you know because sarah’s right you know we did toss out a few things um and
3:05 so you know where where your where is your heads at at this point yeah i mean i will just um give a general overview of the changes that have occurred in this tracking sheet since our last gathering or our public meeting so basically there were some discussions at the um last school committee meeting but the only changes that have occurred in the actual budget that’s being presented to um finance committee or requested a finance committee tonight is that steve poulos and i have got together we have nailed down the payroll contractual obligation number um we have firmed that up to be one million two hundred ninety four thousand seven hundred and thirty dollars it’s a little bit less than we had before um we had found that we were double
3:51 counting stipends a little bit so we’ve backed that out so we’ve corrected that we have moved the request for the smart panels for all four of our schools excluding brown into a capital debt exclusion article we’ve discussed this with john mcginn and because it has a useful life of more than 10 years he agreed that it could be part of the i.t capital article that the town will be presenting so that full amount the 665 000 has been moved to that article originally we had the 665 we reduced a portion of that to bring down to just leasing costs for one year and then we further reduced um that remaining balance of 235 000 or that remaining ask um to eliminate that from
4:38 our operating and that full 660 um 5000 is in the app the capital article for the town i.t needs the next change that we’ve made is um another point of discussion that has been tossed round and round is the benefit costs for all of the new proposed positions um so steve poulos and i had met a couple times over this and we arrived at a agreed number of 497 000 which would be the health insurance costs for roughly 30 ftes to be added to our budget so that is an agreed cost we did add that here we’ve heard that finance committee in the town wants to see this figure while this will not be actually
5:23 added to the school’s operating budget it is a direct relation to the um increased staffing levels that we are requesting so therefore if if this were to pass in the 497 000 got actually approved it would go into the town’s operating budget not the schools but it’s still support the additional 30 staff members the cost of those um michelle so just procedurally i want to make sure i understand how this works so the town’s operating budget which our operating budget will be part of will be an earlier article in the evening that will pass or fail i mean we it was soon passed it always does um and then later on in the evening much later on will be the article um if we choose to go for the
6:10 override if that override kicks in that will trigger then this 497 but that original number has already been passed you know 30 articles prior so where does this 497 come from it will be within our operating override request it is part of our request but when it physically if it shall get passed it will actually be a town account it won’t be our account okay so it has to be part built into the override yes exactly thank you you’re welcome and then lastly the um the one other change that we’ve made is the inclusion of security camera systems um this is an amount this is an item that we’ve discussed previously we had removed it from the operating budget
6:56 with the thoughts that we were going forward with an i.t capital article in speaking with the town further they are going with a dead exclusion a debt capital override which means that it has to have a useful life of 10 or more years we are having trouble finding documentation while we know a security camera security system will last more than 10 years whether that’s actually a documented fact and would be arguable to bond counsel so we have decided to remove that from a capital article and put it back into the operating budget because it really is an essential security item um in addition originally this ask was for two schools um we have now finally had figures and we
7:42 have put it in for all four schools excluding brown so that’s the additional 325 000 so with all those changes it brings our total ask to 46 million 606 959 dollars right now if you looked at just what our payroll contractual obligations are that is 3.4 million above the target that the town gives us um in further discussions today with um alec from the finance committee i understand that the finance committee does not have any issue in um supporting our request for special education costs in the amount of 848 000
8:27 so if you take our roll forward budget of fy 22 of the 41 million 41.8 million um you add the payroll contractual obligations of the 1.2 million and then you add the 848 000 the total um budget that basically is non-controversial shall i say um is a total of 43 million 982 273 dollars
8:58 and that number including the 848 for special education will be embedded in what we all refer to as the operating budget which will pass as the normal general town budget correct okay and none of that 848 is embedded in we’re not we are not we have no planned reliance on our special education reserve fund correct nothing is being budgeted in that font correct absolutely okay
9:30 um so michelle just a couple of questions uh the if at some point and i think this speaks to this sort of like that this is always kind of a moving target until it’s done um if at some point you find some documentation somewhere and obviously before town meeting and all that but that says the security cameras have a useful life of 12 years will those be taken out of our operating budget at that point and then placed into a capital override or after we have voted our budget ostensibly on the 7th it doesn’t stay put i don’t think it’s probable we’re going to find any documentation everything i’ve been able to find says the useful
10:17 life is between 5 and 20 years roughly um so where that bottom figure is five years i don’t think we’re gonna have any chance at documenting that so that’s why i i you know i was going back and forth yesterday i’m like while i’d love to have this in an article i just don’t think it’s probable that it would be passed or approved that way your bond council because it has a huge review process when you actually go out to bond for it okay so i don’t want to have you know the townspeople vote for it finance committee vote for it and then all of a sudden the town be like no sorry we can’t move forward with it yeah so i i recommend it to stay in the operating budget if it’s going to be funded at all okay um i will just note too david just got on um so he’s with us now my apologies uh traffic kept me from
11:03 being on time good evening welcome david um michelle also so the you know there’s been a lot of sort of movement with the smart panels and sort of where they were how they were first presented to us they went to leases they’re not moved to this other article is that still for leases or is this a one-time purchase that then because i know some of the concerns that we’ve talked about throughout this is that leasing makes a lot of sense because then you know even if they all last for exactly as long as they should last for you know in whatever 10 years we’re going to be asking for another whole lump sum whereas the lease option made it so that there was fluidity and it actually put it as a recurring
11:49 budget item instead of this one-time ask yes no the um the full one-time ask will be included in the article the whole 665 thousand dollars is that okay so just as a sort of a note then assuming we’re successful with all of these things um you know just future planning on maintenance and everything and replacement of those would would be beneficial in in my opinion um and then i will just say too that you know although i think i have my head wrapped around this piece with the um benefits for the new ftes that we’re hoping to add through this budget um i don’t love the the precedence of
12:36 the sort of like us taking it on but it’s not really in our operating budget it goes straight to town you know but it appears that that it’s part of our ask you know the town has always covered these things and again i have my head wrapped around it i understand it um i understand the where the town is at with it um i just don’t love it so so absolutely um um and i’ll and i’ll comment it’s it’s unprecedented so well since 2000 when i joined the finance committee until now it’s unprecedented there are town budgets that have health care costs in them but they are enterprise funds like harbors and waters
13:22 where they pay for their budget through fees and so they pay back or they have a debit line in their budget to pay for the health insurance water and light is another group they are on the gic but water and light pays us for their employees that are on health insurance and so it’s um it’s unprecedented but these are unprecedented times i guess or they’re they’re challenging they’re challenging times and um i just wanted to for purposes of of this discussion uh michelle can you can you just tell us how how we arrived at
14:08 you know the cost of a health care plan for a family and the cost of a health care plan for an individual and uh talk to us a little bit about how you vetted this number with with steve and others yep actually i had um steve and i had different methods of calculating it we came we arrived in the same ballpark so we ended up using the lower of those two numbers um which is actually his method so i’ll take it and run with it but so basically we are looking at adding roughly um i believe it’s 29.8 or 30 ftes equivalents to this operating budget so in terms of while not every employee chooses health to to
14:55 elect to take our health insurance um unfortunately it’s a possibility so we really should budget for it or rather the town should be budgeting for it so we took um 50 of the eligible employees and costed it out for a family plan at roughly 26 000 per year cost to the town and then we took the other half and assumed that we would be taking an individual plan and roughly that cost is um it’s either 11 or 12 000 i think i used 12 000 for that exercise my number came came out to a bit a little bit higher than the 497 but steve was taking um the salaries times uh percentage allocation and coming up with a number and he came up with the 497. we were we were both pretty close and his
15:42 number was a little bit lower so we just went with the 497 for now um it’s unlikely that every employee would be taking our health insurance but it’s something that the town should be budgeting for anyone who is eligible to jump on our planet any time they should be carrying that as well
16:06 so particularly where this is by no stretch of the imagination an insignificant number this is a half a million dollars my question is like you said we have to budget as if people are taking it but they may not so where this is so unprecedented first of all one of my questions is did we have any written agreement that the town pays for our benefits is there or is it just been custom um was there was there any anything to go back to as far as a policy or is this just one of those we’ve always done it this way things no typically um the benefits by default are carried usually on the town side it’s actually an unusual situation if it were to be carried within a department that operates under the general fund
16:53 operating budget um the departments that that david had mentioned were enterprise funds enterprise funds have to function as if they’re their own contained entity they have to capture all their operating costs we operate under the general fund so therefore all the general fund benefits are paid for by the town um so it would actually right but it would be unusual if we were to have a line item for school benefits i’m not saying that it doesn’t exist in certain towns i’ve certainly seen a number of them but it is it’s rather unusual where you’ll see benefits in more than one location within the general fund operating budget okay so to further you know i i understand what we’re doing
17:38 here but to further you know build on what sarah said um it seems to me in a town where we live and die by the phrase this is how we do things in marblehead we have started to divert from this is the way we do things in marblehead in this unique situation to the detriment of the school budget um by telling us we need to carry that and that’s that’s really unfortunate considering we have been so collaborative the last several years so that is unfortunate in my opinion but here we are and it since it be is it like i said not an insignificant number it is a half a million dollars how is this what is our agreement how is this going to work if we you know wind up hiring a lot of people we tend to try to hire people at a lower step and bring them in
18:24 which a lot of times may be an individual who still carried on their parents plan um or not on a full family plan so if that number does come in below or well below that 500 where does that does that extra money just in the town cooperation since we had to build that into our override budget will that roll back into our budget for this year who gets use of that extra money that we would not be using if not everybody takes this benefit well where we where we would basically document that it is four town benefits it would have to go into the health insurance the group health insurance budget line item um basically it would be funded under that line item it would then close out to free cash at the end if it were not used yes so it would
19:11 essentially go back into free cash um it certainly would not come back to the to the school department directly because it’s not within our operating budget i mean the school department has line item autonomy which means that any line item under the school’s budget we can use um as we need we can certainly go over in certain lines and under in certain lines the town does not have that ability they are they are um you know they have to comply with their line items they they don’t have the flexibility the school department does so for any anybody we hire that isn’t taking this benefit the town the towns it will roll back into free cash we’ll generate free cash absolutely okay um in the future i mean this is a town discussion i guess in a school department but i’d like to look at incentivizing
19:56 incentivizing incentivizing people when you know there are companies there are municipalities that incentivize people to go with their their significant others um the health insurance benefit and everybody wins the individual gets a stipend the town gets gets extra money so i think it’s we’re leaving money on the table as a town by not looking at that um sarah sarah i have i’ve brought that up previously to the town and i would second that yeah i brought forward four examples of municipalities with copies of the plans that they use it’s complicated because if somebody’s already on the plan and they leave the plan versus new hires you know
20:43 it’s complicated but they’re to your point there are examples out there and it does it it does work and um [Music] you know there there’s a there’s a direct cost benefit to that for sure no definitely um so this what we’re presenting tonight does not reflect any of those additional discussion items from the other night the the um idea david came up with or the um are we still revisiting those is that where we hard know on those is this i mean once i or are we just going in assuming that we’re not we’re not going to get a yes on this and so we can move it as we see as
21:28 as as needed i understand it um we can certainly add those at a later time whether we add them or not we we didn’t feel comfortable adding them you know just from administration based on just discussion from last week but as i understand it finance committee is just going to be approving our roll forward budget at this time they’re not going to be taking any of those additional items into consideration this evening so certainly we can certainly add them because i believe i believe that vote will happen later in april in procedurally we’re choosing to break it up but procedurally we could just bring forth the budget we need to them and ask them for approval and
22:14 not segmented ourselves correct yes i mean i i view our budget as we’re asking for 46 million they’re the ones that are segmenting it at this point they’re they’re saying yes we will fund this piece of it but we won’t fund that piece of it necessarily and we’re not taking a vote on that at this point so really they’re the ones that are segmenting it not us so we are our budget ask is 40 46.6 million so for tonight we are requesting that 46. correct so that they’ll have to vote no to that and make a like what vote yes to a number we’re not asking for
22:56 that’s the piece of it i wanted to know because i didn’t know what we like i just wanted to know what we are and i i agree we ask for what we need i just didn’t know what we were asking i had no idea what we were asking for so um i’m glad we’re doing it that way and then they can vote as they see fit so the number we put forth was 46 606 959 correct okay and to be fair conversations with town were still happening as of this afternoon chasing numbers so the uh michelle worked all weekend i worked all weekend and it wasn’t settled and it may not even be settled at the finance committee hearing this evening but we got uh the information out to you and it is likely subject to change okay
23:42 not to mention the fact that we have our hearing on thursday and then our vote on april 7th so you know there’s still even even if that april 7th is the end of it you know there’s still over a week where we’re where we’re all thinking and crunching and and figuring this all out so we’re presenting in in the presentation for the budget hearing for thursday night which has to be done by tomorrow right um we are presenting this 46 606 959 not it doesn’t include the user fees or any of the other pieces that is correct
24:28 okay will we during the presentation can there at least be a slide saying that these additional things have been like risen it’s like just so that the public understands these are things we’re still talking about and looking at or no i don’t have a problem with that we’re posting a what and why presentation tomorrow that lists all of the ask and what uh people get for that ask what do these dollars buy why does this contribute to an exemplary education why does this improve efficiency so if we wanted to add a slide at the end future considerations or future possibilities um michelle and i can absolutely do that okay um and then where where will you make this available the president i mean i know we get in our dropbox but like for
25:15 the public where will they be able to get it front and center on the website yes it will be front and center and it will also be under the finance section under the budget tab so we’ll have it in two different places on our website okay um and that’s front and center on the district like the district homepage not the school committee homepage just to make it clear everybody yes okay i can send it out through connected as well if people think that’s helpful
25:47 uh whatever works i mean i i don’t know i just know that there’s you know a couple handfuls of people that every year one wan no they can get it 48 hours in advance and they want it 48 hours in advance so i want to make sure that we all know where that that’s going to be they will absolutely have access to it i connect that john you mean like the blackboard messaging like the superintendent’s update yeah um i mean i’m not opposed to it i just think you know people get upset if we get too many emails and and whereas it’s you know a handful of people that want to kind of dig into this this deeply um i i don’t i don’t know that that a email blast i don’t know i just i get concerned when we do things like that because then if we don’t do it next year they’ll be why didn’t you send
26:34 it out you’re hiding something so i just i’m a little hesitant setting precedence there and it’s on the way like it is front and center on the website too so it’s not you know it isn’t even just embedded into the big public school website um it’s there um um now does this is do we still at one point we were talking about adding more and increasing the special ed reserve fund i know that’s separate from all this but what are we targeting that fund to be at really we have there’s nothing in particular i mean we had hoped that part of this 848 000 was going to be able to go into that fund um
27:20 but diving into our our changes that have happened over the past six weeks or so there’s there’s no chance basically all of those funds have been committed or in the process of being committed right now um to be honest the 250 000 that is going to be in the reserve fund next year most likely if this trend continues we will most likely be accessing that um and you know and hopefully that will meet all our needs but it’s it’s a crystal ball certainly things are happening quickly there is a significant uptick in needs of these students as there’s it’s a mental health crisis in this country right now um and it’s in every facets of life not just for students so certainly our you know out-of-district needs have
28:07 reflected what the rest of the state and the country are seeing at this point um so i don’t expect that number to go down what the a good number is to have in reserve it’s hard to say you know certainly if someone wanted to give me additional money in that fund i would be very grateful for it whether the town can afford something like that at this point i’m not sure david david and i i think there’s been commentary as happens a lot of times well there’s a couple other funds that the plan was to at least adjust them for inflation every year and not have it remain fixed you know we we do it every year with the storm
28:55 drains it’s been 330 000 for 20 years people say well you know that 330 000 doesn’t go as far as it used to um and then we have the energy reserve and the utility reserve so i think it’s been acknowledged um michelle certainly that um these types of things should should see some sort of increase what what that increase is is as you say it’s hard to determine and then when we find ourselves in in the situation that we’re in now um [Music] maybe that will be part of the uh general override discussion for next year when we talk about um [Music] all of the structural challenges that the town has that that should be probably one of them that we that we think about bringing forward for consideration
29:40 for consideration for consideration agreed great point
29:47 sarah um sarah um yes um so michelle also are with the special education two pieces um are we tracking and are there any more that are likely um out placement i know that bill uh when i was on the finance lease and still used to give us a list of current and then the likely division i don’t i know we still carry that but are we carrying any of those likelies in this number um and if so should if not should we and then the other piece of this is where transportation is such a gigantic driver and fuel costs are very volatile to say the least right now um what do our contracts look like right now for our out of district
30:33 transportation are we locked in into anything did we increa did we increase anything to allow for that volatility and where do we stand with all that
30:44 so right now we we were budgeting for um anticipated placements we no longer have that cushion in next year’s budget we have basically used up all of that cushion so our number is pretty hard and steady and known at this point um i don’t have dollar figures on the unknowns i do know we have 15 students that are on our watch list right now which that is a significant watch list um you know hopefully they don’t result in in high ticketed placements and hopefully we can we can deal with some of the students in in district um so right now we don’t have any reserve for next year in addition in terms of transportation our transportation contracts for special
31:30 education are year to year we we bid them out each year um on a quote basis and um we do not have anything locked in for next year our costs this year have skyrocketed i am anticipating where probably i mean these are just rough numbers it’s it’s not in a full analysis which i’m working on now our transportation is probably going to be about 200 000 over budget this year alone um just because of the amount of transports we have the fuel increase the increased cost let alone without the fuel and the lack of um drivers yeah shortage of drivers yeah and i just want to thank go ahead sir i just want to know is that number you for
32:16 fy22 our current year yes so then and we don’t even have the num so we’re carrying our 22 number to 23. we know 22 is going to be you said what about 20 over so we know we’re already at a minimum of 20 uh not meeting that 20 increase and then on top of that these numbers with the fuel costs will probably climb higher so why aren’t why don’t we adjust that why don’t like we know it’s we know right now what we’re banking on or we’re budgeting is is
32:50 by far not enough why don’t we increase that number i mean certainly we could i i have a hard time when we submitted requests back in november increasing them now at this point um you know i mean we go into every year with unknown costs we know our costs are going to change you know most of the time they i say i can’t say all the time they go up sometimes they go down um we are going to try to do a few things to limit that exposure we have reached out to some additional transportation companies that we have never utilized in the past we’re trying to get those into the mix to try to give a little more competition
33:33 we are also looking at possibly combining rides so we try to do that as it is um one of the special education vendors in other districts actually has like a collaborative that they they partner with students going to similar similar placements from similar locations whether it be a neighboring town and whatnot um i don’t think we’ve actually ever utilized that so certainly that’s going to be something i’m going to look into this year um with last year we didn’t have transportation and the year before was already preset before i got here so um these are some things we’re looking at right now our admin assistant facilities is fabulous fabulous with transportation and she has some great contacts so we’re going to really look
34:19 at that so while we are asking for an increase of 65 000 i’m not sure that’s going to be enough but i’m pretty confident that we’re going to take some measures to reduce those costs for next year so hopefully we can offset the the other variables that are working against us
34:38 we also have the pending audit that is looking at all of our transportation busing services and looking for ways uh that maybe we can reduce costs there so that’s due within the next couple weeks i think yeah absolutely david does that sound in line with what you’re kind of budgeting um in your day job with you know increases for for the way you guys would that’s a face that’s quite a face right there um well we we just reached the point of no return a couple weeks ago meaning um [Music] we exceeded our budgeted uh per gallon number uh last week but not for the year but
35:24 for deliveries going forward so for the balance of the year um but starting out the year we it’s hard to remember but we back in august we you know we were buying fuel at you know two dollars and forty cents thousand fifty cents a gallon um and we’ve done this we’ve taken a similar approach of uh putting about a 20 increase into the budget for next year and you know being confident like michelle’s hopefully there’ll be a resolution to some of this conflict going on in the world and we can hope that uh you know fuel might stabilize at least and stop going up
36:07 but yeah it’s going to be it will be one of those it is probably the biggest unknown that you have you know for transportation that that’s certainly one of them and we as we often hear from the fire department it’s and town highway department it’s repairs to vehicles you know you can you can budget for it but you have a big snowstorm stuff breaks down things happen um you get a fire truck certified it’s 15 years old you know things need to be replaced repaired and you know you do your best of best to budget it but sometimes you know that might go over or if you go under the money that you don’t spend on repairs to vehicles can can go to your transportation right michelle i mean it’s kind of those are kind of like
36:53 the the areas that we’re juggling and fortunately for us we have had some new buses in the last three years uh you know the the big 55 passenger buses as well as some of the smaller um what i think the 20 passenger you know the smallest so we do have some newer equipment in our fleet and that will certainly help limit our exposure to repairs so i just want to make sure because i know in the past one of the the most tenuous volatility points has been out of district placement transportation and i just want to make sure that we’re not putting ourselves in a precarious situation um with that
37:37 i think i i’m excited to hear what you just talked about michelle like one i appreciate the summary that you sent us about um how to do us out of district tuition costs that you that you sent to us um made that information available but right you know you it’s not as easy as you know the st john’s prep bus but you know it stops at a couple of towns on the way to danvers so you’re right maybe if students are going to a school in beverly that that bus that starts in marblehead might be able to go to swampscott or pick up in swampscott in salem and then and we’re sharing we’re doing a little bit of cost sharing there so i think that’s a that’s a really good option to look at absolutely
38:23 so for purposes of the fincom discussion this evening um does anybody have anything further to say and then you know just kind of wanting to just be mindful of time and that you know we’ve got stuff going on in a little bit over an hour there’s a hand up slow motion
38:44 for public comment before we get to public comment i had one other thing to say but go ahead okay hold on you can say it before we go to public comment so so i understand just for people who might be listening at home i don’t know if finncom a set approach i think we might be going after the town to the best of mine i did not talk with alec or emily today but for people listening at home uh i i was gonna look we have our meeting i believe we’re third before the selectmen yeah so they’re gonna approve their minutes the assessor’s budget water into your budget school budget selectmen budget and then new business okay perfect i didn’t i hadn’t seen that
39:31 thank you for that uh so sarah did make a motion for public comment uh do i have a second
39:42 i’m fine for yeah sorry second megan second uh roll call vote sarah gold yes emily baron yes yes sarah fox yes uh megan taylor yes um and i actually think we lost david
40:04 all right um so there’s just the four of us on right now um so yes sorry that carries four to zero um all right uh catherine martin
40:19 29 west shore drive um i just wanted to go back to that idea of sending out the information and messenger and while i understand uh michelle’s hesitation that you don’t do it every year if you know the objective here is an override and the objective is to get people on board and you’re setting it up as what this money pays for you need to get it in front of parents if you want them to show up if you want them to vote they need to see what they’re paying for um i would just say any way that you can inundate people with this information is good um the other thing too is i do find it a little odd that you’re going into the budget hearing without and you still have these kind of big numbers floating that i think you have a lot of support for so
41:06 i do agree with sarah fox getting those numbers in front of people during the budget hearing whether it’s the user fees whether it’s the curriculum coaches there’s support for these items in the community we need to see them we need to understand how much they are because you need people to show up it will town meeting will be here before you know it and you’re going to be at the end of that meeting and you need the parent turnout and then you need him again at the election i would just get the information in his front of excuse me and in front of as many people as possible get the number where you need it to be as quickly as possible and and really just start selling it start putting it out there this is what you get this is what we need for an exemplary education
41:52 because i don’t think a lot of the younger parents in town realize how much we haven’t had for so many years i mean david great point with you know the special education fund has not increased with inflation i mean these are things that we need to start paying attention to we need people to understand this the things that are lacking are a lot of times because of funding so i really i would really push you to make communication of this information a priority because because you need the support and there are parents out there who want to give it
42:34 all right um i don’t have any other hands up um so i think that wraps us up so um we will we are posted as well for as a full school committee for the uh fincon’s meeting this evening um so if anybody wants to come it’s at seven o’clock and that with that i will adjourn us at 5 43 thank you everyone