School Committee: July 24, 2025

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:28 » All right. Um I don’t know if we can check this. So jump into it. Is that fine? » All right. Um, so you guys

0:56 July 24th, July 24th, » 2025 meeting is being recorded um and will be posted online.

1:16 Um so uh this is a public meeting. The first order of business is public comments. This is the opportunity for the public to speak. Um be during the meeting itself. Once we get to the public comments, it’ll only be presenters and committee members. Does anybody have any public comment? Nobody’s Nobody’s hands up. Somebody test our microphone. Can somebody from the outside just say hi? » They’re all muted. » Yeah. Somebody say hi. » Hello. » All right. We can hear you. That’s good. All right. So, no public comment.

2:01 Let me just show you. » Hey guys, um I just wanted to if we’re still in public comment, I just wanted to ask it’s really hard to hear the people who are at the table. Um if there are microphones that are nearby, if you guys can speak more loudly, that would be really helpful. Thank you.

2:40 Mike, you muted the conference room. So, the the um mic on the Smartboard. There you go. You’re all set now. » All right. Can you guys hear us better now? We just shut off the AC. Okay, great. » It is better. Yes. » All right. So, when we start sweating, I’m going to lie. All right. Um, so no public comment, correct?

3:08 » Well, then, okay, then people aren’t muted. » All right. So, um, we’re going to go right into the, um, high school roof HVAC project. Um, with us, we have I’m going to go around the screen. Lena Long from left field, who’s our one of our OPMs. Uh we have Gene Raymond who is the owner of Raymond Design Associates who is our architect. Uh his u assistant Molly Paris from Raymond Design Associates. Um we have Brian Dacon from Left Field, our OPM. And we have Mike Veli who um I haven’t met in person yet, but Mike is a industry expert who um is working with us on this project also. So, I’m going to leave it over to Lena. » Yep.

3:56 » Um, permission to share the screen. » Oh, I just sent a uh request just to be able to share my screen. I have a PowerPoint.

4:15 Okay, everyone can see my screen. If I can just get a thumbs up. Awesome. All right. So, um we are here today to present an update on the um Marblehead High School roof project. I’m going to go through the slides um rather quickly, but um you know, we are absolutely open to all questions and comments um as well. So this uh slide you see on the screen here is the schedule uh that we’ve um continued to update as we’ve come to the um capital facilities committee meeting um three times and then a select board and a school committee meeting. So we are now in July of 2025 and um we’re at the capital facilities committee meeting today. Uh we are still in design documents and we are anticipating to go out to um bidding

5:00 uh towards the end of this year um and then construction uh starting in 2026 for both HBA the heating, ventilation, air conditioning and the roof project um all as one project. » Here you will see more of a detailed um design uh schedule and um pre-qualification schedule. So, um, again, I’m just going through this quickly, but, um, we are currently in design. Uh, we have we are going to be moving into pre-qualification in the next few weeks, and then we’ll be receiving the 60% estimate in a uh, we’ll be going to bid and award in October. And then we would be looking to come back to this um, committee for approval on um, the most low and responsible bidder um, on the project.

5:46 And then we’ll be moving into ordering. the contractor will order equipment and um that brings us to construction uh next summer in 2026. » Can we just offer just one second just to clarify? » Absolutely. » Um at the July 3rd I believe it was school committee meeting second. July 2nd school committee meeting uh the committee did vote to authorize two different schematic design plans. One for a recover and one for a restoration. So that bid documents that are going out, there’ll be two sets or or a one set of bid documents with an alt for a um a restoration uh versus a recover. So there are two potential potentially different um

6:34 options that we have and we we were part of the meeting we’re having today is to discuss what the pros and cons are of those. So go ahead and get back. Sarah, you have a question. » Yeah, just about the pre-qualifying of the contractors. I know when we did um Dean and and Brian know this. When we did the Brown School through the pre-qualifying process, it was um there was a subcommittee that did that. This project isn’t that scope, so we wouldn’t have that. But can you just let us know who is handling the pre-qualifying of the um contractors and if any particulars to the scope?

7:11 Mike, I can I can take a step if you’d like. You » can answer that. Yep, I can answer that question. And um so we have not formed the project team has not formed the pre-qualification committee yet. Um there are requirements in the law uh for two um » two representatives town or the district side uh your owner’s project manager which is left field and then um Raymond Design Associates who is the designer. There’ll be one from each of those firms. Uh yes it is um Sarah to your point it is it is um it is a process and uh we will we will follow that process um accordingly. » I don’t know Mike if you have have anything else to add to that as well. » Yeah I think that’s perfect. We have not identified who will be on the pre-qualif uh pre-qualifying biders team.

8:02 » Great. U Molly I’m going to turn it over to you um for the next few slides. Sure. Thanks for having us everybody. Um so this is a roof plan that we’ve showed you before. I know there are a couple new members um on the committee. So we’ll just recap what we have shown you um in previous meetings. This was a uh diagram we put together for the investigation phase where we had um the blue areas representing wet insulation that was detected by infrared scanning uh infrared testing back um last year. And then the green dots are reported leaks that the district had been encountering since we had done our

8:47 initial scanning. Um those to be clear were repaired when they came up, have been repaired. Um and so we are um you know the district will update us from time to time when they run into a leak um repair, but we wanted to make sure we understood uh the potential active leaks that were happening at that time. Um and then I also want to note that we have a follow-up infrared scan that we’re scheduling to happen within the next few weeks. um to see if there’s any updated data um as part of just continuing um our due diligence ahead of the project. Next slide. » I can take Holly. Um so this was a previous slide that we have shown the

9:35 last few um committee meetings and uh just a reminder that option B was approved at town meeting um which includes the full roof uh recover but um as Mike stated um and the HBAC but as Mike stated today we’re going to be um presenting uh uh some some list and um with some um more information on both the roof um full roof reef cover and the restoration. and those those options.

10:08 » So we put together this sort of comparison um because you know we want to make it kind of easily understood the main differences between a roof recover and a roof restoration. So a recover essentially involves um the existing membrane remaining in place. It gets perforated to allow venting. It just means it gets cut um at regular intervals. It gets cut away from the edges. You um remove all of your edge flashings and all that. Screw down a cover board um and then adhere a new membrane over. So you put a coverboard over the existing membrane, then a new membrane over that highdensity coverboard. Um whereas a restoration is

10:55 intended to uh is a is a multi-layer coating that’s applied directly to your existing membrane in order to extend its life like a seamless homogeneous uh cured coating system where your flashings are generally remaining in place um in your edge metals. So this is just um showing kind of what they have in common and what they have in um differences in. So for both systems, we’re removing any wet insulation um and it exhasia

11:31 and perimeter terminations do not remain. They get replaced, but they do remain for roof restoration because you’re just coating kind of up to them. Um the both systems keep the existing roof membrane in place except where there’s new insulation, you know, that gets replaced those areas. Um, of course, so for for a recover those areas where you’re cutting the membrane out to replace damaged insulation, you do not have to re lay a new membrane over those areas for restoration. You do. Um, » can I ask a question real quick? Sure. Do we know the condition of the fascia that exists? » Yes. » Do they need to be I mean, do they are they in good condition?

12:18 » I think they’re condition. Um I’m going to be out there the next two Fridays walking with um roofing um roofing manufacturer. I’ll take a close look at them, Henry. But from what I’ve I have not noticed anything that gives me » Yeah. » Okay. Thank you. I mean that’s going to be important for for if we’re going up to be good to make sure that those are in good condition. I would agree with Jean from what I saw they are in um you know good condition and » there are some areas where the flashing the membrane flashing that is intended to hold them down I think has delaminated and in some maybe one or two locations it’s kind of like flapping around » if it has rehered. » Thanks.

13:04 » Thanks. » Thanks. » Sure. Um, so for the » Okay, I I have an echo. That’s okay. I’ll power through. » Um, so for the roofing recover, » we’re securing buckling insulation and uh the restoration as well. Um, » but then as far as, you know, patching membrane, I already talked about um the density high density cover board you’re getting with the recover, not with the restoration. um the edge flashings we talked about. Um and then basically you have at the end um a new roofing membrane with seams for the recover option and then um for the

13:51 » for the restoration option there’s a new multi-layer you know no seam restoration coating » um for this is a little less applicable to marble head but generally a restoration coating system does not require the HVAC curbs to be lifted. Um but in this case because the town is has elected to move forward with HVAC replacement they’ll be lifted and replaced » regardless. » Regardless » and um next » I think that’s an important slide. Oh we didn’t go further into okay in comparison. Thank you. Sorry just wanted to make sure there were no questions before we moved on. » Can we sorry » the B option B roof recover is the original plan and the roof restoration

14:37 is the liquid applied. Correct. » Correct. Correct.

14:49 » I won’t, you know, go through this laboriously. Um, but this is a a comparison the pros and cons list that we had put together um for a previous meeting with the committee. Uh and just kind of looking at the um my pros and cons for each system. Uh you know, it’s really a determination by the town and the district as far as what uh values are important to you and what you would prefer. Um the generally the roofing recover has a an initial higher cost but arguably could last longer. Um, roof restoration is a great option for a lot

15:35 of roofs to extend the warranty um and reduce waste, but I’m sorry, extend the life of the not the warranty, extend the life of the membrane itself. Um, and um reduce waste, but also um dealing with the existing substrates that you have. » Um, and so, you know, it’s um we feel good about both options. Um, and that would be kind of un sorry, there’s like like an accident flying over my face. Excuse me. Um, so Jean, I don’t know if you have anything you want to add to that, but I’m trying to be brief to give folks a chance to answer questions. » I was just curious if other people were hearing echoes. » I’m hearing a lot of echoes. » Yeah, I can hear now.

16:22 » But, um, no, I think » I think they’re both viable options. And we had talked about um getting some data on the costs uh by the bid process and also obviously over the next two months um being able to answer any questions I have about the two systems as we get further into the detailing » right and understanding that that cost delta that’s um been kind of published to date is preliminary study cost estimating and so um it could be larger, it could be smaller based on real time bidding results.

17:14 » Is the echo has the echo been resolved now? Can anybody still hear the echo? » I can’t hear an echo right now. » Okay, that was me. Yeah, my speakers were on ever so slightly and was picking it up. So, » thanks. » Any questions on this slide? I think that was actually Yep, that was actually the last slide.

17:41 » So, um just for the public, we are expecting to have our bid documents, our design work done by by what time frame, Molly? or Jean. » Um, pretty pretty much you can call it Labor Day. Oh, no, no, no. I’m sorry. End of September. You can call you call tonight. » So, big dog’s completed. » End of September. » Yep. » All right. So, bidoc’s going to be completed sometime um in near October one. Yep. Yep. » And we’re going to go out to bid at that time. » Correct. » And how long will the bid be on the street?

18:27 street? street? » Uh, it takes about Sorry, Jean, I didn’t know if you you wanted to say it, but I was say take it takes takes about six weeks. We’ll receive both um filed sub biders and then general bids um as well. » So, we’re looking at awarding this contract, whichever one we go with, somewhere around November 15th. » Yeah, I’d say around there, Mike. even even towards the end of October if we’re able to tighten it up a little bit. But yeah, beginning of November is a is fair. » So no later than 11:15. I don’t even know if that falls on a Saturday or Sunday, but » could the um the do you do a walk through or is that not necessary for biders? » Well, required on site. » Yeah. So, we’ll do um a pre-bid walkthrough as part of that date will be on the bid documents and we’ll offer it

19:14 as all biders and encourage we really encourage biders especially on a project like this to do a pre- bid walkthrough. » So, November 15th is a Saturday of course. So, somewhere around that rain time frame. So, mid mid November we’ll have uh we’ll be ready to award. » It has to be approved by select board and school committee. » Yes. » So, but we’ll be ready to award. Well, but at least Yeah. » Yeah. » Because But you know, » you have Thanksgiving and like I would assume it could take a couple weeks to get that » correct. » All right. Um » but none of I mean the drawings will be done. We’re just it’s just a waiting game till spring, right? I mean what’s » Well, I think the big rush is the urgency is that we need to order the HVAC equipment. » We need to have time for that, right?

20:00 You can’t the vendor can’t order until they know they’ve been awarded the contract, » right? So just keep that in mind. That’s all I’m saying. » Yeah. » Um Sarah has her hand up. Just to circle back to that pre-qualifying subcommittee. It looks like from this timeline we’re, you know, a few weeks behind on that, which isn’t significant, but I think the the district representatives or the Marblehead representatives, I think it really is very important that they have contract awarding and construction management experience. Um, that was a big plus. We had Ralph Wallace, Jeremy Polander, and uh Katie Martin do it last time. All people who work in the

20:47 construction field on largecale projects. Um so I I think that that piece is really important and probably something we’ll need to iron out before we get too far ahead because it looks like we’re right timelinewise, we should be in that

21:25 » Well, I’m sorry. Um, Lena, I was talking to you. » Okay, » that’s okay. We for some reason our mic keeps muting. Um, next week, can you when we meet next week for our bi or whatever, can we just um discuss the pre-qualification? » Absolutely. Uh, expectations and schedule. » Yep. Yep. Absolutely. » Absolutely. Gan, can I ask what do you have a date set for your um walkthrough at the high school? You said in a couple weeks.

22:11 » Oh, um I’m walking through technical basis with roofing manufacturers. Once tomorrow is one of them and a week from tomorrow, but the bidder walkth through has not been set yet. » When when are you going to take a look at the page? You said you’re going to be up there looking at the facial. Is that tomorrow or a week from tomorrow? » I’ll I’ll look tomorrow. » Okay. » What time is it tomorrow? » Um we we may have some members of the committee who want to meet you there. What time what time is your meeting tomorrow? » Um um it’s at 10:00, but I’d like to make sure I take advantage of the um the manufacturer’s rep » so that I’m un » I’m not distracted for a couple hours. Michael, » you know what? I can concentrate on with this person.

22:57 » Could you stick around after if anybody wanted to? » Okay. » Um, well, I want to get up there because I want to see the room. I haven’t been there because I’ve I haven’t been on the facilities subcommittee, so I haven’t been involved. Um, the only thing I would like to note is that there is an event tomorrow um for at the athletic center. And I do not think we should have people on the » So, I told Jean that um that the that the Kulovich » Yeah. um dedication is going to happen at 12:30 and that everybody need to be off the roof at least half an hour before that. » Okay. And then Jean, when’s your next scheduled one? You said » Yeah, I was just going to suggest that um it’s Friday the 1st, but I don’t think we’ve said » so that might show up.

23:44 » Friday the 25th and Friday and Friday the 1. So maybe Friday the 1 might be a better » if you get your times when you once you get your time squared away. Gene, if you let us know, we can um arrange to work around your time so you’re in town but not interrupting your work that you’re doing with the vendors. » Right. That’d be great. » Perfect. Thank you, Jean. » You’re welcome. » So why don’t why don’t we plan on next just because we have the Kulovich event tomorrow. » Maybe we’ll plan and post for the A1. » You don’t have to post for » even if more than one of you want to come. Okay. All right. » You can’t post for it. » Okay. » Because you can’t let the public up on them. So, we just it just is there’s no deliberation or anything. » So, if more than one school committee wants to go, it won’t be a problem. » Can’t deliberate. Okay. Can’t take a

24:30 vote or anything like that. Okay. » I have a question about something that came up in the last meeting regarding solar, which I think you we’re ready to discuss today if we’ve established if the roof can support it or if we’re going to like conduit. » Yes. going to I did get an email back from » and let me know if I’m sorry if I’m jumping ahead and we want to close up with this. So, » I did get an email back from the original designer of the project. » I did. Beautiful. » Yeah, that’s » only took four attempts. » Was the actual designer or the firm? » The firm. Uh this came from Matt Rice who is a principal with SMMA. Um and give you the highlights. Uh when the

25:17 high school was designed 25 years ago, PV panels were not a common cons common consideration and therefore this is not an accounted is not was not accounted for in the loading of the roof structure. That being said, a review of specific locations area by area could be performed to determine if there’s sufficient capacity in the structural frame to support the weight of panels. Typically, the roofs in of spaces like gymnasiums and auditoriums are the most valuable for PV panels given their large horizontal areas with relatively few pieces of roof pel equipment. Um, it’s also worth noting that there are different approaches to installing PV panels, including ballasted systems, which have the largest loads associated

26:02 with them in frame systems where a separate series of beams could be framed over the top of the roof so as not to impact loads on the existing roof deck. U, please let me know if this addresses your questions. So, I think our question was, was it designed for PV? And the answer is is no, it wasn’t designed for for PV. doesn’t mean that it won’t support it. Uh I think I’ve heard from not only our representatives on the call here, but um kind of got the idea that for a fee anybody will look at it and let us know. » Well, you need a structural engineer, » right? Somebody who’s qualified for a free fee would come out and look at it. » Specific proposals of what kind of system. » So, and I I think I I’d like to » be a different person. » Yes. I think I would recommend that this

26:48 really is a bigger conversation with Marblehead Head Light Department because Marblehead Light Department because they are the ones who are driving the cost of this. I think they they’re the ones who are going to benefit from the um solar electricity that’s collected. Uh I think that they had indicated that at one point they would be financially responsible for adding PB to the ground school » and batteries. Yeah. » Yes. So, um I’m I’m thinking that possibly they could also be taking this on. And if they’re taking this on, then they could probably hire the structural engineer to go look at the roof and determine where the PV can be put on after we finish our project. » I think that’s fair. Yeah. Or at least, you know, not to not to delay our project. » But the only question is you you don’t want to be cutting in to a new roof.

27:35 » Yeah. Yeah. I think Molly, do we talk about um conduit at least being piped in or stubbed in through the to any new roof or is that in the design plan at all? » We can we can put it in in Mike it’s » my guess my guess and I’m not an expert but just to stub conduit through I’m not saying run it back all the way to a certain dedication point but at least get it stubbed through the roof that shouldn’t drastically change the estimates we’ve done already. Correct. » Correct. Yeah, it shouldn’t be a problem. Then at least it makes it at least conduit ready, whether it’s structurally ready or not, but at least we’re conduit ready. And we’re not in two years from now cutting into a brand new roof to to add solar. » Correct. Correct. » And it’s conduit ready. You’re not running conduit.

28:21 » Uh probably be conduit and it’ll be capped capped conduit. » Yeah, capp conduit. We can just put it through the roof and leave it above the floor. » So they’ll have it through cap on both the top bottoms. No, » I mean, Jean, how much um do you like it just seems and is it like a not a significant cost? Because if there’s some sort of price tag to that and there’s no way there’s ever going to be solar panels up there, it also does seem a waste to be doing it. That’s » Yeah, I think I think it’s really short money to be honest. » Okay, » sorry. I popped off, guys, and I’m back on. Um, so as far as the solar readiness goes, I think I probably am the only one

29:07 here with some historical information on this. Um when when we first started to look at this, » um the decision was made then there were several meetings with Joe Quallock and representatives in the light department and the light department um reiterated several times that they had done some comprehensive studies and the largest area in Marblehead to put solar panels were school roofs, particularly the high school roof. So they were very interested in real estate. » Um and due to that they said that they at the time they again they reiterated several times they the light department would offset any difference in the cost

29:52 that would be incurred for the » for the PV. So, I think we’re at the point we really need to circle back, reaffirm those connections, and um get them on board these discussions because » they did they did commit to » any additional cost above what it would be » to get it to the PVC. » It my » your understanding at this I think things may have changed there. That’s all. I don’t » No, I mean I I also believe what Sarah believes. I believe that the light department wants to own this. I’m not sure that we have the time to delay our project for the light department to get ready. And I don’t believe that us doing

30:39 the roof and HVAC will impact them doing PV other than running conduit down. So that’s why my point is, do we put the conduit drops in now and then let them do their structural engineer review? And they can do that now. I mean, that’s not something that’s going to hold us up. » But as far as putting PV on, I mean, Gene Gene, my my thought is PV is not going to go on until the roof is done, right? » Uh, right. And what what you’re hoping is that the gym roof, I agree, is wide open. Uh, and what you’re hoping is you can just put a ballasted system, which is you put racks on the on the roof and you hold them down with concrete blocks so you’re not penetrating the roof system. But we would stub a couple conduits. There’s multiple roof levels on that building. We’d put a couple up

31:27 through every every roof level. Um just so you have maximum flexibility in the future. » And it’s important for the folks that are kind of coming in later on and don’t, you know, didn’t live through the whole Brown project um that Brown is like ready for plug and play. » Yeah. We we’re » Yeah. So Brown I think I think what we’re trying to do is make sure that this roof is very similar to Brown that Brown make my guess is we have conduit stubbed through Brown right now. » Yes. My point was that’s ready for plug and play and the light department still hasn’t followed through putting it up » there. go be as proactive as possible, but at the end of the day, it’s the light department that has to pull the

32:13 plug and get it done because Brown’s been sitting there » three, four years ready to go. » Yeah, I think that’s my point also is I don’t want to delay our project beyond next summer. And I don’t want to delay it at all, but we’re already on a tight time frame. And if we stop anything to find out about PV, which is going to happen after regardless, I’m not sure why we’d want to stop right now to look at PV. » I wouldn’t stop. I think we run the conduit and leave it at that. That’s what that would be my recommendation. » I can talk a light. It seems so where um SMMA had clarified, you know, that the the ballasted systems have more of a direct load than a framed in system. Um,

32:58 if you did run into an issue where you need reinforcing down the line, you could do that from the underside. » And but I I want to make sure everyone’s clear that you don’t want to go especially with a co I would say especially with a coding um go and start cutting into that roof for any structural modifications that will need to be done at that time if they determine that there’s not enough capacity reserve capacity. » Thank you. And and Jen, I think you’re right. But I think we do take this to the full school. » No, we have to. » Yeah, exactly. » We don’t have » Yeah. » Right. » Right. » Any other any other topics on the roof? Roof and HVAC. » All right. Um G, you and I touch base

33:43 maybe set up a time for next Friday for a visit to the roof. Um » I think we should get as many people as we can. » Yeah. » Who’s who are interested » who are Yeah. interested and probably authorized to be on the roof, but yeah, I mean, » yes, yeah, well, we have Sure. » Yeah, » we had over here might want to get up on the roof. We just I think if people are interested, they should let us know in advance. They shouldn’t just show up at the » Yeah, that’s I meant people on the committee. » Yeah, correct. » That’s all. » Yeah, the committee is absolutely invited. I I what I’m thinking is we have 300 people show up. » No, no, no. People on the committee. Um, we had one subject matter expert who I invited didn’t make it today. something. We’ll check and see if he wants to. He may very well be able to do that.

34:29 » Yeah, I think we can I’ve got some too. » Um I do notice Mr. Belgi is on here. Mr. Do, do you have anything to add to this conversation thoughts? » No, I think I’ve heard most of this before. So, um you know, there’s no change except for updated schedule. Okay. » Um, I had a a sort of tangential question that I brought up earlier. Has there ever has there been any discussion around the the flag access? » Oh, yeah. Jean uh and Molly, you know, the flag on the high school right now? » Yes. I had a very » long conversation about the flag access when I was up on the roof a couple weeks

35:16 ago. Um, what I’d love to do is figure out a way to have it have the lawn somehow down to the front of the building where someone could change the flag from the ground. But it is challenging because we have to cut away sophet um that sticks out from the buildings line come straight down the fish building and then it it lines up the opening in the um » so I’m not sure where we would tie it off but I did see the craziness as going up the cage opening and almost killing

36:02 yourself to change the flag. So, that’s what I know about it so far and we’re hoping to figure out some way to make that better. » I just also wondered, is there any mechanical option or is it only a manual possibility?

36:22 » Well, the way it is, it’s got to be some window as far as I know. Um, » I can’t hear you, Jean. Can you say that again? Oh, as far as I can tell, the way it is, » it’s a human have to open the window and literally pull the flag inside. I’m not sure there’s any mechanical way to do that. » That’s why that’s why you’re thinking something to the ground level so you’re not hanging out a window and you don’t have to climb up on the roof up the cage to get to the cords. » Yeah. I mean, I have to find a way so the line just comes down, » you know, the ground could » could bring the flag down,

37:02 » you know, » but it’s not easy and it’s not obvious how that’s going to happen. So, I just I added that conversation. I don’t have a brilliant solution off the top of my head,

37:17 » but but it it is on your radar. » It’s on my radar. » Thank you.

37:25 I think Lena actually volunteered to uh climb up the face of the building sometime. » Well, or do you move the move the Bible? I just, you know, » we talked about that, but you know, was and it makes sense to me that apparently that flag is a real beacon from anywhere in town. So, it’s, » you know, people feel very strongly that » Yeah, I do too. kind of needs a few where it is. » No, it’s just difficult to um you know, we don’t want to be putting employees in precarious situations. And then we also often have flags that are um can be tattered and frayed and just want to make it as easy as possible to keep the flag in, you know, flying where it is in

38:13 um proper with proper protocol. » Yeah. It’s really crazy. People, you know, when we go up August 1, we got to get in there and show people if they’ve never seen what has to happen to change the flag. It’s really unique.

38:33 » That entire roof situation is um going to be eye opening for some folks. Having been up there several times, it’s something. Thank you. Thank you. » All right, I’m muted now. » All right, if there’s nothing else, um, appreciate Lena, Molly, Jean, Brian joining us today. Um, we we have some other agenda items that we’re going to cover. Uh, feel free to stick around, but you’re, you know, free to leave. Also, thank you for your presentation. Do we want to set up a follow-up or are we going to just wait? » Uh I » Well, we’re going to do something next Friday. We’re going to do something next

39:20 Friday. Um and we have bi-weekly meeting status update meetings just to kind of keep me briefed as to what I need to brief you guys on. » Okay. » Um and we having set another facility subcommittee meeting. So all those meeting I think would be » we need to set our meeting first and invite them I think. » Okay. » Does that make sense? » Sounds good. » All right. Thank you guys. Appreciate it. » Thank you. Bye. » Bye. » All right. So, the next item on the agenda is uh our summer projects. I’m going to share the screen now just to give somebody everybody an idea of what we’re working on this summer.

40:10 Uh, so it’s going to come up on the screen here. If I have to blow it up, I will. I don’t know. Okay. So, these are our summer 2025 projects. These are things that we’re working on. Uh, just to keep the committee informed of what’s what’s happening. Uh, and I have it broken out by school. So, at Brown School, we are installing a bottle filling station in the cafeteria. Uh, unfortunately, there was never a bottle filling station there. or so students at lunchtime. I had to go down the hall to find a bottle filling station. So, that’s being worked on. Uh we are I don’t think it’s going to be a full summer project, but we are installing an EV charging station possibly. Uh right now we’re talking about three charging stations with six total connections. Um they would be on the park in the parking lot um up near the na national grid

40:57 building the little um um house building the pump pump building or whatever it is. » Um again we are working with Marblehead Light Department. Marblehead Light Department seems to um have um a relationship on all charging public charging stations in town. So if um » are they paying for it? Well, I think that’s the conversation we’re having right now. Um, if they want, in my opinion, and I’ll give this to the committee, but my opinion is if they are going to reap the benefits of the revenue from the charging stations, it would probably be their investment to make up front. » Is it a pay char? It would be a paid charging station. Three pay. » That’s another established agreement,

41:43 guys. Um, those charging stations were part of the approved plan for the Brown School. We put the conduit and again it’s another like plugandplay situation. We had to wait to put them in till after the MSBA reimbursement and that’s why they’re going in now versus prior because that reimbursement check finally went through in the last two three months but the agreement was um Marblehead Light would pay above and beyond beyond what » was already invested building. » Thank you for that input. Um I have to say um it may be because a check came through but we engaged Marblehead Light because we have invested in a EV vehicle for the school department for school transportation for special education and

42:30 realized that we did not have a we we the department school department did not have a viable connection to charge a vehicle on one of our properties. So we looked to them and then we invited the light department in. They didn’t come to us and say hey now that the building’s paid off we’d like to do this. Well, then maybe we need to follow up on that. » No, they were waiting for us. The if anything they gave us prior to the reimbursement came off the top of the reimbursement from the MSBA. So, we had to wait till the close out was complete, which just happened in the last 2 to 3 months cuz we had told them originally to hold off because until we closed it out, it would have actually reduced the reimbursement to the town from the MSBI, if that makes sense. So, it was kind of on us to let them know when the reimbursement check came through.

43:16 through. through. » Does the Does the Brown School or Gary School Building Committee It’s still a committee, right? Like it hasn’t been dissolved. We haven’t voted to dissolve it. » Um, no, we have not formally voted to dissolve it. So then maybe Mike can follow up with the um chair of the of the Gary School Building Committee um or I don’t know what your thought is was the Gary School Building Committee. Um and just follow up on that because the fact that we’ve added an EV car truck is » irrelevant to whether this was part of an original agreement. » Yeah. And now I think what I what I want to be clear with the committee and the light department is is if the light department

44:01 wants to collect the revenue, they should make the investment in the EV charging area. » I think the school department is going to take the revenue. » Yes, that was always the agreement. What I’m saying is there need not be further discussion because we’ve had multiple televised meetings over the last probably oh god I think I had four kids when this conversation started. So I’m going to go with seven years and um it was always crystal clear the light department was going to pay for the actual charger installation. We are well the only part on us was to make sure it was ready for those which we have done » and they will get the revenue. » Okay. So the other person who’s involved in this is our sustainability coordinator uh Logan. » Um

44:46 » he probably predates that as well. » Yeah. No. Yeah. I get that. But but the three three departments have met with with the with charge point. Uh we have walked the site. We have identified the conduit. Um doesn’t seem like anybody knows how far the conduit goes or where it terminates. There was some talk about the light department dropping a pole so that we don’t have to go underground. Um there’s » Jean Raymond has all those drawings. » Jean Raymond has every drawing to where it it terminates. Gilbane did the installation like all this stuff exists. We don’t we don’t need to go searching through. » Well, we might there may be some um question about that. Sarah, » why don’t we take that off? Yeah, I will continue to work with the light department in Logan in charge point

45:31 » and the building committee » and the building committee. » The building committee. We are not taking on this cost into our budget if this was a pre-arranged » according to SH. We are not taking this on anyways. This was already predetermined before any of us got » it doesn’t sound like any of the players that you’re talking to are recognizing that. So, let’s » Yeah, I’ll pull up the old minutes and notes. I This is This is There’s no ambiguity here. Again, I don’t think there’s a disagreement right now. I but I don’t know that there we none of us nobody disclosed to me that there was a former formal agreement previously that the light department would take on the cost of everything. As I said, the light department if you want the revenue, I think you should own the cost of installation. If we get the revenue, then we’ll find a way to fund it. But knowing what Sarah just told us that that it’s one way. You own it, you take

46:18 it on. And I there’s you may be getting some question marks in terms of where is the conduit route but clearly it’s somewhere under » we see a conduit coming down a light pole. » Yeah. » And we see it hook under the but then there’s a culvert there. We don’t know does it go through the culvert? Does it go around the culvert? » Some engineer should know that. » Where does it where does it terminate and nobody could tell that. So they would talk about throwing a camera down the conduit snake in the conduit to see what where it ended where it terminated. Um, » I I would just call Brian Dacon and ask him to to put you in contact with the person who installed it. This I think is easier than we’re then it’s kind of is right now. » So, we’ve gotten through first thing on the list. Um, there’s there’s some things. Um, in the cafeteria, there’s a

47:05 shade that needs to be replaced. Uh, it’s broken already. Uh, in the gymnasium, there’s a couple of shades that were broken. Uh those have already been replaced. Um as as you may be aware, there was some uh the staging there. There was some um trim work above the staging almost look like hardwood flooring above the staging in the brown. Um it it expanded and uh buckled a little bit. Um Todd and the crew have gone up there. It is 99% repaired. There’s one more piece to put back in. It just has to cut down. No, it did not get wet. Um the um the builder said, “Sorry, it’s out of warranty.” And they started pointing fingers and said, “Nope, not us. Not us. Not us.” So, uh Todd and his team got up there and um

47:50 lifts, replaced them, receeded them. Uh they, like I said, one more piece. It just needs to be trimmed down and uh that will be finished. Uh the Glover School, we have the new LG rooftop units are on the roof. The old ones are off the roof. That happened about two weeks ago. They’re making the connections now. They’re putting in all new um controls throughout the building for um the LG system. So, uh left field is overseeing that project with us and uh is giving us good reports every day. So, uh Glover should be online shortly for the areas that were designed to have air conditioning should soon have air conditioning and reliable heat. It’s been a problem as

48:36 some of these classroom areas especially on the second floor the music the art and the library as well as the main office and the conference rooms on the first floor were designed for heat and AC and have not performed well for a while. So Glover we’re just going to um paint the the central stair area um called central stair area. It’s uh there’s as you walk down the first floor hallway um there is a nice staircase with a cement structure. Um but it’s just cement and we thought it’d be nice to jazz it up a little bit. Put some um maybe some um I call it epoxy paint. Something that’s got some sparkle in it. Something that’s got some texture to it instead of just plain old.

49:23 » Yeah, we call it the stairway to no way. But it’s actually it’s like three stairs that you could actually have like a small classroom. » They use classes. Yeah. They use as » uh there’s whiteboards that uh it’s what called whiteboard paint in the hallways and it’s it’s just gotten it’s beyond its useful life. So we’re going to repaint those whiteboards. » Can I ask a question? Do you know there was a broken window a number of years ago at Glover that never got repaired? I’m assuming it got repaired. » I’m not aware of any broken windows right now. » Okay. » Yeah. I and I do know that, you know, lawn equipment typically is why we get broken windows. » Yeah, this was right um like like flush with the the outside playground. » Yeah, it’s been good. » Yeah, there’s been a couple years ago.

50:08 » Same with Brown actually going back around. Brown had remember Brown had a whole bunch of last » in the library. We replaced a whole bunch. We’ve been as they get broken, we’ve been working on them, Todd and his team. I’ll pass along that. Kudos. Uh just a report, we uh the PTO of Glover did purchase a new piece of playground climbing equipment. Um and that is being installed probably in about a month from now, maybe a little bit more. It’s going to be right before Labor Day, right before school starts back up. Um it will be a climbing structure very similar to the one that’s at Village School, the rope structure. And uh with the $60,000 that we got from the town, we are able to resurface the existing playground. Uh I don’t know if anybody’s been over at Glover, but it’s it’s looks like um a New England street with all the

50:55 potholes. So they are going to fix the potholes and then put a whole new uh surface on top of that. Uh that came in at $62,000. So we’re $2,000 short. We’ll pick that up out of our budget. » Is this happening this summer? » It is. Yeah. So » do you think you can make the font smaller?

51:17 » Does that help? Um so that’s there. So uh village um so this list really a lot of this list came from we did facilities walks last year Todd and I and the principal and the head custodian and identified stuff. So uh in village we need to inspect and recock a lot of the rear windows that’s going to be um done by our maintenance team. Uh the scoreboard is arriving on August 1st. Uh oh w um that is arriving it’s going to be on Friday. reschedule that. » It’s It’s I can’t reschedule the schoolboard delivery. » No, we can reschedle that. » No, it’s fine. I I can have two places. Um the school it’s going to be coming off the truck. We’re going to store it in the village gymnasium for the weekend. » I was wondering about that really. I

52:02 mean, that’s going to be large. Put it in receiving. » FT 60 ft long. They or they receiving. » We could put receiving. But on like what you know what’s your I’m just curious. say it’s it’s going to be just lifting it off the back of a truck because if the truck’s coming off, » but you’re not going to have like a doll like they’re going to actually carry I mean it’s big. » They said two two to four guys. We’ll have four guys. » They said it’s really not that heavy. It’s just more than anything else. » Uh it is only 5T. There’s two panels, one on top, one on the bottom. Those are separate. Those have to be attached. » Okay. » Um so I didn’t want knowing it’s coming in on Friday. The light department’s already agreed to help us hang it uh remove the old one. I I just didn’t see us doing that all on a Friday and I didn’t want to leave the job half undone. Yeah. » So, you’re going to try and do it the following week? » Yeah. And just an update on that. I did get a um a call from the scoreboard

52:49 company today. Um and I haven’t let anybody know, so probably my bad. But the the top and bottom pieces of the scoreboard were supposed to be 18 in. I think believe the top one says the doctor » Hopkins and the bottom or vice versa something. One is this the bank I believe. Um they were supposed to be 18 in. They actually manufacture them with 24 in. So that it’s actually going to be an extra 6 in on the top and the bottom. We have plenty of space over there. I told them, you know, we’re good to move forward with the the bigger one. It’s already on the truck. It’s in root. They realized that after it left the dock and they said, well, that was supposed to be 18 in. So it’s going to be 6 in more on the top, 6 in more on the bottom. We have plenty. We have 10 ft of clearance. So we’re good. We should be good. Um at Village, we’re also putting in new

53:36 serving lines in the cafeteria. That’s for our food service. Um the ones that were » Have they ever replaced the equipment there? » The food service equipment that I think that’s that’s part of this we’re we’re going through. Um they did some stuff last summer. » Um John John’s doing a little bit of work at each building this summer. Um primarily village and vet. » Um and Glover Glover was never really set up as a production kitchen was more of a reheating kitchen. So he’s bringing in equipment to actually cook the Glover. » I thought we already did that. I don’t think we got everything in. I think I got some deniator Miriam Perry. We approved it. » Okay. Um um I on a separate issue because I’d like to do eventually do a walk through

54:22 of every building with this committee. » Um one thing when we do get to village and we we can talk to Mike Brock about it » because there was a building committee for that. There there were some plumbing issues under this kitchen and I think we » Okay, go ahead. I think I think that should just be checked » checked out. Okay. » I don’t know if you remember that conversation. » I do. No, I remember it. » Yeah.

55:01 » Okay. Um village moving on to vets. Um, we’re installing a two a two head mini split system in the computer lab. Uh, it’s just getting far too warm in there. Um, we need to have some cooling in there. Uh, the packed seating is being reupholstered. The seats were removed already. Um, and we are expecting August 16th. Okay. So, the week of the 18th, » week of the 18th for them to reinstall the seating in the pack center. Um the painting of the pack as you may recall was removed from the town’s capital uh funding for the FY26 the town meeting that happened in May for FY26. Um we did reserve some funds out of our operating budget from last year to paint the pack. So that has started and is

55:47 » so it has already started » started in June. » Okay. Because I was going to ask about that. I thought we should have probably had some professional help on the colors. But we obviously didn’t.

56:01 » Uh I mean it’s it’s there on the ceiling right now. » Are you I’m I’m color blind. So » No, I know that. That’s why I’m I’m not a person either. I just I just think » Did they go with the same colors that were already there? » Um right now I know all they’ve done. I’ve seen the ceiling. » But the plan is the wall the same color that they were » gold leafing. » The same the same colors, » I believe. So » can we confirm that otherwise? Will you make a call box? » I’ll call. » Yeah. » Sarah, are you there? » I just think » I am here. Um, » do you mind? I don’t know if you » if Yeah, I mean, that is my area of

56:47 expertise. I’m happy to go over um and look, but it depends how far along they are. I mean, if they’re just priming, that’s fine. and they’re priming with a neutral color, I’m sure. Um, but » but it’s it matters where they are in the process. » Yeah. Sarah, why don’t we make a stop over there on Monday? Oh, yeah. You’re not in town. » Um, I am in town for Memorial at some point next week. So, why don’t you give me a call either today or tomorrow and you and I will talk about date and time. » Okay, perfect. » Let’s see if we have a color in color the color wheel. Like, did we do a you know, is there own all the paint decks. I have all the paint decks from pretty much any vendor you could come up with. » I just don’t like what were they in like they the painters must have been given colors.

57:33 colors. colors. » Can we Yes. » Yeah. » Can we just follow up on that? » Thank you. » All right. Um so, um there is a roof project that that’s also it’s just one roof. It’s the D section I believe. Um we are redoing the roof and the air units. There are two just a two air units, two HVAC units on the roof. Actually, one’s an HBAC unit, one’s a an exhaust fan. Those are being replaced, redone. The roof is being redone. It’s all funded within the town capital from uh a year or two ago. » Do you know that when that project was originally done, one roof was not done. So, I’m assuming this is this is the dwing. Okay. Because I knew there was some structural issues a couple of years ago that I think were dealt with already. » That was um

58:19 » was that not the Dwing? That was not the D-wing. That was right by the um media studio » by MHTV. Okay. » It was done last summer. Yeah. » Yeah. Okay. So, this was the original. So, this should this was the thing that was never done. That was value engineered out or whatever. So, okay. So, then that should be that was a long time. » I don’t know why it was out, but it it was not done. » Value engineered out. So, but it was a long time ago. » Uh we have new gym padding in the Bits Vets gymnasium. Uh this the wall padding under the basketball hoops and whatnot. Um, we are going to be painting a specific ceiling in the red wing » because » uh I think roof damage, a lot of damage » from the roof. No, that’s not the D-wing. » That’s a red wing. I don’t know where the red wing is. » The red wing is not the D-wing. So, we I’m just curious. We must have had

59:06 assuming it’s been fixed. » Yeah, I think this is this is left over from should have been done years ago. Uh, so if anybody’s ever been down in the basement of that, it is a hoarder’s nightmare. Um, so we are working on cleaning out what they call the old locker room and storage area. Um, we are being very cautious that if there’s anything um of historic value down there that we are not tossing that, but there there could be some historic pieces down there. So, we are being cautious and um carefully discarding things. » And then you just closing that up. » No, it’s usable space. It’s very usable space. It’s just clutter. » It’s, you know, » it’s also similar at Village. You know that, right? At least the one there like the the old in the mechanical room, the

59:52 boiler room at Village, there was like 8,000 chairs and desks. Are they still there? » Um, no. We’ve taken a lot of those older to um, I believe. » Oh, okay. » Um, we are installing a door between Magic Hat Shop and the school space. And I don’t want to go too much into details about that, but just for security purposes. » Yeah. Uh new kitchen equipment being going in in the vets cafeteria. Uh at the high school, uh installing a mini split in the food service office. Food service is a 12-month department. Uh they they you know, while we don’t always serve meals in the summer, the staff is in there. So that it’s getting a mini split and also installing a mini split in the athletic director’s office, which is another

1:00:37 12-month department. So, um, » it’s been quite » What was above that? You said new I think » new kitchen equip. » Oh, that’s vets. I’m sorry. Sorry. » Uh, at the high school, we are almost done or now done replacing the main entry doors. That was a uh capital article from two years ago. So, that’s uh being completed now. Uh, I asked them to paint the main staircase of the high school. We do. Every time we walk, it just look like chip steel chip paint. So, we wanted to ground down um and maybe do an epoxy paint or something » hold up solid. » Uh we are installing new clocks in the high school. See if tech is working on that. » And » is there something fancy about the clocks that » No, they weren’t working. That’s more technology. » I was going to say they’re not just » Yeah, they’re not » battery operating.

1:01:23 » This is tied into the tire system. » Okay. um on the first floor of the auditorium door. Uh I think at some point stuck and jammed and people trying to get out really pushed on it hard and it really just warped the door. We’re going to have to replace the entire door and frame. Um but it is our auditorium. It’s a showcase of of the school, one of the showcases of that school. Um it’s just it’s a pet peeve of mine. Um we are working on boiler replacement. We have not selected a replacement product yet but has » that in the budget? That is in capital budget from two years ago. » The cap from two years ago. » Two how many years ago? So a year a just over a year ago.

1:02:08 » Mike, can I ask a quick question? So for these various cafeteria upgrades, I just want to confirm that funding is coming out of the revolving fund for the lunch program and anything that can be coming out of the facilities um rental revolving fund is also coming out of it. So for all cafeteria expect except for the next item which is the speaker upgrade. Um but all all the cafeteria serving lines uh kitchen equipment the mini split system the uh ceiling exhaust fans um those will all be coming out of the revolving account for food service. Uh I will say that that does need to get approval from department of education. Um any any capital purchases need to be

1:02:55 done through with approval from um from Desi’s school nutrition department. » Oh, Desi, not not DOA. » Yeah, not D. I’m sorry. Massachusetts Desi. Uh and we never have a problem getting approval. They just want to know where we’re spending our money to make sure it’s an appropriate use of of funds. Um so the new on the cafeteria at the high school, we did talk with Leftfield and RDA about replacing the exhaust fans. And would that hamper or hinder should we wait or should we not wait? They said do not wait. Get them done. um that they’re not a uh they’re a like like replacing like for like they’re actually the same model I believe Todd said he’s getting the same identical model. » So um like for like on the exhaust fans and that will come out of the revolving fund. The cafeteria speaker upgrade um that’s a that’s a safety item. Uh when the kids are in the caf when the students are in the cafeteria, they’re

1:03:41 not kids anymore, the young adults are in the cafeteria during the day um having their lunch. uh the speaker system that’s in this cafeteria is not loud enough to hear it. Often they don’t know that there is an announcement being made and if it’s a serious announcement um similar to a stay in place or a lockdown or some type of other um we are upgrading the speakers with some type of a strobe that when the speaker is activated or when the microphone is activated strobe lights will flash just let students know that there’s an announcement coming over if they want to pay attention. Um, at the high school, we’re still we’re still struggling with the fire doors at the main office. Um, the company that we hired to do that has not been able to complete the job. We have sent them a

1:04:27 notification to remove their equipment that we are going to go in a different direction. So, » wait, I’m sorry, I missed that. » We we told them to remove their equipment. » Who? » Uh, the company that was hired to do that. » I missed the whole thing. You’re tired. » So, the there’s fire doors at the main office. » Yes, » fire doors at the main office. We’ve been looking at them for a year now. uh they have not been able to get them to work. They um have not been responsive or responsible. So, we have put them on notice to remove their equipment if they want it. Otherwise, we’re closing it in and going in a different direction. We have talked to Chief Gilly Gillow » Gillowand and he has authorized us to actually put in fire rated doors, not a drop down system, but actually doors that are fire rated that actually are appealing and sight, you know, just to sight in, you know. » Yeah, » it actually gives the front office a

1:05:12 little bit more security that they can walk in now. » So, we are going to go in a different direction um » for both. » No, just at the one end, I believe. » So, is the other end done? » I don’t know about the other end. So there’s the um the other hallway » the other hallway going downwards » before you go into the cafeteria. There’s set of doors. I’ll check what » because that was also open still. » Same job. » Yeah. » Outside of guidance and outside of the » foreign language wing is still » situation » the doors. So there’ll be a set of fire doors and then you got to remove the other door. Keep the other doors that go into the main office. Right. This in other words, so right now, » so we will keep the existing doors going

1:05:58 to the main office. There will be another wall. There will be a wall built with windows and glass. And of course, we got a contractor already working on that. » Um, at the high school grease trap replacement, that is a food service item and will be covered by food service revolving account. Uh, at the high school, some new some new kitchen equipment in the caf in the kitchen and cafeteria. Um, at the high school there is a down by the post office on the emergency entrance road. Um, we are working on replacing the gate that’s down there. It will be an electronically controlled gate. We’re waiting for the light department to drop a pole for us and then we’ll have an electronic gate put in that’s on rollers and » that’s down by the post office. » Down by the post office. Uh, police and fire will be able to trigger that with their little button in the in their

1:06:44 vehicle that turns the lights red and green when you’re going through an intersection. They’ll be able to actually control that gate with equipment already in there basically » and we won’t be controlling. » We will not be we will have swipe cards so we can use it. We we will have swipe cards also get us through but the police and fire will not have to worry about finding a swipe card to get up the can button it will open the gate. » I think we open » just like turn the lights green when you’re driving through an intersection. They have that ability. » So what’s that? » I think they open it during games, don’t they? Yeah. Or we would I guess. So we’ll still be they used to always open it during football » games. Yeah. I’m not sure if they still do. I think there’s been some concern about students driving down there out of school and whatnot. So, » no, I mean like like football games. » For the football games, they open it up to to ease um so we split the crowds entering an » accident.

1:07:29 » So, let me ask this. How is that any different from from students and staff leaving the high school every afternoon? We don’t let students and staff go down that back entrance because it’s not safe. Why do we open it up in after a football game? » Because we do and if we stop, we’re going » issues. It’s also for parking, Mike, to be perfectly honest because um we can’t get everybody. There’s a lot more people coming into the games to park than there are for school and they park all the way down Deborough Street, Smith Street, believe it or not, they go down Beach Street » and so then they come in that way. » That way » and and the games are after hours in the post office. » Yeah. Okay. So yes, we’ll just have to work with the police and fire because they actually have we have a chain up right now um that’s got a town lock on

1:08:17 it. So that will need to be opened up on the six or eight game days we have a year, right? » Right. » For football only. » Correct. Yeah. » Um All right. So um the IT office area, I believe that’s a veterans um is getting a new municipal system because uh they’re » I think you had that up on the list. Uh that was that was a classroom computer. Okay. Computer classroom. This is the office. This is Frank’s office. » Just completed. » It is done. » Yes, it is. » And uh in Widgetger Road, we are putting in a municipal in our conference room » and that completes our summer project list. This is the major projects. Um things that really need focus. Um custodians are certainly doing a lot of touch-up, replacing ceiling tiles,

1:09:04 replacing light bulbs, some paint um you know limited in some areas. These are the the major ones that we need on the » Mike. Only one I didn’t see on that we had talked about adding. We talked about this several months ago was at the Brown School a shade structure in that back area in what they call like the outdoor classroom because um that was something that was ved out of the original project. Then once people started using it, we did a lot of feedback that that it just bes would bring their kids outside and do a lesson out there if there was a shade structure. It had been specked at one point. Um there was talk of the PTO doing it at one point, but last spring um I remember John was part of the

1:09:49 discussion and he said, you know, even if it’s like a sale, like the big SA type of sales, they put up something um just to kind of get a shade structure where those picnic tables and stuff are to give an extra area for an outdoor classroom. » Yes. and I have been in talks with uh it’s not a summer project because we do not have any specs, any funding or um depending on how much it’s going to cost whether we go out to bid or not. So, it’s it’s not on this list because it’s something we knew we could not complete this summer. » Okay. » I probably have old specs that Katie Martin did and emailed in at one point. Um let me work on on digging through that after this week. Um, but she originally had done up some specs for that that they were going to place an order from.

1:10:35 order from. order from. » Um, so let me see what I can dig up. » Great. Awesome. Any questions on » I had one other question um that has been nagging um since the building was um completed, which is there’s a section of fence fencing um in the parking lot at Brown that with one of the abutters. » So we got we talked about so many times. We we did get a quote from uh our vend one of our vendors who we use quite often for fencing and he gave us a quote that was good for a certain price through April 15th or something. Um we did not identify the funds until sometime in May. He would not honor his price so we told him we’d have to look for another » okay price went up by about 25% from

1:11:22 April 15th to June 15th. » Okay. It is something that I mean this has been a discussion since the project was done. Um it there was money in the project to do it. There was personality conflicts between some of the project leadership and the homeowner. The bottom line is it’s a secret risk for students. We do have some students that at times can be » I call it a flight risk but that’s not the proper term. So excuse what I can’t think of the the um that can travel. You know, you know » there are eloping those backyards » eloping » eloping. That was what it was. Um so it we need to get it done. It’s short money for kids safety.

1:12:09 » Can you um also maybe run that by the chair of the building committee because we haven’t closed it out. We haven’t closed I don’t believe we’ve closed out the um » We have we have » project closed. the bond the funding is not » yeah so if we need to access » when we originally went to planning for approval I mean putting fence having a clean fence line there was a concern that was asked it was something that was part of the approval it’s something that came up multiple times last year at the sitebased meetings at Brown that I brought back to facilities um as a concern from some of the staff at Brown it just really really needs to get addressed Um, so we have a raised hand. I’m not sure that » No, we had public comment. » We had public comment. So, I’m not sure

1:12:54 that we can take comment. Sorry, Miss Thompson. » Well, I mean, Sarah’s contributing. I think » Sarah’s on the committee. » I don’t think she is. Wasn’t she appointed for one year? » She was appointed. Yeah. » No, I’m the um I’m the member of the public on the committee. We always have multiple members. One of them is still is deceased and he’ll um he’ll be replaced as well. » It’s fine if you want to open up the vote comment. » Yeah, I’d like to. Yeah. All right. There you go. Miss Kate Thompson. » Hi guys. Thank you. I just had a I sent this email this morning, but I just have a procedural question. Um who is the chair of this meeting? » Don’t know. » We haven’t established that, but we are going to in the next school committee

1:13:40 meeting on the 31st. It’s it’s on the agenda or it will be. » Okay. Awesome. » So, I can’t speak to that. » Uh I I requested that it go on the agenda just for clarity sake. So, » Okay. Thanks. » Um I I do have a question about some of the minor repairs specifically. Uh you know, you mentioned ceiling tiles. So, I know we heard a lot of complaints from the students about um you know about the high school roof and the condition of ceiling tiles falling on people. And I just want to know how you’re feeling about the condition of the school for for the incoming senior class who won’t see those repairs to the to the roof during during their senior year. So, are you feeling good about the

1:14:25 way the school looks for them? Um, so we can replace as many ceiling tiles as you want and so until you fix the root problem, » yes, » you’re going to have ceiling tiles that are going to have stains and uh whatnot. I don’t know what happened two years ago. I did hear that a ceiling file tile fell. I I did hear that it fell and possibly struck a student. Um, my intention is if you ceiling file tiles don’t just fall without notice. You can see that they’re wet. You can see that they’re sagging. So, we just need to do a better job that we remove anything that has a potential fall hazard. I don’t want it striking a child or a staff member. Uh, I also want to air out that space above. So, when it does stop raining, we do patch the leak that the space above that’s getting aired out. Uh, and replace ceiling tiles as quickly as possible. » Yeah. And I think I think you’ve been

1:15:11 doing a great job at that. I just want to make sure that the incoming seat you’re » Yeah. I mean I you know I anything that this regardless of any student whether it’s an incoming senior or an incoming freshman they should have a learning environment that is comfortable and um acceptable to learn. Yeah. So I’m not » I don’t want to make it about the senior class. any student there should expect that they should be able to sit in class without something dripping on their head or crashing through their So um as we find leaks we are we are patching them. We do not um we are not ignoring this roof with the expectation that there’s a new roof coming on in 12 months from now. » Um our expectation is if there are leaks

1:15:58 we are going to fix them. Um, my experience in not in Marblehead Head, but my experience in not in Marblehead, but in other districts is that leaks typically happen from seams. When a seam dries out and splits and heat, cold, it’s no different from your driveway that’s got a crack in it. It it gets bigger every time it um no discussion about recover or restoration, but with the recover, that is my biggest problem is that they will have seams and seams are where leaks happen. Recover has its other cons. You know, they didn’t cover these. That’s my opinion. They didn’t cover it today. Seems to be the biggest problem any school. And that’s why I have been at least pushing to explore the restoration

1:16:43 option because with restoration, we no longer have seams. It’s a liquid covering over the entire surface. Um, the other thing that causes roof leaks is when we get up there with shovels and try and shovel snow off. Fortunately, in the last 10 years, we have not had a very heavy winter. Um, I think about 12 years ago, we had a very, very heavy winter with snow late in the season. And » there were snowblowers up there. » There were snowblowers. It was every district. Everybody was worried about um collapsing the roofs. » The sheriff’s department was sending prisoners to shovel off roofs. They were doing everything they could to make sure we didn’t have a collapse. I think one building in Massachusetts did have a collapse. Um certainly I understand why we need to get the snow off. How we do it in the future will now be a lesson learned that we’re not going to get up there with snowblowers. And if we do then we’ll we’ll raise them up so that

1:17:29 they can’t physically dig into the the subsurf the surface of the roof the the Molly had a good word for it. Membrane. Uh cut through the membrane. You know Todd Todd says that there are attachments you can put on snowblowers that will raise them up. It will not get the snow down but it will leave it’ll still leave two or three inches of snow on the roof. But we’ve gotten the majority of the weight off. » Yeah. Right. » Great. Thanks. » So, but yeah, I mean, we did I I’ve been walking the buildings um pointing out things to custodians um and my take is our custodians do a really good job here. They’re they’re phenomenal. They work hard. Uh they take pride in their work. Uh one of the things that I always thought was that there was not really a good custodial training program. And so what happens is some guy who worked there 100 years ago was the head

1:18:15 custodian. He trained his custodians. he retired. Somebody else became the head custodian. Carry they just carried the same thing year after year and and generation after generation of how do you mop a floor and how you clean a room and you know um I think we just need to get back to basics. We had a uh a meeting with all custodians and head custodians the day after school got out. We were at the high school. Um we talked to start at the top of the roofs and not roof ceilings. Everything cleared d cobwebs. Is there anything dripping down the walls? Clean it, wash it. Start with the walls, start with the ceilings, get down to the floors. Our custodians, every custodian in the summertime, all they want to do is do the floors. They think they need to make their floors shine. And that’s where everybody’s eyes go. I get when you’re walking, you’re looking down so you don’t trip over your your own feet

1:19:02 or or something in in the in the way. I always look up. I want to see what’s going on up above me because I want to see what we’re missing. Cobwebs, um dust, mllians, you know, things like that. And last summer we went through and I and I found a lot of this stuff that was high up and I and I asked them to clean it. I need you to clean the mullions all the window sills all the all the window um mullions and everything all the um top of this white boards smartboards um you know little little layers of dust. Nothing too crazy. But when they went to wash it all fell on the floor and I’m like well see this is why we start at the top. We start at the bottom. You’re going to be doing the bottom a second time because now you’re just on the top and you’re knocked out to the bottom. So, um I I think they they’ve been receptive and they have been sounding at the top and working their way down. So, I’m pleased

1:19:49 with the custodians. Um like I said, they’ve got a they’ve got huge hearts. They they want to do a good job. They want to make their their school as clean as it can be. I just think that walking it, reminding them, showing the best practices is something we need to work on. » Great. And I appreciate you taking the time to call out the hard work they’re doing. » Yeah, they’re good workers. » A couple things. Um, one is I would like us to schedule a walk through of each of the buildings, » of course, » which will take some time. So, we we start at the summer or we do it in the early fall. Um, again, that’s not something that needs to be posted. Um, we just have to be mindful of, you know, it’s just be a walkthrough to look at every building, every space. Um, maybe even with the superintendent, I don’t know. Or certainly with you and Todd and

1:20:35 the committee and then whether John wants to join us or not. And then we can kind of come back and say all right you know what are our takeaways. Um the second thing is I should have started with it in terms of your conversation just now around you know work in the buildings we might want to be thinking about for FY27 budget. Do we want to have is there some sort of an like official software system or you know system where we actually have we’re monitoring maintenance everything from a light belt replacement to filter replacement to you know every to what you just described in terms of summer um uh summer maintenance um and that we’re tracking this from a data we

1:21:21 everything we do is data driven and now we’re talking about you know » I see really sophisticated systems that every piece of mechanical equipment has a um has some type of code some type of a a scannable code and the maintenance and custodial staff have handheld devices whether it’s their cell phone or a another type of scanning device and when they replace the filter in a in a unit that’s unit right there on the wall has a filter in it when they replace it they would scan it they would replace the filter and it would time date and samp it so we could always have history that is a very expensive and sophisticated system but I think it’s We need to look into something along those lines » or some version of » some version » so that we have data because that’s that’s the you know that’s the important thing that we need to report when hit » I don’t know what it was like in Marblehead but when when co hit in my

1:22:08 former district we were pulling filters that had they used to write on them with magic mark they they replaced them on 10 12 year old filters that hadn’t been replaced in 10 or 12 years and a system like this would remind you this filter has not been replaced it’s due to be replaced and it would flash up on your screen every morning you know reminding you replace this filter It also prevents » this fitting or whatever it is. » Prevents the need for this, you know, word of mouth, you know, generational custodian passing idea. Like it’s, you know, we’re in the modern modern age in terms of tracking this stuff. » Do you use a ticketing system for this? We do have a ticketing system but but the ticketing system doesn’t remind us we would prevent the maintenance » that it does track. We could get the tasks out of there how many tasks they’re completing from that ticketing system » provided we log a ticket

1:22:54 and we you know » that’s that’s been my push. I get a call from a a teacher a um a principal a department head and they’re like oh my god I’ve complained about this six times. I’m like well when did you put the ticket in? Oh well we have it. All right. Well, how I mean, if you put a ticket in six months ago and hasn’t been addressed, I can go back to Todd and say, “Todd, why hasn’t this been addressed?” » When you tell me you verbally had a conversation with Todd six times, Todd, what the custodian Todd, but what you’re right, I there’s no substantial data for all that. » Yeah, I get that. » I think also, » oh, go ahead, Sar. » Um, I know that this ticketing system has come up multiple times because the one we had there was a big discussion about this » I want to say about a year back. um where uh Jeff St. George who was one of

1:23:40 our community members in facilities management is his area of expertise. He does it um for a larger nationalbased company. He um had recommended to t uh at that time what he thought would be a really good system for us. We just didn’t have the funding for it. But if we go back through the meetings, we can we can see kind of he went into why he felt it would meet the needs of our health. Um, so again, that’s another conversation has happened if we can if we now have funding we can look into. » Yeah, I mean what one of if it’s if it’s under $50,000 I believe we can use that’s some practice um you know getting three quotes and whatnot. Um but that’s the term of the contract. So usually it’s a three or four or five year contract

1:24:26 » and if it’s 50,000 a year then yes you need to go out to bid. Um, if you want a specific type of product that has specific features, you want to do an RFP. » Yeah. » Which is a request for proposal, which will allow us to to pick the best possible product for our needs. » If we do an imitation forbid, an IFB, we have to go with the lowest reasonable and responsible um response. » Okay. » So, if we have specific needs, I would say we should do an RFP. We have a formal committee to select what features we are to um you have to um score them each each um response based on you know a scoring criteria. Do they offer a scannable? Do they offer a notification system? Do they offer an XYZ system? And we can go back and and look at that system that was recommended

1:25:13 in Sarah’s notes from three or four years ago to see what that type of system offered and see what might have changed. » But this would be an FY27. So we would have to ask for that in the home capital but I don’t think it’s something we don’t and we don’t have the budget. » Well well I think my guess is that there’s a startup cost you have to tag every piece of equipment you need to you know go through it and then there’s an annual maintenance annual recurring subscription fee. Exactly. So yes I think for the we would probably need to fund startup cost somehow and then build the recurring fee into the budget because it’s not something we can expect the town to pick up as a » Right. So why don’t we, you know, why don’t we talk about that over the course of this coming year, figure out what we want to do, maybe put the bid out so that we are prepared to for next town meeting.

1:25:58 » Yeah. So my my thought we we would right we would have to have this out to bid by December. » Okay. » So yeah, we’re on, you know, six months or so. So that’s I’m going to put that on you and Todd for now. » Um I’ll work with you on » um Can I ask another question? Um I think I talked about this signage building signage. » Yes, you did. That’s village. » Well, vets village and um » okay. » So again, I don’t know that that would be it might be at FY27. Uh probably. I don’t unless you have » depends on how elaborate we want to get. » I mean that could this could that come out of possibly the rental revolving?

1:26:38 » Uh I’d have to look at that. I my first thought is yes, I could, but I’d have to look and see. I have a rental revolving account. Everyone account has criteria that’s going to be used for. I’d have to look and see. But yes, my first thing is people who rent our facilities want people to know where the facility is when you drive in. You want to know you’re pulling into the village school and not the » age school. You’re missing the bill, » right? Or » Well, the village school and the high school have um building signage. » Yeah. » On the building. and Brown. Sorry, Brown. No, I’m sorry. Take it back. Brown and High School have building signage. Village has a delight wooden sign. Veterans has a » Yeah. two » and old and an old stansions with nothing. » Yeah. » And um

1:27:25 Glover has a dilapidated sign. » So that’s all I’m think in consistency across for those three buildings. I mean, you can include the other two buildings. Well, not the high school. You could include Brown, but you’ve already got building signage. You could include it design. » Yeah, especially if you want to carry out the » correct know I think because we’ve got the the dactics. Um but I just think it’s something I didn’t know where we’d start that but can we put that as a possible » again if it ends up being a capital request next meeting we can at least be prepared because that you’re going to need like a graphic person or a signage person and it’s a little more convoluted. » Yes. » Right. because you want to have consistency. » Aesthetically pleasing, right? » Absolutely.

1:28:11 » Absolutely. » Absolutely. » So, um I can’t stand.

1:28:19 » All right. Got them on my list. Um I probably should have handed these out. These are the next two topics on our list. This is FY25 completed projects. So, that’s this one. just I don’t think we need » stuff that was just done. » This is this is stuff that we have done over the past year. Todd and his team have done over the past year » under Lisa’s direction. » The flag holds are beautiful the veterans. Thank you. » Well, it must feel good to get all these marks. » Some some of these are you know took five minutes to do. Yeah. some some of them I mean but there were things and a lot of this list » like piper field turf replacement and you know » and replace spray nozzle » yes so » yeah um so a lot of this list now this

1:29:06 list is it’s one list the crossout’s what we’ve completed and what’s not crossed out is not completed you will see the brown fence is on this list it’s not on the summer project but it is on this list » I’ve got one list that’s all this needed this is completed completed right » so they’re two separate lists It’s one list in my system. » Yes. » But I sort it sort it and print it. » And then when you do when you get a bing. » So Todd and Lisa and I meet every two weeks in my office and we go over this list and they tell me what’s done. And as soon as I hit the radio button, it puts a check mark in it. Puts a line through it. It goes ding. So we trying to get as many dings as we can on my computer. » Oh, is this all you’re trying to get done by the » No, this is just this is a running list. This is this is a live list. It’s a breathing list. We add things to it

1:29:51 every week. We remove things from it every week. » Right. Drown bottle filling station and calf which you’ve » It’s on the summer list. That’s on the summer list because we know we can get it done this summer. There’s some things on here that we know like the playground shade is on here. » Yep. » The fence align the parking lot is on here. So, they’re on our radar. They’re just things that we weren’t going to get accomplished this summer. » This is great. » I would like to add a due date for the feasibility study which should be June 30th. Like it’s got to be maybe this this year. » Is that the » Yeah. These aren’t numbered, but alpha alpha. » Oh, it’s under district time. » Yeah.

1:30:38 » What was the date you wanted? » Well, I this year. So June 30th is the last day of our » just for the feasibility. » Just for the feasibility. » Feasibility study. I know there was a » I did speak to um on our um bi-weekly meeting this week with the Rupin. I just said um is there you know what what steps would we take to start a feasibility study? » You talked to OP OP and left field and RA were both on the call. I just asked you know what was the » what were what were the steps? I just familiarized myself. » Okay. » I I asked David Sandor from left field. » Yes. But RDA was on the call also. Um David said that he would put together some type of a quote for us on what it

1:31:24 would look like to for left field to » do a feasibility study » hire an architect to do a Leftfield’s not really an architect more of a project manager. So » um did you talk to John Robu about funding because that was in our budget » for this year. John and I did have a conversation that um Sean’s been off site so um it’s been a little bit um » I did but I did just add a date in here on my computer. 6:30 26 » I mean we could make that earlier but at the very least that should be should be done this year so that um » you can see and you’ll see that we have missing some time dates you know brown bottom filling station was supposed to be done a week ago and it’s not yet that was supposed to be done June July 7 16th

1:32:10 and I don’t arbitrarily put dates on here I said that Todd and say hey what’s reasonable yeah » and they usually say like oh we can have that done by July 1st so the brown bottle filling station Todd probably told me he could have it done by July 1st and I built two weeks ago » just because I what summers are like and vacations and uh we don’t have a district plumber on on staff. So, we are actually waiting for the contracted plumber to do the work. It’s not like our staff could could do it. We needed the contract and we had to work with his schedule. So, I built in two weeks. I guess I should have built in three. Um but there’s some other stuff on here like um the brown wood paneling in the uh cafeteria that was supposed to be done by May 3rd. We still have one piece left to hang. It’s not done yet. So, I mean we don’t always hit our target dates, but at least it holds us somewhat accountable. Um, obviously Avalith is going to be a more serious target date.

1:32:56 You know, it’s I would say that the feasibility study really should be done by even sooner than June 30th if you actually wanted to do something and get an upcoming. » Well, I think there’s some question around that because and that’s what we need from OPM from the OPM because in theory a true feasibility study might need a that might need its own funding from Tony. you might need $200,000 to do a feasibility study from town meeting. Then you come back at a future town meeting if that feasibility study says, you know, this will work and you need a building. » So I just don’t know that’s what we’re going to need from left field. But if left fields comes back and says, listen, for this price, we can get you a basic feasibility study that says, you know,

1:33:41 this was my issue. How much do we want to spend on this? Because if they if the answer is there’s no way this makes any economic sense because this is a revenue producing idea, right? So if it makes no sense, I don’t want to spend a ton of money for someone to come back and say this makes no sense. On the other hand, we want the facts to know this could be value from a revenue standpoint as as well as an educational standpoint and a true feasibility study is not done on a cheap. So that’s that’s where we’re sort of betw twix. It’s almost like a prefeasibility study. » It’s very similar to what MSBA is. When MSBA comes in and you and you get you apply for an MSBA project, thought that this would be one of them. » No, because they don’t » they do a an initial feasibility and then they do a final feasibility or or

1:34:26 in depth. Yeah. I won’t call final but in depth. Yeah. » Um but the first one is » you know what what direction should we go? Should we should we tear it down and rebuild it? Should we » do a a renovation or an ad renovation with a renovation? Okay, » those usually are the three options, but that’s the quick feasibility set up. Quick, but the » light » the light fe Yes, they call light. Nothing’s quick with MSBA. Um, » the MSBA does have a section that does do some early childhood, I believe. » Um, » they are they I I can tell you that they are dipping their toes in that water. Um, » yeah, it’s newer. » We were working on a middle school in Haveril last year. we applied two years ago we applied and they came back to us

1:35:12 and said you know what your odds of getting this approved would be much better if you added the preschool wing onto it so they are » you know maybe we should do a little reconnaissance on that you may whatever with MSBA it I mean it can’t hurt » and maybe maybe David has some suggestions on that because you also could be a we could be a trailblazer you never know we could be the experimental child uh to to do something like this so it certainly doesn’t hurt to at least especially where the state has been heavily hinting for se not so much hinting but that um early childhood universal prek is is the next step in » spoiler alert we still have yeah we still haven’t accomplished universal kindergarten here so

1:35:59 » so um you know anything that could bring us up to date would be great » right and um the other point here and the reason why I feel a little bit of a sense of urgency is we justifiably need to address the Eve school. You know, we’ve dealt with coffin that’s gone back. Now we’ve got Eveith and we we have an obligation to be determining whether there’s an educational need to that building and this is going to tell us that well this is going to tell us potentially tell us um and if it comes back perhaps that this doesn’t make sense for us at this time. Um I don’t know whether the administration has any other needs for that building and if it doesn’t then the recommendation may be that it’s no longer » bus right » yeah I mean I think it’s a » and we need to know that

1:36:45 » from what I’ve heard we have a need for an early childhood program » u where that space really exists is what we need to figure out » there is a need space is depression can we do it within our existing buildings we need an additional building you know » and the cost associated » right exactly » and is it truly a special education program because we are required to have an early childhood special education program or is it a hybrid where you’ve got special education and um pay pay to come. » Well, and also um the transition fee program that’s another thing we I unbeknownst to I can only speak for myself and well and some other committee members who indicated this um earlier this spring. We did not know that we had

1:37:30 outsourced our transition program. » Probably not in the area that I’m skilled to talk about » it. Correct. Right. Myself either, but that may also be something that this that the school committee may be interested. » You’re talking about the 18 to 22. » Correct. Okay. Uh may be interested in bringing that back into um » district. » Sarah, do you have a question?

1:37:57 All right. Yes. No. No. I did. Just as a follow up on the early education when you talked about special education to be um an integrated program, which we are, you need one more um model student than you have of a special education. No, those students pay. So, if we’re doing classes of I think they do 12 to 13, that’s seven paying students even if we continue the special education model. » Right. Good point. Thank you. All right. Oh, okay. Be right back. Okay. Um I’m assuming he’s got this under FY26 projects. This must be » I think so. It’s an ongoing one. » Yeah. And five-year report review. Hang

1:38:43 on. Mike just stepped out of the room. So

1:39:01 Um, what did you say that that was next Friday? Next Friday. » Yeah,

1:39:12 » well, yeah, it’s also the Do they say what time that scoreboard’s coming? You probably don’t. Um, I thought I think. » Well, do you want to find out when they’re installing it to to be there for the install or » the install is going to be um » the installs? Uh no, I don’t need to be there for the delivery. Um but Mike might » Yeah. » for and so he to do a walk through » um on the roof. He if he can’t be in two places at one time, he want » they may not let us know until like the day before.

1:39:51 Oh yeah, then they give you like a six window, right? » I don’t think it’s coming from that far. » Georgia. » Oh, it is. » Oh, I thought » I think that’s it looks like midm morning is what I get. I don’t have an exact time. The mid morning.

1:40:10 » Okay. » Okay. » Yeah, I was waiting for » Oh, you were. » All right. The last thing I have in there, » you drink too much water. » Um, » FY26 projects with this. » Yeah, that’s what’s ongoing. It’s 25, 26, 27. I mean, it’s it’s a living list. It’s just constantly updated, added, and removed. » So hopefully the one with the scratch will get a lot thicker. Yeah. And » well, new stuff will get added, » right? And new stuff will get added, right? » Um, so fiveyear report, that’s the master plan. » Yes. I just wanted to give you an update. Um, I did go back and pull the five-year plan. They call it a fiveyear plan. I’m not sure what it was. It was a study that was completed in 2021 under the former administration uh by a company called EVC EV something.

1:41:07 So on on that it’s actually we contracted it and came back as a 20-year plan » and um 20 years was you know more than we felt we should bring it forward. » So we worked to truncate down to the first 10 years and so the current strategic plan which is ironically the only strategic plan of the district » the 10year plan » where is that house anywhere? Is it on your website? So what I have is I have » it’s on the website um whether it’s been moved around or not but it was on the website um as recently as about six eight months ago. I have to tell you I haven’t looked in the last few months it had been like a stationary link on

1:41:54 the website. All right. So, I have reports from a company called EBI Capital Assessments or EBI Consulting, EBI. Um, and that was the reports were given to us in June of 2021. And in the reports, they are probably all between 60 and 80 pages, one for each building, including Coffin and Eve. Um yes. » Yes. So we took those reports and Emily Baron and I spent a significant amount of time um going through and looking at the first 10 years and combining them into one master facilities plan that then got approved by the subcommittee and then the general school committee. Um, so I

1:42:41 can again I can go through it was it was to Stephen at one point put up on the website may be quicker for me to go back through my files and find it if Stephen can’t find it. » So I yeah I was given two spreadsheets also that which may be what you are referring to Sarah I can forward those to you and you can tell me if those are similar to what » 10 15 pages I want to say we boiled it down to like 10 or 15 pages. So when I asked for for the for the 5 10 20 year plan that everybody’s referenced uh I was given two spreadsheets. It was not a written plan. It was more of a spreadsheet with projects to be done. Um it looks like to me they probably just took the executive summary from every one of these consulting reports from 2021 and melded

1:43:27 it into a spreadsheet which is a great idea. It’s probably what I would have done also but I didn’t see a written plan S. So if you have that that would be great for you. » This was in a spreadsheet format but there were notes attached to it and there was categories for critical. We identified some areas as critical because quite honestly what came back was we should be investing about $2 million in capital improvement every year which at the time is what Jeff had told us the facil like five building facility which is what we have should be investing what the what the report came back on matched exactly what he had projected » and the bottom line is we were aware the town of Marblehead was was not in a

1:44:13 place to ever invest $2 million of capital improvements. So then we really had a real come back from what the recommendations were to what we realistically could implement because we continue to be in the position here where we don’t have enough money to do everything that should be done. » So I’m looking at the high school and we had to dig for it. There’s a capital needs assessment for the high school which is 83 pages long. » Yes, that I sent that to you and Henry. I saw those. » And then there’s one for each building. » Yeah, I them also and I looked at the executive summary because really that’s that’s the » Yeah, » there isn’t one for Brown. There isn’t one for vets. And » Brown had not been completed at that point, Jen. There should be one for

1:44:58 vets. There was one for Eve and Coffin because we owned those and we’re operating both at the time as well. » There is one for vets, Jen. I sent that to you earlier. on the um » um so I Lisa Manning did send me earlier this week the spreadsheets um there’s one called FY24 capital planned and and it’s an Excel spreadsheet. It’s got uh about 110 112 lines on it of different projects. Um and I’m guessing that you know it’s got some notes as far as funding sources and when what year they’re going to get done. It goes all the way out to 2031. So it looks like maybe a six or sevenyear plan. um in the spreadsheet. Sarah, I can I’ll forward this to you and you can tell me if this is » Yeah, we can look at it together and I

1:45:43 can go through and find the originals. » I will forward this to Henry, Jen, Sarah, what’s a good email for you? » Um I will let me get that to you offline. » Okay. Thank you. I’ll put it in my draft until I hear from you and then it’ll go out to all three of you. All right. Um, so what I I sent Todd an email this week. Um, I will read you the email I sent to Todd. Um, so hi Todd, I added you to an email to the facility subcommittee regarding the study of that was completed in 2021.

1:46:28 There were many many recommendations in the reports and I need a written update on each of the four operating schools which is the high school vets village and Glover on where we are with the critical repairs, non-critical repairs and capital needs uh that have been done to date. Uh I’m asking for a summary report no later than August 31st. So I just wanted Todd to review the um executive summaries of each one and let us know which projects have already been done because there’s a lot of stuff in there and they’re four or five years old now. And uh I know that you know the high school roof was on there, the vets roof was on there. Um and I don’t know if the boiler at the high school was on there, but there’s stuff on there that I know that’s either been done or is in the works and I’d like to make sure that my list everybody’s list that what’s in this report that we’re addressing them.

1:47:16 Um I do have that that’s that those two spreadsheets um that I’ll forward out later today at some point and get everybody on the same page. Um, but I wanted to let you know that we found the reports from EVI. We found some spreadsheets and I think we need to maybe have some type of a um working group to kind of sift through it and find out what we want to do. And I’m not sure if it’s a » Yes. » Yeah, I agree. But is it is it a um » is is it a formal meeting or is it I guess it kind of has to be, right? Yeah. I mean, » well, I was sometimes when it’s when it’s formal, but » I was flipping through those reports, too. And I think there may be some things where we want to go back and take a second look. I was, you know, looking at things where they were talking about

1:48:01 rust damage and stuff that may have progressed in the past couple years that we just might want to update an assessment. » Yeah. I mean, I think if you go over to village and you look at their overhang, I think there was some rust on that at one point. I think we’ve addressed some of that. » Yeah. Well, I think that that would be, you know, so you and Todd would go through it and then come back to us. » That’s right. That’s why I asked him by August 31st for him to make a recommendation to me that we can bring that to you. » I want to let you know that we are we are reviewing it and I have asked Todd to to give us » an update on what projects have and have not been done. Started thoughts, you know, » are they real projects? Are they not real projects? I need his professional. » And I guess if we continue to talk about this idea of of capital expenditure for an online system, it would include

1:48:47 maintenance and capital improvements potentially. And so we would have this be a living » raising. So just want to give you an update where we were on the 5year plan or 10 year plan or 20 year plan. I’m not really sure what we call it, but it » was originally a 10 year plan which is now like a seven year plan. » Right. Good. That is all I had on the agenda for today. » Great. » There is there any other business we want to discuss? » Do you think that there’s a chance that that high school walkthrough roof walk through might get moved because of the scoreboard being delivered? » No. » Okay. So, you’ll let us I’ve got that on there. So, you’ll let us know what time. » Friday morning. I’m sorry. I believe Jean’s plan on being out here Friday. No, that’s tomorrow is Friday. Yeah. I

1:49:32 don’t think he had time for next week. So, we’ll work it so that we can either do it right before Jean starts with the contractors or right after Jean finishes. That way, we’re not interrupting his work with the contractors. » Um, and we can get people up on the roof to see what this the situation is. » Okay. » Thank you. » Great. » And then we’ll um do we want to reschedule another meeting or do we want to wait? » I’m all about schedule meetings. I’d like to have some timelines and what I need to, you know, I don’t know like we got an update um at this point correct me in the timeline they’re working on the bid plan. So » So right so we will not have anything we will not have to meet on the

1:50:19 will not we will not have to meet on the roof » until mid November. Well, I think we’d want to meet for pre-quall and we’d want to meet for bid to make sure to approve their bid docks. » Yeah. » We have to approve it and then go school committee and select like we » Oh, the bid docks. The dogs do have to bid. I don’t think they have to approve the contracts, the awards. Yes. » Okay. » But I think you guys should see the bid docs. I I think you should see what the bid docs say and, you know, understand what we’re bidding. » Yeah. So, I think that uh a meeting in sometime in September would be at at the furthest out I would go right now. I mean, I’m okay with doing once a month, but » yeah, I think it’d be good to meet at least one more time before the kids go back to school. just kind of know how to do. » I don’t know that I’m going to be able

1:51:05 to do that. We only have a couple weeks. Yeah, I got a bunch of stuff going on. Just from a historical standpoint, it’s really great to have a meeting the week after kids go back because then we can really give a robust update. Mike can on » how the opening of our facilities went because that’s, you know, when you reopen a facility, there’s there’s always stuff to talk about and he then can tell you full scale what he was able to close the door on for the summer. and also in left field will have time to give us a more robust update because now this is the fourth time we’ve seen the same slideshow and I totally understand there’s new people that have rolled on to the committee that need to be caught up to speed but as uh Mike pointed out

1:51:52 like we we probably want to give them some time to be to be able to produce some some new um deliverables to us. » When do we need the pre-quall committee? Um, so once we put I think I I don’t time frame. I don’t know if it’s they pre-qual bid. My guess is they have to put the bid out before they can pre-qualify the biders, right? » People don’t even know they’re going to be bidding on something until the bid goes out, right? » So, um, my guess is that sometime in September or October, we are going to need to pre-qualify the biders. Well, the that pre-qualifying committee will set they’ll need to have a p a meeting prior to set parameters are to rank them because not all parameters will be created equal and the

1:52:39 rankings in scoring system is what will really deliver who’s going to do the job. I would strongly recommend that we have um Mike VG or um do that. He has a lot of experience doing this. We may even want to um tap Ralph Wallace or Jeremy Polander and ask them if they want to do it. I that process for the Brown School with Jeremy, Ralph, and Katie running it was the most functional process since the entire building project. So, um you might want to tap them and ask if they could. It’s probably a six commitment, three, four meetings, but you know, they’ve served our town well. Yeah, I think um I think we’ll we’ll also rely a lot on left field because

1:53:26 they are the ones who have done this so many times they probably already have the pre-qualified. » Yeah, there’s a there’s a legal prescripted makeup of the committee. We need two people on our side that are part of the committee. And last time what we did is we we had our our people from it were people that work in the commercial large scale construction trades which Mike is a member of this committee. Mike um and does and like I said Ralph um and Jeremy have extensive extensive experience in this. » Yeah. Yeah, I think where I was going with this was that left field will probably give us a template and we will we will marble head eyes it marble head it » but we still need to line up those people. » Marbalize it. Um yeah, we do need to

1:54:11 identify who’s going to be on that. You need to identify who’s going to be on that committee. Certainly » I don’t get a vote. » You are a voting member of this committee. Mike, » yeah, I believe so. Really? » Yep. We have always had you and Todd as voting members as well. This committee in the past has had seven to eight voting members. » Okay. » Um so, okay. » So, I Yeah. Well, » why don’t we come back? That’s not a bad idea. What if we come back the week after school starts and one of the things on the agenda will be um to putting together the pre-quall committee. trying to send out some time to work for

1:54:58 the first week. » So, um, we’re talking about right after Labor Day, I’m assuming because the first couple of days are just the students are back for two days. I don’t I think we’re talking about like the week after Labor Day. » Yeah. After first full week, I would say then we know what’s if there’s anything that’s popping up in our buildings. If there’s someone they see is not working. » First week is the week of the 15th. I’d say I’d say the week of the 8th. » When is Memorial Day? » The 1st. » The first. No, 30th. Oh, I’m in the wrong room. Sorry. Uh, yes. So, Memorial Day is the 1st. So, » kids go back on » when there holidays in there. The religious holidays. » Uh, » no. No, no, those aren’t until um later in September. » Okay. » In October. » So, maybe not the week of the eth. » Yeah.

1:55:47 » Is that sounds good. So, I’m gonna try and work on this prec. » Yeah. » Yeah. » And I’ll talk to Luna about that, too. » Okay. Great. Thank you. » Awesome. » Love that. » Oh, I feel like I’m coming on this morning. What can I do with it? » Um, all right. Anything else? We’re on two hours and I’ll go another hour if we need to, but » Okay. This is a lot. » We adjourn. » Yeah, I’m good to adjourn. So, I’m a voting member. I’ll make a motion. » All right, guys. Sarah, now we recorded again. » I was just saying that um as we did with

1:56:34 the um other subcommittees like the building committee, which this is similar to the the committee can vote on the chair, » the subcommittee. » Great. All right. Are we adjourning? » Yeah, we’re adjourning. It’s great. » All right. So now we’re stopping recording. Thanks everybody. » Thank you.