School Committee: January 5, 2023

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

1:25 on it okay all right welcome and I will call us to order at 701 um and I will open up recommendations if anybody has any um I would like to give a combination to our Tech director Stephen WyoTech um I hear that he works incredibly hard for the December break hanging up smart boards and all I’ve heard all week from my fifth grader is how amazing his new smart board is and all the cool things that they’re doing in this classroom so um thank you Stephen and that’s great work we’re very happy to have that technology foundations so that means that’s what we will not be joined this evening by our student

2:14 representative Yasin but he will be back at our next meeting um that brings us to public comment if anybody has a public comment just raise your hands and remember to state your name and address for the record okay um moving along to the approval of minutes we do not um mean we will not be approving 12 15 as those are ready yet so we’ll ask for a motion to approve the minutes from 11 17 22 and 12 1 22. so moved second second from Allison Taylor Frank can you give us a little more um so

3:02 and then I’ll do a roll call both terrible yes Allison Taylor yes Megan Taylor yes Sarah Fox yes motion carries four choose zero um I will ask for a motion to appoint uh to approve the hiring of Lauren Kinder MSN a school nurse for the Glover School pending successful contract negotiations so moved moved by Sarah gold seconded second by Megan Taylor um Sarah gold yes uh Allison Taylor yes Megan Taylor yes Sarah Fox yes motion carries four to zero welcome and

3:50 um The Next Step of everything thank you very much oh I’m sorry that’s okay that’s okay I just wanted to pop in and say hi thank you again no worries no worries thank you welcome have a good night everybody you too that brings us to the superintendent’s report and I will give that off to Dr Papi thank you uh we’ll invite the loversible principal hope Doran and the Brown School principal Gary Maxfield to come up and give the mpas results for their respective schools

4:42 do you mind if you just give it that a tiny bit so we can foreign

4:54 yeah thank you that’s perfect thank you very much

5:07 and I believe they have a presentation that share

5:33 so we’ll go out of order and we’ll invite principal Matt Fox yep to do there

5:51 you go

5:57 so thanks for having us um we’re here to report out on the clock Change we did with our students our seventh grade 12th grade students regarding the start time of school as you remember uh Dr Lucky’s first thought exchange about the different forms of social committee it came up a couple times more than a couple times seven times before plus comments um ratings about start times and the juggle that parents go through so we thought we’d accept our students and see uh what they thought and I want to start this off just a general congratulations sources they did an outstanding job on us seriously uh they gave us some really well thought out reactions uh to you know what they think

6:47 about the start times what they live through the start times you know how it impacts so we’ll just go through this um right okay excellent okay so in terms of participation uh it was Mr Fox said very proud of our students we had a great amount of participation we had 363 students participate and with 207 thoughts but then when it’s broken down because we ask that they at least evaluate pointing the thoughts we have 5195 rating which is outstanding and so out of that too if you look at the breakdown since you know they look we go into the bike range you see it’s proportional in terms of the breakdown where basically a third of the participants of the Middle School two

7:33 thirds The Heist so it worked out very well next if you look at the breakdown we thought it was pretty interesting it was almost an even breakdown called so I think that’s outstanding this seventh graders as well as the seniors sophomores I’m not sure what happened there uh but at the end of the day it was great to see the seniors because they basically are of course the end of their journey and the cemeteries so we thought it was a nice distribution throughout all upgrades so this is the word Club a box change creates a work cloud based on the comments and key themes that they see so you can see jumping right at you tired uh awake early 8 30 was the largest I think um so as you know if you have if you don’t know about uh wordles of course I

8:21 think you’re pretty familiar now but the larger the word the more times so you can see those things in a general reaction and then thought exchange also creates different categories based upon words and it’s it’s our data because it really sort of leaned into the word start doesn’t tell us much so Dan and I went to and created our own categories and so these went through all 200 uh comments and um that adds up to more than 100 because some comments said more than one thing and so 78 of the comments uh talk about starting later one way or the other uh 15 talked about staggering the starts between schools 11 said current start times are okay um seven percent mostly at the high school I don’t mean to blame Dan uh

9:08 brought up tardy concerns um two percent said start earlier and again we went through and read them all these weren’t sarcastic talents and one percent uh brought a concern with the submissive times so if we see this the vast majority of our students are really leaning into starting with and again going back we didn’t really say it but you know the only prompt they were given is what do you think about just the start time we didn’t push them one way or the other we would feed them it should be later should be earlier we said what you think about this little start time and then um going into some of the top comments you’ll see I just got a flag like five like six of them or so um the first one the number one comment that was ranked number one um it’s something that I don’t think many kids thought about until he saw it it’s too early to get up with people who

9:54 live in Boston I live in Boston I have to get up at 4am to get on the bus the school started a little later I’ll be able to get more sleep so that’s the number one comic that was pushed to the very top one dollar students the second one I think school should start later at around 8 15 8 30. all the info we have in today’s world shows that early start times offer nothing to kids late start times give kids brains time to wake up people prepared for active movies Teen can slow teens get low sleep anyway so late time start time and then finally the policy of if you’re not in the building by 7 55 you’re late is ridiculous I still get the tensions between three minutes late uh even though I leave around 7 30 as a trap so it those are the top three comments I think it shows us three different things it shows us literal the literal impact on the start time for that student uh who lives in Boston it shows us that that students

10:43 our students 7 30 to 12th grade we don’t know who wrote that comment um are aware of the studies that are out there that they know that you know there are studies that show at the later start time the better for our teenagers and then the last one it shows like literally how some students are living day to day thinking about that 75 star or the eight o’clock started and then you know we could go into all these keywords and look at the top comments by keywords and we really focused on the key words enough sleep because that showed us a few more comments um and so you can see there’s three top comments that are enough sleep about you know I’m up till 11 30 anyway and then I have to get up at six you know because they have school they have sports they have work um and then it even says right there you know one child’s cited the things inside

11:33 of it those circadian rhythms are different teenagers I mean these are these are these are efforts that the students made to really Express where they’re at um so you know I think at this point we’re sort of at this step 80 of our students said about you know later start DR Bucky’s Versa exchange with seven comments but 474 rates on start times is staggering we have at this point missed one part of our community just to sort of check is our staff and our faculty So Yesterday Dan and I launched another thought exchange for our faculty and staff 7 through 12. we’re giving them a week to give us their thoughts same prompt as the students or your thoughts about your student start time think once we get that data if capital letters there that we believe that our

12:21 solid communities have interest in reviewing the start time then we came up with sort of a process the process would be to combine our two sacs into a as I said today at my ICC media super Sac um and give them the responsibility of really running uh the search is this something that the town wants to change the community wants to change so we gather feedback surveys forums copies uh we have Union leadership it’s probably a rep at some point in there too and then the sacs would make essentially a recommendation to us we would make a recommendation of Dr Bucky who then at that point would make a recommendation to the school pretty based on policy that recommendation might be we stay the same that might be we start a little

13:09 later it probably won’t be restart early but you know you never know this is where we’re at we’ve made no assumptions going into this just we thought it or something yeah and I think one side that’s not up there and it ties back to the earlier so we break down the start time selections I don’t know did I miss that all of them because it really ties into that initial piece of the initial problem in terms of the start time that you look at the cluster right you have a 20 minute window to clean all the school stuff and you certainly know that traffic is is suggested in the morning and certainly not a lot of bad news to get in and out of Marblehead uh and then that did some more research just to look at the average start time of North Shore

13:54 and 746 uh his research the earliest times the DVD at 720 in high school and the latest is at the Beverly Middle School at 8 45. yeah that’s research showed some uh 34 high schools and middle schools start after 8 A.M so our start times really aren’t out of the line in terms of that piece but it’s definitely worth noting and I think this was generated from the initial thought exchange just that congestion time frames and the drop-offs and we’re geographically one of those smaller communities geographically we condense the roads pretty quick you know when it comes to 20 students start twinkle star bicycle starts and then a lot of these like Beverly’s the reason why Beverly middle school

14:40 starts delay with the bus the buses they share buzzing between the high school they do high school run then they do the Middle School run so that’s why there has to be shift to a later run so it’s it’s things like that but you know we’re not we’re not dealing with it sometimes so far um I had a question a couple questions um how if maybe this is just too like too far into the process but how would it Impact Sports and extracurricular activities you know we actually had talks about that we’ve literally talk about that like 20 minutes um you know if you know we ever went through it was starting later you know I

15:26 think the impact when we look at two former fall coaches it’s gonna be the fall playoffs let’s go because that’s the only time where you’re you have a light issue and you might have places that are hosting without lights management later in the season when you’re combining fields we have a nice light of field here in the turf which makes a difference uh I went there that’s not an issue because sports are on doors in the spring as we know the blankets later for clubs and activities very honest blessing is a challenge so like getting there on time and things like that we’re juggling buses constantly it’s I don’t think mice a competition in the last several years and I say that literally four or five

16:15 years it’s been a big change um one comment I would have is if this gets to the next stage we were building the Brown School um we had the general traffic study done that was prescribed by the the process for the msba but then we invested in a deeper traffic study if you will that kind of cast a bigger net looked at all of our school start times and stops so all I would and they made some recommendations about staggering and how much to stagger buy to cut down on the traffic since we already invested in that study and although it’s a year or two you know looking back they did look at the plans for Mariner and keep that as part of it I would ask if you move this forward to just get your hands in that study and review some of the suggestions

17:04 that they made on ways to um eliminate some of our congestion by specific spaces there was that study there was also a study that’s gone around my corner there

17:28 all right perfect perfect and I think if you move forward with this our own lead nurse Megan Calvin did I believe it was her master’s thesis was on later start times and I’m pretty sure she used the student population here as as giving out her survey um so it would be really interesting to hear in what she has to say for us and then additionally probably the sacs as they discuss it so um you know tapping into the resources that we have right here uh Nelly would you want to report back on the next stage of findings or we’re not formally like a presentation but you know we we have a we have a thought Exchange open through Wednesday night of next week with the with the staff you know we would think a couple days after

18:16 that sort of digest everything you know we could probably either come back or send a message here via Dr Bucky for a week or so um

18:32 um foreign so thanks for this presentation I love that we put it out to the students and that they were so thoughtful in their responses I think it’s just another way that they continue to impress us um so two quick questions for you um we kind of talked about the time frame but I’m just wondering you know like what in the kind of broadest sense like what are we thinking about time frame wise are we trying to kind of like have this recommendation wrapped up by the end of the year so at least we have a framework for moving forward or what are your thoughts there yeah if if we were to move forward you know I I don’t you know I don’t know if you know whatever the recommendations might be right right we’ll probably if we would have combined our SATs for me and probably do that for the February meeting

19:18 um run open houses forums discussions like that February through March and then probably have a recommendation by April the latest okay awesome that’s great um and Matt I apologize for not knowing this but are there students on the Vets sac father’s not okay but there is on the high school Sac right yes okay so for this committee would you add any vet students do you think well because they they would have a chance we’d be you know part of this we’ll be reaching out to students again maybe have a discussion with some civil representative yeah things like that they’ll be chances for our students to

20:04 get involved but they don’t super sale okay all right sounds great thanks

20:34 awesome well thank you very much this is the fun part of the job right so there are two awards for two of our great students through the national school Development Council who does that academic growth and student leadership and learning so uh listen to Dr Bucky’s office and create these great certificates uh the first recipient is Harrison Curtis and I’ll read off some of the high honors for Harrison he’s a high honor student he’s a senior class secretary chess club supporting supporter Club National Honor Society and sports soccer indoor and outdoor track and field all four years he’s also the soccer Captain uh indoor and outdoor track field Captain this year as well so items to note is recipient of the Abigail scholarship recipient uh

21:21 hard-working and dedicated student athlete um it was just an all-around great great Institute so I know Harrison is here in the audience um and Lucy Saban who is also a high honor student class president all four years she is a member of our morning announcement

21:57 so awesome we have certificates

22:09 thank you there’s something congratulations turn your parents will want pictures this is all pressed for me

22:34 congratulations

22:43 probably thank you

22:49 and now we’ll have the chemcast presentations from the Elementary School principles hope Doran uh

23:13 good evening everyone good to see you um our presentation is a same format as you’ve seen from the other schools so the Elementary uh we’re gonna each present but also um talk just a minute about the whole third grade um so just as a reminder uh this was also the slide that we shared in the other presentations about what the test history has been over the last two or three years

23:45 beautiful picture of the Brown School uh so uh the first um actually before I start I wanted to say you’ll see that um we had a certain percentage of ela she had a certain percentage of ela you know proficiency both the ELA and math we’ll look at that but we also wanted to share that when you look at the whole third grade so all third graders in Marblehead were very unique because we’re the only school that is divided so everybody else is at one school and we’re making great efforts to make sure that our curriculum is aligned to ensure our teaching practices are aligned as well as our systems and settings so um 51 of all third graders the chief proficiency were um attend where versus

24:34 38 at the state level uh and 46 of all third graders versus 35 in math so we just thought that was kind of important to know also when we go through you’ll hear me talk about next steps and we’ll talk about next steps and what we’re doing with the data and I mentioned something she mentioned other things we’re basically doing the same things um but we thought we would highlight different areas of that so um so for uh the third graders at Brown because there’s because we are a new school we don’t have longitudinal data this is the first year that we have uh data and past data um but 60.6 of our of our kids met or exceeded expectations so we were pretty

25:19 pleased with that and um we performed 20 over the state average so um also when we did item analysis we had 30 out of 31 items that we exceeded the state average um in the ELA area um one of the Wonders that we had was it was pretty um glaring that there was a big difference between the language arts portion the the reading portion and the writing portion so uh where we had between 70 and 90 of our kids um score proficient on uh the reading items but we had only 26 for um proficient on our meter exceeding on

26:07 our writing which was pretty uh standard for the state as well so I have this big wonder about you know do we have a good sense of what the writing expectations are not just um for us but across the state and what does that look like and do we have good examples of exemplars and and how we are asking kids to perform um our teachers also had questions about whether or not the technology aspect of it was um was a variable that we need to consider so we’re hoping to address more of that next year and you’ll see that in my budget coming up um so we’re we’re kind of looking at that um do you want questions I should go where to hold I’m happy to do it either way

26:56 so the for a period when we first when it first became mandatory that empaths were done on technology we were running a Type to Learn program for our third graders did they run that last year and if not do you think that had a bearing on the writing I think it’s only one component because I’m looking at other districts who have technology components in their curriculum and they everybody did work so it’s I’m not finding that oh they have a tech lab and they get you know constant uh exercises in in typing not finding a big difference in that yeah but it it absolutely is a variable when I talk to teachers anecdotally they certainly report that kids have a harder time accessing and what they write

27:47 um using you know paper and pencil is vastly different than you know what they can perform are we still utilizing the take to learn uh it’s a different program we switched to a different program but it is a typing do you know um do you have access to what and how they broke down the previous few years Bell coffin because technically that’s that’s the cohort we’re looking at and so I’m just what I’m what I’m wondering in my head is how the pandemic has impacted all of this as well and so if if I’m thinking correctly about our transition this year’s sixth graders

28:34 should have been third grade yes right before the pandemic hit like the so they they should have taken it in 2019. so it would just be if we have access to that it would be interesting to go back and see if there’s any comparison yes third graders that took it a full year would be Grace’s class the seventh grade we’re at seventh grade okay and that would be before they were broken up yeah okay yeah so maybe we don’t have that data then maybe I know that we looked at possibly trying to look at that and it wasn’t as simple as we thought it might be so that may be why I’m not sure um yeah and they still were they still were separated by teachers in the in that

29:21 point so yeah it very well may not be just that easy yeah um with regard to math um we performed 45.9 percent uh proficient and um it was seven percent greater than the state um our geometry was a glaring weakness there um and interestingly enough we uh in our new math program we had not um got into that unit when we took tests so um one of our celebrations was that the units that were taught uh prior to the test yielded some pretty positive results um and one of the Wonders that we had and that were ongoing uh discussions with third grade I as well as other grades but are we getting to that in a timely manner is it better this year

30:08 than it was last year um given that this is year two of the new curriculum and um could we look at the curriculum map and see are there other places where we could um have geometry experiences or whatever that last I mean something has to be less right so um before the um acts to come after the test so you know are there ways that we can do that can we do geometry in art funds can we you know are there other ways that we can make sure that our kids get some of that vocabulary and those experiences so that was one of those um what are we doing with the data we’re using that to increase our learning uh we’re implementing mtss we’re creating High performing plcs we’re developing

30:55 our wind Cycles uh we’re using common assessments to sort of calibrate and really look over it’s really interesting yesterday even just yesterday so our PLC just looking at all different writing samples and calibrating and really looking at what’s proficient what’s not where do we where are our teaching points get really getting down to the nitty there okay yeah I so this is great and thank you so much and I I’ve spent some time on that website myself is there any type of graphic and you know I think it’s certainly uh the drops are understandable on many levels for many reasons but is there any graphic that shows what our drop was

31:43 compared to other districts do we have that information I think that would be interesting to see as well we can we can certainly get that yeah that would be

31:59 no I haven’t spent as much time as you on it so I can certainly try and find it I just thought I would ask we hadn’t done that but we certainly can

32:17 we had 53 of our students that or exceeded expectations it was a decrease from 2021 but we were 13 above the state and our celebration on 26th of 31 of the students success we were about the state our next steps I guess one of the Wonders that we had too when I looked at the data as a staff when we teased it out we looked at the writing as well and kind of some deep discussions about what can we do as a school-wide because writing isn’t just in third grade right we start writing when you’re in kindergarten Pre-K so we talked we had some good discussions so it’s about ways that we can encourage me for saying and just like Mary went to do brought up technology is that

33:05 something that’s stripping them up and getting in the way but we know that Statewide students so what are some ways that you can reinforce that students and for our next steps we have training teacher leaders that are meeting with literacy coaches in the weekly and then we have professional learning communities that meet weekly as well we have that time going to our schedule once a week and then once a month after school and we already talked about some of the work they’ve been doing they’ve been doing excessive looking writing samples and calibrating so they’ve been doing a lot of that work they’re creating data cycles and we have our own teams up and going so they look at our data and say Where’s we have other assessments that we use like our irony data that tells us what literacy standards that students

33:54 struggling on what intervention today so those are up in money we’re feeling really good about that and in math we had 52 of our students meet or exceed the expectations this was a six percent increase we’ll take it from the year before and 13 above the state average we implemented any math curriculum last year we know that sometimes that can be some case when you’re learning a new curriculum one of the things that we noticed as well and I know we already touched upon this was fractions it was an area in Geometry that students um it was the fractions was in our scope and sequence just prior to the young pass but in meeting with teachers they were getting adjusted to that new curriculum it didn’t get as far as they

34:40 wanted to get in the scope and sequence so we don’t anticipate that the problem this year they’re on Target and feeling a lot more comfortable second year so they say that’s not going to happen this year because of these things but one of the things that was nice that came out of it when we met as a faculty is some good conversations around how cool is a school before starting and specialist teachers said I can do that with music I can do that in PV class take a fraction of the cones and put them out at an R you’re going to make you know 1 8 of this could show this color so we had some really nice discussions about how you can reinforce that all across the school s um students performed above the state average on 33 out of 40 standards and I wonder is how did implementation of a unique math problem affect ourselves

35:29 um our next steps so Mary talked a little more about literacy I’m going to talk a little bit more about math we’re doing similar things at Brownwood Glover we’re working together we have math facilitators which were new this year and they’re looking at our math assessments with teams and discussing vertical line so what skills do kids need and what skills do they need to go on the skills that they’re coming into it they work to identify areas in each unit the teachers can pull small groups and provide those stage of engines as necessary so students that might be struggling on a particular topic than that and giving them that support and they also look at i-Ready data and cast data to identify those areas and looking at the scope and sequence to see when different students are taught if there’s any justice

36:17 system um where what are we doing with the data we have Iris data our map assessment data and we have our win Cycles implement so during that we walk we’re using that data putting kids into groups based on their instructional needs and that’s been going really well thank you so um questions anybody uh I and I’m jumping ahead a little bit to a preview of what you know your ass may be but we’ve had discussions about how we don’t have a writing curriculum at the elementary levels which is more of an intervention

37:04 we do have a very curriculum that is already we don’t have a reading was a tool not necessarily correct it’s a curriculum you know anybody that can shed lightness prior to my arrival the district had it invested in some minutes for certain periods and so what I did was um filled in the gaps and used that curriculum into a weird position to make a decision about

37:41 literacy curriculum or

37:48 science so one of my look aheads was I I believe one of our requests right now of arpa funding is a more robust literacy program so one of my questions was how I don’t even know if we’re able to look at the districts that are having more trouble with writing are they districts in a similar situation that don’t have this more robust that that will give us one more reason why investing in this program that we’re bringing what we really could

38:21 so I just you know not that I want to see that we have in trouble but I like to see that rafs are connected so tightly to the data showing the areas for sure one of the um one of the points on uh there that we did we didn’t read but it was on notes that we want to use this data to help inform our Ela selection process that were just starting so we definitely will be looking at the holes and where where do we need the greatest amount of support that’s great that’s yeah that’s wonderful and I think Sarah that too will help what will also help with that is understanding comparable districts and what their decline was and and you know seeing the seeing the average setup against the state is great but

39:07 knowing with comparable districts I think will also help with that and knowing where they are in that process or what what they have or don’t have

39:20 so I don’t really have a question I just want to um thank you for this presentation because I think you know one of my things that I’ve been saying to Nana all along is about consistency and it’s so great to see you two come in here presenting together and even though you’ve got two separate physical buildings that you’re managing that we’re giving our students a consistent educational experience and we’re working to make sure that that’s happening across the board um so I really want to thank you for that and appreciate the work you’ve done that um and also one thing that really stuck out to me was intentionally incorporating some of these areas where we may have you know some work to do across the board including those Specialists too so I think those are great

40:07 um improvements to the way we were working before and I just want to thank you for that the cross-curricular approach it’s wonderful thank you I love the creativity behind that and you know I’m just I’m really like Megan said this has been a concern for quite some time and it’s really wonderful to see the two of you hit the ground running this year and just do such amazing things and really Implement a lot of man’s work that and some of the people that have been helpful with her for the last couple of years um so it’s really it’s great to see thank you um that for instance to the 23-24 school year draft calendar you have a copy of the draft calendar in your uh

40:56 school committee packets that’s the word I’m looking for um and so I’m just going to run through some of the highlights you can see uh on the screen uh we did have a superintendent’s coffee on this and people showed up to offer insight into the current calendar and what resonated with them things that they would like us to consider um this calendar was presented to mea they voted last night to support this draft of the calendar and so I know that we won’t vote tonight on this but it’s an opportunity to see some features we will once again have three PD days at the beginning of the year rather than having a PD day at the end of the year after students leave new staff will come in on Monday August 28th and then all staff will be here about 29th 30th 31st uh school begins after Labor Day which

41:46 resonated with people they appreciated the start after Labor Day so it’ll be Tuesday September 5th for grade 11 to 12. we won’t wait another week to bring Pre-K and K in that was another feature that people liked about uh this current Year’s calendar was that pre-knk started that same week and had the two days Thursday and Friday to get into the buildings there’s a full conference day in the uh draft that you see it is put in December but I’ll say there’s robust conversation with the leadership team and with the parents who showed up to uh coffee to talk about conferences um so there are that is not set in stone there will be a full conference day for pre-k to six the middle school is going

42:33 to join the high school and make that a professional development day so they will not do a full day there is also a half day because Pre-K to six said that it resonated that they need the full day and a half to get the conferences in but that might move it might move as early as late October or early November or conferences but it is penciled in there just so that we have the dates in the calendar for the day recognize the calendar um December 22nd will be a half day people appreciated that particularly families that travel to have that day moving into the holiday as a half day uh in March 29th through Friday and also a half day

43:18 um as orchestrated solely by your superintendent the last day will be my birthday Friday June 14th and there will be no snow days but if we do have some days the last day would be June 20th and I opened it up to feedback

43:38 let’s start with me so thanks for this John um I want to start by saying I appreciate the little tweaks that you’ve made to our calendar since you’ve been here and especially those extra PD days at the start of the school year I do think that’s been really beneficial um you and I have spoken already about the conference day so I’ll kind of leave that to see where you land with the other conversations you have the only thing I would ask on that is I think this year both the full day and the half day we’re on the same day of the week so they were both on Thursdays this this year and I did get quite a lot of feedback from parents on that maybe we could just have them on different days of the week um so that would just be one thing I wanted to um kind of raise to you

44:26 so that otherwise I think looks good thank you to that point at the coffee parents raised the idea could the conference day be on a Monday or a Friday I do a conference we’re wanting to extend a weekend but that can be part of the conversation with the leadership team if they want to consider it Friday okay that’d be great thank you

45:00 that my questions started asks as well is to switch up the the Thursday like you know the day of the week where those land on um because I think for some people you know it just makes it difficult um you’ve got something that you always have on a Thursday it’s hard um be let’s see um I I wish wish we could add another day at the summer break um as we did this year because it’s just it gets so short um and that just feels like such a slog into that um into that break but um we’re ending on a Friday so I will sort of leave that out there if anything

45:47 changes anywhere else I would request a pushing us into that Monday I would request that we look at adding so what as we did this year because the break is basically the same minus the full day off because we do Thursday half day and then all day Friday um so um that’s it I would ask that we offer some formal evening slots for um conferences I think for Working Families particularly multiple children you know at Village or vets having being able to go to one conference will having your kids home with you is very trying um so if we can do that also I I was very appreciative

46:36 um I know many were when Zoom is an option um I think a lot of times if you have a parent working in Boston they can they can zoom in for a conference but they can’t get up here so I think that’s helpful um and I I’ll continue to ask that we look at going back to evaluating our kindergarten kids in the spring rather than those two days I think it’s really helpful that siblings start with the rest of their siblings I think it it’s sometimes harder for them to have a day or two late start but also when we evaluate these kids in the spring and the parents get the evaluation results back it gives a much longer time to balance those classes I think sometimes by the time we’ve gotten class

47:21 assignments and you have the evaluation those two days we might find out two days before school starts that one class kindergarten class might be really heavy with students that might have been better split up um if you will so I I think that just having lived through all the iterations of it that that is my biggest takeaway um if we can do the kindergarten screening in the spring so we have that data parents know what they need to evaluate their students they’re not rushing to evaluate their students once they’re starting um that I think it’s really really helpful for parents and also for balancing properly the needs of students in particular

48:07 places but that’s just me um and then I just want to make sure I know this year we had some snap foods with half days being listed as being district-wide versus just at certain levels that we want to make sure that we make this official and vote on it we know where the half days are um of course Dan probably got a lot of emails from parents about about that um this version of the calendar notes that I saw the early in the year half days are not nine to 12 they’re Pre-K yeah um so if you can just make that really super simple absolutely um other than that if anybody has other questions or concerns about the calendar otherwise people plan to see the final version and vote on it I don’t know

48:58 um that brings us to District updates senior property tax this is where I get to be the good news superintendent because there are a lot of positive things to report um we talked about during um budget season last year the senior tax program so we’ve been coordinating with Council on Aging and each of the principals and directors have submitted opportunities to Lisa Cooper over the Council on Aging where seniors can come into the schools and be part of that tax program so maybe I could do a whole presentation once it’s up and running and there are people working in the schools are any of those in those positions that we have trouble feeling like the chairs absolutely yes the other positive news and I think I’ve been

49:48 waiting three years to announce this is we have a bus driver and we have 45 additional pay to ride slots open and available any hardship cases have been added to our busing routes so um the transportation office Lisa has been doing an exceptional job of getting that information out to families anybody that was on the waitlist was contacted it’s not a robust response to wanting to come off the wait list so that’s why we have 45 spots available so if you want busing 3K or K2 six we have 45 slots a day so what did we have we set up that there is a time span for which we will leave

50:35 those out for Kate six and then open them to 712. but even in the theater ride program

50:49 I would like to have a larger conversation about that okay um just that I don’t want to see empty seats if they’re empty and we have cars we can take off the road and kids we can put in those seats for pay to ride that is a Palestinian that would be worthwhile maybe we should look at and establish I would like a large conversation I actually told me disagree with having older kids with younger kids if we had staggered routes I think that’s the reservation is having one of the facts eighth graders on with one of Mary’s kids okay that’s a fair point um growing up riding a bus is the bus maybe wild places yeah and I understand that that’s a fair point I I also know that from a

51:39 sustainability perspective to run a bus and and a traffic perspective I don’t know anybody that tried to drive to town this morning I don’t know what was happening but it was really bad um if we have buses that are empty and there is a way to make this work but maybe it’s at one bus is a high school a 7 to 12 bus and one buses now I don’t know what the makeup is but there’s someone here that that can get that data I’m sure um if it would break up that this that we have an additional box that we cannot fill that we can open to a 7 12 bucks I I think that’s something I’m not opposed to 712 just imposed to them involving

52:27 together it was fair enough I just want to I just wanna I don’t I don’t it makes me nervous the idea that we have 45 C’s that no one wants after all of this so bad in your hand yeah just thinking about that John just making sure that you know I mean I know you’ve contacted all the people who are on the wait list but doing kind of a good push out so that everybody in the community is aware that we’ve got this bus and we’ve got these spots because um you know I know we’re doing this meeting but there’s not a huge huge number of parents in in attendance tonight so we just want to make sure we do a big push out for that but that said congratulations on filling the spot I know you’ve all worked really really hard at this so I appreciate your continued persistence I will say to be fair we’re day two into

53:13 the program being 45 available seats and people were contacted prior to Holiday okay and so that probably wasn’t so we can have Lisa and Todd and Michelle free we have three more sign up today okay just today alone so Megan so maybe you can go into your updates because plenty of people’s situations change mid-year throughout the year and so it may be you know something that wasn’t really needed and it’s not being thought of in someone’s head but can be really useful invariable demanding can probably put it in their updates as well um does this mean that this this is helping for extracurriculars I’m assuming as well as to be more availability for field trips as well absolutely all right here um I feel like you need like streamers [Laughter]

54:06 all right this is great

54:12 um that moves us to the Marblehead light department information I would like to invite um the general manager of the life Department Joseph and I don’t know if the chief will be joining me thank you foreign

54:56 what’s the name it’s a PowerPoint presentation foreign

55:42 okay great thanks so I’m Joe kowalik general manager of Marvel head Municipal Lake Department thanks for the opportunity of coming here to speak to you on this not as exciting as the school buses but um with me is the chairman of our board Mike Hall thank you and also providing some capable assistance is as everyone knows if you feel a land who can address any of the emergency response questions so let’s get started so our objective here is this is part of our plan to make sure all the town departments are prepared so really do appreciate superintendent reaching out and asking us to come here tonight I think it’s exactly the opportunity hope

56:28 for um really we want to make sure that everyone in town the residents as well as all the Departments understand what some of the words some some of the noise in the Press is this winter regarding this rolling blackout so the first thing I would say is what we are talking about is a very low probability event solo that in the last 25 years in which the iso New England organization has existed it has never happened so since set the parameter this is a we’re talking about a low probability event and as we see it today in Marblehead if it were to occur it would be an

57:14 annoyance it would really be an inconvenience but it’s really not a reason to panic is our that’s our view looking at it from a department perspective it would be preceded by uh some actions and sets that would become public by ISO New England so this would not be sprung on us at 8 15 in the morning kind of a thing it’s we think under most situations we would have some multi a day or more advanced warning and in all honesty I think our approach to managing it is is that well-managed this will be who else are concerned than what we’ve actually dealt with all of us as residents of Marblehead over the last four October together so

58:04 where we have ex we’ve experienced extreme weather of an unplanned nature what we’re talking about here is really presenting a plan for Rolling blankets next slide please so why are we here is that some publish statements have been made in the fall by ISO New England and other related organizations that acknowledge that under certain conditions which would probably include the long coal snap this winter this term load shedding could appear and the situation and why does attention to it this year is that in New England this is caused by basically a fuel shortage which happens every winter this year is exacerbated

58:54 more because of the war in Europe so the markets for liquefied natural gas which comes into Boston because of these garage I guess the liquefied natural gas or chips can be shipped to Europe as easy leadership to Boston and that’s frankly what’s happened um so there’s less of it and it’s more expensive so you’ve also experienced some increased electric bills this fall and that’s directly affect the same cause but in addition the price of oil has gone up what happens with that is that the folks who own the power plants don’t want to have a heavy inventory because they don’t want to buy it high and then not use

59:41 so it’s the combination of those two factors with cold weather that is causing the concern for the potentiality of this low probability of that slug so in terms of what is load shedding it’s the action that we take from ISO New England because maybe a surprise for some of you but our electricity and Marblehead is no longer generated actually in Marblehead Massachusetts and it has not been for a long time so it comes to us on the on the grid in the window so basically we’re a member of we participate uh on the as a great participant

1:00:30 we have to play by the rules and some of those rules are under these extreme conditions ISO New England who is the operator of the grid basically instructs us to do things and it’s not a you know it’s not a debate they’re in control of the spread we need to respond so and these under these conditions we would have to we as a we would necessarily we would follow the directions we’re given we actually can do simulations of load shedding on a monthly basis so this is this whole exercise is not new to us it’s not something we tell the public but it is something we do practice so that we know internally what is to happen there’s two things that we know from

1:01:18 those simulations one instead if we do get an instruction it’s going to be it’s going to be telling us drop X percentage of the load so we’ll know what how much electricity we’re using at that moment in the town we’ll do the math and say we’ve got to go find that decide it’s like a 10 percent and then the simulations part of why we are communicated to everyone is in the simulations the response time is short 10 minutes so they really want the reason they’re doing this is that they can see an imbalance in the system which can create you know the thing that everyone wants to avoid is this cascading failure so the best way to do

1:02:04 that is to basically shut down the load for you so am I understanding what you’re saying that when you get the notification cut by 10 or whatever the percentage is they can say and start that in 10 minutes correct correct but you’ll have had a few days so so that is that so that’s just like how much warnings are the questions what Mr warning we’ll do so part of it is again the most likely low probability is that this extended cold spell so um that would tell us given the forecasting today that would tell us and we know we all know three days ahead of time when there’s going to be something coming down from the north

1:02:50 it’s that same you know ISO has their own meteorologists they’re looking at the same data and they would be interpreting it from an energy perspective and then if if we were in that situation with a coal spell ISO starts communicating an escalating set of not normal operating conditions and they go through several layers of these operating conditions some we get uh this first level we get we get it there’s no need to communicate to everybody just kind of internalize it and say be ready the second level um when they have these these jargon terms op4 and opus op4 is when ISO has to start slinging into action

1:03:39 and they will do things like tell us to run the five megawatt plant we have in town so in some ways we’re fortunate because we have a generating facility that’s considered part of the grid for us it’s like a canary in a coal mine if we’re asked to run that planet within the footprint of the transfer station if we’re asked to run that we know things are not in great shape so and we would know that you know because they’re calling us to get the same goal um has that happened in the last several years it did over the summer it happened um when we when you sent out the emails asking about this too yeah

1:04:26 because it’s Christmas Eve this year after four o’clock

1:04:35 so is that typically the last step or would you estimate that that would be the last step so what the steps would include public announcements okay so the public announcements literally we go from ISO to every governor’s office to get the governance to make statements you know through major press I’ll be breaking into TV in us and saying we have a situation and we would they would be asking for voluntary curtailments it also be contacting larger Industries and telling large uses of electricity to scale back or scale down their use of electricity so there’s a and it’s a programmatic

1:05:21 approach they would also be doing things like calling connections the interconnections between the Wayland and Canada and the way to live in New York state to bring in power from those areas and what happened on December 24th is we were experiencing a very large coal cell so New York really was not in a position to provide us much help nor was Canada so that’s what happened so one of the tools that we’re using and we’re going to put this on our website is every week my son New England does a 21-day energy assessment and they’re highly graphical and easy to understand

1:06:07 and the parameters you can see is an overall system Health parameter what’s the consumer demand like what’s the weather like what’s the forecast components being out and then the gas supply and the stored fuel consumer so you’re getting this and this came out yesterday that you know the those oil supply is not where they want it to be but right now the gas natural gases were in pretty good shape so as long as the weather falls out and the forecast is good they’re saying overall we’re in pretty good shape so no notes next slide so so what are we doing

1:06:53 um what we’re doing internally is rigorously documenting the steps that we will take put it into a binder so that we’re really going to run a Playbook and uh you know it wouldn’t be a time again if these conditions come to pass away we think they could that everyone on the department would be trained you’ll know where to go what to do and we’ll start executing these fun instructions we get but we’ve also taken upon ourselves with the cooperation of other departments to review the complementary actions that other departments might take hence this meeting is a great opportunity to talk we’ve had several prior meetings with superintendent and with the facilities manager who have been very helpful

1:07:40 with us to just work together and every department has been highly collaborative to make sure we all understand what this is going to happen and help mitigate any what the negative consequences could be to minimize it’s not to say we don’t have doubts in the plan but we can acknowledge what those gaps are and again have put in plans now in place to help the negating instance um and then appropriately communicate that to the public so we’re going to be sharing this information there’ll be more information on our website this was part of a public meeting we held in December and then we will follow through on some of our pre-event Communications

1:08:29 it’s so what we don’t know does limit our ability to plan and the two big I don’t knows are that we’re not going to know the percentage until they we get that call and we’re not going to know how long we have to do it until we get the second call so it’s it is a you know it’s somewhat frustrating situation to know just get ready and that’s that you know neither one of those things so we’re going to operate with a plan that we’re saying we could run for multiple days that’s really the approach so what we do know is we know how many

1:09:14 circuits we have in Market it’s 22. you know how much electricity each one uses on average at a given temperature so we’re planning for the one thing we can plan our our the blackout Pentacles themselves so that is and that’s one of the reasons why we’re here is we’re we’re testing these intervals with different departments to say but these make sense and so and the school department has gotten special attention as they should because we would think that the preference is that you want to keep the schools open for Islamic people we understand that so the time intervals you can see on the slide is nine in a 24-hour period

1:10:01 starting at six a.m so we we’ve broken them into two or three hour each interval is two or three hours and basically and breaking those into those intervals it’s to share the pain equally among everyone in the town and keep it short enough so that if it was an extended cold spell that we were doing this for multiple days people’s pipes are freezing they’re not freezing but we’re also accomplishing what isos asking this will come so those are the operating parameters that we’re working with and to keep it simple so people know so that we can do it confidently reliably and people can follow the

1:10:47 information we’re giving them in real time so they can understand what’s going on and mitigate United so part of what we have been doing prior to the prior to any event which we have not had we all know this 22 circuit we know this 22 seconds we’re assigning us we’re reassigning the numbers so that they’ll just be a two-digit number and we’re going to educate everyone in town as to what their circuit number is and the way we’re doing that is we’re putting it on your monthly bill which has not it has not been there before but I got a text about three hours ago that would start the next bill that comes out will be on your bill so we want everyone to sort of take note of

1:11:36 that and remember what your circuit number is we’re also encouraging everyone to register for Code Red now with their text you know an enabled text email and phone Communications part of that is that if we are in that situation and we are communicating to the three hour basis we’re trying to make a decision you don’t probably want to get a phone that’s a good three o’clock in the morning but a text might be okay so and call us if um to make sure we have your current contact information and so this is one of the points we want to make sure that is aware of we are not

1:12:23 planning to publish a directory we’re not going to do one of those who works because it’s um we think there’s some security applications close to the public and some utility so our our feeling is that the approach we’re going to take is just in time and uh not sort of detailing people oh from three or five let’s try to prize no electricity so that’s really the approach for picking again there’s no perfect answer here but this is the direction we’re taking for now so we we will know our circuit you’ll know your circuit but we won’t know what that means like if I know my circuit I won’t know when my circuit’s

1:13:12 going out so so what on the day of the event we’re going to use code right tell you if you’re on circuit 52 we’re going to tell you it’s six o’clock whether or not circuit 62 should be locked out enough okay and everyone’s going to get the same so we’re not going to contact just the people in 62. we’re going to tell the town it’s six o’clock 62 63 are going to be off of the next two months and then at eight o’clock when we come on and say it’s now 71 and 73. I may be jumping the gun I tend to um

1:13:57 are you able to tell us the schools will not be shut down during the school day

1:14:09 so if you click on the next slide so this is just showing you where this information is going to be on your bill click through that so here’s sort of substance of the discussion is you know what other what are our joint objectives and what planning should we do at a lower load shift it’s our objective to keep the schools open and so we have developed plans at this lower low set intervals in which the school sailed it’s not going to be the case as those percentages rise we’re going to be we’re going to be trading off the frequency with which we go through that interval cycle

1:14:57 versus keeping the school so at some point for example the 50 load shift means that half the town has no electricity and half a pound notes and if we have to do that on a three-hour basis I don’t think they want to solve it because you know we’re not isolating the schools this should go on for multiple days I would argue that would be a that would be an extremely bad situation with more than just a loss of fuel that would be you know parts of the system collapse okay so it’s online it’s unlike it’s very yeah we’re not we’re not planning on that that’s not the eventuality we’re playing we’re still plenty on a low probability eventuality of low fueling

1:15:48 my concern as a school committee members I had a lot of concerns as a non-school Committee Member but am I cons might with this hat my concern is the knowledge that during these hours our schools could be without power which creates a safety issue because at some of our schools we had full generator power not all of them so I have safety concerns for students and then calendar concerns of how we continue to meet our obligations of educating students for 180 schools so so during these online emergencies with the support of the police department the fire department other departments John McCartney God has participated there are these calls for all the Departments to come

1:16:36 together kind of in a war room situation in the police department and I think at that time you know that would be sort of a core group of people who would be making decisions for the time but our plan is to going into that if we got a call to say do a 10 load ship but I would like to be able to tell John to say John it’s 10 schools are staying open so plan on still saying and know that for a fact not guessing so we’re still communicating messages to the town about this rotating blackouts the schools would be isolated from the rotating blackout schedule thank you yes that’s so to Joe’s point during the uh event last October we did

1:17:31 that four room scenario at the police department and the schools for me because of the power and so I anticipate that again highly unlikely probabilities I think how you categorized it but also days of advance notice that if something like this were coming yes because that was on one of the beginning sides the gulcanic slide that I keep going back to good one was that there um you would have days notice but then two slides later we said we could have 10 minutes notes so my concern is our little people so 10 minutes the 10 minutes notice is if that step gets executed that step it’s probably Step 13 and the overall procedure okay all right because my main concern is I come from upstate New York where your parents would get a phone

1:18:19 call we’re shutting schools down 10 minutes but this was you usually had at least one person at home and you can receive kids my concern is that we know it may happen everyone knows it may happen tomorrow when you get your call cut by such and such percentage we have 775 students in our elementary schools that all of a sudden we need to find a place for those kids to go when we have parents working in Boston like I’m looking at it from you know yes don’t panic hope for the best prepare for the worst I would argue that our plan our plan should be such that if kids go to school they’re going to be at school

1:19:05 all day that is our view perfect I like that let’s see and if the situation is said we’re not clear heading to no we would give the school department notices you could you could make again having that exchange before I had to say I really need to know by 5 45 in the morning I’m going to make this call or was it by nine o’clock the night before that’s the information we want from it’s like for your normal Communications to your clients to parents you know what is what’s the what would be your normal emergency cycle so we can understand what that is that does sound to me correct me if I’m wrong that in these scenarios so like you know you mentioned 9 p.m which is amazing when we know that we’re getting

1:19:51 18 inches of snow you know overnight then John can make that call at that point when it’s like well maybe we’re going to get two and maybe we’re gonna get six then it’s the 545 situation but this sounds like you’re going to have sort of the ability but you’re asking the town so that as parents we’re all receiving these individual updates for our own residences and then John is going to receive by like that 9 pm the possibility and then by 540 so that he can then communicate out hey we’re in a in a slightly likely situation but not gonna be able to call it until the last minute 5 45 a.m he’ll be able to then communicate further as to what the day

1:20:39 which is an unplanned situation is the kind of communication we’re looking for in here where we think we could be holding more carts frankly um I have some people um here at um so the there’s a couple of areas where I am asking for your help anyway so it’s necessarily the second point as we get into if we if we get into these higher percentage load sheds schools could be the impacted and the question is do you have a priority list if I said to you you can keep three of them open but two of them have to close could you provide me that list and I mean a rank order listed one two three four five we

1:21:30 could the issue being if we shut part of our district down we can’t first note that means some kids have to come back they’re they’re bigger repercussions to setting up fish shutting us down piecemeal as far as hitting our 180 days which were dictated for um well obviously Todd he has a list of I Brown’s designed to be able to run on its own well Brown was also designed to be a disaster shelter which is our whole new brand it’s the chief here um is that a plan is to use Brown as a shelter during this yeah if we’re shutting off say I’m making these numbers up if we’re zone three at Brown we’re keeping zone three on but we shut off the Amazon 12. are we

1:22:19 letting Zone 12 people go to a disaster shelter so if he’s lower coming into that it’s in these lower interval frequencies we’re taking the position that the need for an emergency shelter is not going to be high the name is not going to be I could eventually rotated okay and again it’s part of that discussion which we’ve got to the Chief and say what do you think is this is this are these three two or three hour intervals working adequately or we have we have situations that we need to open up the Ground School do you feel that we would be able to not have to open an emergency center I know there’s people at elderly home unless we have to shed a lot of power okay

1:23:22 anyway yeah you’re really helping this don’t panic um one thing I will say is because we can’t we can’t have members of the public in our buildings when we have students it’s a safety issue we just we can’t um so that’s the consideration as well but oh yeah [Music]

1:24:04 eventually come Primary Center um Megan and then Allison hey there thanks for your presentation I always appreciate how you are so collaborative with the school department that’s just another example of that so thank you for coming to present to us tonight and talking through this with us um I have a lot of questions that are kind of bubbling up in my mind and I think maybe I’ll let those percolate for a bit but there’s a few that kind of just pop up right away and you mentioned in the beginning of your presentation some mitigation actions and I know you just mentioned you know could we prioritize our buildings but are there other actions that you’re looking for the school department to take to help mitigate some of these concerns Along on

1:24:55 that last Slide the other one is again what we’ll do is with this we’re publishing internal retirement schedule okay certain departments will have a copy of that schedule so they know what the plan is but really again our objective planning is to is to minimize the disruption of the school department so if you said we’ve got those nine intervals in a day we’re saying four of the nine are school hours from 6 a.m to 5 P.M if we had a basically start eliminating one of those four which one would it be so again we know how to minimum we’re trying to minimize disruption so is it six to eight or two to five so that would be helpful information

1:25:43 okay so it’s not just the buildings it’s also those time intervals as well right okay okay given the size of the Brown School generally early in the game we would say turn the Brown School generator on and treat the circuit that the brown school is on like one of the circuits that can be turned off right so that actually kind of leads into one of my other questions so you mentioned that you’ve broken the town into 22 different circuits or the is the school department kind of on their own circuits or are they intermixed with you know residential it’s sorry I didn’t hear that they’re all they’re all specially defined

1:26:31 contiguously okay are there any one circuit that holds one second holds okay that we’re actively using okay um I will share the document with John and Todd in the details of what we have our analysis but you scrubbed that um so you can see it exactly what our planning approach is okay

1:27:08 sorry sir just one other thing um you know one of the things John this is more to you one of the things that um Joe’s mentioned here is the code red and so that might just be something again to help communicate out to families to make sure that they register for that so that they get you know that they get informed I just think it might just be one additional way to kind of get the word out if you could do that thank you our family is we’re going to communicate on a regular basis with very short messages what circuits are going out for how long and that as we’re saying that so that any communication planning you do is your plan and you’re just writing on you

1:27:53 know on top of what was sending out which is the bare bounds Outreach plan for the next six hours and you’ll be able to tell us ahead of time so we can do things like pre preheat or superheat some of our schools because our kids were in kindergarten where they were literally sitting because we had one of these outages the night before they’re sitting in class in hats and coats and mittens because the room is in the 50s so if we can get ahead of it and work with our facilities department so if we’re going to be out overnight that we can kind of get our temperature out because if we go back on at 7 30 we can’t get the temperature

1:28:38 all of our schools can’t run up we don’t have generators for all of our school

1:28:46 they exist at every school but not we’ll have that online again these are the gaps that we want to fill in and clearly understand if you don’t want to have any gaps yeah yeah all right um Allison not my forte either um so thank you for this guys I I definitely think that this is a great start I have a couple of questions um when you note the different times so you know what we know I’ll start with that first where there are 22 circuits and and the different intervals is there any way to predetermine which circuits will

1:29:32 be affected by each interval so that people could know instead of you know when it happens and I understand that it’s it’s different based on the load and how cool git has happened and how long and all of that um but that might be something to kind of help people it also might be really nice to have like a one-pager that goes home with with the bills to people or gets sent out separately even because I’m I’m certain there’s a lot of people that have paperless in in town that maybe some people a lot of people don’t even necessarily look too hard at their bill so they may not see that line item they’re not watching the school committee meeting so they you know maybe they just haven’t heard about this um so having a completely separate mailer to go to folks to alert them to what their circuit number is to alert

1:30:18 them that these things are happening and maybe this is already something that you have planned um as well but just I’m just kind of spitballing in an effort to not panic but a little bit of you know panic because I think that helps us um and then when you say you know obviously we don’t know what we don’t know so you’re never going to know what the load percentage is or how it will how long it will last do we have any like use cases that we have kind of extrapolated out or thought of from the perspective of you know there’s a there’s a five percent chance it might be this there’s a 10 chance it might be this that might help you from just a preparation perspective and a planning perspective

1:31:06 but also help parents and community members that will eventually be affected by this um as well thought about it um you know but again I’m sorry it comes with going down a rabbit hole I think to a certain degree so that’s why approach for Peggy is we’re going to have a plan with multiple pages and it’s going to be a five percent plan and ten percent plan of 15 20 25 30 up to 50. we’re going to have these pages and they’re going to be this you know for every single one of those intervals these circuits are left and that’s what they do is put that in the book the call at 305 and it’s 10 we’ll go on

1:31:52 that page we’re starting to execute that’s our plan yeah is there is there an Abridged version of that binder that could be put on your website or you kind of you know we’re we’re saying at this point we don’t want to put it on okay and again I’m open to that session at this point was you know we’re conscious of the security concern of having that they published okay that’s fair sure yeah especially yeah kids are in buildings um so I’m so grateful I just don’t want to sorry one more thing sir I just don’t I just don’t want to overlook the fact that I think this community in particular really loves information

1:32:38 so whatever it is we can share with them um I think we need to and we should you know just from a transparency perspective from the school’s perspective you know as well particularly What Sarah Said with um Brown being a shelter and the the generators um Joe I thank you very much for coming I feel very appreciative that you gave us so much of your time um I think that what I’ll ask Dr Bucky to do is coordinate with you and try to have you come to our we are of a facility stuff committee meeting because that’s where we can dig more into what what systems work and what schools and off of our generators and what they don’t and then we can maybe help prioritize that

1:33:24 yeah

1:33:29 thank you

1:33:36 that brings us to our schedule of builds um we all have a schedule in the Dropbox I will ask for a motion to create identify schedules to help totaling 337 769.96

1:33:56 yes Allison Taylor yes Benny Taylor yes Fairfax yeah um next up is she School Community communication discussion items we have the Town Warren articles for consideration on VR the warrant closes in about a week and a half um you know for the last few years what we’ve done is we’ve put holders it’s very easy we don’t need them to just ask for that medical school they did not use them however we don’t have one we can’t so it is my recommendation um to put those those holders on there for both um the perfection in half as well as the dead exclusion because as we saw last

1:34:44 year once we find out what our budget is after we have our workshops and we figure out what the town can and can’t fund out of our operating costs um if it may be that some that it’s more appropriate that would be in a debt exclusion versus the other but I think it’s important that you leave ourselves that those options um so I will open that for discussion do we um can we also can we also put on a warrant article pertaining to our properties yep we can definitely put it uh and we can just use I think we can look back at the wording we’ve used in the past and legal to get that and I know I know that the warrant closes for um

1:35:32 yes thank you and so do we we often have a little bit longer it’s fun because I get different answers um different years about about that um I think probably since we’re meeting and we know that we’re we’re kicking out our budget meeting to the week that would be our second January meeting so there may be some movement on that I would prefer to have these yeah these placeholders for anything you may need um and then just ask for indefinite postponement if you don’t have them so at this time I would ask for directly to Michelle if I don’t wear it correctly I would ask that we place warrant articles or consider a placement holders for debt exclusion override

1:36:19 prop two and a half override as well as the transfer of tell perhapsible property as placeholders is there a suggestion that we’ve covered our bases on any placeholders we may want um we will also have two other or I recommend some other articles but they’re not necessarily controversial um it would be oh the um special education the approval for the special education and I would like to establish our transportation yes so I’ll ask for a motion to approve those um and we’ll we’ll ask that Michelle would work with Town Council to figure

1:37:09 out a proper wording for those articles by Sarah gold here second Allison Taylor I see Megan stand up for discussion so are we voting to do all these in one one vote is that what you’re asking here yes yes we can break them up I would like to break them up um Michelle you know like Michelle’s I think makes sense I have no questions there the ones we’ve done before you know typically won’t do this we have the um the actual wording in front of us to vote on so in this case because we’ve had them previously if we’re using the same exact wording then I’m fine with it if we’re going to change the wording then I do think we should have in front of us to vote um secondly on my I have a question on

1:37:59 the facilities one and I don’t know who can answer this but you know this is one that I’ve asked a number of times for updates on the facilities so I guess I just don’t know how the kind of placeholder works if we can actually put one in there that is that broad um and then have to narrow it down if we if we get to that point to a specific actual um property so if we’re gonna do the property one I would like to see the wording before we vote on it clear it up and then the other thing we can do is we can have a facilities meeting next week that’s everyone’s schedules just opened up with the movement of the the Finance um the budget meetings we can

1:38:44 have a facilities meeting because if we needed to that could be um legally that could be if we can’t meet as a full committee the facilities committee could sponsor anybody can sponsoring article so we could sponsor the wording of that but I I I would push back on that I think that needs to be a full committee vote not a subcommittee vote but I’m just saying if you’re not comfortable voting it tonight we do will you just not voted too but if you want and just don’t replace it that’s fine too I’m just not comfortable voting something that we’re not truly sure what we’re voting on so the other ones I think yeah fine no no worries but this one you know this is something that we’ve been talking about for multiple years now we have no plan for it so until we kind of have a plan it’s it’s

1:39:32 hard to say what what we’re going to want to do so I’m fine with the placeholder if we put a broad placeholder in it we have the wording in front of us that we can all review and vote on okay that’s absolutely fine um so I will ask for an amended motion to request placeholders for the town of Warrant to include a dead exclusion override a proposition two and a half special education revolving fund and the establishment of a transportation the wording to be worked out between Council and Mission

1:40:17 operations okay

1:40:26 so who’s Sarah gold second invite Allison Taylor we’ve had the discussion on this so I will yeah Paul for a roll call vote Sarah gold yes Allison Taylor yes Megan Taylor yes Sarah Fox yes the motion carries four to zero um that brings us to sir just um I missed the date that you said the Articles the deadline um it’s right now it’s October 20th January 20th January 2012.

1:41:14 um so that brings the school Committee Member vacancy update as of right now um all parties from the school committee and the slackmen have agreed that the January 23rd date Works um my last correspondence Kyle was she was working with all the applicants to confirm that it worked for them as well she has not gotten the confirmation of that but all night to my knowledge all nine of the committee members can make um the 23rd work it’s just whether whether or not um so as that continues to unfold I will make sure that everyone is to express them and Sarah’s at 7 00 PM yes Abbott Hall yeah to be perfectly honest

1:42:03 Megan I I can’t guarantee at 7 pm because I haven’t heard from Kyle and Moses but it when it initially was built booked it was seven okay uh subcommittee and liaison Leah Asian updates I feel like the last time we had a meeting went on a break for December and then before back um a couple days later so I don’t know that we have many of those um I know as far as facilities goes the town we’re still waiting um they had planned in December I believe to have the uh why are my words family

1:42:48 Capital requests information to us because that’s the first step to that and they have and I and I know that they haven’t done that yet um so we’re in a holding pattern for that because until we have our Target from them we don’t know where to go with it if you do the good news is once we have that Target we have a pretty clear idea because of that facilities master plan we worked at out we know what we need every year borrowing you know it’s done unforeseen circumstance um so we’re just waiting to find out what the number that we can ask for is and how our event prioritized what can fit in there and then you know where do we use those other pieces

1:43:36 um quick question on that because there were some items that did not get addressed last year are those rolling over those would be discussed in reevaluated but many of the items were able to be placed in okay um when we had user Surplus yeah um but yes anything we won’t just ignore it it will then be re-range um yes part of the budget process this year I had taught to do things with different schools to address anything that might not be captured in that facility

1:44:21 um so that’s that is where we are with that um we had a finances meeting I believe the Monday after our last meeting um it was just our first uh maybe several meetings that were joined with the finance communities um they kind of recapped some information that they would like ways that they would like things presented this year based on past experiences um they were very happy with with various plants that we have and going forward they did tell us as of right now they’re hoping to close out at

1:45:09 the end of March so is that correct yeah yeah the original was the 13th but fully knowing that they had something I thought it was like 20 an alternative data for 27 27. um and they for anybody that isn’t writing on the 14th and there was there seemed to be a mutual understanding that we would lose that later date for them to vote us and I did share with them that it is our my sincere hope I should say and I know that the the financ liaison or the finance of community talked about that the school committee can have an opportunity this year to hold our hearing and vote our budget before fincom opens our budget it just has always seemed very backward assuming

1:45:55 that they vote our budget before we vote our budget um and their students so does anybody else have any subcommittee well I mean it’s like we just have games um all right that brings us to closing business any new business from anyone the teacher yes you have mentioned it a couple times but we are moving the workshops oh yeah we should probably talk about that session that the dates were Monday and Tuesday the 9th and 10th don’t work and you had graciously offered that we could bump that out a week but I know how difficult people’s schedules are and so we’re looking for

1:46:43 the Tuesday Wednesday after uh the Martin Luther King holiday which I think is the 17th 18th okay of January I don’t know if people can make that work uh or not and they don’t have to be back to back um I think we were looking at the next committee meeting uh moving back 19 and so that conversation okay um Megan is your hand up you’re muted sorry um John you just mentioned not having to do them back to back could we split them up and do one that week and one the following week I just have I can’t do all those meetings that that we get the 17th 18th

1:47:29 or whatever dates we’re looking at now okay um does that work with their it would I don’t think anyone would argue against having more time just to remember the following week we had that meeting on the 23rd so you still like we might still are there nights that are better than others are you talking to me that week specific like that week specifically is just a really tough week for me um so just having all those meetings that week I just I can’t commit to those so can we do like this Tuesday the 17th and Wednesday the 25th

1:48:15 again to avoid some limit to conference because like two stations they should say yeah the 24th is a definite no for me okay um but you know Megan one of the things we talked about was rescheduling our school community on the 19th because of these meetings and possibly just voting to schedule bills at the beginning of one of these workshops if we did that could you do the budget workshops both that week if if you didn’t also hit the school committee meeting that week is just really really tough for me so I mean it definitely helps not having a school community meeting that week but I just can’t like that week I cannot commit to those things you guys are welcome to go ahead with them I know my schedule is a nightmare um I just can’t commit to that week

1:49:04 stagger rather than having an even night having one night like 17. to I think a total of nine presentations doing six maybe one night and three the other just over the second night page oh just I don’t think we’re doing it in one long night too does that work for everybody so would it be like three hours yes last night’s is definitely better so the the 17th after the Martin Luther King holiday worked for everyone and just have a longer is it possible to

1:49:50 start earlier if it’s going to be longer yeah we could start at six i i before six it’s not gonna happen but we could start at six no it won’t happen for me either about six would just be better okay um the other I’m fine but I’m I mean I’m completely fine with one long night

1:50:16 s easier option but um all right so we’ll try to push for one long night I’m 17. that’s the 17th work for you Megan like can you do one night that week yeah are we still having a school committee meeting no yes 17. from like six to nine yeah I can do that thank you I I like the idea of one long night I just wanna put my two cents in I think the idea that we’re going to get this done in three hours maybe additional thinking I think it might be wrong that’s what I was asking to start earlier on the presentation and it depends on the committee a number of questions

1:51:10 um okay so the 17th six to nine and six o’clock yeah I’m being moved on longer than three hours before so we’ll be kidding yeah um all right so for anybody listening January 17th budget work check 6 p.m and again if if you need to come back and you’re not ready I’d rather see you know at fully baked then to feel like we’re rushing people so we’ll do that for now okay um correspondence um I don’t believe there’s any formal correspondence I did get an email this morning okay

1:51:50 um I didn’t realize that they had asked for that to be yeah so there was um an email from a concerned parent about um Goose excrement on an excessive mount on the loud School playground um upon reading the email Dr Bobby Brockley worked with um Todd likely in the board of healthy you took care of it tonight very nice she had the firefighter to go over and take care of that um and there’s a plan moving forward on how how to get ahead of that um I really wonder if part of it was that it wasn’t empty because of the cold spell and we weren’t using it you know that there’s 427 kids out in it every day and that is

1:52:39 an alternative itself Sarah sorry did you say there is a plan moving forward because that was my follow-up question we went out tonight and sprayed it down and cleaned it up and washed it off and then Todd was looking into I believe putting some decoys out there um but I honestly I really just the timing of it I wonder having kids back out there regularly it’s going to make a big difference because did this was this an issue before the school break it was not yeah just yeah no I mean that could you could completely be right I just I want to make sure that we’re going to stay on top of it because those pictures were pretty yeah they were terrible um so no they they’re they’re looking into coyote decoys and other such things

1:53:30 and any administrators have offered to bring their dogs

1:53:39 um I can bring my dog put his office in the Brown School library and just run out and go like this it was it was when my kids got out of school I did ask and if my first thing my daughter said is mom I’ve been telling you about this channel so um yeah so um but we’ll stay on top we’ve handled it and we’re very very grateful for how collaborative um the fire department as well as supporting health and Senate and responding very much um that brings us to adjournment at 8 54 pm