School Committee: January 30, 2023

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:33 all right I’m admitting everyone yes before the camera’s all the way over there would you rather have

1:21 that that Frank can you unmute us okay all right I’m going to call the meeting to order at six o’clock and we’re going to jump right into I’ll ask for a motion to approve the 2023-2024 school year calendar as presented by Dr Bucky so moved by Sarah gold second second by Allison Taylor you know Mr roll call if you’re all here all in favor all right hi anyone opposed motion carries five zero next item is a last promotion to approve the identified schedule bills totaling 876 000 42.99 so moved

2:09 by Tom Mathers second by Allison Taylor all Weaver I almost commission carries five zero that brings us into the main reason we are here tonight which is our budget Workshop um as in the past the way we’re going to put out this is each um director and or principal will present their budget and what we’re going to do tonight is interesting questions as we go along for each person instead of carrying them to the end if we can um so Dr Buck I don’t know if you want to start with anything before we even move out to brexit Washington I’ll just give uh holding back to your slides this evening I’ve asked each principal director to keep their presentation for around 10 minutes all the materials were

2:55 available on Friday last week um and then that will be plenty of time for the committee to have questions

3:13 so the road to the budget workshops uh how we got here this evening we started with the thought exchange that we did in the fall and we asked the question uh as the school department administration begin budget Planning and Development what are your top priorities principles then took those principals and directors took those priorities uh shared by the community to their faculty meetings to the teacher meetings to their school advisory Council meetings they then brought their proposed budget forward to Michelle and me we compared those with the school committee directives at the school committee outline for us so what you will see this evening are aligned with Fidelity to those directives that are aligned to the planning for successful Improvement plans we consider the enrollment data

3:59 that we have and we’re projecting forward for F5 for any Personnel changes and as you know you’ve represented many times this is an iterative process so the meetings that were held in December many things have changed since the retirements people have announced retirements that were not known at the time of developing those budgets and then we looked at historical data and as one of the directives from the school committee the future bookhead how does the fya 24 budget impact future budget plan and that gets us to tonight where we will do the workshop presentations for the school committee so tonight you will hear them present their portion of the fyh 24 budget requests we will continue to work with Town officials to confirm available funds I will note that the white

4:46 Community books or towns are not yet close that has been significant as you might imagine uh as we are budget for fy24 uh we will meet the budget subcommittee through town budget income Liaisons and will continue to refine the budget

5:08 just to speak to that real quick I know in the past what we’ve kind of done is we’ve had a target number if you will from the town which usually it’s essentially contractual obligations um which definitely things like that um and in some ways I think them not having their books closed and ready to go frees us up a little bit to not focus so much on that into more be able to kind of prevent what we what we need however at the same time it’s going to make this really hard because we are going in completely blind we have no idea what the town can support if they can even support our contractual obligations this year um so that’s going to be a big factor keep that up nicely Sarah thank you

5:56 before we even get started and this is a line that’s been used at this table uh two years that I have been here just to keep the lights on so our roll forward to do exactly in FY 24 what we are doing this year our contractual obligations are 1.9 to maintain uh the employees that we have we’ve received a letter from OSD in the fall which I immediately sent to finance committee to select board the school committee that they were increasing special education tuition rates by 14 it is the interest it is worth noting that that has been between a two to three percent increase over the last 13 years so the 14 is a Major

6:43 Impact uh for us if we took this year’s numbers that 14 impact would be 385 000. we’re going to have change in out of District placements so the Delta for us right now is 45 646. so right out of the gate we’re looking at just shy of three million dollars and they roll forward to do what we’re doing now which converts to one of the 5.43 yes um which is out as we all know outside of brought two hand uh we’re maxed out at two and a half percent increase so right now without something above what we’re limited with prop two and a half we’re looking at

7:28 having to cut over a million dollars just to keep the lights on not the free study programs without an overall without any technical right and that’s not even override to increase or address any lack of services or or need to expand services that is literally just to keep the lifetime if the town can even meet prop two and a half you’ll hear more on Wednesday on that

8:03 um um in meetings that we have had it does not appear there would be some support from certain um elements uh on the downside that I cannot speak for it’s like about support it or not um that being said we have quicksanders in case forgive me I know I’m new here but and so I’m just trying to get Warriors but I had a chance to go through the budget books and I appreciate all the leadership putting together you know an aspirational budget it’s awesome you know and it’s not a matter of what we could or should do it’s about what we can do and I I just worry being completely outside of Marblehead it’s my first time being in this building except

8:49 for running the cheerleading competition years ago in the gym um you know a 12 increase in the aspirational budget in a town that hasn’t passed an override 17 years it feels really hard and it’s not a debate about all the things we should be doing some debate about what’s politically viable and I just worry that and I don’t want to by any means denigrate anything that’s proposed because it doesn’t even matter it’s just what can we actually get accomplished together and support you guys and support Dr Bucky as you go before the town so um you know it’s it’s been interesting to look at you know the Perpetual expense is how they’ve moved over time the enrollment

9:36 you know a lot of different things that people will point to that we have to not justify but show the value of what we’re delivering you know and really talk about that not just the number the real value the key measurables that we can deliver to the town so I know that’s what worked in another District browse on the school committee you know campaigning with the select Awards to get an override passed you got to do it in the tri-town so it was three towns so it’s not each every town was different so

10:08 so something that you will see uh in the budget is an equity coach and uh as we were developing the FY 23 budget there were questions about inclusion and increased opportunities for inclusion in our budget Dr Donnelly got a lot of questions regarding special education and increased opportunities for inclusion when I developed my goals this fall I was asked to improve an inclusion goal as a metric for my performance um when the five principles were presented their school Improvement plans each of them had equity and inclusion aspect as those are funding for Success so we have put in an equity coaching inclusion coaches a special education notifications um that will be like a math coach

10:55 literacy coach technology immigration Specialists there were questions last year about who will this person report to how will they be about how will they be evaluated what are the qualifications for that we’ve tried to answer all of those uh questions so you’ll hear from each principle tonight how that would be operationalized in their particular budget it would be a teacher and I think I’m fairly confident that there are Educators in the district currently that are very passionate about this work that if we were to have an equity coach they would put their name forward to fulfill this position but it would be a Desi certified educator a teacher working with teachers student facing trying to answer all questions that were raised

11:42 last year so with that just the overview of the MPS budget and you’ll see this program by program building by building what uh percentage of the overall budget each sector is um

11:59 why are you standing up did I just ask a question about the plan for Success because I did read those kind of Five Pillars if you will and I don’t remember all the names but one was kind of like reading and writing and arithmetic one was the teacher what was diversity Equity inclusion what was technology and what was kind of bricks right correct so then the next page if I never had kind of key areas of emphasis and you highlighted in each one of those Lanes you had one and kind of reading and writing one for the teachers I think you get four on her Dei had I think two under technology and three under bricks and mortar yep is that how we should think about your your passions and your directives to your leadership team that you want the most in the Dei lane or the Brooks and more

12:45 lane or just I was just trying to understand that no I wouldn’t think so because each of those strategic initiatives were developed by that money for Success committee and some of them like in the teaching and learning strand the weight of that one initiative is all that they have the bandwidth to do in the current year what kind of for teachers Dei all of those it’s what we can accomplish in a given year and so those are those highlights okay but we shouldn’t think about like more in one lane versus another as being that you’re going to put more emphasis there thank you great thanks for having me here tonight everybody

13:31 thanks for having me here tonight I’m just looking to go over through our uh request for the Athletics budget um it’s fairly straightforward in athletics um there’s one big increase this year and that’s going to be towards our athletic training uh contracted Services which I can get into in a few minutes here but I just like to kind of go through and um is there any questions you may have and kind of look at each line item that I have for uh that appears as you can see uh with our with our coaches uh we were able to give them the uh two percent uh Cola raise and that’ll be happening each year that’s why you see a bit of a change in in the request for for each year here um half that does come from our user fees and half of it is uh out of the uh coaching salaries budget

14:18 so I can go line by line or how what’s better with the static requests there’s no set requests at all for questions

14:29 as you can see like I mentioned uh the athletic medical salaries that’s a 15 close to 16 000 jump uh what that really entails is us getting up to market value for our athletic Training Services uh right now we were kind of grandfathered in as far as what we’ve been paying for the last probably close to 12 years uh this is my sixth year here as we said we’ve been at kind of the same rate for a little while uh if we were to jump on with that General Brigham now do we use for our contracted Services uh we would start right now at the gate at about 54 000 which is market value right now for athletic trading service the cool thing about math terminal program is that they offer uh a second Trader if you need to have a second trainer for a big day if our trainer happens to be sick or has to

15:15 go cover somewhere else they find coverage for us it wouldn’t fall on us to find coverage for our events so we have a different trainer than we currently yeah no we Cur what we have right now is she’s going to say her name is Maddie Roche is outstanding she would stay put as as our Marblehead athletic trainer but it’s contractor and then there’s like the dates we need an additional one that falls into the cap of a service it’s not important it’s very rare that we need that but in the event that we do we have that opportunity to have a secretary that also comes with access to Natural Brigham’s doctors as well any kind of online services that we need to use um they use their uh their portal epic which uh our student athletes will be able to access the doctors that way uh they really had a video conference they’d be able to if they really had to

16:02 uh that’s more of a college pressure level type of access but we have that ability we need to do that but also have access to those doctors as well for questions that is as you can see what I’m hoping to do is is get kind of a three-year deal is what they’ve offered offered us we have about 1200 hours about money trading hours um and if you can see in the attachment that I that I gave you um hopefully for next school year we’re gonna jump up to about close to 39 000 for our about Training Services uh the your 24 25 jump up to 54 7 and then get to market value at 25 26 to about 56 000. do you need a vote from us at some point to enter into a three-year versus one year because the Delta on that is about

16:48 a 50 dollars it could probably sixty thousand dollar Delta no I don’t know any questions at all on that right uh the other big jump that we have is our supply budget uh and we’re going to purchase hockey uniform protection here which is which is the big major uh major purchase uh they’re a very expensive um as well as a few other uniforms that we have uh also the attachments that I gave you with the other uh uniform updates that we’ve had over the last six years since I’ve been here and we’re just about trying to get into uniforms uh we’re gonna round that out this spring and then also um kick that up for next year and we’ll be back to kind of people where I started kind of starting that cycle

17:33 which is exactly what we’re hoping to do just about every every five or so years depending on the sport every five to six years to be able to replace this is keeping our user fees with the the increase

17:50 I appreciated the attention on the uniforms yeah I’m sure Dr Bucky today about uniforms um so I appreciate it as I was going through this one of the things that we wrote it down in an earlier page like ask Greg for a list of all the uniforms and then it was there for us so I really appreciated seeing that no problem transportation’s been such a variable for us sure yeah um is this in Greece does 25 increase is that just because of where we are with Transportation costs or is that going to ensure more buses to transport these kids because they know that’s been an issue this year four buses would be a dream come true we have four buses the district that we that we have access to um

18:35 flexible we have we have four drivers for those buses it’s just a matter of um being able to use all those drivers and all those buses at the same time okay this is more so for contracted services for uh companies like Healy bus or North Shore shuttle that we like to use for work uh early dismissals for for example our golf team or smaller teams like our gymnastics team for the rest of the team okay I think is the level we’re at right now we’ve heard some concerns in the community is the level of Transportation access that we currently have acceptable

19:13 I think what we do right now is is pretty solid yeah we do the best we can we have to ship things around we’re able to do that people our whole league is in the same boat so if we have to move things around you know change at home give them away game or vice versa okay I just wanted to make sure that covers I will say as a parent we never canceled from my son’s teams that he’s on and he has had things canceled from other schools okay so I don’t know what that’s worth

19:44 technology technology department so technology is two percent of the school committee’s budget the payroll for Technologies could be four percent of the technology budget

19:58 our new Staffing request is a recurring staff request from last year for uh an additional technology integration specialist uh plan is really to get one that would focus on k-6 and the second one that would be focusing on seven through twelve and to have some crossover as well

20:24 this is the Delta change over each of our items and the next few slides will play each of those the high school’s visual arts department is looking to add Apple Computers instead of the PCS that are currently in place Apple computers are more or less the standard and if our students were to go out and find a job in today’s Workforce they would be working on an Apple computer if they were doing graph requirements or Photoshop of that sort of thing so uh this has been a request that they previously previously had for us Unfortunately they didn’t get it to me before last year’s budget so I wasn’t able to put it in Russia’s budget so I promised them that I would add it in for this year any questions about the apples

21:15 the uh smart panels at Village School we finished our smart panel project over the Christmas break uh a lot of teachers are very happy a lot of teachers who now see um at other rooms have had it and are looking to add that resource into their room we’ve identified uh 14 rooms that are either intervention rooms or additional special education rooms and some other other Allied artworks that we’d be looking to add additional campus into

21:53 security at the Village School we’ve had some issues with the security system to allow people to be on standing from the outside so we’re looking to replace that system with an updated system the security swipes at the Glover School were looking to add one security swipe to the elevator this is something that we found from doing our alistrals that was a concerned out there at the end of the first hallway uh is the doorway you know the first grade classrooms currently that doesn’t have an access for a swipe and it’s hard for the staff to bring their kids out that door and not be able to return so we’re looking to at that end as well uh Barracuda email defense that’s a

22:40 software that we put in over the last year and it helps to scan Footprints before the email even gets to our email system it’s just one more layer of protection that we’ve added in over the last years and as you know threats are you know changing daily this helps to keep us protected QuickBooks Online QuickBooks Online our current QuickBooks that we use to do student accounts each of the high school middle schools and at Village School is no longer being supported quick into it has moved on and they’re only doing an online version now so for us to have a supported version and something that we

23:26 can continue with we’re looking to add funds for that contract and tech support we have a technician that is going to be retiring at the end of the year and we’re hoping to bring that technician back to be able to supply us with some additional hours there’s a lot of internal knowledge and you know logistical knowledge that they have that we want to not miss when after they retire so to try and bring it back for a couple days to help with that and uh professional development I’m looking to continue our professional development for our smart panel technology for our Aspen student information system we are finding that a

24:11 lot of our staff that are either new to the district or even have been here for a while haven’t had enough training for it like our Aspen student information system so to make that system run well we want to you know keep some trainings going for that and uh we’ve been having smart panel trains at each of our schools we’ve had it at three of our schools so far maybe two the third one’s happening tomorrow yeah sorry Wednesday at Village um and so as we move forward with that training we have an additional training that will be following up on our next uh half day for the Elementary’s and I want to continue that keep bringing more trainings for our staff so that we can

24:58 use these new tools that we’ve given them so that the best that they’re doing

25:05 I’m just too um number one how should we think about the stuff obviously your Japanese gotta make it work right I mean you don’t understand what you do but all the ideas gotta run so we appreciate your hard work but the stuff that you’re going to put into the budget this year to get us up to speed both kind of in front and back how much of that should we think about it’s going to be every year that we’re gonna have the support with upgrades and I mean it’s like you’re building an instruction which is actually support it’s just how should we think about the incremental costs yeah over over the last two years that I’ve been here we’ve actually done a massive upgrade to our infrastructure we’ve redone the fiber between all of the buildings it’s redone all the switching on the buildings new

25:53 Wi-Fi in every classroom we have a plan that we’re working towards for a replacement cycle of all these devices we also have you know a lot of covid devices that were purchased a couple years ago that we are planning for for replacement because obviously we have an influx of new technology and we need to be able to replace that technology after it’s used for life so we are building out our Five-Year Plan for that as well a lot of the infrastructure stuff we’ve already done now we’re focusing in on more of the next steps for our classrooms as we did with the smart panel project and you know more or less our replacement cycle going forward ensure that we stay at the level where we’re currently

26:43 so to build off of a lot of my questions have to do with the cycle where we’re at that was covered now going into Google mid for anybody everyone in this room I think for anybody in Apollo that didn’t know we the wall where some other districts might not up because we financially for so long kicked the key and down the road with technology-wise that we were not at all equipped to be able to go fully remote and educate students that might occur uh financial care which people were in a lot of ways fortunate in our district all the money that came in with covet we were able to have a gigantic boost into funding a lot of our technology my concern is

27:29 that that money is going to be gone not already it’s gone so how do we proactively plan to not get back to that position um with a tech replacement plan correct me if I’m wrong isn’t the industry standard about every three years it’s three to five years depending on the device okay so a lot of those coveted devices which was a gigantic influx in the spring of 2020 should be coming up

27:57 kind of a replacement schedule of all the devices that we purchased from 2019 uh forward and working with Michelle on the years as that goes forward to what what our expectations I’d be happy to come to the speaking Community later I love it and show everything that we’ve that’d be great um you’ve been really good in past years as well about finding out some grants whether that be outright grants or matching grants um is there potential for any of this funding to sit inside a grant so some of the things like the security grants that we have won that we’re going to be applying for it just came out so things like that other grants that we are entitled to apply for will be obviously applying for as much

28:47 because I know some of the problems until you came here why we haven’t failed to use it is a lot of those grants you had to spend so much to be able time we were too poor to even spend that initial amount so um if we’re in that position again that we can afford to get those up all right anybody else Stephen um last last year a lot of your Tech requests were able to go into the another question um with a debt exclusion I know we don’t know what’s going on at the town at all but do you anticipate that some of these requests might be able to go into a similar bucket uh I I’m not sure you know that’s something I guess I have to look at safe mode time will do better how does that work

29:43 at that exclusion because they have a longer useful life and so funny it’s basically finances yeah and then it doesn’t go in as as part of a prop two and a half where it continues to grow and grow sure I understand um so it’s it’s Marblehead is like structured things that way so the good news is is with the debt exclusion we can structure that any way we want it can be a one three five we can structure as a debt exclusion as long as the life of the items have a usable you can’t if a computer only is it if something only has a five year like you can’t structure it over 10 years it has to match the life expectancy so that’s more control so basically we would just find out what stuff we could capitalize over some

30:28 period of time obviously we want to get on to a replacement cycle where it’s funded through our budget and it’s just so that’s I think that’s the difference is once if this is every every year we need to replace and invest this much that means in my mind needs to be embedded permanently in our budget and we’re working towards that yes so that’s why I think this is more an operating budget rather than a debt exclusion because all of these seem like they’ll be reoccurring Investments right um but that is good as we go through think about and is the proper place for any of these I I think we’re going to be great um all right thank you Stephen

31:16 so good evening everyone uh facilities is nine percent of the overall school committee uh budget and within the facilities the payroll is 51 of that budget we have we have Staffing requests additional in groundskeeping creating a crew for it so we we’re asking for uh one lead person and then three were you know uh traditional grounds workers um totaling 190 000. do we Outsource that previously is that why it’s going to play it’s just not done so PCOS sometimes pay for it um

32:06 but no one does the bushes or anything like that that’s the actual Lane no I understand yeah I totally get it so this I was just curious as to what your confidence is you could attract or retain people you you’ve all you had all this money right within through Within These numbers we we searched around to local uh other towns and municipalities and things to see what they’re offering and paying people so this is right in line for what they are and then as well being a municipality you know they get all the benefits of course uh I was just wondering if could you Outsource this to the local service we could uh we would definitely have to go out to bid for it

32:52 because it would be such a large amount I understand yeah but that would you say you’re not building in a long-term structure commitment for the district sure at different times we’ve had votes just when things have gotten so out again and if you can get us get your numbers on that but if if we just look at roughly what we’ve had to do just you know for one-off bushes here or there I I think that so we’ll see about this good to see that it feels like to me that as you think about as a district asking to hire you know new employees for stuff

33:38 they could be out for for roughly plus or minus the same is that the hill we want to die on it’d be great to have our employees don’t give your mom it’s just that you know you carry those employees move forward every year and obligations long-term obligations and so it’s just something to be thoughtful about especially if we can Outsource it to a local business maybe I don’t know that certainly easy enough to look into something but you need to get your bushes cut so I hear you loud and clear I hear you screaming

34:14 so then uh in our in our Capital request um you know our our changes are

34:20 truly due to just the increase in the price of everything whether it be the contracted services that we already have in place utilities have gone up significantly uh purchasing just uh the Nitro gloves that are custodians who sort of doubled so everything has gone minimum you know 30 and above uh so with that that being said you know we uh our increases are in that so that but I I will also offer that we are also looking to uh redoing the turf field for the high school and uh that number was an additional 650 000. solution

35:14 um um Michelle refresh my memory where are we with the energy Reserve funds like are we hitting them coming back we’re going to we haven’t in the past few years this year I believe I expect that we will be hitting them and the extents will be returning to the school project so we’re budgeting for it to come back into this next year because because rates the electric rates can wide enough significantly and you don’t get um we don’t get a deal for lack of a better term we are the largest electricity

36:07 and natural gas is going up as well we did lock it in at a decent price

36:17 and our um water rates actually went out for me it was over 3 000 cubic feet it

36:25 went there I I look at that when I see this is there any I mean in your talks of the town is there any discussion of sense utility costs have risen so much um revisiting what our cap on the energy Reserve is I do not believe so just because of all the transition of the Town they’re trying to really get their hands around why foreign

37:01 fund just for the school or for overall um I believe different departments have access to it we have a certain set of um so we pay the first set amount benefits to the town and then when it hits the next threshold

37:26 and so that cap number is how much for water at 78 000 foreign

37:46 well if the Light Company’s watching you guys need to lower our rates that’s ridiculous

37:58 principal statement principal statement and then part of our other request goes along with the groundskeeping which would include the all the equipment that would go along with it uh that’s every piece of equipment we would need including a trailer to all the stuff around so yeah that’s uh quite important note on the facilities is when we were out asking for town to support us on building the brown school as the person that went to literally every program preschool Club in town um the number one thing I heard from people is why should we give you more money when you’re not taking care of what you have and so we over the last

38:44 four years since we passed that program or that school have made a really concerned Goods concerned effort we have a great five year strategic plan we are investing properly we’re keeping everything up we’ve tried to do is answer that concern from the community and continue to keep up our building continue to invest and not kick that can down so I just want to point that out when we look at this stock this is we’ve heard from the community this is where they want investment in keeping our bill because those are that that’s you know these are town on buildings and they want us to see their investment protected so

39:25 with our Capital maintenance requests um you know our total ask is 741 730. uh there’s several things on there that I’ve asked for previously that we’re asking for again unfortunately uh such as the main entry doors here at the high school the price hasn’t gone up again uh and it it is what it is these days not something to do about it um thanks for the adding it the veterans Middle School very thin you know it needs to get replaced um and I go through each line if you want me to but you know overall that’s that’s what we’re at but you know speaking to kicking the can I can remember we toured with Bill McCullough and Dan and looked at those front doors

40:12 and we identified this in 2019. at that point the doors were way overdue then and each year we can’t get down the road because we have to educate kids we don’t have enough money but I will say that we we braced them all up we installed no you’re doing a great job it’s still the doors themselves and the framework of them so it’s time we knew in 19 years we we had to get some stuff so any questions anyone has but please um lists do you have on the capitals are those prioritized or any particular no they’re not

40:53 yeah I’m just curious prioritizers sure this might be more of a question for the facility but we anticipate that we would put all these right obviously the first things that we always prioritize is Safety and Security always and then we work from them when you say a requesting you mean the budget that we would propose for there’s a separate request so there’s a separate capital Quest that goes to the town um because they’ll come out it’s a separate Warren article besides that the town finances for all capital requests to do one more okay okay I bet if you ask the kids you might ask those partitions in the bathroom it gets a little uncomfortable

41:44 um I don’t know who this is better addressed to where are we at in that lifespan we’re still pretty good cheap we met with the contractor last week um he’s going to be doing a full diagnostic testing on it but their gmax testing just really the way they tested the field itself to make sure it’s safe for playing has passed every year on the personal problem again this year um however we are starting to see tears and wear and tear on the field that that we were were um um in this class is the full Vote or that is booster that was the full replacement costs

42:34 and does anyone historically know you know I know we’ve sort of talked about the boosters in the past when they have funded things like this it is the expectation that this is at this point ours I mean they’d be willing to get this money I think what they could wait to see how much right right and I mean this kind of speaks to what we talked about before where here we live in a very private town we have all these organizations whether it’s the friends the boosters the ptos get us started but then it’s really on us to maintain it additionally we looked into and I don’t even know if it’s possible with the field we have or who ridiculous but have we looked into any more sustainable type chart Fields into

43:20 power to put one in where to see chocolate rubber um it’s a wood um granules um because we looked into whether that would be feasible and then the costs on that yes I said the old Cloud decided if you’d like I mean I spoke it like the contract that we had the other day and he highly recommends the state of the Blackboard for cloths or because it’s like for lifespan but also the amount of work they have to do they have to basically put like a pad down underneath what you’re using not the rubber pretty much anything else like I know I think swamps has accomplished from like Cork and like coconut husk don’t put me on that but it’s something like that uh but how are you mentioned has come and it would be we’ve seen other things we’ve played on other surfaces uh but the the black

44:08 rubber is seems to be the best could you get us a price difference because I I think one of our initiatives has been to be more sustainable as we replace certain things absolutely and I think that we should at least see what the Delta is and be mindful of you know we’re trying to save and replace buses we’ll look at electric just you know to try to be more sustainable absolutely and any data that would support any type of alternative like real data uh anecdotal and then obviously consideration for quality for your you know the performance you’re trying to provide to your student athletes so absolutely thank you dot com

44:57 so one of the first things that I just wanted to um bring up because I know it’s not part of the operating budget is we do have um idea grant allocations that are provided each year um this year the total allocation for that title for Grant is 781 820. so this is funds we use for special education services and supports outside of the operating projects um so we are nine percent of the total school committee budget and our payroll is 31 percent so we did look at hold as much historical data as we knew we could find um that could really speak to you where we’ve been for the last five years so as you can see in this graph this shows our actual

45:43 actual actual um and the shares of projected special education out of District tuitions versus what was budgeted so while there is around a four hundred thousand dollar Delta this year it is closer than it has been years past and particularly last year

46:06 I think this is important because this is not unknown that that districts will underfund special education tuitions and you can see back in 192.

46:19 for us to be narrowing that Gap demonstrate a much better budgeting and tracking of data and numbers of students that are out of place in proceeding Services the 22 was a it looks like a big year um percentage-wise yeah it looks like a 33 increase um do you have so it has not been less than

46:49 um um it has not been less than a 500 000 Delta from what we budget to what we’ve missed actually correct um FY 20 looks like it was a little bit closer than that but yeah I actually am not super good with math but I did an average over the last five years you have enough data you have 45 kids on average over five years and your average cost per pupil outplacement is about 87.5 000 over five years bringing you should have a plug number every year 3.942 billion dollars a set of eyeball on the same program I mean it feels like to me it is what it is outplacement you know is it always expensive it’s always a lot

47:36 of hand ringing with parents and but you’ve got enough data now to know plus or minus within 10 percent standard deviation you’re going to have 45 kids in any given year right yeah and I appreciate you pointing out the general consistency over the last five years because I do think there have been concerns in the community that are that the numbers have exploded and we haven’t seen that explosion the data don’t suggest that anecdotally one year to another over the course of five years you have to look at it over the course of time have you been a little while back um I asked Dr Bucky if we could kind of

48:23 analyze uh is there a pattern is it grade levels is it programs and is there an investment we can make in Millis programs to kind of reinforce and scaffold in in-house to catch that yes

48:39 um so again looking at five year Trends we did look at the number of students that have been placed out we looked at the grade level um and the overall percentage so you do see the dip during covet and then the increased after covet um you know we as a district are not an anomaly in that sense at all um you know my associate director had a meeting with you know with her counterpart in another District they have roughly 100 students that they’re looking to place out that are not yet out um so that there is a significant need there we’re not immune from that at all um you know but I did want to point out that this has been relatively stable over time is this when they leave for now District

49:28 or or how many k6 we give out how many because those are the total outfit here so this doesn’t indicate when they left this indicates the number of students within that grade band that are have not analyzed we have started to look at that there is a lot of variability with it um it does depend a little bit on you know the type of disability certainly impacts it as well um but I you know some of we definitely have had a few outliers overall in the data but certainly I I would like to see you in the next four weeks get data on when they’re leaving and what role not I know we don’t categorize things as programs but that would be really helpful for us we also

50:14 have to then track all the expected mothers because you don’t know what’s coming into the other ends well you’re new so you don’t understand how much I can prevention to things I

50:29 I really see our dad again so I would say that from my entree and I the only Trend you can see in these data is that the postgraduate level kids aging off to 22. and so outside of that you’ve got a pretty consistent flow in to out yep and so I think trying to you know trying to gain the system to figure out kids leaving to kids we don’t even know about coming in gets really hard and so those those post grad numbers are not reflective of kids that suddenly went out as post-grads those are kids that have that have been out of the district for a long time that have aged into that but you don’t know if somebody moves into town next week that we call in this book yep

51:15 but it’s nice to see you have you have some stability in these numbers over five years whether we budget appropriate that’s okay

51:30 um so looking at you know this is another important data point relative to the place in history and Trends over time so the percentage of our enrollment of students that are on IEPs you know has fluctuated a bit but has been relatively consistent but what I would bring attention to is that substantially separate five years ago there were 109 students in substantially separate programs which means more than 60 percent of the day they’re away from their general education peers now we’re down to 39. so when we talk about inclusion and talk about improving our inclusive practices that is a data point right there that we’ve made significant progress in that area but that doesn’t mean there isn’t still a lot of room now full inclusion it’s decreasing

52:17 it’s decreasing it’s decreasing desk uh but also the total percentage of the month is decreasing yes um so I would say the increase in partial inclusion numbers is a direct reflection of the decrease in the substantially separate okay I would say we have more students that are spending between 21 and 60 of the time um in different classrooms versus more kids being pulled into more restrictive settings

52:57 okay so in terms of new requests um I’m requesting three additional special education teachers um as we’re looking at improving our inclusive practices these are teachers that would really be allocated to be in co-taught settings um I think we’re it still feels barely halfway through the year so we still want to look at data look at the Staffing that we have and decide you know it still has yet to be determined in what buildings we would put those teachers we would also again as part of improving inclusive practices being

53:33 having that as you know really a pillar of what we do um adding a bright program at specs so bright is enriched for resilient youth transition there’s currently a bright program at the high school while it’s not a special education program it would fall under student services because the design of it is helping students have extended absences from school reintegrate back into the public education setting those absences can be for hospitalizations whether it’s mental health or a physical issue we’ve had students that have had percussions because of sports or other injuries that have been out of school for an extended period of time that have reintegrated back into their regular school setting through the right program the high schools had tremendous success

54:19 with it every student that has come through the right program has remained it’s been a great program when we first brought it in in 2018 or 21. um it was through a ran now that it’s hearing can are we still Grant eligible since we’re introducing it to another um I will look into that a little bit but um you know the cost versus you know the cost benefit really tips in the favor of an additional adjustment counselor and a tutor which is really how the high school started it with twice as many eligible students so to speak and we need to remember it’s not just numbers the impact on our students outcomes have

55:04 been significantly in that that has a value um but if we can get funding I mean the first grant that was north of a hundred thousand so if we can let’s look yeah absolutely can we share any of those anecdotes about the value that you’ve derived from the program at the high school so I was like I can tell you as a mental health therapist in this community that I’ve experienced the usage of that and just how beneficial it has been to my own clients and in keeping them in districts um not you know not all of them some are sure going to face back in and do just fine but I strongly believe that some of them have have been kept in districts um through the bright program so I think it’s important as we go and at the end of the day this is going to be a hot mess when

55:51 we go forward with a budget right if we’re going to have to each of us on the school committee do our part to support this budget proposal within the community and I think having some of these organes is your you know kicking and scratching to put in a bright program at the middle school having some of that that can point to Value drives is really important one of the things you said was on the three special education teachers you have a knee you just don’t know where yet correct so I would highly advise that the next time we get together then you can identify the street positions because that will sell a lot better than yes not just I mean look I’m easy I’m gonna push over but I think as we go out and

56:37 try to build support for a budget we have to be like laser focused absolutely thanks can I ask one more question is um when the high school first implemented it it was it they were I think both positions were part-time positions no they were full-time but they only had one of each and then we’d send it by an additional

57:24 okay and so the the full overview um you know is Sarah asks Dr Beckham said at the beginning the well the 14 from OSD sounded like um we have a much bigger gut punch um initially than what it will actually end up becoming there are a number of students that are graduating from other District police and so are aging out of placements um over this year so the projected impact is that 45-6 success

57:55 now I know we carry a list of if you will likely or people that are on radar um I would propose that anybody on that likely a radar could be included in our outages so we’ve already got placeholders for both public day and private built into choose which of these numbers is a complete lie Transportation because you have no idea what that’s going to cost you correct okay so that’s a lie so we should think about that number as being too small we’d be better off maybe changing that number too because we’re going to own that number in about a what so it feels like we should probably have that number more reflective of either a trailing average or

58:42 average or average or what do you think it’s a complete total anomaly it has never been inside before so it’s beyond the average um what we’re going to try to do is actually put it out

59:02 is just literally like kind of how good do you feel Michelle sign enough for that number I think it’s going to come into that ballpark if we’re able to discussions okay that’s true there are other districts that do have that okay where the average they’re you know again this back of an actual map but we’re spending roughly 20 the total allocated to Transportation divided by the number of students out puts us at over 21 000 per student for transportation Swampscott um well not you know a perfect comparison their cost is 13 000.

59:49 even though the number of students will stay relative so I like that before but I like them prepare for sure so I just

1:00:05 I’d rather you know be prepared for it um now this may be laughable considering where we are with attracting people to dry at all in our district but um in Fall of 19 leading into early 20 we talked with about a about with the interim assistant superintendent um

1:00:33 about bringing in in-house some of our out of District placements uh Transportation via buying some of those passenger vans to priced them out and what it would cost if we paired both in-house and possibly the swamp stock you know in those VMS and getting directions to do anything but have we looked at that again because that was a significant reduction in transportation if we can do that I know it’s a different license to drive those small vans so it might be more feasible to find drivers for those but it was definitely a significant savings if I can jump in if they’re driving if they’re picking up you know from to and from school minimum of 70.

1:01:24 um we we’ve been able to find it’s taken us three years but we’ve been able to find some um so we do have a couple in-house but I was working with John at the time when we were looking at that and purchasing possibly five minivans yeah he did it in another district and it really was right now for us you know we’d have to transform them into 70 Vehicles okay which is an additional cost so just as as an example I was I priced out so uh already fitted out 70 vehicles that will hold uh eight students you can’t use separate attack there’s a limit and uh there’s 65 000 a piece yeah but their safety they have the wheelchair lifted you know yeah he

1:02:09 looks at a three-year lease with one of the locals here yeah

1:02:14 um you know we can still look into that you know if we can’t get drivers yeah and his idea was really good you know if we could uh get swamps good to join in you know um yeah some of the funding for it or even charge that to transport okay all right so we would also have to think about the rates that people would take in order there’s not many you go through swamps that to get to get together yeah no he had spent a couple of months really laying it out and vetting it and he had certain things here Mark but I think the big Crux is we don’t have a driver it doesn’t matter how great of a program it is this isn’t going to be a FY 24 initiative

1:03:04 no but it’s something we should start looking at because every year a transportation costs I just want to make sure this year versus next year I think it’s an interesting project to look at so you’ll see the other significant change to the proposal

1:03:31 um are the contracted Services um and this is what is directly addressing so if you look at the bottom on professional development that is one that’s directly addressing some of the concerns we’ve had with out of District placements um so I did attempt to re-engage with the landmark outreach program absolutely Landmark school has you know a huge Outreach where they’ve got faculty coming to the public schools to work with them on developing their language-based learning disability programs so that we would look at targeting at the Village School it was there before I’m not sure why it was discontinued I don’t know if that was part of covet but it was something my teachers had requested before we do see that as an area of need

1:04:17 the other items under there one is therapeutic Crisis Intervention training um so this is a different approach to managing students that are in um that have social emotional or behavioral needs it doesn’t mean it’s a physical management peace it is much more psycho-educational much more cohesive than Jesse in the moment Crisis Intervention training and even before covid any good research study showed that one in five children meets the criteria for a mental health Disorder so this is not something that would just supports students on IEP this is something that would generously support 20 of our students should we think about this as young man from it

1:05:03 from it from it should we think about this kind of you know structural thing we’re building into the budget 75 grand a year that because every year you have new teachers and folks therapeutic Crisis Intervention training is a train the trainer model so once we’ve got a few trainers in-house then the costs you know train new people gosh I’m just trying to figure out what’s kind of like one time versus what we’re building it structurally to the budget that’s gonna so for example right now we used Sarah as one of our garbage procedures it is say fifteen hundred dollars for a trainer to go become a trainer lunchtime start training in-house people it’s four dollars

1:05:49 that’s great that’s great so part of that professional development line is also PD for the bright program in professional development for supporting co-teaching um and then finally we would like to re-engage with Endicott College or state fellows um you know we have had that in the past we weren’t allocated any this year but we would like to hope to have them back uh a big benefit of that program is that we’ve hired a lot of those fellows because we’ve had a lot of people do really great work we’ve had they’ve had an on-the-job interview for our entire school year and so once they you know once we keep them you know we’ve got really good people that know our systems that know our students and our families

1:06:33 so does the presented budget that you just brought forth and transient staff because one of the promises we need to the community again when we ask for the override from school was that would end transient static your speech therapist would not be moving to school to school your OT your PT would not be doing that and I want to make sure that we are doing that with Fidelity because we promised it so we have some staff that do work across multiple buildings but we wouldn’t have the number of services to support like multiple full-time people and every single day okay but we like for instance and again I know we don’t have programmed names anymore but we’re still giving the service so yeah I I’m going to use the

1:07:19 old program names because it’s you know what I can do so for instance we guarantee that we wouldn’t if you needed access but you were a brown family you would get that at that every program would be housed in every school that it wasn’t that we house tides and accessed here in this tier so there’s no I haven’t proposed a change to that but is that currently what we’re delivering yes okay yep uh you know whether that is the most cost efficient way of doing that of whether we can build you know meaningful cohorts in every single place I think that’s a different question but right now yes that is there are all services through the full continuity being delivered and all the time okay

1:08:06 the the therapeutic uh Crisis Intervention training um you know when I see the The Landmark people coming in I’d assume that’s going to prevent some of our children from being outplaced at Landmark foreign

1:08:28 conversations along these lines that’s telling me that some of our behavioral outplacements hopefully will be kept in-house as well because our staff will be better equipped that preventing kids from getting to that point and that’s sort of what you’re meaning when you’re saying all the research is trending towards that um okay

1:08:55 have they gone through this yes yeah how are they feeling um

1:09:07 it’s challenging it’s challenging um kids with emotional behavioral disorder is another area of need like they certainly they see those same areas that need I think so they’re happy with what you’re I mean who knows what what ultimately yes the one thing they’d really like me to have that I don’t see a cost-efficient way of doing is a different um IEP software management program there is one of that that goes with the Frontline package that we already have but they’re not supporting an additional system do you know if the inverse has it that new software oh I haven’t you know the superintendent yeah [Music]

1:09:51 um they’re mostly cloud-based now so I’m sorry just trying to be practical it’s so solve some problems here right no I would have loved to

1:10:02 come to the Frontline software that we already have um but they’re not offering that option so adding a with staff parties and Frontline Aspen we’ve added branching Minds without having a forward thing felt like that would be the bridge much too far for staff to manage

1:10:23 um obviously I always will push for maximizing the infusion where we can I understand there’s a limit to what we can what is appropriate and what we what we can provide um I think each year we can build incrementally to I mean we’re the idea of a fully inclusive model is way far away where we are now um where many any districts but just as we go through this process if we can keep addressing trying to increase our inflation um that would be you know a goal that I would say how do we know when we’re there because it’s an aspirational goal and I hear you loud and clear but is there a you know we think about peer districts

1:11:10 and aspirational districts right whether it be anything from performance to compensation to inclusion

1:11:24 that that when we have the I I can’t name a district

1:11:33 um but what I can say is when we get to a point where we can everybody that their need would allow them to be fully included um that we have that that it’s not as part of everything just logistically a staff to fully include give full inclusion the Staffing models of the astronomical well I I just think it would be important for us to give direction you know that uh

1:12:06 yeah I but I think that you know what we try to do is also operationally Define inclusion which is no small tasks I mean there’s books there’s dissertations there’s mountains of research out there I think what a fully inclusive District would look like to me would be to walk into any classroom and see all kids engaged all kids with differentiated instruction with there being SEL embedded across every piece of the day and not a standalone thing where accommodations are seamlessly integrated where I could walk into any classroom and not know who were special education teachers and who were general education teacher is I think that it would be the it’s not just about the number of bodies in the room

1:12:53 it’s about what’s actually happening in that classroom um you know they’re just a little anecdote I know I’m way over my time but you know in my first year at the high school I walked into Dan’s office I put this teacher on the list to be a co-teacher I think you’d be great at it sure no problem we’ll do next year by the end of the year I was like take them off the list he doesn’t need it um he has seamlessly integrated everything into his classroom there is no need for an additional person in that room because every single student in that room was thriving so it’s not just yep so it’s not just about multiple bodies in a classroom it’s about what’s actually happening in the room um and more of the work is us is student services staff continuing to partner

1:13:38 with our gen Ed Jenna colleagues to make those things seamless not just to add professional develop I I not my job to figure it out I’m just saying I would like us to here to keep moving in the direction more efficient yep I think you know I think the data shows we’re moving in that direction for sure and I think that that the continued professional development with the current staff that we have is what’s going to continue to push us you know to have more of those seamlessly differentiated classrooms all right all right so um I appreciate following Paula because I feel like I have a good meeting

1:14:24 um I want to First draw your attention to the teaching and learning is two percent so when you think about what we’re doing stand for as an organization we educate students it’s all about teaching and yeah it’s two percent and so um I’ve heard a couple of and 38 of that is stacked so when we really get to the Bare Bones of what we’re providing our teachers and our students pre-k through 12. we are working with a very very small condensed amount um and and what I’d like to to complement

1:15:09 um Paula on is saying it’s not about how many people have a classroom it’s about what’s actually happening so what I’m about to take through is what is actually focused it’s about the materials we have in teachers hands and we’ve just heard Paula articulate how important professional development is to getting our professional Educators the learning the adult learning they need to support our students um and we’re doing that with only two percent budget um so much like um you saw the department of student services we have additional 274 000 provided through State allocations title funding and our student opportunity

1:15:57 um as we talk about the work that we’re doing in the in the department of teaching and learning we continue to be strategically aligned to providing consistency and coherence are in our educational environments and in our instructional materials throughout the district

1:16:19 um we are uh everything that’s built in this budget is is our critical components of a model School District however there are three important things that I need to bring to your attention as you can look at our presentation tonight the um last year the department of teaching and learning was awarded and acceleration Department of Education and that Grant funded all of our year two implementation costs of our new Macbook so all of our materials all of our instructional materials teacher materials online materials are i-Ready

1:17:07 math component and I can pathway and our stipends for building teacher capacity Through Math facilitators it was all provided for you backwards that Grant has exhausted itself and so now we are in year three implementation going next year and that will be back on the distance radar for funding it’s not possible for me to give you an allocation of funding funding for that grant that grants all of our invoices go from the vendors to the state so I’m not even part of that process so I don’t have a hard number my estimation would be at this point we’ll probably have 250 000 dollars

1:17:53 is that data we can get from the state I’m sure it is okay so the 118 is the residual amount that you participated this year but it’s a okay

1:18:15 um the second thing that I think is very paid for the first two years yes all right so good news

1:18:29 just just point of worm shell is that like captured in our kind of just roll forward contractual obligations I mean it’s not like it’s not in the contractual obligation of it because that’s just payroll but it is it is in the roll forward of where our operating comes up okay thank you

1:18:51 so the second thing I want to point out to you that that that’s critical in the budget and in the department and yet it did not reflect the budget is that as we have been working towards vertical alignment and Equitable accessible rigorous educational materials we are going to be looking to adopt a new Ela curriculum um and that will be Dr Bucky has worked with the town of government 400 000 in Fargo funding to

1:19:28 and you feel that’s going to cover I based on the research that we’ve done we’ve had vendors send us preliminary estimates based on our current student data numbers and will there be an online component that has a yearly reoccurring it depends on the program that you select okay but you’re saying that that 400 and we have that you’ll be great and you’re seeing that 400 then something like this 118 isn’t going to show up in subsequent years so no thanks

1:20:15 um and finally we do we have I think we’ve all kind of gotten a better understanding of the situation in terms of curriculum here in the district and we have a lot of like breaks rights analogy of just bringing things up to market value we are even up

1:20:36 we are still trying to get to where other model statistics are and part of that is we still do not have a line social studies curriculum and but we didn’t come in the line plate prioritizing that it received because it tells us to do um I just want to pause you because what you just said is so important for people listening yeah to hear in Marblehead yeah we don’t have large amounts of curriculum we don’t own social studies correct but we don’t own uh an Ela curriculum for elementary school

1:21:21 so when we hear about the fact that Marblehead had funds and exemplary education we don’t we don’t own and have not and all my time here ever on these questions we’re teaching it because our our staff and our our teachers are amazing and are putting it together and making it essentially themselves we don’t own an aligned curriculum so I just want everybody I mean I think the people in this room understand it but talking about messages to the community it is so important for this community to understand I hate the the idea like a Christmas list or wish items we are a school district that does not own English and language arts curriculum

1:22:08 teach kids to read I think you’re saying it’s embarrassing it is and we need to invest as simple as that so I just shared a clear ly particularly our elementary educators we we do have components that I have filled in gaps yeah so when I came here there was a foundations program but not everybody had it so that has been the phonics program has been um same with the writing program um but we I’m just I’m just filling in gaps so if you had a five-year strategic plan right much like you do with it investment you so because we can’t buy it all at one time and we already are

1:22:55 blown 118 or whatever on that third year then on that right so when you think about what it would cost for us to get a line of curriculum do you have a sense is that how many years we take to do that how many dollars I really don’t have this curriculum change

1:23:18 you’ve got no plan not an answer yeah [Music] at this point so I wouldn’t even know what that means yeah because we have something I just yeah say it’s embarrassing it would be nice to kind of you know with the funny Gap is over five years yeah I mean I mean it’s not an action for tomorrow but it’s but I think it’s helpful we make statements like that we just should know what it would cost down and we need to be able to answer as we as we move forward because you know a lot of what we heard last year is these are one-time costs and yes a math curriculum is a one-time cost but our need every year to implement a curriculum is a reoccurring cost so I think that we need to get that

1:24:04 messaging out that we have a plan and just share this is the curriculum and I saw your note there that this is not the year for social studies yeah I mean it it would be disingenuous I I understand the reasons so we we are not I have um I’ve stated here that the other thing for consideration is that our uh social studies looking at our social studies

1:24:30 um because we are our Journal is very rigorous cast of taking on the CLA program and today’s question on the social studies weeks I know last year there was a conversation around the state was firming up their framework had they firmed them up at this point that that here I’ve included in the narrative for you that the ELA program some of the programs that we’re going to be looking at do have a social studies curriculum so that’s another reason that we are holding off some of the guided texts that come for level viewers have our social studies standards embedded in this game so that is going to be an interesting piece as our team will accept the programs and also uh the Department of Education will be able to

1:25:16 say well we’re hoping fingers crossed still um five through eight social studies curriculum and it looks like that will be a no possible and are you working with Stevens I know right now we don’t have a tech we don’t need to see the Jesse standards for Tech drinking right or we don’t have it right we’ve been working on it so that’s another like when you look at what the deficits are in terms of applying cohesive model of instruction you know that’s another thing strategic plan we need a strategic plan laid out over X number of years and the dollars strategic plan that’s aligned to all of this work the plan for success but I think what you’re asking for is like a

1:26:03 curriculum like adoption and education because if it’s a hard whatever the investment is per year and why it’s so important and what happens because we could measure yeah that we could sell that and yeah yeah I also just want to when we talk about what what has been

1:26:24 reflected in this year’s budget is the I ready that we did not have a district assessment tool so last year was our first year with that standardized in K through repeat so now we are able to get Ela and math data standards based three times a year and be able to try and do it with triangulate it with our local benchmark where we would I know one of the things that’s hard for our generation brought their head around is books a lot of our curriculums don’t have actual books anymore do they at least have a device sign on so that when kids are coming home to do homework if our programs have a homework people next I think some of our our math curriculum doesn’t necessarily do come with a homework

1:27:11 component per se how are we reaching this so that these kids can then get the reinforcement they need in terms of literature or no like um textbooks

1:27:28 aside from my next slide so to get to the text so we will have a great new pla program that is it’s anticipated will come with some sort of level text for students but it won’t come to the extent that we need it here in the district um so we have decodable readers which are for those of you familiar with the science of Reading literature and the and phonics based instruction that’s going to support our that’s going to fill in gaps so we have it in some places but not everywhere so that’s gonna fill in the equity in terms of access for students we’re also going to have more literacy phonics materials for our third grade

1:28:15 we’re finding our third graders still need access to that targeted instruction so we’ll bring those in for the ground and Columbus Georgia schools as well and then the supplemental literacy material that is 10 000 and I know hope and Mary and Mandy have also included classroom libraries in their budgets that is so kids have access to a variety of different genres a variety of different instructional levels in their classrooms for reading practice and lesion so um that is one of the most critical components of the balance literacy and if you was and if you go into um any sort of

1:29:02 um looking for a little evidence good literacy instruction in a school you go in and you’ve taught to look for level and we don’t have a lot of love

1:29:20 most of the level of libraries when I talk to teachers are

1:29:26 oh definitely oh definitely so in addition to that we have those math consumable materials and subscription costs and then the map implementing um professional learning so that’s another thing you’re going to see in this High emphasis on professional development we are trying to build internal capacity of that training trainer model we’ve had an enormous amount of success with our cartoon models I think if you ask any elementary teacher how it’s the way with their instructional support team we will do nothing but creeps so work that money continues to support the training for those folks to be able to go out there this is the key to eight assessment and um

1:30:12 personalization instructional tool that’s new to the district 55 000 was covered in our uh Jesse Grant and the ELA component was covered through our Esser funding us yep um um correct me if I’m wrong that we are currently with our curriculum at least from what I’m seeing a lot of it is for the homework component mandating at the lower grades it’s on um a device if you will children need to have a device to do so I

1:30:58 I would that’s teachable discretion I don’t think that is at all the standard for how homework should be done there’s a lot of project-based assignments that could be addressed by homework so the new curriculum has a homework

1:31:20 the taking the material and looking at what they’ve made for what they’ve presented for instruction and creating a at home follow-up okay so I mean when I was teaching I thought for 16 years of that space song of what I created or something a task that students have to do to follow up and help they don’t miss teachers programs don’t necessarily prescribe homework because homework is supposed to be at your instructional level okay so they’ll provide you resources to be able to meet students at different levels and maybe use those resources so my concern was if we were mandating that you know whole classes are are having

1:32:06 access to advice every night then by Statute if in my public education something is required we need to I don’t think that would ever I would hope that would

1:32:20 win but as a budget question for this year should we be budgeting it it’s what I’m asking is and then and then um the steam materials here again you’ll hear from Polk and Mary and other principals here about bringing the steam initiative um just getting to that market value bringing to our seats for other districts to other kids in terms of steam education so that 30 000 support um those teachers and the principals providing what we need yes

1:33:01 who is our I heard this term a couple of times and I would just highly advise us as we Save Market we were here districts that we are trying to be in marketing with who do we aspire to be because it’s really hard I have no idea and I I’m not picking on your statement I’m just saying that I’ve heard you multiple times from multiple people I think instead of market value I think we should lean into career culture we want kids to be ready and these resources are essential to 21st century education so like I guess that’s more of what I’m thinking okay so it’s not what other people are doing we should do what the Joneses are doing right we need to

1:33:55 all right Central Administration I’m up somebody asked me in a meeting today if I was for both that so a central Administration is five percent of these school committee budget uh payroll was 82 of that hour budget requests for the coming year of the HR generalist which was part of the FY 23 request that was not funded um certainly that department um in its original iteration is going to be shared with Talent it is now so late in the school department and uh she needs support or hopefully Michelle’s office of business office doing some support with Nan’s office and teaching learning tracking educator Lanes column changes and steps uh

1:34:41 licensures or certification so uh support office we’re doing a mid-contract pay adjustment for our cafeteria workers and paraprofessionals to get them up to a living wage um

1:34:58 the steps in that are for people in at wages that are not competitive and as districts fight for these positions we would like to do a mid-contract pay adjustment is that kind of affect any of the rest of the United separate contracts professionals um the tuition free kindergarten has uh come back we are proposing a phased in approach to that doing half of it and decreasing tuition by half uh for FY 24 and then fy25 fully funding a tuition for kindergarten um town has got some new budgeting software and they have um asked us to pick up our portions Department

1:35:44 what happens if we don’t know I’m still waiting for your that’s why 22 numbers so I can get better we have an average test right now so um so this is for Claire Health it’s what we’re using it is what it is we’re still we’re still on I I don’t mention the player but the program we’re using for budgeting is so budget software is so subpar it’s we don’t have it takes forever to get accurate reports that should just be just dropped have we gotten anywhere across the town with getting away from soft right it’s so not efficient

1:36:32 we have recently demoed uh a new product of the company that bought software is offering online web version it’s in the current century definitely so it’s like yours kind of what we’re using um Thatcher was supposed to receive a proposal in the late last week or early so so can we not afford you this is this like we’re not communist honestly would be an enormous cost it would probably be looking at all the modules including utility billing and all the modules we need probably close to a million dollars or efficiency and transparency just not going to happen there are other tools

1:37:13 of new products yeah so there are other things we can do while coming up to speak with Twitter so the Elephant Room on this obviously full day kindergarten 175 000 um I offer you my thoughts privately but I think it would help to have real data to support you know kind of utilization a full day kindergarten uh it would be uh it I I don’t know if you have that data but it would be I would uh ask you to maybe come back with either survey data to the town to I think buttress this request because you know anecdotes of well I don’t think people would or they will do

1:37:59 this that’s not going to cut it for a big number this is a big change this is only half of what I think the cost is right so it’s a structural okay

1:38:12 we don’t know if more kids would we only have what five to five to eight per year that don’t and if they’re one options I had to that point it’s I know in other areas of if somebody cannot afford it we fund that does that happen with full day yes yes it’s a sliding scale but I mean we have I mean it’s very close to 100 it’s got to be in the Upper 90 a little bit I was going to say it’s less than 10 students yeah so if the pushback narrative is we’re in a wealthy community people are happy to pay this sort of supplementation of you know get their kids in the full day right why should the district find it right and I

1:38:58 think that that’s why it would be helpful to have data to support that discussion because right now we’re all talking from getting things and I think yeah as we go and ask voters to pull the switch for big budget would be yeah nice to have that disabled look here this is what survey showed us yeah we’d have to figure out the right questions to ask you just want to make it politically viable yeah I’m all for it by the way I think it’s a great idea

1:39:35 from a perspective of equity you know it definitely speaks to it but you know we have the software for about Exchange is it still that if specials happen in the afternoon with the children those eight or ten children can stay except still

1:39:54 so the specials in the afternoon children that didn’t stay for full day kindergarten would stay for those particular days for the specials

1:40:06 yeah the last is the increase in substitute funding much like special education looking back at historical data this has been a line that has been funded so getting it up to what the actual expenditure questions for Central Administration just on substitutes I saw on some of the other budgets there was like fully funded like permanent substitutes how is that different than this substance

1:40:33 helps we’re trying to add the consistency of a permanent cell or model that the middle school has had very successfully for a number of years and going through coping that was identified as so this is the pool of Hong Kong on-call Subs

1:41:03 so with the substitute line with the other data that’s going to be helpful to roll out because a lot of I think this is about how important it can get it out if we can get data points from all the principles on that last last year and year to date this year how many days did you did you shortly classrooms did you not I know it’s laughable because Michelle taught kindergarten next year um but but it please do count the times that not that we don’t count you Michelle but the times that we were to that level of creativity to get a human in a room so we’re legally had supervision but no I I know but like you know three people today were you sure two damn were you short eight

1:41:52 maybe if you’re nicer they show them but I think that data because as far as value of delivery of Education I can tell you it’s a parent you know those days our kids are are learning in the same fashion that they would otherwise learn you know so I think the question you’re asking is is the data to support should we go to an even more permanent full-time substitute model or how much this pool should increase Dollar Wise to sustain the rate yeah

1:42:29 facing it out I don’t think I hold these I’m here um all right you’re up okay I’m sorry it’s gonna help so we’re 23 of the uh the budget getting in the high school four grades yep 97 of our budget is our payroll not surprising I think the narrative just to boil it down is you know one of the things that’s really important is that we keep an eye to college readiness a lot of our themes are around that as well as school safety to inclusion and Equity um so with our personal asks I’ll go through that a little bit but as um enrollment is declining we were able

1:43:16 to look through scheduling as you know the high school scheduling goes a little bit later as we have opportunities that’s when we’re able to find if we’re able to reallocate so there’s some reallocation that I like to apply for this year um also the capital s that we’re requesting many were the same ask for last year in addition our budget player lines a number of them as we know inflation is really pushed us particularly with some of our programming for supplies and I’ll talk about that too so if you look at our enrollments um we are in a situation where we are in some decline um last year we projected 877 so I think we did pretty good we’re actually above that projection at 884 uh and looking at next year’s professional class approximately 2 10. we’ll

1:44:01 obviously lose some to the privates and such but we regain or recapture it through our feeder schools that come back into play so I feel good about that or you know our average over the last five years for professional class is 230 that’s gone down but I think based off that survival rate that we analyzed many years ago when Bill was here um you know we certainly retain our students at a good rate particularly after pro-school so in terms of the Staffing requests you’ll see the dollar figure is zero and that’s the reallocation we were able to move out three positions last year a math position a science position and an English position um so I’m proposing to be able to utilize that funding to fund these asks for this year so one of the big pieces

1:44:47 of our College of career assistance so currently at this time we are embarking on Pathways we’re anticipating that will be in place this year with engineering manufacturing being one of them uh we weren’t able to push it last year because frankly I think we should help with that this year we’ve been able to utilize our transition Specialists we’ve reallocated that we have a person doing two jobs right now so the College of career assistant would fully be able to work on the pathways we hope to bring another pathway in next year I think it’s very important as we have an eye to the College of career Readiness that we need to prepare our students particularly those that don’t really have a whole lot of Direction coming into high school to provide opportunities for that we have a thriving after dark program we’ve partnered with Essex Tech that person

1:45:32 would assist with that and as you know we’re a high performing school with high expectations and this position would help work with our school counseling department in terms of being able to add more programming for our students to take a little bit of Burden off as they go through the college application process and I think at the end of the day that one is I think a real critical position that we should have in schools of our caliber have that position the curriculum director I’ve talked about for for a while um and currently being able to look at that I believe we could fund that too with the reallocation as well that thing goes without saying that um Sarah you’ve been on our SEC meetings and since I’ve been here for seven years consistency and Equity those are items that we’re constantly working on we really rely upon our lead teachers we do not have a

1:46:18 curriculum coach in the school um I’ve seen that work in other districts and I believe that this will really help this school move forward as a curriculum record work closely with our administrative team our lead teachers and all the Departments uh it would be evaluative as well which will be a huge help to administrative team yeah is that one curriculum director okay last year I proposed two yeah but I’ll come with one because I see the needs and ship things around you okay typically would this be a subject matter expert in say math or English that would direct that we’ll just carries a curriculum so last year we looked at a stem and a Humanities I think we need one curriculum director to start there somebody that that could certainly have general knowledge to be able to work in terms of Assessments creating a baseline

1:47:04 assessment system that we don’t have here at the high school that we have K-8 um and I think that would be a huge asset to us just coming out of midterms that person would be a huge piece of helping my departments uh just kind of help Orient me through the chemistry yeah how is that asked separate from what Nan’s asking in her office and trying to tie it all together in K-12 so this person um would work closely with the other curriculum coaches and the department of teaching and learning um and they would be able to extend that work further into the high school for sure um So currently we we do not have so our oversight of our departments really as our lead teachers who do a nice job as a stipend position but they’re fully scheduled and currently at high school they haven’t Duty with their new magic block

1:47:50 block block um so it really falls on the administrative teamwork so the system principals myself uh we’re working on creating the director of School counseling and our special education chair so it’s a little bit of a matrix and sense organization where you have your in-house person with a matrix in with Nancy exactly 100 the 0.4 ft for visual arts where we have a current staff member this may work in that direction where we’re bringing in the pathways uh which will have an increase not only in our CAD programming but the anticipated uh engineering manufacturing programming that would shift a person that’s teaching a few sections in the visual arts fully over to the applied arts section so we have a

1:48:36 person in-house for that that would be covered under that two Hall motors which we had prior to covet is for School Safety and Security so you’re looking at one of the homeowners I hate that is our job as the administrative team we all share on that but the hall monitors would assist with coverage throughout the building we have shifted our duties because now our teachers all have a magic block where we work on a block built into the school schedule so we don’t have extra teachers and staff around to help with supervision throughout the day um the point for ASL so the magic block is a block built into the schedule that is like a wind blocker you block it’s a free Block they replace their study halls we had to replace our study halls and put in a meaningful programming that

1:49:23 connects uh students with the teacher and it’s a huge supporting supporter and that’s been a huge bonus for us the point for ASL right now we’re looking at looking to bring ASL into our school uh we feel that this will help we have students our two-year requirement is still there we believe that will reach a population of students and also provide as an election team we’re excited about that you can see the number on that is less for the 0.4 just because I have extra because I’m projecting out from that 236 000. are you dropping a language offering to offer this one or you’re adding two adding adding two sections start small yes right so what are the current languages Spanish

1:50:15 and many of our students actually take beyond the two years here the most big sure okay I appreciate that yeah um versus something like Mandarin the ASL and I’ll go back on my own personal experience at Beverly High School we introduced ASL it was able to reach a population that may have struggled may have entered into the high school as the first year because they weren’t able to take language based upon their scheduling and their needs at the middle school level um it’s it’s a very um I think very accessible and does appeal to students that may struggle and typical Spanish French or Latin so I think it provides variety another piece it’s recognized

1:51:01 colleges recognize that you can major in ASL as well I know some at the Stables student took ASL very successfully so we had a really strong success with that and not not a detriment to the other existing languages speaking about you know sorry using description

1:51:23 now but is there can you see where this data that we reinforced as far as offering this inclusion of ASL might offer to some students who might not previously been able to approach that language credit yeah I think you know to Dan’s point that some students haven’t been able to get like you know an introductory year or two of Spanish French or last Middle School level I mean you know it’s hard to play catch up but also certainly students with language-based disabilities that may struggle with the phonetic structure of English as is the idea of adding Mandarin um is a lot but I think ASL is certainly something it would open up an option for them to do something they otherwise it’s definitely a much more Equitable offering compared to some

1:52:11 other world language so just to get the kind of talk track right I think to your point Sarah you could imagine questioning the community so wait a minute this is a head scratcher we’re teaching a dead language versus one of global competition we’re going to introduce ASL because we can’t um expand the number of children who have access to a second second language uh study which is a good thing for the the deities I suppose and then we would keep Spanish and French but you could imagine pushback I think that’s maybe where you’re going with that question yeah from high school yeah I mean it’s been talked about Mandarin you know that we don’t offer Mandarin and and you know I just didn’t know if you’re hearing that from people I I just wondered if we go out to support the budget yeah no that’s

1:52:57 exactly anticipate that okay thank you one more question on that Dan she said that there’s going to be two sections um okay and so for the next year and is there like would it be two sections of ASL one or how does are we them anticipating to add shortly I saw one week yep uh and then you you go from there as piece so I’m looking at this as a as a pilot in a lot of ways okay I mean there’s a lot of things contingent on this obviously accepting as a program studies which will be coming soon in addition to being able to find a teacher to teach you that amount of sections I think that’s another so there would be a contingency plan built in in case there will be any follow-ups but strategically speaking if this is a success we should

1:53:44 anticipate there being an additional 129 plus contractual obligations next year because if you have two sections of one you’re gonna need two of two cross additional ones and also some students may take it as an elective from a strategic plan ES ES through for the next step why then the FYI after that we can we should be anticipating another aspect but again things shift and things schedule uh the point to equity coach John talked about that as a deduction piece

1:54:26 and then the data intervention coach is uh I think an area that we’ve talked a lot about our achievement Gap our opportunity gap on having the ability to put a coach in the classrooms forward face and really help a large swath of students we’ve put a lot of interventions in place over the last several years that have benefited our students now having a coach that could really drill down into your once your interventions coordinate and work with the middle school as well being able to interpret and work with the irony data to help with that transitional piece of our freshmen coming in because we know having a sound base is the first year really goes a long way for success and certainly being able to delve through all that data that’s there in terms of you know what is happening we’re looking to eliminate cp2 math freshman level biology next

1:55:12 year with the two-year plan so this person will work very closely with the curriculum director as well as the administrative team uh at times probably the equity coach I could see that person work closely with middle school and well the other coaches throughout the teaching and learning so I think this is an important position and as you know we have some of we have newer teachers we have some veterans but it doesn’t matter in terms of being able to work and strategically place a person that has a knowledge base to assist our teachers I think that’s an important position I think we’ll go hand in hand with let’s say the curriculum director the equity coach as well as well as the overall I like the data coach because it takes all this work on i-Ready and that puts it into what is actionable it’s who’s going to be doing this work

1:55:59 because it’s needed everywhere at ke once a while yeah so that’s why I kind of stole that Thunder a little bit here our coaches are doing it currently so we already have a question okay so the position currently is

1:56:17 it’s not a position it’s part of the coaching poll we said I don’t have instructional support Specialists part of our specialists role is the data analysis music and that would be a Unity position that’s the new role that we have here at Village you’ll see that in my budget when I get to all right

1:56:44 okay yes so just looking at the various lines and I’ll go through some of the high marks many of these are accounting for inflation uh there are a few other items if we go to the next one there is a separate section under Capital that I asked for last year with Visual Arts uh just improving the facilities and materials the wood shop as well in particular with the anticipated Pathways and the additional manufacturing courses audio visuals same as last year and as well as the science um in terms of the lines in terms of the largest piece the high school graduation line is it’s a looks like a larger piece but we’ve been funding with other funds and last year’s um FY 22 was 22 480. so this will bring

1:57:31 us up the 8 000 closer to 20 uh with the vendors that we utilize I think our school and our community deserves the first class and we’ve seen the ceremony and I want to continue that uh the professional development piece has been a woefully unfunded line over years and we have items such as AP certification courses that participating bring to you potential added course that will require some training we have teachers a scholar which is a substantial amount of PD our world language is going through a whole revision of the Frameworks and approach as well as adding the deities within our professional development uh the High School PE health instructional supplies that 5400 represents three separate lines that those lines have not been increased since I’ve been here these are

1:58:18 embarrassingly small so going back to just your overall budget really you’re you’re saying I want to double down on people and keep my kind of operating line for expense you know all the other stuff okay let’s fly is that yeah I mean obviously you know we should interpret this generally but for example our consumer uh science line which is our culinary arts program which is one of the most popular classes right now we’re pretty much done with our allocation for the year at the semester because the increased cost of food

1:58:57 we’re going to double down on a new head count when you have programs that are underfunded on the expense side right I was just wondering just how that narrative plays out well I think we’ve been very careful no I think that’s a good question Tom I think we’ve been very careful working with the lines over the course of years looking at what clients and it’s fully utilized which have not been utilized as much and really looking where that fits in and being I’ve worked with our staff in terms of that piece where the increases will help us where I can chip away at some but also looking at too high reallocated through positions from last year be able to help with the Personnel so coming into this we’ve had a needs for these items for years these are new items I’m not no I’m sorry I’m

1:59:43 just trying to understand it you know when you hear that you have a program where they’re going to run out of their budget you’re going to steal from another you know another cubby and they do you know I understand how it works but it just feels like like should we emphasize a little bit more on the operating side to really fund that properly that number may be big or small because we’ve talked about 5 000 here I mean it’s gonna say I think the total time is 32 000 and it’s not even worth discussing but the point is um you know building it structurally new headcount that’s you know yeah it’s a big ass for the town especially when you’re down you know significant airport I just I’m trying to just understand this I have no judgment and I just want to understand politically the challenges

2:00:30 we Face we go out to try to solve this I think it’s one of two things Frank and I will be here next year but I want you know but I just want to be and I appreciate you saying that and I’ve said it before and Sarah Fox has said you know because I said we get by well you can only get by so long because you want the enrollment to stabilize you want people to have the option because they think more about the high school is the best in the area their kids here are seven miles so that’s the type of items when he’s asked because I understand the narrative we need some help with some of this piece to really push the College and Career I think we’ll use the nail in the head I need to do is your enrollment going down because kids are going other other places because or do we not know it’s a combination of factors okay I think what I’m hearing it I could

2:01:16 be misinterpreting it’s we’re Tom’s asking me is do you need more in your expense lines because you’re telling us you ran out already do you need more so we did some projections out that’s okay sorry I’ve been a little slowly up thank you that’s why you’re going to Danvers

2:01:37 but no so I did work with in terms of it would be helpful to increase you know that’s where the consumer um supply line if we look at that maybe we could add a little bit more we it’s always moving every year we constantly adjust to see where our needs are we try to be as as careful as we can I think you’re telling us you’re comfortable with your proposal to make it work and you’re the person coming into upgrade in the principal position next year we’ll be able to make it work with the budget used yes

2:02:13 but you don’t know in general is down because people are choosing to go elsewhere or it’s just naturally

2:02:23 okay I just went I was reacting to a statement that being said this year although your enrollment’s going down to District ride we had an unanticipated significant increase in enrollment at the lower grades right and our projected to the demographic that whole survey that we looked at in addition this year I mean I’ve been saying for years and I’m

2:03:02 so uh that’s about 12 percent of ours is uh or something or something overall sort of in summary uh we’re looking at upgraded supplies upgraded equipment upgraded and updated texts and new texts and novels Below in general purpose of purposes and purchases um for personnel we’re looking at ways to support our student meetings on Rises

2:03:34 enrollment we were one of the schools that were hit with three people pretty big confident movements um I said we had 42 new students as of tomorrow at 43 new students um so we’re projecting out it’s really hard uh the last I I like numbers so you know I look at a I’ve been here 12 years so I can look at a 13-year average um and the last four years have been spun out of what uh golden really lost loss of students in trouble uh as every District did his students families sort of make decisions of the best of themselves um and so we were wondering about the returns and we saw it this year like I said before

2:04:24 that’s usually our smaller grade so we’re predicting a slight increase for next year uh the first Personnel uh request you’ll see is a total cost of zero we’re going to be repurposing another position uh to bring a school adjustment counselor and social worker um into our school um right now we have this actually returns to a model that we had years ago of those of us that remember the outstanding social media Carol Johnson um uh the schools adjustment Council for us

2:04:56 a burden in case law that’s that’s really becoming overwhelmed to our current Mental Health Professions uh our clinical psychologist has a huge caselo uh our guidance counselors the first time in my time here are doing individualized long-term counseling typically don’t do um so in their holistic their case looks 200 questions every year so they don’t they don’t really stop believing so if they’re going to be short-term so this position will help us address position is not right

2:05:33 um just for a large number of because the second psychologist we have we’ve done more we’ve taken all the testing in the district and she gets used for testing I think she’s in New Hampshire last week she went to making sure for testing yeah so I mean so she’s she does a lot of tests challenges

2:06:08 intervention coach intervention coach um for us uh we are enjoying the new world of data we have with I ready my path um and you know we’re now going down into our Common Assessment data but it’s a lot to ask a teacher who’s already got a full-time position to then help manage all of this data to um we’re doing it right now on a shoestring it’s I have some teachers that stay late yeah shoot me emails for that breakdowns at two o’clock in the morning are going to be teachers are grinding away with their full-time teachers too it’s really good foreign I set up data discussions so I mean we we’re all getting through this and we’re enjoying it but at the same time as I

2:06:54 need someone to help help us really apply this to our adventures last year we did an outstanding job I think with really nailing down our tier two intervention programs but because of that we really have to manage our data in our monitor the student growth on a more regular basis not just three times ready and so we really need someone to help us stay on top of that consistently so students can be moved in and out you see between the dimensions they’re leaving the progress the next step for us is the one we’ve already started this year is really mastering those two one interventions to make our classroom those inclusion models so we’ve actually looked to this you’re a teacher-led workshop models we’ve had 10 different workshops that teachers have led already in Europe bringing out the best Latino one interventions and teaching practices

2:07:39 that will make classroom successful so those have been really great it’d be nice to have one at least some help and coordinate that to help you so the goal outcome on that is to increase our efficacy on the tier two which will then decrease our kids that are not just here too no because it’s also tier one no but I mean it will keep this investment here rookie kids or we can identify and the more we can identify it and meet students needs within a classroom the less the less they’ll be seeking persistence elsewhere special education students are Central education students first no I understand that but again everybody who walks inside from a political point of view there are people that are going to want it

2:08:25 it it understand that this investment long term could save us as well um we told you that was a use of the district um for us you know I’ll tie this was like another request that we’re looking at um having somebody who could help us as we look to grow our in-classroom libraries and look at Equity um looking at using Library purchases from that to not just you know not just diversity but also inclusion making sure that we’re addressing different learning needs and different reading skills but also experiences for students

2:09:08 to a bookshelf and find a book about their unique kind of ties to their unique life because everybody is unique no matter what so this is one example of Halloween so that’s the overview of our budget I’m going to address some of the change doubles with the new request rules here fine art supplies a lot of things you’ve seen last year um so I I just speaking to the choir I know but fine art supplies we really want to sort of upgrade our level of ain’t said you know simple things pencils paper paints brushes I mean it’s it’s silly to say this but you know we buy the cheapest stuff uh that’s not mine that’s a village oh okay I’m on the wrong side I’m so excited

2:09:54 um the next one is social studies textbooks um my uh my cynics teachers in the eighth grade is not an outstanding job over the last four years writing writing taking the new standards and writing an outstanding curriculum um you know four years ago when this thing first rolled out there really weren’t any good any protects right Civics has historically in the state got a 12th grade class I taught I tell you um but this uh the eighth grade civics textbooks were repurposed from the first ones repurpose of talk right so they’ve read like 12 grade textbooks for an eighth grade um so we’re at the point now where the teachers are really taking an anchor text some of the conflicts are dealing with are fairly complicated uh anchor

2:10:39 texts will also come with built-in first you know primary sources things like that we are actually piloting one of the new uh one of the new curriculums that the state put out this year it’s called Democratic knowledge project they put out three suggestions last year at the district um one was I Civics one was zkp of Harvard which is I can’t even but we had used icidics in the third one we’ve used parts of that so we we jumped onto a pilot with some KB um what we’re finding is it’s written by people Republicans it’s outstanding like unbelievable some of the resources they have uh that as a history teacher who taught at high school would love to use the 18 year olds not clicking

2:11:31 we just have to modify so much to this I have a phone call shortly on the next couple of days to give them support that our teachers

2:11:42 so we’re looking for good uh eighth grade they’re starting to be right is there one more than that I’m sorry and then our language arts textbooks again these are three novels for a teacher for expanded teachers replacement texts uh our seventh grade history texts are just wearing out so we need a chunk of those this year um as are some of our science uh books our science books if you don’t know or not hardcover we use smaller ones because you don’t carry a 500 page science folks we’ll use smaller ones it doesn’t take it back did you know physical education materials I could have selected that but I’m I’m transparent so I’m going to throw it I’m going to tell you what there are uh they’re 12 new portals and you know you might say that well why do you have portal on that what does that have to do

2:12:27 it’s actually part of our Target which is part of the national standards and the state standards for uh PE successful game we’re targeting and that includes games like basketball um it’s going to football and just throw a kiss which is all other things we do but cornhole was actually one thing that was a Target and successful by all of our students and a cool thing we had ideas as we’re bringing them we’re going to partner with the art club and have them create signs so it’ll be unfinished I think I’ve never thought my life outside the school Community hey I would I am I’m from Virginia too I I am I’m completely upfront with our request you know I haven’t got nothing to hide so I couldn’t decide materials but you know we we’ve like last year I

2:13:13 think we put out uh we were looking for more pickleball actually uh World Language look at expanding cultural materials uh cultural experiences Foods sugar skulls things like that um this is the big chunk here uh this is what we’ve been chasing the last few years is sort of upgrading a lot of our equation um so replacement equipment the science clinic this all of us last year um microscope projection you get to use larger smart panels uh like I think Dr Bucky was actually in one of our classes when we were using the microscopes and the teacher has to verbally describe what the kids should see instead of being able to just click on a thing to show his his enlarged microscope on the screen up on it so we don’t have multiples uh for balances microscopes

2:14:00 hot plates mini centrifuges and like I said a dishwasher I’m paying teachers to wash so those are all things that we need to have a question about me about us um somebody told me there was a microscope that said Marblehead Academy no it’s not a microscope it’s our hot plates um 25 at least 25 years old so MMS is Marblehead Middle School which is the village and this my school will open as a middle school and it was fall of 2004. no careful that’s a look

2:14:45 come on yeah yeah I have failed microscopes you know those things are not cheap but you’re looking at 350 bucks and they die on US every year so that’s why I say careful it’s not because it’s not a joke um so if you think about this these are 25 years old I’m a model number that means we have parents

2:15:09 there you go so if they went through Marblehead Middle School all right so you have some old equipment so I’m sophisticated less sophisticated at all yes we have all and I’ll be there okay thank you and we do uh you’ll notice if you look at our line item we have a contracts and services for Sciences we get our telescope to get our microscopes um service and you know we keep up you know what we can but there’s a couple that just can’t fix anymore because so much unified Arts equipments uh printing plus and play pretty impressive plates

2:15:44 um I think everybody from last year right now

2:15:49 um in the professional development we’re looking to add a little bit more for that photography efforts and then finally wrap up was in line with our tracking Services looking for a little bit more specifically for our English teachers and some more language Contracting Services

2:16:07 um so I now remembered my question for Dan and unions as we move through um the equity coach as we go through if you can just talk a little bit about specifically the impact it may have of your building or what you’re looking for and um also I’m I’m like some clarity will this help with the differentiated learning particularly like if we have students um you know that if a district can get your program would be part of a gifted program would that help you know Equity there right helping to provide some opportunities for them as well or or is this more targeted in a different direction I I think it’s as

2:16:54 targeting as as many news as we have and that’s a cop-out answer but the reality is we just take a look at this if I just sort of back up and take a look at just the nozzles okay we want to interview which we are trying to take a hard look at the novels

2:17:20 and so if we have someone to assist us in that it means that when you roll out a novel and you roll out three numbers different reading levels you know so the students can access it at the reading level they’re at you’ve seen our summer readings we have books on there that are very challenging for adults we have books on there that support all students so I mean that kind of work is I see I see that it’s embed it is so I see it as a rich position that will bring a lot of work that’ll help our teachers because they’re already doing another full-time job so it will help things into the MTS oh

2:18:06 I have no close everything just anybody who need us to take advising in a recess because I don’t want to miss anybody

2:18:19 I’m just checking I put like five minutes no well if you don’t have a chair we’re taking a five minute recess go yeah if you can pause us

2:26:11 call us back to border at 8 25 um all right and now we’re with the Village School in mini market all right um Village School is 16 of the school committee budget and 98 of the um budget is payroll um overall summary um our if you look at our asks overall they’ll really focused on mtss and interventions overall so that’s really where a lot of our asks are going to be in terms of Staff in here and then just um resources that need to be updated our enrollment um next year is projected for 5 45 which is 10 less than this year but um I’ll one-up veteran school and say that we

2:26:59 have about 45 46 new students this year which was very high for us so if I look at the past five years it’s just unpredictable so are these enrollments and this goes for everybody um the NASDAQ enrollment projections or are they inclusive of what has floated this year I looked at NASDAQ but I also looked at an average of the past five years because if we looked at those numbers from a while ago it wasn’t quite where we are for instance sixth grade this year it was one community and we have two 10 to 11 to 12 in sixth grade so it’s it just they don’t match up okay

2:27:44 so we usually during the year maybe 10 after September we’ve had we’ve had a significant increase since the start of the summer it was it’s so that’s two teachers that’s that’s two whole classrooms yes

2:28:03 um are there new bins we have a lot from Charter a lot from private schools in the area you know I don’t know whether it’s coveted people went out to other private schools and came back um a lot of movements from out of state too

2:28:28 so our staffing requests um I will go on and on about the substitute situation but um as Marion hope indicated before it’s uh there’s a need for permanent substitutes and I think the piece of having substitutes within the building that know the curriculum because it so they can just step into the classroom is really important when you were talking about that inconsistency in teaching making sure that students keep continued learning and there’s no disruption there whether the future is at um another ask is for an additional math tutor and three Ela tutors we were able we have two math tutors right now that are helping with interventions under the direction of the uh these are for general education so they’re under the direction of the instructional coaching team and our um intervention teacher this year

2:29:14 this year this year um we do not have any Ela support for tutor support so I was hoping to add in three some of your math position and then the new steam teacher which is no cost or reallocated from a different position um point two Equity coach I think for us at Village School um Paula spoke to this before walking into every classroom making sure that students have access to everything and seeing that every classroom is inclusive of those needs um we need some support and help with that I think that’s the really important piece that I see around an equity coach for us and then the intervention teacher which is reallocating funds which is similar to the asks that you heard from Dan and Matt for the high school and middle

2:30:00 school in terms of having someone really analyzing that data helping teachers to do that and offering the interventions and we’ve done that this year and seen some huge success and.4 Orchestra teacher that is for Village school so if my wife is watching just if you’d had our son take music seemed to be a lot less stressful in our house so we have a full-time band teacher and a 0.6 Orchestra teacher which we share with the veterans school and the high school and having a teacher shared across three different schedules at three different levels is really tricky um it’s really our teacher right now has a parking spot because she has to be at vets at 11 38 and her class ends at

2:30:47 Village at 11 45 on one of the days do you have a tutor covering the first few minutes So It’s Tricky if she has the same amount of students that are in the Band program so I just feel like it makes sense within the schedule to have a full-time Orchestra teacher our music department does a really great job and there’s a love for music and so I really see a need so it’s not those numbers are not going to be our our performing arts program is it’s widely celebrated and it’s quite accomplished United States um and our overview of supplies you’ll see um they’ll be reflected in the next couple of slides um start with the professional

2:31:32 development uh 2500 for that that Dei work and the focus on that and bringing in um inclusion bringing in equity bringing in looking at literature that we have within the district and really pushing for um more PV to happen if it was in Village School instructional software um this is similar to last year’s ask a lot of the instructional software that we have used in class PTO for money we use covid funds for it and lost a couple programs this year so we’re just asking for what that specifically requests we found a program this year which mirrors the math program which has been helpful in helping us collect data and helps us also in comparing that to our iready data as well I’m feeling that both of

2:32:17 those programs together are helping our teachers to see the data as friendly and not scary and really using that to inform their instruction and other instructional software for science teaching and we also have BrainPOP which is across all of our and we’ve had PTO pain for that

2:32:42 our instructional supplies the reason I put this in here as an extra ask is we have a world languages teacher who is amazing and uh the whole world languages department has done some deep dives into looking at how that is working across the district and our world languages teacher has not had a line for instructional supplies and so I felt that it was really important this year he asked for some equipment and was shocked that he could have teaching equipment and so I you know last year provided a picture of something empty shelves in the world languages room and I I think that it starts with the love of language at Village school because we’re introducing it and so if we can really push that at the younger grades and um feed into the veteran school so that they have an idea of what language they’re comfortable

2:33:28 with or just explore it a little bit um that’s really important The Village music supplies is the increase there is because I simply um split the lines of the fine art supplies and music supplies so the Fine Art Supplies reflects um a certain amount in there that is not over asking and then the music supplies is the overcasting we have two art teachers and their supplies um that for having the two art teachers they do an amazing job this year they were we were just at the cusp of being able to order clay for them for they were making units of the year so um that’s what that reflects and then science instructional supplies

2:34:13 our teachers did a lot of research on the consumables and the updated materials that we need for the kits we have some kits that have are not quite full so we’re just asking for a couple more kits and a couple more we’re playing replenishment supplies and consumables to update the science curriculum they’ve also looked into some grants that aren’t reflected here so that we can have some pilot programs to supplement the curriculum that we already have what’s the question community

2:34:48 um three years ago we were at a point where the Orchestra program we were allowed to offer to the third graders to come up one day after school and do that and I think that was really successful for um bringing them into that program if we were to bring on the full-time Orchestra teacher um would you be able to reintroduce that third degree that was a stipended position um so I would imagine we’d be able to bring that in anyway so it’s it’s one of the after-school activities okay all right

2:35:26 do you worry that adding a quarter million dollars in head count into the uh you know to the base right I don’t explore basis is there any of that like could be covered through a cycling position whether it’s substitutes even if you said look you have two substitutes like 90 grand right so 45 each plus months that’s right can we just do like a can you do like a 1099 45 Grand that we don’t put it into so that we can review it at the end of the year

2:37:03 and developing our system so whether it’s our multi-tiered systems and support for academic or a multi-tiered systems of support for our social emotional education that’s really where the meat of our budget um it’s uh the positions that are in there are uh directly related to student needs so we have a behavior coach in this budget um also we have the permanent sub

2:37:38 so we are 11 of the school committee budget and the payroll is 98 of that budget um I think probably the most significant uh change here uh is that last year um I saw three different projections so one was 397 one was 403 it was 407 for this year we are currently at 452. so in last year’s budget was created it was created for uh about 400 students and worked 452. I don’t know if we have more or less than you in terms of new students over the projections were just that off with regard to the news I just want to interject the school was

2:38:24 also designed and built for 450 students and that was based on msba projections and at the time msba told us our enrollment was coming so far down they originally wanted I think it was like in the high 300s to go to school board we had a really push back and say no we think that is too big so we’ve already surpassed in that building 12 months what they said

2:38:57 sign me up [Laughter] so um so anyway we are completely over budget on uh things like supplies things like that this year and um my increases are certainly reflected in there for what we have as well as the increases in just what it’s costs um so you’ll see the same teacher that’s a repurposed position so that is at no cost um the behavior coach as you know 452 kids who do not have a suspenseful I know that has been introduced in the past um but if I had my brothers and I have to make a decision in terms of where that would go I would absolutely choose

2:39:45 it would not necessarily be a bcba um so if I really very quickly um we as you know we have three tiers of support our tier one really is what all kids get so they’re getting that supports in classroom

2:40:09 um we have therapeutic program for our you know kids who have significant news we have kids that Teeter between tier one and two and between two or two and three in terms of what their social emotional needs are and their behavior our teachers we really don’t have a structure or a tier two support and um I feel strongly that is what we need and that’s what our kids need and that’s what our teachers need in terms of helping our kids feel included in getting through and continue to be in that classroom all the time and not get to that tier three

2:40:53 I was wondering what the differentiation was between the school counselor and that but then as you’re speaking it’s sort of more an assistant principal piece so you know if it’s not a bcba is it what what kind of training what licensure like just sort of so I can wrap my head around it a little bit sure we’ve talked about this I’ve worked with one before that wasn’t just with somebody who’s really really good with behavior plans connection with kids with a non-degree person um but had a lot of experience and also work with a teaching degree this um the cost that we put in was at a teacher salary so that’s what we’re looking at we really want to meet the need and we don’t want to digital in terms of but what we should do is be looking at what

2:41:39 are the greatest needs in that tier two and where can we get and also again marketing this and it long-term projections looking at it you know announced prevention is is impactful our behavioral algorithms are some of our more expensive ones so if we can help children find those regulations and I think the biggest impact we have at our school right now is that our school counselors are doing The Lion’s Share of that work um and um which means they’re not providing the counseling that they create and they’re they’re doing work Michelle Dr Buckley and I went to a presentation at the um masc conference

2:42:24 and we’re actually bringing that presenteria and I think in March who talks about how his younger age group this area you’re talking about is really the greatest yeah I think that this would be the hill I would die in terms of all the stuff in hearing about what you’re doing hello um and the next the permanent sub um so uh not only do we have staff absenteeism why are your subs less expensive than yourselves she’s asking for one I asked for two but two at 90 versus 129. I think you included their benefits this this twenty thousand dollar benefit cost

2:43:16 you know you know so just we’ll clear that up yeah but this is the base salary so you had asked about what the average daily I think um and so for November and December it was 6.5 uh absentee that was our daily average for the government to settle when I created this slide um uh also I just like some uh additional seconded position for our leadership team currently uh includes a representative from kindergarten first second and third grade teams uh in order for us to really be um to make sure that all voices are heard and continue on that leadership path I’d like to include an Allied Arts

2:44:05 musician as well as a special education those are two voices particularly I mean I guess not one over the other without our Allied Arts are the only teachers who see our children all of our children over multiple years they know them better than and their development um better than than people so um I think they will they have a voice that needs to be heard sure um speaking of valid Arts last year there was a discussion of possibly giving access to the pre-k program for our Allied Arts teacher is that has that been re-looked it is not included anywhere we have come up with a way of

2:44:51 yes yes we have not re-looked at it again but that doesn’t mean you couldn’t at some point but what we’ve done for the preschool students is uh in order to support teachers having additional like their contractual prep time is having some of our related service providers going to do simple group instruction we’ve also done like a local music preschool music teacher comes in um

2:45:22 once or twice a month for that anymore is who’s paying for that rate that is coming out of a special attention of the music it would be I would say uh logistically it would be tough uh schedule rights we’re just bursting at the scene so to add three more classes to the Allied Arts would be a tricky at best um and the last part is the equity coach um certainly I’m uh would agree with Mandy in terms of ensuring that that access for all kids um in an area certainly coaching teachers directly and make sure that kids are um accessing all kids are accessing and an area

2:46:08 so we have uh gosh 12 different languages I think um so um with you know those kids come often you know with no English at all so anything that our ell any resources there feel staff which is three uh staff members to serve sporty students right now of multiple languages I think that’s a that’s an area of the Dei that sometimes might get overlooked but critical so um and you’ll see my overview I don’t know if there’s anything there you want me to call out new budget requests professional development um more important than ever is to have the

2:46:54 teachers working together certainly I would love to have our lead teachers as well as our team of teachers working together in August or a half day to plan out to look at their slogan sequence to make sure that those standards are being met and to look at the systems that they’re going to be using for mtssa of instructional supplies set up because instructional slices up um paper was 24 28 a case and now it is 43 49 49 49. and we are down to three cases so um

2:47:45 there has been years where we have run out of paper in our schools and kids have not been able to print things at school we literally have run out of paper so I just we’re not there yet

2:48:03 but if we did yeah [Music]

2:48:09 so I’m gonna say this because I feel in every budget meeting in any Town wearing raised Ranch and West Shore Drive is going for over a million dollars if we were properly staffed we don’t have enough money to buy paper

2:48:27 yeah not a question but you know this this was my um thing from Dan to the AP steps that’s required if you recorders things like this that were requiring students to do to access our curriculum we need to carry in our budget we can’t and just by law we cannot require something and then ask parents to pay for it so these are small items one-offs here and there but I think it’s really important that if we’re if we’re teaching the reporter the district needs to pay for that we can’t ask families to buy the instruments that then are are meeting our standard for the state in our curriculum so I know it’s my first reporter it’s not the fact that it’s the

2:49:13 point that we needed a budget that represents what it what what we have to and with the APD I think it’s a requirement these kids take an AP test to take the AP level thanks right if we’re requiring they pay for the test to be able to access the test I think the town of Marblehead should is that state-of-the-art for other districts because I don’t think that is I don’t remember that the requirement that District pays for the actual it’s federal law I’m just saying I’m asking the question is it state-of-the-art do you know well I’ve never been in a district it’s not said I’m fine if we don’t pay for it we need to stop acquiring it you cannot buy laws I think I think we’re making some pretty strong statements yeah

2:50:04 but I’m just if it’s let’s not break into jail on something no I’m just saying if you know these little things if we require it to teach curriculum it should be I appreciate your perspective

2:50:26 it’s a story okay you’re gonna hear a lot of similar things that are going to Echo Brown

2:50:44 so a lot of our asks are for that I am asking for three teacher positions which I’ll talk about a little bit um and the professional development to go along

2:50:57 we are nine percent of the school Community budget and payroll is 98 of the school’s budget our enrollment for enrollment I looked at the last five years of enrollment to get an average but then also looks at what the projections were and they were lower than what we actually have so in looking at that the major average um and predicted that it won’t go up a little bit but it did go up more than what it did for us and I assumed that all current students would stay we have a request for IHC in the digital literacy teacher Massachusetts curriculum standards have standards for digital literacy and we do not have that currently available I thought that was really important and that teach you to do a little bit of the

2:51:44 same integration as well as to Joe we would see Behavior coach I’m going to Echo Mary we really have a need for that tier two support students and a permanent sub I will start taking data but every day every day is taking people around that would provide consistency for students

2:52:06 why do you think that Justin is blowing my mind it seems like the house is on fire a little bit with teacher absences is that just in general it’s not all sit your absence too so

2:52:25 so it would be important I think just for me it’s mind about because we’re talking about adding a lot of head count right yeah for substitutes unless you don’t need them but if it’s they’re physically out of the building because they’re sick or what have you versus in the building and in dispose it would be just not maybe another level of the data because I just it’s just like I said it’s mind-blowing that we’re talking about adding five or six head count for substitute teachers going Mary Mary we have a teacher leader for K one two and three but I’d like to add one for our special ed teachers and our unified Arts specialist teachers Equity coach has been mentioned as

2:53:10 a snipe overview and professional development increase I want to add in math facilitators we started that work patio math facilitators helping implementing that curriculum unpacking it for teachers I’m really looking at data um they’re actually helping me and my staff meeting this week to do that work with teachers met with them the other day so really want to continue that work responsive classroom training that is something that both Mary and I wanted our staff to do to help with social emotional we have some teachers that have been trained in the past that has teachers we need to refresh that a little bit we’d like to do a training some of our teachers will get trained

2:53:56 and then Dei to continue that work yeah books and periodicals increase for summer reading books grades one two and three we’d like to have

2:54:13 and this next one is for our win we started book clubs this year so I added some money to buy some more Upstate books those book clubs the kids are reading at their instructional level she is the last one is some an increase for our maker space we have that student teacher will be able to get some supplies for that and razkins is a reading software that our PTO has been paid they asked me to put that information

2:54:51 you know we still use it actually yes yeah we still use it yes um um anybody have any questions

2:55:05 um just just in general thing we might want to look at with the budget is so as we know our Chapter 70 money that comes in goes directly to the town if it comes in a positive or negative variance the policy the unwritten policy has been that whatever that is it sees historically to my knowledge I don’t know that it’s ever coming under what it has supposed to mean it’s always been over that that additional Chapter 70 money again stays with the town now the biggest Delta in the last this current fiscal year in projected for next year is as a response I I would say largely um to learning loss and prioritization at the state level National levels to combat any of that from covet we’ve seen

2:55:52 somewhat significant projection increases in chapter 17. now I think we need to just get to the point where we’re talking to the town about the intent about additional increase in the Chapter 70 money is to address learning loss is to address the effects of covert and so on and so forth therefore I think we have a very strong argument for saying that additional Chapter 70 Monday needs to be directly allocated to the schools because infidelity to the intent coming from the state that is what that money is for so I think you know that’s something as a finance subcommittee that we really have to open up those discussions and prioritize those because you know

2:56:37 What’s the magnitude that you would anticipate

2:56:44 six million 6.2 million dollars you know the increase in Delta increase over the year before was 160 000 yeah and that was the student Opportunity Act all I’m asking is how much is it going to be a million dollars more yeah is going to be half a million dollars more if we talk about real money are we talking about we’re talking about I would save real money but the state because we’ve moved out nearness

2:57:10 numbers but I’m just saying even for picking the site you want to have right about is it going to really solve the Gap in the budget

2:57:25 it’s a really discussion I just wonder that yeah absolutely you have no idea what that potential increased to be if it’s seven figures more than likely six figures more than likely low six figures is what I’m getting body language or I I have no idea there’s been promises yes yes so maybe 12 of the overall increase in budget in the aspirational thank you all right um so one of the things I think I’ve talked to Dr Bucky and Michelle about is producing a real list of if

2:58:10 we are not if we stay level Financial at 5.4 that obviously Is Well about 2.5 confines that we’re we’re in throughout the channel so right there even if you stay level funded if you don’t add a single item that was just requested to add we’re looking at to fund it in the top lines as well we’re looking at some type of so I would like to see if we have to say at a two and a half percent increase which means we have to cut our contractual increases in town what are those

2:58:51 I think it’s we need to be realistic about what what are we going to have to cut to stay within the confines of property what are other members of the school committee what’s your pride just curious how you guys feel about about your dad’s proposed would you thinking you’re experience is salable within the town

2:59:17 so that’s I think for the two of us um you know don’t want to speak for Megan but um no just so we speak for yourself I’m just curious she and I have been on the committee the longest um so what do you think I I mean I can remember the data we cut paper so you know I can remember accepting two hundred thousand dollars for some reports for the math department and cutting 600 000 that same night across the across the rest of the district um

3:00:02 we were asking for a new school um and obviously not proceeding with that and then failing at our ass last year um so I’ll be honest that this whole year I’ve struggled with what ends up so maybe I can restate what you said your summarize and you feel it’s going to be a real challenge yeah yeah I think the economy is rough um I you know I think there’s this piece where they’re you know 1200 square feet is going for over a million dollars and

3:00:38 you know the tax day stuff that there’s no real appetite for an override or at least no um no robust push um you know I don’t know what’s happening it’s the people that are paying over a million dollars songs what do you think maybe I think

3:01:08 I think this district has come with us a very long way and to be honest that sounds amazing world um Middleton girl it’s right next door boxer already she’s amazing and she’s put us in a really good I mean everyone here has everything

3:01:35 and we’ve got a process in place and we’ve got together and that’s kind of what the account set to us

3:01:45 and right like so and I think we’ve come a long way and done everything that we said we were going to do in that regard um and put forward a budget last year that was representative uh and it wasn’t successful and so kind of what I struggle with is we’re not asking I don’t think anyone here is asking for things that are way crazy and I’m not to say that there is budget to streamline it a bit into you know to support it right but I think it’s a valid ass and we’ve seen our costs continue to increase year on year uh we’re hearing it here some of

3:02:31 the things that we need just to kind of keep moving along are increasing at astronomical rates and but that said it’s happening to everybody right it’s not just in the school district it’s happening everyone own personal life too so I think it’s a hard ask but I don’t know for me it’s hard for me not to advocate for our students we’re just it’s really hard for me not to Advocate and I think I will always continue to Advocate doesn’t need to be successful yeah

3:03:05 you think else uh obviously by the way what’s up with the whole Sarah and the Taylor thing here well

3:03:26 the person that just joined glass there was just selected last June I would say it and I I know it’s going to differ slightly unpopular opinion at the table and that’s okay um here but I think that our planning for Success document you to have a lot more detail and I think so did our budget last year I think this is a great step forward to what the community asked for from the detail perspective from a providing the detail to people so that they can come down and come to the binder or look online and and flip through to get the exact detail without having you know to reach out and ask a question

3:04:12 um and they can see it they can do their own analysis I think when we are making additional asks focusing on how that ask is and I think we’ve done a good job of this that was certainly a better job of this how that ask is going to directly affect students and directly improve the students you know the Executive Education that we talk about how how is that connected so how can we measure that success is there something you’re looking for right I think I think that that would be another step because I definitely agree I think this would be hard I think it’s going to be another hard year to get anything packed I I just do I I struggle with I don’t think it’s because people do not want to support students or maybe just in my

3:04:58 heart I have to believe that um but I I think that this detail is a great step forward in that in in games of trust back and getting some of that cohesiveness back and I think taking to the next step to here’s how it’s going to affect students and here’s how we’re going to show you that it will assist these students or you know have them their education be at an exemplary level up again I think would oh really help yes so maybe I can ask Tom oh thank you Tom thanks for asking um I think first meeting first first involvement it don’t even didn’t even know which school which to be honest with you so I apologize but

3:05:43 um I think I had to ask Michelle to help me understand all the money coming in you said this to me I think it would be really helpful to send this to everybody if you didn’t send it to everyone because it shows kind of the total dollars coming into the district on top of the Town appropriation the top of the chapter seven money it’s all the grant monies revolving funds all that income contribution to help us understand kind of how we should look at feel about this over the last several years looking back

3:06:13 this is kind of as we think about the expense side right the business you always have the income side so the income statement is your income on top your expenses on the bottom and hopefully you have the way we run our houses unless it’s my house where you have less money coming in just went out the door but uh you guys all have kids but I think that having that helps the general public understand because that’s all how everyone runs their house you want to know how much is coming in how much is going out and then what are our priorities I think you said it best the hill you want to die on is this position and with all this you know with with the with the increase over the next year like two-thirds of the increase is head count one-third is

3:06:59 like paper clips and erasers and things like that right you know supply of operating stuff it just feels like in a district where the population is going down that it’s a harder sell not that we can’t justify it but it’s just hard I mean rationally it’s hard for people to understand that we have a two second sound bite I think when you look at the overall year-to-year change or even from fiscal year 21’s budget our aspirational budget is 24 higher in total on the expense side the fiscal year 21 now Michelle I’ll double check on that but you know so people are going to point to that it’s not to say that we shouldn’t be at 40 percent

3:07:47 right but people always take kind of that view when they look at them so as we think about whatever budget I would just encourage us all to think about what are the hills we want to die on because that the operating expense lines were small it’s like a million something dollars right then you have contractual head count obviously you have new head count on top of that we’re talking about taking stipended positions and I’m making them permanent employees which adds another letter of complexity just think about there’s ways to get creative around some you know solving some of these things I don’t know I know this is Workshop number one but if you guys have done an amazing job but uh I just want to make sure we have something ultimately we can go forward with if we’re going to ask for an

3:08:32 override wonderful let’s like be ready and that’s what I mean by we need to be ready and be reasonable in the fact that it used to be the override was to go above contractual obligations and to do more than one that that used to be the conversation we’re having this conversation we’re having at this table right now is the override is to keep the legs on even if we do the aspirational one and move all that up and throw a recycling bin we’re still at 5.4 increase that is and overall so what I I want is if we don’t get an override we’re looking at cups and you’re not

3:09:18 making that up in Post-its and papers I want to know realistically and John and Michelle I mean numbers lies and personal wise you can give me an idea of what is realistic timeline for us to ask to see those that information but I think it’s important that we see and the community and the voter seat that if we are Level funded not level service if we are Level funded what does that mean for our students and that means there there’s Cuts there’s cuts to programs there’s cuts to to staff again we’re not getting the computer Clips so I want to know what that number looks like so the strategy with that would be then to go to the town and say

3:10:05 the house is burning down no to be realistic to task leadership come back and provide kind of a disaster scenario right it’s a realistic it’s it’s in my mind it’s being difficult to know what our alternatives are and and to give in to give everyone because this doesn’t get to the voters till we build it so we have to decide what we want to bring to the voters and I want to know before I decide what I’m voting on what what that impact on our students is and we’ve never been in a position that I can recall that to stay level funded created

3:10:52 but now because of the increasing tuitions and transportation and all of that to say Am I Wrong Michelle to say level funded at 5.4 or level service at 5.4 this is a very unique situation well two million dollars of the increases

3:11:14 yeah so it’s not the specialized stuff it’s payable but those are contractual obligations I understand yeah but two million dollars you take that out you’re under you’re under your top two and a half I’m assuming but how would you I’m not proposing no but I mean it’s just not I mean but that’s what you’re asking them to do yeah I’m asking them to say to give us a budget to tell us what the impact of staying within that that means you have to it’s a head count reduction yes I understand that that’s why that’s going to be that it’s just class size would it be that it’s programs I

3:11:59 don’t know I’m not one of the Educators it’s not my decision to make it is my decision to decide how we proceed and what we what number we carry to the town and I need to know the implications of whatever that number

3:12:14 well I think I think you have a school committee so we we all have a voice you might not need that information for your vote that’s what I need to make life right I need to know how it affects students downstairs is that a reasonable are you guys able to prepare yourself

3:12:38 I also think though what do you guys counsel to US based on your experience I just I know that most financial situation is not great it’s not that we want it to be however before even Wednesday night’s presentation I’d like to hear what the count has absolutely we just don’t need I don’t yeah I don’t want to jump and say okay we’re going to go cut tons absolutely if the town comes back and says that their free cash came in higher than they anticipated and they’re going to be able to you know give us growth and then absolutely from where I’ve been paying attention I don’t think that’s the message coming forward and I don’t think that that’s been portrayed to anybody at the message

3:13:23 but between now and when we meet again in two and a half weeks I just want to know that that would as we carry this budget process forward that I know the implications of whatever number we’re advocating I’m just curious what have the conversations

3:13:44 they don’t have they haven’t closed 22 yet right I mean you’ve met with them right yeah we met with them and they told us the additional information for clarity sake that they would like and that’s what we provided here they were things that they said were missing last year that they might not have seen that they had wanted to see such as they wanted to see the whole not the roll-up of the salary line items they wanted to see all the individual detail out there they wanted to see the grant revenue streams um different things like that so we’ve been able to provide all of that because we didn’t have our budget and they had not had no target like in the past they’ve been able to say this is kind of our projection where we see ourselves to be we haven’t been able to have those conversations yet hopefully after the

3:14:29 state of town on Wednesday we’ll be able to have those conversations but without any sort of without any idea of how we’re closing out 22. it’s just an educated guess at how where we are with free cash because you know last year we needed 10 million each year it’s increased by a couple million what our Reliance on free cash has been and we right now are in the mid 400 000. free cash so it is entirely dependent on what they’re closing times about us we have no target we don’t even have a Target or capitalists we’ve been asking you repeatedly but In fairness to the town okay like they have no

3:15:16 we have no doubt it’s a very unique situation in fact the town really is in a unique financial situation so it sounds like we’ll have a lot more information this time than what we have today maybe some general says from the town as to where they are it won’t be perfect but

3:15:41 and so you think you could take stock then kind of where we are

3:15:48 more guidance in terms of what we’re looking at right right a month from now before that book says what was the Cash numbers

3:16:04 um I’ll just send us their dates today um of when they’re available

3:16:12 if I were a parent in the district listen to this conversation and you know this is our first pass kind of roll up discussion of budget for us to begin The Liberation all right I might be a little freaked right and so I just feel like I don’t have yet enough information as to you know what the overall but yeah so for example an FY 23 we had 49 million dollars in the budget right that’s what we between grants and revolving fun of those stuff next year we’re asking for 51.5 right right so

3:17:00 yes sir that’s your spelling of life let’s hear it yes

3:17:17 um I just I think I think it’s important to it everything is more expensive for everyone now so yes as a parent I can be freaked hearing this but you can also be considering when you feed my kids ready yes you buy new shoes or whatever it is I’m not justifying it I’m just trying to look through the complete lens of very fairly bad yeah I think it goes back to keep my own electricity on the masc like the turning the court is like one of the first things that’s stated in there is that we we have a duty to the taxpayers and to parents and we have a duty to people who can’t

3:18:05 and we can’t lose sight of of any of those things and you know it’s it’s part of the reflecting that I do regularly of of trying not to lose sight of any one of those pieces of of people that were tasked that’s right and and it’s we’re you know it’s a unique we’re in a very unique position with that that’s not and no other official in town is is looking at that and you know no one else around the stable is is needing to look at all of that um so it’s it’s a tough It’s it you know it’s not an easy thing to sit and think about the taxpayer versus the kid you clearly have some scar tissues appreciate it

3:18:52 appreciate it appreciate it um but so it

3:19:01 I’m not doing this as a fear tactic I’m I’m exceedingly realistic and I’m exceedingly data driven and to me it’s I want the data I want to know you know the ideal is that we stay within the problem of the confines of prop two and a half that’s every taxpayer’s ideal that’s every voter’s ideal from a financial standpoint I am not seeing that we can stay with inflation and everything and contractual obligations and all these factors within those confines so if the Mandate is that we do so I want to know what the impact on our student s and and maybe the rest of the committee does not but that is my request and we I have one out of five books so if I I don’t want to request

3:19:47 something that you all don’t want I think the question I think what’s responsible for the school committee is as we task leadership to do everything from tracking absentee or substitute teachers to you know outdated you know warmers plate warmers to you know happy we just want to make sure that it can also do their day jobs and I just want to make sure that we have a structural deficit issue here because from the structural issue because it is 100 driven by payroll and we’re now coming into another contract I’m assuming we’re going to open up collecting bargaining later this year right

3:20:39 I don’t know from you guys what’s in the realm of possibility in health what the timeline is from a request for information but

3:20:49 when do we have to have the same settled and presented to the town remind me again the as of right now the last date can come is meeting to approve things and practice my mom cat is March 24th we’re on right now penciled in for an earlier date but we were told that we need to be pushed off to that catch all day weekend

3:21:23 that’s been varied I don’t know what it is and that’s that’s the president we don’t know what the fix to math is so hopefully Wednesday night we have more information um

3:21:41 we’ve asked for a bunch of things and we have until March like how much this what’s in reality what you guys can deliver from the various apps we’ve provided from different numbers to leadership

3:21:59 in anticipation of some of these questions I email leadership to say which Hill are you ready to die on like what are what are your priorities that would be really helpful and then if we have to go to an alternative scenario where would you goodbye savings so that works okay so so for anybody I was just going back to asking a staff to kind of work there and maybe it’s John you just canceled that but I just feel like we’re a little bit premature of doing it we haven’t actually had the conversations at the time like I feel like we’re asking them first to do things that we don’t know for actually right and so I just feel like we’re not

3:22:44 quite that asked all right I’m not saying we won’t have to do it but don’t ask them for something that we don’t know if we’re gonna need to do right like there’s still enough unknowns and there’s plenty of other work to be done

3:23:00 I think this priorities list is one thing I think 100. that is and I think we should do that as a matter of fact right yeah it’s on my list I get the idea we’re all very comfortable uncomfortable with the idea of producing a list of what the impact would be in cuts my argument’s always the lack of comfort does not obligate the need for it but again it’s the will of the committee I didn’t just in the spirit full disclosure I didn’t come up with this idea in the fact you know I’ve had conversations with Dr Buckley um about this and into Dr Bobby and Michelle um about the need for transparency if you will that the goal is always to stay within the

3:23:47 confines that you don’t have if we do that what does that look like what does a Marblehead education within this conference look at I think I think what you’re hearing is you want to have some consensus from the committee as to what we pass leadership with to produce you know what timeline I think what I’m hearing is that we have better Fidelity on kind of what the university looks like after Wednesday’s meeting you know it may be better to take a deep breath after that it sounds like a lot this work has already underway anyway as you guys are thinking about it but as far as for me I like to hear maybe back from your conversations with the town and the guides you get from the town to really begin to think about how we should as a school committee think about

3:24:35 next steps I think there’s other the priority things I think is great you guys all know what you want but that that would be my observation it’s up to this community to decide but that would be just my observation

3:24:59 we all know that it’s a head count issue if it’s a two and a half or under we all know it it’s just so it’s and but let’s hear what the town has to say first I also think that any interest of transparency that’s Town well the community will want to know that detail as well they will be interested in so I don’t think it’s in my opinion it’s not an access for us to make these decisions it’s also completely understand yeah pitchforks and torches I mean people may have a completely different view with internet when they’re when they’re a program or classrooms double inside I’m just making it up yeah right right but I

3:25:46 also think as we you know we we talked about next year’s enrollment levels like the longer we push out the better idea we have on that and so to ask for this information now just like this information is going to change over the coming weeks that it seems as though that information can has a good possibility of being tweaked over coming weeks and so if we get to that point you know again this comes out not very many places to trim that we all know that really well um thank you yeah I think when we need to push that button we can push that button um I think you know

3:26:33 everybody has it in their heads um I just don’t know that we needed

3:26:39 next week next week okay so I guess we’ll we don’t meet again until the 16th so on the 16th we’ll decide at that point we’ll add the state of the town just a little more than two weeks behind us if we want um leadership at that point to start I think leadership is pretty smart they’ve heard this discussion it will take it under their advisement I have served

3:27:05 I was hoping to have that that data on the 16th we will certainly have it well underway whether we’re at 2.5 at that point I can’t say for sure okay well we will definitely have this okay a good good portion that sounds good um all right so anybody listening we’re we got through everything tonight we’re going to be canceling tomorrow night’s meeting that was a placeholder and we also are not convening on Thursday the next schedules joint or complete school committee meeting will be February 16th so much um because we covered our schedule bills and everything here and the only thing on it was going to be um Diane’s first program of studies oh you won’t need

3:28:04 agenda agenda since the fall so the facilities update and update on sustainability from netco that like keep getting pushed off and that’s what all those things we could have covered on Thursday we could have covered anytime

3:28:26 yeah I don’t know that we were prepared on the proposed agenda I saw for the vetco updating and things like that we did have some um updated facilities please what is the mechanism for uh um um all right so if nobody has any more questions for the leadership so is there an aging report on things that have been requested is it true to your questions before in writing to Dr blocky foreign

3:29:23 I would think that this committee to function properly would feel much better if we could have sort of a catalog of those agenda items on a one-four basis and if you’ve had a requested to talk about whatever for six months I’d be I’d be frustrated but on the flip side you know there’s always other priorities so we don’t have some way to capture that so maybe this committee should figure out how to work with our chairman to make sure that all those needs because you shouldn’t be here frustrated you haven’t had a chance to talk about it

3:30:01 sure sure so can I can I just say thank you to all of you you know it’s late night we all have put incredible amount of work into this you know it’s being sent postponed a few times so that it could really be polished to this point um and you know we really appreciate it I always appreciate these the difference that I’ve seen since I first started on this committee to now it’s night and day um so you know great job and you know I think to the benefit of our students and to benefit the town quite frankly you know I’ve always said the schools are the crown of marbleheads so always say that so thank you so I will

3:30:47 um adjourn us at 9 27. thank you all up we have a hand um July Heaven assistant Republican I know you have an emotions

3:31:07 yeah okay wait a second third level comment um I will second it because a steam member um all in favor um um all right Catherine Martin please state your name and address ah good evening Catherine Martin 29 West Shore Drive thank you everybody for all the work tonight it was really great to hear from all our principals and um I think what a few of the members said as the taxpayer and as a resident what I heard tonight was concerning because I obviously um pushing and have been pushing for an exemplary education and the financial

3:31:55 Outlook just does not look promising I am curious if there has been more progress towards a more complete strategic plan um putting more definitive timelines and budget drivers to the start of the planning of success planning for Success so that if we do need to go to the town we have this data that seems to be asked for repeatedly um whether it’s curriculum whether it’s positions whether it’s capital um you know families like mine despite all of the differences in the economy from last

3:32:40 year or a couple years ago want to support the schools we want the best for our kids but we also want to understand the plan moving forward and I think if you really want to generate the support for a lot of these asks which I am completely in favor of and have been waiting for for a lot of them for a lot of years I do think we need to see some more of these asks tied to a plan there is an understanding and I think one of the school committee members mentioned it tonight that you can’t do all of these new curriculum asks in one year but if we know they’re coming in 24 25 26 or we know that we’re bringing these things on or the PD is coming over the course of a certain number of years I think you’re

3:33:27 going to have a much better chance of selling this to the community so just reiterating what I’ve been saying now for two years at just about every public comment please work to put more definitive answers or definitive planning into your strategic plan actually make it a strategic plan bring it to the next step so that you can have a thoughtful ask for the money because we desperately need it and thank you all for your time thank you to the administrators tonight you guys did a great job thank you Mrs mark thank you very much for your comments we appreciate it all right with that I will join us at 9