School Committee: October 15, 2025

Transcript captured from YouTube auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:03 Okay. Um, Okay. Um, we’ll start with uh public comment.

0:11 I’m sorry. I’m sorry. » That is right after the pledge of allegiance. Pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Um, next we’ll do commendations. Are there any commendations? Okay. Okay. Now we will start with public we will do public comment. And just want a reminder that our policy allows individuals up to three minutes to present their materials and that this segment should not exceed 15 minutes overall. Public comment is not a discussion, debate or dialogue between individuals and the school

0:58 committee. It is an individual’s opportunity to express an opinion on issues within the school committee’s authority. That is budget, superintendent performance, and school policy. And I’ll I will give individuals a 15-second prompt to let them know their time is expiring.

1:24 [Music] [Music] Okay. you know, but you may want to specifically » Does anyone uh virtually want to make a public comment? do not see any answers. » All right, given that there no do not see any hands, we will move on to our student representative. Well, what do you have for us tonight? » Uh, how are you? Um, » good. » Good. We’re now most of the way through

2:11 the fall athletic season and our all of our athletic teams have a winning record which is awesome. Football team is 5-0 games this Friday and on Halloween night. Volleyball is 11-2. Golf is 112 and two. Field hockey is 75-2. Boys soccer is 8-3. Girls soccer is 91-2. Girls cross country is undefeated at 7-0. And boys cross country is 4 and three. Last week, the high school participated in both the Mass General Hospital and MHS risk youth assessment surveys, which went very well. Winter sports registration opened a few days ago, as has registration for powderpuff. Uh the powderpuff practices will occur throughout November, and there will be a game against Swampcott on November 22nd. Sophomores and juniors will take the PSAT next week on October 22nd as freshmen participate in the day of

2:58 service and seniors visit a college of their choosing. The National Honor Society has begun offering tutoring for any students in need of extra support. They can sign up online to be matched with an NHS student. Tutoring is available for all core classes and some electives. The MHS performing arts are hosting Rock the Arts Night uh with live music on November 6th at the Arts Association Hooper Mansion. All funds raised from ticket sales and silent auction will support the arts at MHS, including in instrument repairs, sets and costumes, and scholarships for graduating seniors. Last week, the performing arts department, including the band, orchestra, and chorus, took a field trip to Boston where they attended performances at Symphony Hall and a performance of Cinderella at the Boston Conservatory at Berkeley.

3:44 » Thank you. » Awesome. » Thank you. » Okay, moving on. District updates. Superintendent Rodu. » Um, so good evening. Um, I’d like to start off by saying I’m following. Um, there’s no place for hate in our schools or in our community. We want to ensure that all Marblehead students, staff, and community partners are respected, feel welcomed, and safe, and that everyone has a voice at the table. Students need to continue to stand up for each other and continue to report issues of hate and discrimination to trusted adults so that they can be addressed immediately. Staff need to continue to address instances of discrimination in the moment um to demonstrate that we will not tolerate

4:30 hate within our schools. Parents are encouraged to have conversations about not tolerating hateful speech in school and out of school. It takes a collaborative effort to affect positive change. So, working together is the only way we can ensure that everyone feels like they are meaningful part of our learning community. Um, now on to some some updates. Uh, the health and wellness committee that um is charged with running finally got up and and scheduled. Um, we’re scheduled to meet on October 23rd. Uh we will begin to review our current wellness policy which is slated to be be reviewed every three years. Uh the committee will determine meeting frequency and agenda items um as we move forward as part of that initial meeting. So again just like

5:15 the other committees I’ll do updates um after we meet folks know where we stand. Um and I thank Megan Calpin for just you know keeping um the wellness policy on the front burner for that. She was the one that just reminded me that we have to do that every three years. we’re actually doing to do to do that. Um, our anti-discrimination committee meetings uh is meeting tomorrow. Um, I will share how Dr. Mary B how’s presentation with our administrators went and what was discussed. Um, I would have that conversation the anti-discrimination committee then bringing back follow to the uh the committee. We’ll also be discussing the recent eight messages and you know probably address those and what thoughts we have about moving forward there. Um at our next

6:00 school committee meeting our principles will do their MCCAST presentations. So it’s the plan anyway. Make sure it gets that on the agenda and share the positives and the areas of growth along with strategy for improvement. Um I think we’re going to do it a little bit differently this year. Uh principles that share out their skills. Um, and I think we’ll have some rich discussions about uh the MCAST presentation and how our students will do. Uh, Julia and I met with the PTO PCO central council this morning. Um, and I just want to take a moment to thank our parent groups publicly for all their hard work and their efforts in providing enrichment activities to our students. This truly remarkable how awesome this network is and the work that they do for our students is outstanding. I shared that with the group this morning. Um, it’s just I I’m just dumbfounded at how much

6:46 they do for for our schools and for our students and I wanted to make that publicly clear this evening. Uh, the board of health has partnered with UMass to do a townwide survey for residents 18 and up. You may have seen the messaging for that around town. Um, I met with the team today kind of meeting in a in a regular manner um to see how the survey participation is going and I said I would mention the survey tonight. Um so if you haven’t taken their survey um we’re encouraged to do so. It’s really for student uh every town resident 18 years and older and that will really inform the board of health and other town entities how they can support our community in in broader ways. So um the messaging is out there. There’s QR codes, there’s postcards have been sent

7:31 out. I believe we put in our district um backpack if we haven’t. I’ll do that. Um but it’s getting put out in all sorts of different form. So, I just encourage folks to go ahead and do that. So far, I think they’re looking So far, they had um a good turnout. They’re just trying to be push. I think they’re going to run the survey until uh middle of November. Um so, you have here’s some more messaging. I think there’s been some messaging through the alert system. So, I said I will talk about that tonight. Um and then I started doing the shout outs for staffs at um two meetings ago when I was here and I able to continue that. So, if you’ll bear with me from our assistant superintendent of teaching learning, Julia Ferrer, October is National Principal Month. So, a big shout out to our amazing um Marblehead public school principles, Michelle Carlson, high school principal here,

8:18 Matt Levangi, Marblehead Veterans Middle School principal, Scott Williams, village school principal, Frankski, Blver school principal, and Mary Maxwell, our pron. Juliet continues on by saying that our MPS principles are the heart of each school who lead with courage, dedication, and an unwavering commitment to student success. They use their experience and insight to build welcoming, inclusive school cultures where our students and staff feel a sense of belonging. The genuine care for our school community, our principles work tirelessly to make a lasting positive impact on both students and staff. So, thank you for for those kind words. I’m sure the principles appreciate that and you know our staff and students can um you know share their um celebration of the principles as well. Um from our assistant superintendent student services leis Maria Bledo um she wanted to do a shout

9:03 out to Lisa Manning and Todd Bloodg good for their dedication to providing safe transportation for all of our students. They are so accommodating and wealth of knowledge um above the streets of Barbhead. Uh it I’m actually glad that she did the job because they don’t get enough recognition. you know, we are we’re all in the same building and and I listen to and hear from and have conversations with Lisa and Manning every morning about, you know, trials and tribulations of dropping kids off and picking them up and rescheduling and sending, you know, kids getting not at the bus stop, they have to send the bus back and it’s amazing how much work um that she and Todd do. Um, and you know, they’re in charge of all the transportation um in town and Lisa Manny also oversees the net code transportation from Boston. So, it’s it’s a lot of work. So, I

9:49 was really happy to see these Marie do that shout out. Um from Frankski, principal um principal of Glover School. Um he says that Don Whittier has been a fixture at Glover for over 16 years. Don treats all students like they were her own. Don comes to work each and every day with such an infectious smile and positive attitude. She has a how can I help attitude and finds solutions to all challenges presented. Don multitasks daily and no job is too small. She treats the staff and all visitors utmost professionalism. Don does not want credit for anything at does not want credit for anything as her joy comes from when everyone is happy and their needs are met. Two of her many positive attributes are her loyalty and her trustworthiness. This is evident by how much staff and community relies on her. Don is one of the main reasons why Glover is such a special place. Cool.

10:35 And then from Scott Williams, principal at Village School, um he’s recognizing um administrative assistant Maryann McKe. Uh Maryanne um goes above and beyond for all at all times for everyone every day. She starts her day at Village at the crack of dawn, solving problems, covering classrooms, ordering supplies, working on schedule changes, all with a smile. She’s a professional, a team player, and an amazing collaborator. She is the glue at Village that keeps everything going smoothly and seamlessly. Our school cannot run as well as it does without her. She works with teachers, parents, community members, and administration continuously throughout her day and week. She’s joyful, fun to work with, approachable, and helpful at all times. Captain Weathers, um she has given over two decades of service to village school and

11:21 Marblehead public schools. Her work ethic and dedication to village is unmatched and unwavering. We love you and appreciate you, Miss McKe. for Matt Evang school principal. A huge thank you to our seventh grade math teacher Sarah Matu Matuza right and Alice know um for their incredible work in planning and organizing last week’s seventh grade trip to project venture. The thoughtful coordination and attention to detail helped create a tremendous day of team building for both students and staff. The day was a great success thanks to their dedication and hard work. Um, and from Michelle Carlson, the high school principal, Susan Chhatford, in a role as AP coordinator has done outstanding work organizing and processing 837 AP exam orders this year. Her dedication,

12:07 attention to detail, and commitment to supporting students and staff ensures ensure that every student has the opportunity to successfully participate in testing. She also shouting out to Kaitlin Fields in collaboration with the NHS school counseling department has partnered with Southern New Hampshire University to offer a dual enrollment opportunity for honors anatomy and physiology course. She worked closely with SNHU to align the curriculum and gain universal university approval ensuring it meets their academic standards. As a result, the course is recognized as equivalent to biology 210 allowing students to earn three university credits for the lecture and one credit for the lab for a total of four college credits upon successful. That’s that’s huge. We’re excited about this opportunity which many students are already taking advantage of. And finally, I want to shout out to Julia

12:52 forever, our assistant superintendent in teaching and learning. Um I was actually able to take some time off because I because of my my um confidence in her um pulling down the phone while I was gone and her decision- making and her ability to collaborate and communicate with all the folks involved. Um, so I appreciate you and appreciate um, you know, being able to have peace of mind. Um, but sure that’s that’s not an easy task. Um, I can tell you from doing this for 10 or 11 years uh, I don’t I don’t often have that comfort level. So thank you. » Thank you. » And that’s all that I have this evening, Mr. Chairman. » Thank you. Is everything okay?

13:43 How about we take a real quick five minute break?

17:51 Hi everyone. I don’t know if you can hear me. It’s Lisa Marie. I’m not sure if it’s intentional, but you’re muted, so we can’t hear you. Well, I I can sort of hear you, but people are saying they can’t hear you. So it should be okay. Is that Can people hear me? » Yes. Perfect. » Okay. Thank you, Lisa. » You’re very welcome. » Okay.

18:27 Okay. So, um, uh, Kate, I’ll turn this over to you. We want to talk about the approval of, uh, three particular policies. Do you want to do I can make a motion for each one and then we can discuss them one by one if somebody » No, that’s fine. » Okay. So, I’m going to make a motion to approve um the changes to policy BH public comment at school committee meetings. » Second. » Oh, so moved. » So moved. So » second. Okay. » Okay. Um so this policy revision is a recommendation by NASC um deleting obscenities as a basis for

19:13 terminating public comment. Um and I I think that if you read the full policy the way this is really intended is that you can’t ter we can’t stop public comment if someone is using profanity. um we can if they are recommending those sorts of behaviors which is otherwise covered in so it’s a recommended revision by

19:41 any further discussion. Okay. Um so we’ll vote on the item. Okay. » In favor » all in favor the motion passes 30. Um so the next one I will make a motion um to approve the policy revisions to policy BH use of electronic messaging by school of committee members. » Second » um so this is really a an update to bring us into the 21st century. Um, it’s removing old practices where that seem to contemplate school committee members using personal email rather than a district email um or not having email at all. One of the

20:27 donations is a requirement that we make emails available to school members. So, it’s just reflects that our emails are all archived systems.

20:43 » Okay. Uh any discussion on this? They will go to vote. Kate » in favor. » Al in favor. The motion passes 30. » Um so the next one I’ll make a motion to approve the reveals policy B school committee member compensation and expenses.

21:10 » Second. Um, so this one again their MASC mostly MASC recommended changes. We’re deleting language that isn’t applicable to our municipality aroundation of school committee members. Um, and then modifying the language around employment of school committee members by the district. um if you really kind of dig into the redlinining there, you know, there’s MASC recommendations and then John um further recommended that we make it a broader school members can’t be employed by the district in any state which um the policies of committee.

21:51 » Any further discussion? Jenny, you ready to vote or » No, I’m ready. » Okay. U Kate » in favor. » Alissa » in favor. » Al in favor. The motion passes 30. » And our uh next item is around uh revoking policy BK. » Yep. So I’ll make a motion to resend policy BK, school committee memberships. » Um so this is another MAC billation. Um it’s a policy that provides school committee can maintain memberships in school committee organizations. Um and NASC recommended that districts remove the policy is just being unnecessary. Don’t think it’ll change says necessarily need to be quified.

22:44 Okay. Any further discussion? Okay. Uh we’ll vote. Um Kate [Music] [Music] » in favor. » Thank you. Uh all in favor the motion passes 4 zero. Our next item is around a second reading of middle school pathway exploration. » Um sure Julie and I will take this over. So um the background behind this is that uh the state’s basically looking for us to have a school communities to have a policy that outlines the fact that you have to make available the information for middle school students to avail themselves opportunities vocational schooling etc. Um this policy

23:32 basically outlines our practice already policy. Um so it’s really no different than what they’re doing. So for instance, if we have to allow vocational schools to share their information with our students. We generally have if they request list of our dayto-day students, we have to provide those and then we generally have them at least at the very least allow them to share their house information. Um there is some conversation about whether they come into the school and do some show kind of thing or not. Um that’s not I don’t think that’s the policy that’s just kind of practice but so that’s that’s the background for so

24:14 » and really about our we already have a longstanding partnership with tech um so that is mentioned in here because that is our our that’s really that’s really a chunk It’s not something you want to add anything. » All right. Our next item show » just we collaborated with a lot of local school districts. Everyone’s in the same position that we’re in. Um so we’re one of many schools that are doing this. um for mandate and

25:01 feel really strong like confident this reflects what other districts are doing especially districts our size

25:13 » all right our next item is u a domestic violence proclamation » there

25:22 um there was a little confusion um going back and forth I thought I’d submitted this to the chair but guess he didn’t So, um or I didn’t get into the um folder on time. So, it’s something we work on a little bit. Um but I just we had discussed this back in um in November, I’m sorry, in um April when we did the um sexual violence awareness, prevention awareness month. Um that October is domestic violence awareness month. So um we had a local um citizen that came forward and asked us to consider this for October. Um the decision of the committee in April was to not do the October proclamation.

26:07 October proclamation. October proclamation. Okay. » So that’s what we are. So we’ll submit it in there. Um I can read it into the record if that’s the desire of the committee. Um and then I will ask for a motion to approve the proclamation.

26:22 I read it already. Yeah. » Okay. And it’s and it’s in the public. » Yes. » Okay. So, I’m gonna ask for a motion to Well, actually, I will read. » Yeah. » Um, so the domestic violence awareness month October 2025 says, “Whereas domestic violence is a pervasive issue that affects individuals of all ages, backgrounds, and communities with lasting and profound effects on survivors, families, and society as a whole. hand. Whereas the month of October is nationally recognized as domestic violence awareness month, a time to raise awareness, educate communities, and promote prevention efforts to end domestic violence. And whereas, according to national statistics, one in three women and one in 10 men experience some form of domestic violence in their lifetime, highlighting the urgent need for awareness, support, and action. hand. Whereas organizations such as hawk,

27:08 which is known as healing, abuse working for change, the national um sexual violence resource center and the local crisis centers, which is our YMCA, provide vital services, advocacy, and education to support survivors and prevent future incidents. And whereas every member of our community can play a role in preventing domestic violence by promoting a culture of respect, consent, and safety, and by standing in solidarity with survivors. And whereas the Marblehead public schools joins advocates, survivors, and organizations across the nation in recognizing the importance of domestic violence awareness month and affirms its commitment to supporting survivors in working toward future free from domestic violence. Now therefore, we the Marbleland School Committee do hereby proclaim October 2025 as domestic violence awareness month in the Marland public schools and encourage all our community members to participate

27:53 in activities, educational programs, and initiatives that raise awareness and foster a community dedicated to ending domestic violence. In witness thereof, we have here two sign their Saturday. Um, this is there’s a couple typos of marriage. I can basically bring off the updated one. So, um, there’s just a couple of typos that need to be changed. So, I’m going to ask if we do pass this tonight that I’ll hold off on signing. I think we can sign in and on three still. So, um, there might be some discussion on this, but I will make a motion to approve this problem. » Seconded. Any discussion? Okay. Uh, Jen » in favor. » Kate » in favor.

28:39 » In favor. All in favor of the motion passes » zero. » So I’ll get a clean coffee and that way also um assuming we’re all here putting hand everything together and I’ll change the date to the 30th. So I’ll put the corrected version in for the next meeting. Um so the public can see it. We won’t move to deliberator. » Okay. » Thank you. » Yeah. Thank you, Jen. All right. So the next item is uh the superintendent progress versus goals. Um so this is the first step in the superintendent’s evaluation. Um so I just need to clarify from our last meeting. Uh I think in my last meeting I said John fills out a particular form. That’s not the case. He

29:24 presents it was uh his achievement versus the goals typically in a n form which he has done. Um, the goals were placed in the Google Drive with 48 hours of notice. However, the progress was not uploaded until yesterday. So, I’d like to ask the committee whether they’re okay with John reviewing these without the two days notice.

29:54 Okay. Okay. » We’re not voting. » No. Yeah. We’ll talk about next steps after John discusses his progress. » Okay. Yep. » I appreciate you allowing move forward and I do apologize. I do my best getting them in there as soon as I could. So, um it’s is show progress. So, um there’s three goals. There’s professional practice goal, district improvement goal, and the student learning goal um that we uh were approved by the committee last year and I was interring into this year. So just an overall um public consumption uh for professional practice goal is establish a consistent district-wide culture and development of appropriate staffing patterns to meet the needs of our students. Talk about what summary description of the goal are, why they choose the goal, how we

30:41 measure it. Um and then the second goal was district improvement goal which was around doing the Mar school district improvement plan which is also called strategic plan. I I like the term district improvement plan because we have school improvement plans that dovetailed with the district improvement plan. So I think just the common language around that um are uh I’ll talk about a little bit more that’s that was one of my goals and I I’ll talk about what the progress is towards that in a second. And the third goal is the student learning goal which was ensuring students have a voice in their teaching and learning. So I’ll go back and do the progress of the goal. So, um, in regards to the professional practice goal around appropriate staffing, um, I’m just going to read kind of what I what I did for the progress, we can talk about it. Um, progress towards this goal has been moderate. The goal in hindsight was a bit broad and difficult to track progress effectively. I just want to be

31:28 open and honest about that. Sometimes when we develop that that happens, right? Um, is that too broad or we actually not tangible in ways that should be. So, you know, um, I’m not going to make excuses for that. It just is what it is. I think you know look forward when I develop my goals for the next round we’ll I’m sure we’ll have richer discussions about what those goals will look like and you know how how we measure so um I just want to share that first and foremost however ongoing discussions and review of programming principles took place throughout the 25 242 school year um and those conversations result in planning decisions made going into this school year I work for our assistant superintendent um Marie Julia and Mike to try and ascertain staffing efficiencies within different district programming especially education, ELLL programming, general ed programming so that we can determine the impact of

32:14 staffing not only on the overall budget but more importantly the impact on student learning environments and how that inform student success. So that’s that’s an ongoing conversation. Um it’s part of the goal because you know when I came into district obviously you were going to bargaining and let’s um you know talk about possible overrides in the future things like that. So you know one of the first things you said was let’s let’s start looking at the staffing patterns and programming. So we have done that um last year and into this year. Obviously this year going into budget season we’re going to be taking a deeper dive into that looking realistically more closely at each classroom in the district. How many staff are in the classroom? How many students in the classroom? Where can we figure out efficiencies as we go into budget season so that we can start having conversations about how do we

33:01 create and maintain a budget that are within the constraints of our contractual obligations. So um yeah this is this is probably a goal from last year but it carries into this year and into that. So I just wanted to share that part as well. Um this is an ongoing endeavor is um as not only do the needs of the students change where expectations of the students change as we work to increase rare and achievement. Um I have met with all the PTOs and PCOS but have only had very surface level discussions with them regarding staffing and have not had deep dive into garner specific input in regard to programming. So part of my goal was to really have those conversations, discuss with the PTO, PCOS about their perceptions to staffing that didn’t happen at the level that I had in official, you know, um coming into administrative business things. You just don’t always know kind of how

33:47 things are going to pan out. Um and I did not generate a survey. So I and my goal I said I was going to survey so early realistically last year was uh they were fraud surveys and what a lot of people talking about survey um fatigue and so that was part of the reason why a lot of surveys didn’t happen in this regard um but not not the whole reason I just I didn’t get that deep quite frankly uh school culture shifts are underway though uh this takes time to ensure that staff are on board with discussions and are working to affect positive change in their classrooms throughout each of the schools and to ensure alignment of expectations across the district. Ongoing collaboration with community partners, our administration team discussions and follow through by principles and district leaders is allowed for the district to be more aligned from building to building which

34:33 is the basic basis for systemic cultural change. So that was like really the goal is kind of kind of we start developing some culture shifts. Um and in doing that we have to have conversations with all stakeholders. We have to look at staffing. We have to look at programming. We have to look at patterns. Um so that part of that goal I think we did really well on. Um the specifics of being talked about I didn’t know well on you want to go through each one or you want to go through all go back and talk about might not be does anyone have any questions as we go section by section might be a little better if you’re okay with that. Does anyone have any comments or questions? I need to talk about this last clarify these goals were set last October. It’s October 24th to October 21. » And I think as we go through the the

35:21 next phasing of this, we will talk about what time frame is for my votes. it that way. Sometimes October, October makes sense because the summertime July to June makes sense, but then it kind of some stuff gets we on your review of staffing. I appreciate the acknowledgement that you haven’t made the progress that you hoped. Is it something that you think can be refined and continued as a goal for the coming year or was it sort of not a great selection of a goal? » I think I think the goal was was good selection for the goal. I think the

36:07 committee agrees that I think I think not not knowing the way it went well enough to go that for my own personal expectations I I fell short of my own personal expectations because I think I I didn’t know any well enough to say this goal might be a little bit too expansive. So it it should always be goals. We always have to look those things. Um, I think going into next year and the following year, especially with the budgetary constraints we’re going to have, this this makes a lot of sense to potentially look at one of my goals going forward and how we can really provide some um ongoing deliverables to the committee for that long grants. But that’s a suggestion. I haven’t really gotten to all my goals yet because I

36:52 want to go to my evaluation first meeting and see what you guys were looking for. that answer your question. » Yeah, I mean I think this one I’m kind of disappointed that we haven’t made more progress. I obviously didn’t see this last year because coming up on a difficult budget season, this would have been important information I think for us to have. So to the extent that we can push on this and make as much any progress that we can I think will be important as we are entering the budget season. » Yeah. So I think um so a couple things um I think that um like this goal was was for last year for last year’s budget. So we’re sort of turning the page whether this moves forward as a goal or not we’ll learn to see seven years of the school committee seven years I’ve been trying to get a staff

37:38 accountability report and a zero based budget. A girl can only know um maybe we’ll do that this year. But the point of what we had asked for with this and I know there were a lot of extraneous circumstances last year without a doubt um was to understand building by building and central department by central department every single resource we have and have it accounted for and have that rolling up to um in footing to um the number of students we have in each grade in each need um whether it’s a class you know whether it’s educator need a provider need a clinician to what whatever it is that down to the granular level of the student meeting. Um I think this year with the

38:23 significant enrollment decline we’ve seen um we are going we are responsible to the taxpayer the town um to to do this and I think you know we John and I have had these conversations and with Mike u so um going into our subcommittee meeting that’s going to be a big part of um what we’re going to be looking at. though. Um, one question I did have in regards to your conversation with PTOs and PCs. I guess I’m a little confused on sort of discussions with them regarding staffing. I don’t I if anything I would think it would be the school advisory committees versus PTOP. Yeah, I think again I think it was just it was an opportunity to get one state and holding group some um give

39:10 some input and quite frankly um we were having conversations about school by the councils and stuff last year I had no idea what they when you guys were talking all that stuff » you didn’t have school » well not like that they wanted anything so when when those conversations were happening I didn’t I didn’t have understanding » but that they it’s by statute » but against the specific goal. I I when we develop the goals um that just part of the converation not that it’s not you know you can look at stakeholders I just happen to bold very quickly into the realm so that’s » and the reason why I say is in the spirit of the statute of the SACE that is the role of the SACE really is to not well not the goal but they are they are

39:56 an advisory committee to the building principal whose job is to do this right is to build and it is also by its nature consists of um community members, staff members and parents. So it would seem to be a logical way. Um my only concern about the PTOs and PCOS is it limiting it to that is I would like to see surveys of all parents in each building, right? to really get a kind of a broad » base of like what is the experience from carrot’s view » all of them in a particular building » from their their students needs from a staff » so I think this will be a good conversation if this becomes one of my goals say to have those those benchmarks in there right we we didn’t have that broad conversation last year

40:43 so I was kind of shooting a little bit on that on this goal particularly um so I think all the conversation and all viable conversation quite frankly what I try to do is have ongoing updates to my goals so we don’t get to this point and say oh my god you know um so I’m definitely going to do that better this year superintendent last year I think you know things together but um I’m going to you know work with the chair and vice chair say you know I’m going to do an update to my goals and we’re going to do that more regularly so that if I’m not on track we can direct if I’m on track awesome if I leave the goal really early. Okay, I wasn’t lofty enough. If I’m not coming close to the goal, my way too lofty. Those are conversations that typically would be had throughout the

41:28 school year or throughout the evaluation process. So, you know, a lot a lot of things. » Well, we did do I mean, I’m not I guess I don’t understand that because we did do a formative assessment halfway through. Um I’m I I mean, I guess there’s ways to when you’re doing your updates, I guess. I mean, I’m not like I’m not thinking of the words. Are we looking to do like quarterly review? Is it going to be involved? » So, so again to similarly what I what I’ve done previously and it doesn’t have to be done this way but what I do is like you know yeah one step in the month or whatever say here’s where I am my goal. So my goal one here’s where my progress is two here’s where my progress is. Um and then that kind of takes the place of having to do all all the stop

42:13 because it’s not good. Maybe you can say to me that’s great on track. I know you’re not on the track and we can have those conversations in the moment versus waiting to a forward interview waiting for something. It’s just it’s more organic, more natural to do it that way. So, but yeah, we did the forward and again, you know, that’s just the way we did it, but that doesn’t mean you have to do it that way. Conversations come up. » Are there any besides this narrative, are there any other backup that you want to provide? Is there any other your data? Um no this is just a progress this is just progress towards the goal. I mean certainly you know you guys would I think there’s specific daddy

42:58 provide that’s fine. Um I think again things » oh I think so. I mean we’re here to do the I guess I’m confused. for him to do the final one. » This is just a progress 21 goals. » I thought this was the summit of assessment that we’re doing in October. » So it is it’s the startling, right? So this superintendent presenting » his progress towards those goals and then we need to fill out the next steps would be we fill out those individual end of cycle assessments, » right? And then we have to combine those into a composite and then that’s when it’s presented to the you know » right so I guess what my question was so

43:46 this is when I go to fill out that form I like if are there any is there any data that we can get be helpful? Yeah. No, that’s a good question. Right. This is right. This is John’s chance to provide that. I think superintendent’s chance to provide that before we then individually fill out this form. So, obviously, you know, you know, the more information you support that the better or like I don’t I don’t know what survey results you surveys you did take or did perform. Um, I don’t know. I mean, I I don’t know the school culture. I don’t even I mean school culture was sort of part of this but this is more I guess but this is more around staff and data so I don’t

44:33 know it could just be helpful to have some data you did produce a report didn’t have a report around budget right so maybe provide that » ready for the next goal » I am » okay » next goal Number two, um there’s a district improvement plan. So, um I’ll just read the narrative and I’ll kind of explain a little bit more. So, the updated district improvement plan and I didn’t put it in the in the packet because it figured the P having an attack without the without a narrative on it didn’t make a lot of sense, but I guess certainly we have to do that. Um but I’ll explain this first. So, updated improvement plan, also referred to as a strategic plan, is well underway. draft plan was developed and

45:19 enhanced based upon the mobile head’s plan for success which is due to expire next school year. We’ve talked about this several times in the meetings. Uh the revamp DIP um encompasses six overarching goal areas. The first one being curriculum instruction and evaluation. The second is teacher quality and professional development. The third is human resource management. The fourth is student support program and services. The fifth is leadership governance and communication. And the final one is uh sixth one is financial and asset management effectiveness. and efficiency. Those are six overarching areas. Under each area, there’s there’s uh benchmarks and then the benchmarks also have objectives and they outline areas of improvement strategy. So you kind of say here’s the here’s the benchmark where the improvement strategy

46:07 meets that um objectives towards the overarching goal. So you do the improvement strategy, the person’s person’s responsible uh resources needed and the assessment of evidence. So it’s in chart form and I again I shared this with the committee and I and I’ll do that again on site have um the next phase ready to go. Um so it it basically outlines for all six areas under each area there’s goals and objectives and under each objective there’s all those those other areas of improvement strategies persons responsible. So all together these create a plan will encompass the ways in which the district will improve and grow. Each individual school improvement plan will detail with the district improvement plan going forward. A lot of the plans will be referred to in a wide way versus static document. So a lot of times you’ll do strategic plans, district improvement

46:54 plans, a nice neat binary the chair on the shelf and that’s it. Um I’ve never operated that way. So realistically what’s going to happen this year is because the new district improvement plan is slated to start next year. school improvement plans that are being done by the principles. Basically, it still referred to the student success plan and we’ll have some some um elements of it the newly got newly proposed district improvement because we’ve had the conversations all the way through with the administrator. So, they’re pretty well aware of um the areas of the district improvement plan. They’ve given their input to the district improvement plan. um it can’t be necessarily all benchmarks and goals because we haven’t approved it yet but it will start deductive and then the next year when the new district

47:41 improvement plan is in place that following strategic plan will fall step and so on. Um there’s always when you’re doing the new one, there’s always that one year that it’s going to be kind of a misalignment, but I I would in my experience once you have this improvement plan that’s meaningful and ongoing and not static, um it it moves forward pretty smoothly because you’re already having conversations about what’s got to achieve and out strategic plan or district plan before you get to regular school that that exists. So where we are on the process is um I’ve got another from all the central administration the principles the leadership team all the leadership team and then I’m going to push that out

48:29 to staff and then get that push out to partners um that I should be ready to bring it to the school for your first go through see where we are um so all those phases happen then I bring it to you you look through it you provide whatever feedback and it should be a couple meetings because it’s a lot of documentation. Um and then you know you get your input whatever changes you need to make point to approve it that district is approved by the committee that set to go for 20 the next starting 27 and move on to 29. Um so that’s the plan. My hopeful plan is to get this get uh proposed final

49:17 copy to you January Januaryish time frame. We have time to get it square away. Um so all ready to go that’s fine. I knew I knew this wasn’t going to be done when I told we’re pretty far. It’s it’s a lot of work. um and save all the steps. And I think I mentioned this before, I do it I’ve done it this way because I can get a ton of input of doing it electronically like this versus having a committee of like 14 people that might may or may not be represented. So all leadership team, all the staff, all the carriers, all the committee will have an opportunity to fight. So that doesn’t

50:02 mean that every single person but becomes part of the plan. means that and there’s a lot of duplication right 70 people might say oh this needs maybe some things just don’t so it’s encompassing process the reason I feel like I’m going to replace happy to answer any questions » I think you mentioned that you shared your draft a bit of the committee at some point that if you did that before then some of us joined so I think it would helpful to see it for purposes of » yeah so so I can do that and what what I can share I remember to do that tomorrow but I can share with you and again I think this wasn’t the meeting to go

50:48 through it all so I purposely didn’t put in but I will share with you what you’ll get is the I haven’t finished putting in all the ships have got instant and put it all in yet so you’ll get the last version but you’ll be able to see where we are so Um, would it be helpful to put the student success plan in there, too, so you can see the differences? I I mean, we have on the website, too. Yeah. » Okay. I I mean, either way, I I don’t mind. Um, it’s vast and different. Let’s just page document. So, we’re like a

51:25 » But it’s way more. » Okay. All right. Should we go? Um, one thing that would also I think would be helpful is if you could provide a suggested timeline um for the for the you’re suggesting for the approval process. we probably could deliberate that but I think we should have start to talk generally about you know timeline for it um when you’re going to it sounds like January for a initial draft document to us um maybe a couple of iterations of deliberations and that may be a suggested date on when reasonable for us to vote to approve that maybe that’s March or April just also given um you know what the calendars look like. Yeah, during budget

52:14 or maybe not. Maybe we sent it to town. » Yeah. And and quite frankly, as long as it’s done, it’s I we walk when staff walk out of school whatever it is this year.

52:30 I don’t want to spell the song. I mean one of the things I would like to see as well just to think about not necessarily for the purpose of this but in the process is plan you know the timeline potential timeline or calendar for but also a communication plan or how and then I doesn’t need to be time but like how do you think well this is their rule how because that’s really important too is how you’re going to communicate that to or we are whatever together um where the next year school committee but community you obviously the school community greater staff parents. » Okay, this is speaking to next steps too, but um probably part of your goals, but I I’m not a big fan of how this is a fairly linear process and the school

53:15 committee is at the very very end. You see, you have all people doing a lot of good work and then it gets to the school committee and then let’s say we have some appropriate major changes. I think it kind of disheartens all the people that put all this time and get to this point. So to me the point is I think the sooner that you could involve us in certain things I think will be a better process. » Yeah. Fair point and maybe in kind of reflecting on that point uh what I can say is that a lot of what’s been in the proposed plan is born of school committee conversations and discussion. So the whole the budgetary part of it is clearly born out of budget discussions and conversations. The professional development part is clearly more a lot

54:01 of stuff we talk about from the work that Julie does and bring back to the committee. So, a lot of it you’ll see in there. It’s not it won’t be a surprise because we have had conversations. Um, this is just memorializing it in a document that will seem and so we we will work on and quite frankly there’s just like anything else in any plan. There there’s things that you know we’ll achieve relatively quickly. There’s things that will be ongoing throughout the whole district. So forever um that’s just the nature of this kind of thing. Um but I think I’ll share I’ll I’ll drop that in for you guys to see tomorrow. Um so you can kind of start looking at it and you know I I would I would welcome input. I mean I don’t like wait

54:55 » that suggestion to the next one. » Yes. » Okay. So the student uh learning goal is the having a voice in their teaching learning students having voice in the teaching learning. Um I feel like there’s been significant progress toward achieving this goal. So my my goal was to make sure that the principles in the school leadership was uh finding ways to hear and find and have student voice be a part of what they’re doing. And I feel that the principles I mean in varying degrees different ways. I feel the principles um took this goal on and they did a nice job of uh of making sure that at the different appropriate grade levels that they’re garnering feedback from from the students. We saw some of that in the spotlights. Um there’s some must have looked more evident than others when when the school’s growing.

55:41 We have students to share. Um and we’ve had a conversation this year. All principles were like I love this goal. It’s it’s great. They’re already working on stuff for next year this year and next year already. So I feel that this goal um was well received by the administrative team. They took it on. They find it’s meaningful. Uh it’s important for students to voice. So um all the principles have embraced the goal and have sought ways to enhance student voice in their buildings and in grade and age appropriate ways. School spotlights and school meetings last year highlight some of the ways in which students make their voices heard while they participate in teaching learning process. similar ways. I mean, I’ve met with um student groups um over programming students and some other students of the high school. Um some of the students have been in the parliament and discrimination community those

56:28 conversations um obviously all the schools about conversation with kids and in the classrooms and stuff. Um so, you know, I always try to find ways to um to have those conversations with students. Uh and I think just kind of how do I do that in a more ongoing way um I’m really kind of leaning away from surveys for that for a lot of the reasons that you know um I just think in this day and age where you know everyone spend on stuff it’s just it’s it’s more frustrating than not so I’d rather have conversations with kids think of it that way for the most part except for specific way um so through ongoing meetings and discussions administrators have bley indicated they have in continuing to enhance student voice across the district. We work on a goal and need more specific instruction this school

57:13 year. Giving students a voice in their education is paramount to enhancing learning experience while fostering independence creating forms by which to exchange ideas and providing opportunities for student. So again most of the goal is me making me kind of overseeing a leadership team within their development of student voice. I think that pretty well and then my own my own

57:48 » questions on the SC. » Um I agree with you on the narrative. Um and I did like his skull this year because it was I think a need serious need. Um I have said you know I personally would like to see um particularly at the high school um maybe if there’s a way look for a little bit more of the formality of it whether it’s the student council the student representative I mean I think there’s some some opportunities particularly with the high school students you know where they are um to have a more formal way for them to be self-governing and then through that self-governance that’s the right word. Um to be able to communicate and to have their voice that way. I think it’s a

58:34 great you know right. So I and again that’s that’s the building level but I mean I think the major leadership that’s » yeah and yeah and I would agree and I think again we have ongoing conversations that we talk about uh the other the other goal that I have administrator shared is the learning walk I didn’t talk about that thing but the learning walk goals last year um again very well received because the principles go to each other’s schools they see like oh that’s really cool that we have that I’ll steal that and make it my own. Um, so it’s a lot of back and forth there and a lot of that um I noticed and you can jump in if you want to is when we’re having conversations the admin team that are sharing out their learning walks um it really

59:19 highlighted some of the cool things that some of the principles were doing in regard to student voice because they weren’t really aware until they saw it in their school. So because you know the other principles on comment to see the spotlights from the other school so they didn’t get to see like I always I’ve been using Mary’s Mary’s leadership team around Primo example right the other other principal wow that’s so cool like how to replicate that you know so those conversations are happening in organic and meaningful ways with and um you know so all those things are happening you know you kind of break that out thing but like that’s stuff that’s happening um every single time we the conversation with kids. We said, “Hey, share our learning block. It’s it’s really great conversation. It’s a lot of that sharing bought.” So

1:00:06 bought.” So bought.” So school stuff. So I think it sort of speaks to the success around this bowl that it’s not just like done and dusted the year’s over. we’ve you know given that students their voice what’s the next task and that it’s you know sort of the work is continuing on within the schools and in administrative team I think is a great » yeah thank you and it was funny because we were we talked about in the meeting this is you we’re going to start learning goal of like is that worth the belonging professional practice belong you know so we had those conversations oh I think it might fit you know any kind of make it fit anywhere but we had those conversations I was instead of wanting to you know make this

1:00:51 goal you know say hey go again it was like pass it was just notation and it wasn’t just because oh it’s a goal of course they were looking for ways so I’m really excited about it and it’s always interested. So all that was one

1:01:18 there no questions. Okay. So the the next step is now we fill out the end cycle assessment. Um and I just like to ask how much time would folks like to have in order to do that? I can go by the next

1:01:43 um let’s just in the past it kind of the cow looks like it got a little weird when we changed the um election but it used to be that you know we would normally do superintendent evaluations in the late spring and we would have um and and sometimes it would go over until after the election used to have May election so sometimes the evaluation would be and often and the newest member. » Yeah. Just because I mean that’s your choice obviously but if you’ve been a parent here you whatever but um you know not having had a full year whatever working and I think the new members have been here you know bit longer because we’re off cycle. » Yeah. But I think that discuss, you know, I don’t know how much I feel

1:02:31 a few months, you know, I think I think um and I just want to be very clear, you know, I think the valuation process is important. I take it to heart. I I do slack on the good, bad, and ugly. Um that’s how I can grow up. But I also recognize that this is the fourth generation of school since they’ve been here in let’s just say that I think it’s so I would say I think » every year has been » of course but I mean

1:03:03 once so what I would say is that I would appreciate any input into the into you know as little or as much as you feel comfortable with and you know I can’t tell you what to do but I would say you know hey I’ve only had five conversations with John. I don’t really feel comfortable at all. That’s fine. A little bit more. So you may be able to say, “Hey, I can speak to this because I’ve had this comfortable.” I’m at my end. I’m fine with whatever members of the committee feel on the website. » Well, depending on how we if we do this in compiling this together, » that’s the next discuss if we do that in open session. That’s where also that can happen, right? So like everyone can fill it out and then when we do the compilation, » uh we can yeah, we can talk about and you can someone may say, “Well, you know what? I don’t really know.” So I’ll defer it to the folks who have worked with him and or this has been my

1:03:51 experience in the last three months and that goes into the compilation. » Yeah. So I think it » John has said the right word whatever you’re comfortable with you know if you have something to add » I think otherwise don’t worry about you know leaving something blank » for the chair. I think it’s also that you know realistically it was a anomaly of a year for a whole bunch of reasons but you were also in right now that changed you know that became permanent but you know normally an interim normally you don’t evaluate an interim I don’t think typically an interim superintendent so that status changed partway through so it’s kind of all a little bit » really really honestly there’s a violation we allow too because I think

1:04:38 both of us so you know we all have a much better understanding of what I face and expecting from me. Um, so mentioned that

1:04:54 so as Jen mentioned, you know, so I appreciate everyone will have their summaries done by the the next meeting and as Jen was saying, you know, there’s a couple of options, right? Primary options. One would be that we could then create a composite together, right? all five of us or you know you may assign a person to go off and read that composite and bring it back to the committee. Again I think there’s pros and cons to both. I had a recommendation but I’d like to hear from other committee members. I believe Jen at the last meeting we strongly were suggesting that we do it all together. » So I don’t know if that’s changed. » It has not changed. » Okay. I think one for transparency » clearly because the the issue and I’ve I’ve participated in both ways and the issue with compiling it in behind closed

1:05:40 doors it would be say two members would come together they would take the five evaluation forms to this previous point we there’s no opportunity in that way for you know if you were not in the compilation um team you can’t express you know your I mean you can write it out I guess but your your limitations as well closure in a room. Um, but it’s also done behind closed doors. So, two people come together, two members come together, they compile the five, they read them over and they create a document. It’s a compilation of the scores and their narratives and then come back and present it to the I don’t understand it. Present it to the school committee and then the school committee I believe would vote it um or not, you know, B. So, but it’s it’s not in the

1:06:25 spirit of transparency. It’s not done in open versus if we saw the bus come together and we are you know I suggest it doesn’t be it’s not during a typical business meeting we would do it you know like off meeting or an afternoon but we we go through it we talk about it and the public can hear what our thoughts are and then it’s just all the final thing is is just a summary of our discussions in sports

1:06:55 » I I would suggest been doing it a little bit. » Yeah. I think it’s also too when you when you guys I’m hearing someone say something, oh I forgot about that or you know it spark something else. So sounds like the will of the committee is to do it together. Um » I mean he’s not here you know if he feels strong looking.

1:07:20 sort in that in that way is that maybe coming together having a conversation and then me in the conversation not in the conversation I just asking him I don’t care right away but like sometimes like what I can say is sometimes sitting there listening to everybody if I had to talk about it as here um » typically the superintendent has not been there » yeah okay so that’s that’s » no no that’s fine then both. I think that um I don’t I won’t say this is a fan. It’s thick skin. So I I don’t I don’t I know I know what I do well I think and I know what I so nothing should be a surprise but um » small plus the whole process is so

1:08:05 unbelievably fun it’s just it was all done » is the typical process that we would all need compile the composite evaluation and then bring it to a business meeting and wrote it there. So that’s the time when it sort of John sees we would present it » and we would vote it but it doesn’t have to be » I would get it ahead. » You would get it ahead. Um and I would be surprised if there would be any you know if there were going to be any surprises we’ve seen in other you know district that stay there just surprises. So no normally we would yeah we would provide it to John and then we would in the agenda. This is how it’s been in the past agenda item. It is presented to the public. I mean, I believe it’s literally the chair would

1:08:51 just sort of read it or outline it and then we vote it. Um, and and it’s, you know, 15 minutes. » I mean, I just think if that’s the timeline, then it’s not necessary in my opinion for John to sit there and listen to us all talk about it. » I just want to make sure I want to know what the expectation is. I’ll be there. I’ll be there if you want the result. The only question I have is where do the new goals come in? Is that a separate discussion? » I think that’s after the evaluation is completely do that. » So what I’m hearing is if we could have by the next meeting the 30th we’ll have our individual assertion style. Um » we actually it does it’s not meeting dependent really like right. » No we just unless we know when to set up the special

1:09:37 the special the special » we could set it up before and set it up that » people can have it done. Yeah, I think we’ll have it done. So, do we want to shorten it?

1:09:51 » All right. So, » I just wondered for Henry. » Yeah, we probably should. » All right. » We might need some time. » Okay. » What if you send out a survey for timing » like a doodle? Okay. » Yeah. I would suggest I mean, let’s put it this way. It is October 15th. I mean maybe we we um shoot for the November 6th meeting to be the meeting we present the invo the the um evaluation. So sometime between now and November 6th of » Okay » that where I guess they call the workshop. So not necessarily have a part of my evaluation on the 30th but like the sixth you guys will have already met

1:10:37 » unless you think we can do it by the 30. It seems » seems kind of exciting. » That seems with Henry not being here. Um » I think maybe have an initial conversation with Henry timing look like » I mean if we can be ready we could do it. » Yeah. Hey, so sometime either 30th and 6th will be the for the vote in the presentation. » All right. I appreciate everyone’s input around that. Um let’s move on. We move on to the next agenda item which is our our school committee goals. Uh the next steps. So at the last meeting I was asked a little bit of potential facilitation with our goals. Um so I

1:11:25 reached out to Alicia uh Min uh from MASC and after discussing with her we kind of felt that we’re pretty close uh and probably can finish our goals without facilitation. In fact I want to say this uh in fact after looking at our goals she said these are great. I like that you all added who wants the goal. I’m totally stealing that. Um she also provided I believe it was two other districts uh goals because I think we were also talking about seeing some examples of other of other schools. So um again it’s it’s the will of the committee but um I think we’re pretty far along and and they’re pretty good goals. Um and again » the only thing I would say is I I will make this comment because we had a good

1:12:11 discussion last time. I have some fundamental differences in terms of some of the ones that we discussed. I felt like and I said this at the end that somewhere in our goal, I don’t know how many goals we’re going to have, but say this is four, that like two of them should be within our purview, what our responsibility either, you know, budget for sure um and in either policy or overseas superintendent. I’m not sure that was my takeaway at the last meeting. We had discussions around tracking our goals is one of our goals. I don’t agree with that. I’m just one person. So certainly they don’t need very long voted. Um so I don’t know. I I you know I don’t know. » Yeah. I I do think » I do think they do need some

1:12:58 work and I think some people talked about that at the last meeting. Um this is an area where I think it might make sense if we task a person or persons to kind of because I I think there were clearly some that could be combined right and uh there were some that probably could use some more detail right around kind of adhering to the smart goals framework uh and I don’t mind too if there you know we when we’re potentially delegating uh folks to do this that we ensure that they’re looking at kind of the three areas that we are mostly responsible for, right? And then you say, you know, policy and evaluation and and budget. Um, but I I feel » the goal some of those goals didn’t have wasn’t that that’s what that was my point.

1:13:43 point. point. » No, but I’m saying that I I would not mind if we give that as as input to whoever wants to kind of combine. » I don’t know that I agree again on one person. I think we should be doing this. » Okay. You know, » I liked in theam one of the examples of the other committee goals. It kind of it does a little bit what Jen’s describing where they ladder up to kind of the committee goals and the district goals. And I think that could be a way to say like, hey, if this is our north star that we’re trying to impact. If the goal doesn’t support this, then like it probably shouldn’t be a goal. That could be a way to filter towards making sure that they don’t they’re not in support of that. » Well, that would mean sort of trying to combine both. When you say district goals, right, I think we probably want

1:14:30 superintendent goal and school committee goals. Should we be doing those together » or does this whole committee for I guess super campaign they’re not support I mean one of the things I talked about last time and I actually wanted to talk to John about this um as well is you know nowhere in here do I see maximizing student achievement. So somewhere in the learning goal and in the school community goals, it needs to be student achievement. However we want to define that and I have no idea how you do that. And I you might have some thoughts on that, you know, as far as school committee goal as well as your goal. Um so I don’t know

1:15:17 there’s nothing in our potential goals that talk about this. » I clearly think there needs to be something. I’ve always thought it would be would be more of the superintendent central administration’s goals towards that. Um » I think it’s severe. » I I’m not against that. But again, it’s funny we’re talking about we want to kind of stick in our swim lanes of policy, you know, superintendent evaluation, etc. And then student success is not one of those, right? » No, but it would come under, you know, it should be superintendent. Yeah. say » I mean I’m happy to say the goals we put there last time and try to consolidate them such that they fit under those three things and bring them

1:16:04 back for us to talk about I guess what are we thinking in terms of timeline or we want to go back to the drawing board and say right we’re going to come up with a new goal that’s uh directly supports one of these » well we do a working like a workshop I mean I think we can probably crank it out a little

1:16:29 I think we, you know, work went into preparing the goals that were brought to our last meeting. We’ve gotten feedback from NASC that, you know, good goals are those starting points. Um so I don’t especially given that we are also needing to meet you know to comply of the superintendent’s evaluation you know I think if there’s an option where whether it’s that Melissa takes them and kind of comes back with version 2.0 for discussion with committee or everybody takes their own goals and goes back to the drawing board. I think there’s like some different ways to do it. um you know do you bring bring forward suggested goals which I would like to workshop it with other committee members

1:17:19 is there a way we could do both perhaps have some so for our I’m trying to act with a little bit of a sense of urgency because they’re our goals right they should be in place by now so I’m wondering if maybe we could task someone to bring to the October 30th meeting maybe some refinements that we all discussed but then we spend an hour at the 10:30 we allocate an hour at the 10:30 meeting for us to do the workshop on the refined goals. I guess that I feel that’ll get us just a little further along in the process but still does not but still takes into account all five of us hopefully working on the you know the goals at once. I sorry not to interrupt. I just want to be mindful of where they have sex. » That’s gonna be you. Yeah. I don’t think it’s just super

1:18:12 » Why don’t we try to have as soon as possible? Well, the goals can also be offset the goals, too. You can have a November to November goal. It doesn’t have to be mean a school year goals. The other ones weren’t technically either. I mean, I suppose one option is that if we table it a little bit, then we’re developing our goals maybe more in conjunction with John’s goals. So if we’re talking about things like how are we measuring student achievement, you know, I think that there is a much more robust conversation to have there about who who’s responsible for that

1:18:59 goal. Um so maybe if we’re trying to do them together once we attend evaluation » potentially in that light inter

1:19:12 in light of that thinking similar to how I just explained my student like I was over seeing our achievement goals. So it’s similar to like an achievable goal of some sort your goal becomes how do we manage and make sure the child achieves that goal. So that will make me look better. » Why don’t we workshop both goals together? » Yeah together separately but I was see I just want to make sure I was hearing correctly that it was something that we want to do a workshop around this also. » Maybe we do both. No is that we comfortable with that? I mean I pref my preferred way of working is to just do things in efficiently as possible. So

1:19:57 like as much pacing as what the meeting allows us to do. So that’s my reference but » but it also is a committee right and so yeah the committee work is not always but but » um I think to I think that generally as a group working workshopping it anything like this any big um you know kind of project I think my experience is that you end up with a better

1:20:34 Um, let me ask another question around is are we all comfortable if we’re into well into November before we finalize some set of goals. » And I asked that because we are and I think we’ll take the time to do that. I am I think it’s better to take the time and to make sure that we’re you know really coming up with goals that are going to be achievable and going to move the needle and you know we had a big transition summer you know some things were delayed waiting for a new member I don’t think it’s unreasonable

1:21:14 » how about we like the idea maybe we we have a workshop uh we’re setting one of them anyway and again the primary purpose of it would be for the evaluation to deposit but you know if there’s time willing we start that process in that meeting and I think it’ll become clear whether that was a good idea or not so I’ll I’ll do that I’ll set up this worksheet the workshop to to do both » just so I mean typically the school committee goals typically are done in synergy so we’re way off cycle from that So the theoretically if you wanted if this committee wanted to continue that you could do like a November December whatever goal and then you do like a halfway point in summer.

1:22:01 » Yeah. It doesn’t have to be here. » So I’m just it’s an idea and then you’re almost like reevaluating on track. You could you could tweak it um or wholesale pay back into that number two because that’s really what generally the similar to. Okay. » All right. So I think we’re understand committee I’ll move forward with that. » Okay. Um per policy uh BDE um the committee chair with subject to approval by the committee will appoint the subcommittee chair and its members. So I think we’ve spent a lot of time on subcommittees but the one thing we did not do was vote on chairs for each of the subcommittees.

1:22:47 the subcommittees. the subcommittees. Uh so that’s something I’d like to we can accomplish that tonight. Um and I guess my my process would be if you know the subcommittee would be the first to say hey we’d like this person to be the the chair then so be it and you can vote on that. Uh I guess another possibility is a committee may say subcommittee may say I’d like a little more time and we’ll get back to you at the next meeting. So, um, what I’d like to start with is there, um, I know Henry’s not here, but is there can we are there any committees that are ready to say this should be our chairperson of the two chairs or two committee members on that? » The committees that I have been on, we

1:23:33 budget committee hasn’t met. Um, policy committee hasn’t discussed it. So, I mean, it would have been an open meeting violation for there to have been any discussions or elements um if it wasn’t on an agenda. So, um maybe we should be tasked with putting that on agenda. Um or the chair just decides. » Yeah. I mean, I I’d hope that’s a last resort where it’s the chair has to say it’s this person, right? I prefer the the team itself to say we’d like this person to be the chair. Um so, that’s fine. Uh we can » every night communication leaving yesterday. This was an item for us and he chair » he would like to be the chair. » He would like his

1:24:27 » Yeah. Yeah. So maybe that one makes sense » and I don’t I don’t want to be chair any

1:24:36 » I don’t want to be the chair of any I mean that makes this so much easier exercise because you’re on a lot of committees. » I probably should be chair of budget just given you know just to get Yeah. Um I don’t need to policy at all.

1:24:59 He didn’t have that. » All right. So, um maybe we’ll get on facilities just for for when Henry’s » present because I don’t know if that’s his » Well, I don’t want to be the chair. So, I guess that’s a good point. Or you could ask him and if he wants me to chair, great. If he doesn’t want to be the chair, then you need to decide. » Okay. So, I’d like to make a motion that uh Jen is the chair of the budget subcommittee. That’s right. » Discussion. Yeah, we’re meeting Fridays. » I’m sorry. » We’re meeting Friday. » Um, Jim » in favor. » Kate » in favor. » Melissa » in favor.

1:25:46 » All in favor. Motion passes. 40. I’d like to make a motion that Kate is the chair of the policy subcommittee. » Second. Okay. Discussion. All right. Uh, Jen » in favor. » Gabe » in favor. » Listen in favor. » Pal in favor. The motion passes four to zero.

1:26:13 And um I’d like to make a motion that Henry be the chair of the communications subcommittee. » Second. » Discussion. Jen. Um in favor » Melissa » favor. » Al in favor. Motion passes four to zero. » Okay. Um » so if you talk to Anthony and he’s okay with that then we can just probably come back. » We’ll just make » he doesn’t order pending his comeback just a question. I mean, we devoted him to I mean, I I think that we should I’m happy to vote

1:27:00 him as chair. I want to be respectful. » Yeah. » Um and that two chairs and you know, he may have some some talk. » All right. We’ll wait and and uh we’ll put on the agenda 10:30 meeting. » Okay. Um any new business? » Yeah. So, I was late because I was at the open meeting training. um for you for you to go to. Um so I missed the coverage. I think it did. Did you cover the planning board presentation last night? » I didn’t know. » Okay. » I was trying to do that in my update. Um » sorry, I can I can do » Well, I just had a comment. Yes. » No, no, no. Go ahead. No, I think it it will help to put » Yes. Sorry. Sorry, I I meant to do that

1:27:47 update. Um, so we had the planning board meeting last night to talk about the lights of the field. Uh, I presented the the letter on behalf of the committee and the power presentation. It was created for the letter. It was drafted.

1:28:08 Uh after much discussion and deliberation, the planning board has to agree to move forward with allowing field lights to be utilized up to 89 minutes for school year between the fall and spring and the PA system to be used a dozen times which is kind of um agreement. Um, so now it needs to go to the zoning board and the zoning board needs I shared this with the comm shared email off the bottom just so there was some context. Um, so it needs to go to the zoning board. My understanding is that that has to um have to bring that back to school committee for discussion vote has to go before the zoning board. Uh they recommend having legal council

1:28:54 applications. It’s an application process to the zoning board. um fair to share that application that I shared their committee. So that um it’s was my understanding the legal legal person is follow applications and then committing

1:29:26 » Yeah. So, um, just a couple comments about that. I think, um, that process was a little, um, flawed and I’m going to suggest going forward the zoning board because zoning boarding board process exactly the same. So, there’s no there really is no difference. I think school committee clearly has to vote um, before the application goes in. We should have voted the application last went in last night because it was a new application. We are the applicants. John’s our design. Could be an attorney. could be he’s our designate but we we are the outfits and and we should be represented at those meetings as well. So I think we need to be you know well aware of what’s going on timing wise when we’re in front of them. Um you know I know Kate you should spoke last night but we we need that needs to be at the

1:30:12 vote of the committee. In other words the committee needs to vote to say chairs going to attend and speak vice chair whoever it is and this is what they’re going to say. um because that’s that’s how this is supposed to work. So I think that from the zoning when we go through the zoning process, we should probably make sure we do that. Um and we probably should have also had an attorney, but leave that as it may. Um I did want to also say that after the meeting, so I went for that portion and I did not stay the rest of the meeting and I um was um uh met some of the others um I should um outside um the room and had a a conversation with several several folks

1:30:58 and I felt that um I should at least share some of this with with the committee. I so earlier in the summer when we went through this process I I did meet with the folks that will have proposed this right and wanted to this and I agree with it. I think was the right application right thing to do but I also think we have an obligation to be good neighbors to the folks who are also frustrated you know the neighbors that are feeling a great so I did have a conversation I encourage the folks that I spoke to speak to the superintendent um I feel strongly that we need In my opinion, we need to show that we are good neighbors um and that we have lines of communication open under the proper protocol is through the superintendent. Um so I encourage you know encourage

1:31:44 that and some of the things that I heard um and again this is from a you know a small group but but important because there are gutters is that you know I think there’s some issues that go beyond just the lights. You know there’s issues around neighbors who who have you know students pres presumably parking in front of their driveways. Um there’s a lot of in the morning a lot of garbage that’s left over from coffee cups and big old things and stuff like that. So I think there’s just a lot of stuff and I think again I encourage to speak to superintendent because those are the things that I think this administration can work with our student body you know to just be aware because it’s probably all it really is um there are a lot of complaints I guess that have gone to the police and which are better served probably coming you know to the school building administration and

1:32:30 superintendent. So that’s all I wanted to share with the committee. Um I also made it clear that they could come to school committee meetings which some of those folks know they don’t a lot of them don’t have kids in the district who didn’t know that they could come and speak at public comment. So um I think it’s important for us to show that while we really want to be able to accommodate this really important asset here for the student athletes for the athletes of our town um we want to make good names. I think it’s important to note that John met this contingent of mayors and predicted a lot of these same concerns and my hope is that that was not the end of the discussion and that it will be an ongoing collaborative process to make sure we addressing these concerns which

1:33:18 really had little to do. » Yes. Yeah. I mean that is part of » it’s not not that that’s not part of it but it’s a it’s a whole thing you know going on and I can understand I can the other thing that um bearing the lead here a little bit was that the planning board also dictated that the conditions will be the school committee the superintendent will be back in a year um be go before the planning board with some data that’s going to be tracked over the year in terms of the usage and I so I you know we are going to be sort of held to um meeting their obligations and that should include you know ongoing discussions with » Yeah. And I I thought that was a good suggestion and I spoke with make sure that that happens. It’s just kind of when does the clock start

1:34:05 ticking because even though you let have you said no. So that was first thing that I had with zone. So » I didn’t think it would hurt for him to start now. » Yeah. Yes. Um so in regards to some of the neighbors concerns you know they meet with the contingency after the first meeting I said come come meet with me a couple three people I don’t want 40 people but come and be representatives and they did we had a conversations and most of the conversation is about these lights and so some of the things I just want to share address the private address of um folks bringing in containers and stuff from outside um that’s that’s been Well, we’ve looked at the gating, how the how the especially football games,

1:34:50 how it’s gated, how we’re monitoring that, how many people come in and out, how the conversations with the police and folks and and the folks are managing the games, how are they the police officers are metriculating, not just standing apart a lot. That’s all helpful. And I think, you know, those are conversations I just don’t think I’m having. And you know and what I said to the neighbors was I can’t I can’t help solution all of a thousand problems. So I person call me I mean call me email me whatever let me know. I said I can’t fix it no can’t fix everything but there a lot of things we can talk

1:35:30 about make sure you pick up your trash. It’s better. Don’t jump over the fences that jump over. already outside the port but all those and I think those conversations were happening and we did continue to have those conversations and I did go back to the neighbors and I said here’s what we’ve done so far and they appreciated that much and then I hadn’t heard from them so you know quite frankly until last night so that’s fine we’ll continue to have this conversation I want to be good neighbors I think this whole initial part of lights we were kind of a little hesitant at first because we want to make sure we’re good neighbors I support the need is there evidently what needs. So, um, » the other thing too I forgot to mention is that one of the things I heard from

1:36:15 three or four of the neighbors is that one of the things we do is we offer the field I don’t know a payment for. I don’t think we vented, but adult they’re adults that play on the turf. And several of the neighbors are saying that, you know, these are men’s leings and that the vanity and the language is, you know, can get intense. And again, that’s something we can communicate to the folks that are using our, you know, we have care control of this asset and that we can, you know, remind them they’re expected to, you know, behave um with proper language and, you know, ask, you know, hold them, you know, accountable as well. So, can I talk to Joan about that?

1:36:55 » So, J, as you said, like there’s clear responsibility that the superintendent has in this matter around my aging general, as does the school committee. Um, and I guess I just want to be playing that. Um, you know, it doesn’t have to be the chair. So, I would like to delegate Kate to kind of represent the school committee in whatever it might be in meetings or in communications going forward. So, do we need to is that a motion? » I I don’t think so. » Okay. » So, it’s going to be clear to me that that uh K will kind of » be representing the school and obviously come back to us on what we need. There’s things we all have to vote on. » That’s if you’re talking about for the zoning board, the actual boards, um we

1:37:40 have to vote that application and then we would vote or we would deliberate and get sort of give you instruction on what to say. can’t just go and you know it has to be whatever the will of the committee is and and I think it would likely be just that » you know it may very well be John you John’s our designator John’s going to present the application this is what our application I mean at this point it’s pretty much done because it’s we’re asking them to codify what planner board has already appro um you know but I know last night you know kind of got into like summarizing what I think we need to be very clear as a committee with the direction is this is what we want said representing us and then that’s » thank you any correspondence

1:38:25 » um the only question I had is did you file the open meeting » no um I we haven’t I believe I haven’t until the 27th » uh and uh Tom Costello asked he wanted us some time to just think about that to provide some advice uh it’s it’s interesting that uh typic you know there’s one form to fill out. There’s really not a self-reporting mechanism, right? And that form is clearly, you know, a person is making an allegation against the committee or another person. Um what I’m struggling with a little bit is I probably shouldn’t be the one to fill that out because what happens next is

1:39:11 that it comes back to the chair of the committee, which would be me. to be processed again. So, um, that’s what I’m a little confused about to be quite an office. I understand we have a » Well, it’s not so because I went online to I also got a I got a opinion from the open meeting, attorney general’s office. Um, and it’s it’s not we’re not filing a complaint. It’s a self-report that this is what happened and this is the remedy we took and we’re just on the record. » So, it’s just an email. I see. » No, no, I would use the form, right? But the form says what was the complaint here? was voted and it was you know yes it was upheld as a vote by the committee and this was the suggested remedy and we’re going we’ve gone have effectively just gone forward some of us have we’ve committed that we are going to make long

1:39:59 remedy so I don’t you know in the spirit of trying to keep track of our you know dimes and pennies I don’t know that we necessarily need to go talk for it but um because » we could talk I did not » I could talk to you offline » I did not brought broach that with him. He heard about it somewhere else and brought it up with me » and then his charging that. So » it was again I didn’t I did not initiate that. » Well, you have to finish the conversation with it. Okay. I Okay. » All right. » It but we did vote that it was going to be filed. So, » right. I’m just um Do you think it makes more sense for you to file it? » I’m happy to file it. » All right.

1:40:49 » And I I can share some of the documentation I started looking together if that’s helpful. » Sure. » Okay. Um I So we have three items for executive session. We are not doing the second and third item because uh the meeting was rescheduled uh for an executive session after our October 30th meeting. So I’m looking for a motion to vote to meet in the executive session for the following reasons. Executive session pursuant to chapter 38 section 21A3 purpose 3 to discuss litigation. Marblehead School Committee and Marblehead Teachers Association MUPL-24-10570 is an open meeting may have a detrimental effect on the litigating

1:41:35 position of the school committee and the chair so declares without intent to return into open session. » Some moved. Okay, thank you. Um Paul on this J » in favor » in favor. Uh the motion passes 40. We will now enter executive session. Um Um we are entering executive session pursuant to chapter 38 section 21830 purpose 3 to discuss litigation in marble school committee marble head teachers association mpl-2410570 as an open meeting may have a detrimental effect on the litigating position of the school committee and the chair so declares without intent to

1:42:22 return to open session. Thank you.