Select Board: November 16, 2022

Transcript captured from MHTV’s Vimeo auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:00 Just since the student rep is coming in in our next meeting that she come in at the same time and we will be appointing her but I’d rather see her and do that. I said, okay, I think that’s right. Yeah, I think I don’t think we’ll approve. Right. Yeah, that’s that’s either way. Yeah. That’s a good point actually so just that’s right. Well, we’ll just go ahead and reschedule that Kyle if you could yeah, is that okay? That’s absolutely yeah, it’s great. It’s great to meet that. I know she made she was concerned about canceling tonight. So I think it would be great to to have her come in and talk to us. Okay, the next item on our agenda is a public hearing.

0:45 Oh. Syria sorry, sorry, sorry. Well, you know what? We just appointed you but would you but would you like to to have a seat and yeah and thank you very much for coming in. Yeah, so I put you right on the hot seat. Yeah, but but we did have an opportunity to obviously read your letter look at your resume, you know, very impressive and very pleased that you’re That your volunteering for this so maybe you can tell us a little bit about your about your background and your and your interest of course. My name is Sarah Miller. I’m from Mexico City. for New Mexico I become an American last year. Congratulations, I was pregnant and my baby was there and

1:32 it was covid. So no one was better than my baby and me in my like pick up in Americans. So that was very great for me.

1:42 Amma it consultant for over 10 years. I look down. I’m pretty poor. What else? I’m a mother who’s a young mother. I never have a problem. I’m a consultant. So I travel the world a lot. Hi, I was wearing Mexico but I have projects in his pay in Europe. I saw the French in Montreal in Canada. And I have different projects, you know in United States in Cincinnati in Chicago. And my last one was here in Massachusetts is where I found I met my husband and I follow in love and I say here and they were like, oh you want to break in Boston and I was like, what is Boston and

2:30 I was like, yeah, let’s go. And recently you might be interested about. Why? I want to do this. it is because this year I was outside of a Panera Bread eating with my baby one year old and my mother who’s very Latino looking. So I was holding my baby. And some guys who let me and yell at me you will be exterminated. And I was like what? And my mom was like what he said and I was like that we will be exterminated and then I turn my back at them and maybe the white supremacy signed to me and I was like, okay these never happened even in the midwest right like in Cincinnati never happened to

3:18 me. So this was like very disturbing to me as I was like, it sounds like I need to step a little bit far from my comfort zone and and be part of the community in order to find this type of things because I read something in Beverly that I want to read right now and it says in a racist Society is not enough to be non-racist. We must be active reasons and that’s my goal. And that’s what I want to do. Well, my reaction is it’s exactly the right response is to throw yourself into service of the community to respond to these kinds of things. Yes, and I don’t want them to be comfortable with it either. Yeah. No, absolutely.

4:04 Yeah, well, thank you. Thank you for that and for your story and for volunteering, we’re a town of volunteers. We really rely on it.

4:15 Yeah. Right. We’ll just emotion again. Why do the motion again? Okay. Well, I’d like to entertain a motion. To a point I want to make sure I get your pronunciate it sorry. Yeah. Sorry Sarai. Yeah, Sarai, okay motion to a point Sarai Miller to the task force against discrimination with the term to expire in June 2023. Okay all in favor. Congratulations. Congratulations. Thank you, sir, the volunteer in the community. Thank you. All right, so as good timing good so as

5:00 I started to say our second agenda item is a public hearing. involving licensing Beacon Hill Imports, and I understand that we’ve have the representatives to present and to do so, I’d like to open the public hearing first. So this is a public hearing. That has been legally advertised in the Marblehead reporter on October 27th 2022. And there will be two votes for this application one is a transfer of stock pledge of stock and license for the public hearing and the others a change of manager. And that’s is not a public hearing. So the applicants are kept coming forward. We

5:47 have applicant Mark Brown and Paul Lynch as his attorney and if you could present surely thank you the application be greatest. Good evening. Good evening for the record. My name is Paul Lynch, and I’m the attorney for Beacon Hill import and I’ve been for a number of years. We are here tonight because Peter Brown Is desirous of transferring his stock to mock Brown the names of no coincidence Mark Brown is his son. He doesn’t running as you well as I remember the store for over 50 years and he wants to turn it over to Mark and hopefully Mark will Not have to do it 50 years, but he has been working there as a manager for the last couple of years in a very capable position. So to make the transfer

6:33 goes smoothly we’ve consulted with tax attorneys and the people and we feel that they transfer of stock is the best way to do this. So Peter has transferred the stock with some giving some Equity collateral back to Peter so that he is somewhat protected. So we’d like a pledge of the stock and a pledge of the license. So it is protected, you know, as you well know what could happen and then the appointment of Pete has Mark has manager. and I guess that’s the short story and Okay, I don’t think this reason for everyone’s clear enough and understood understood contacts and and why?

7:18 I’d like to now ask whether anybody to wish to speak in opposition to this to this application. This is the public hearing part. Anybody who have anybody? on Zone

7:35 Okay. Would anybody wish to speak in favor for this application?

7:45 No. Okay, I’d like to at this point close the public hearing and is there any comments from the board? No good. Forward great job. Yeah familiar face in town. Yeah. Congratulations. Great. Thank you very much big. It’s a great continuity for you for the family third generation. Fantastic.

8:08 Okay. Well, I’d like then a this is this is a pulled vote.

8:14 Mr. Town Administrator, it’s a motion to approve the application from Beacon Hill Imports one would fin Terrace to transfer stock and pledge stock and all the alcoholic Package Store license as presented subject to approval from the abcc and receipt of all required forms. Thank you, Miss Noonan in favor Mr. Nine in favor this bill Becca in favor, Mr. Greater in favor. And this is the also another motion that we need to entertain as I mentioned earlier the change in manager. And the motion that we’d like to entertain it’s motion to approve the application from Beacon Hill Imports one would fin terrorists to change the manager on the all-alcoholic package store license as presented to Mark Brown subject to approval

9:02 from the abcc and and receipt of all required forms and Corey approval. So that’s a second. Famous tonight in there in favor the student in favor, Mr. Greater in favor. Thank you. Congratulations. Thank you. Thank you.

9:29 Okay, the next item on our agenda is fair housing committee. And what I’d like to Simply say is that this is an augmentation an effort to augment the fair housing committee. And the reason I’m bringing it forward to the to the board is because we saw an opportunity at the fair housing committee to place it in the position to more effectively execute its mandate. And so there was much discussion between myself and the chair with Aaron’s involvement as well. And ultimately I made a presentation to the fair housing committee to explain the rationale for the augmentation for the reorganization and it basically involves adding three new members one is the Town Administrator the others to town

10:17 planner and the third is a select board member and you know, the explanation that that we offered was that we needed more operational half on the on the fair housing committee. Bring the fair housing committee closer to the ear of the select board with the select board member. It would be chaired by the Town Administrator so that it could so that we could kind of optimize the coordination between the fair housing committee the the housing production committee and the trust the Fair Housing Trust. And the town planner is also really crucially involved, especially when it comes to finding grants for the broad effort around fair housing. So it’s understood. That a key point of the organizational change is to is

11:03 to also more clearly Define and delineate the kind of mandates between the fair housing committee the housing production committee and the trust there’s a clear organizational mandate between the two and and also to help coordinate the activities of these different groups devoted to fair housing. So the fair housing committee have to say has been very supportive of the change. And I think the motion that we have is pretty explanatory as to the to the augmentations of the organization along mutation. And I do want to finally say that Aaron has been very involved in this community in this capacity as a member of the housing production committee, and I know she’s eager to continue on the fair housing Committee in its newly reformed capacity.

11:51 So Aaron, I don’t know if you have anything you want to add to that.

12:02 between Moses and I were talking and it just kind of stems and drives from how much our board you know prioritizes the affordable housing initiative and the housing production plan and

12:14 And you know we have met with so many members wonderful members a lot of overlap on both HPP implementation committee and fair housing committee. I know that the folks on Fair Housing committee had several of them had expressed whether or not this would be stretching Our Town Administrator tooth too thin but I was assured between Becky and Thatcher that that is not the case. There’s a lot of synergy to being involved on both. I look forward to being involved on on both and and I think we’re still going to just still working to better Define the roles and responsibilities and tasks of one as to the other so we just can move forward and in our in this initiative. Thank you, Aaron. Any other any other comments okay

13:01 with that I’d like to entertain a motion to accept the recommendation to revise the terms and conditions of the fair housing committee as follows pursuant to the motion adopted by the select board in June 2017 the fair housing committee shall consist of nine members for three years staggers the initial terms of the members of said committee shall be for one two and three years and their successful. She’ll be appointed for terms of three years each. If a vacancy occurs during a member’s term a successful she’ll be appointed by the room for the remainder of the term said committee shall hear by be constituted with six required members the Town Administrator acting as the chair the town planner a member of the select board a represented from the Marvel head Housing Authority are represented from the disabilities commission. And a member of the task force

13:46 against discrimination said maybe constituted with an additional three members deemed qualified as representative and complementary to the mission of said committee local residents developers public officials Banks. Bankers real estate agents and/or special interest organizations said committee shall also add three alternate members. The first alternate member appointed shall be for a term of one year the second the second for a term of two years and every appointment thereafter shall be for a term of three years alternate members shall be permitted to participate in any discussion of the committee but shall not be able to vote unless there is an absence of one of the regular members. tomato emotion someone second all those in favor

14:32 Alright, unanimous vote and we hope that this will really help energize the the effort around fair housing and we’re caught and we’re confident that it will turn.

14:45 school committee vacancy

14:53 So this is you know, we’re just basically implementing chapter 41 section 11 of Massachusetts General law, which makes it very clear that the school committee needs to fill the vacancy through a very specific process involving the select board. So I do want to confirm that the select board receive notice of vacancy, which is part of the requirement of the law on October 8th from the school committee. We will announce the vacancy today and that is required as specified in the law as well. So we will follow up this vacancy announcement today with a press release that we will do with the school committee the select jointly with the school committee and the board and then we need to hold a

15:41 joint roll call vote of the school of the select board and the school committee to be to be scheduled after this meeting. So again, this now constitutes the public announcement. And is the next steps, I’d like to propose two dates. One is the deadline to receive the letters and resumes for residents presenting their candidacy and I think kind of a logical time there would be the end of the month. So November 30th as a deadline. Generally speaking. You know, what we do is we want to tie, you know time it in relatively quick order so that we can so that we can fill the vacancies the vacancy quickly. And then I will talk to the chair of

16:30 the school committee to determine a good date to do the joint roll call vote meeting. So that needs to happen at least one week after the announcement so that that will definitely happen anyway, and I’m going to propose December 7th as a possible date, but I just need to confirm that with the schedule of the of the chair of the school committee. I just want to add a little bit of color around this by the way, we’re going to do this just like we did the Marblehead light department where again, we filled a vacancy to an elected board. So that process will be you know identical. and so Kyle will receive the resumes and letters and will then disseminate them to the school committee and the superintendent’s office and then

17:18 the school board. And so sorry the select board and the school committee will formulate questions together for the interview. Okay, and then we’ll conduct those joint interviews at the at the Joint roll call meeting. Okay, so the process will be pretty straightforward and clear and As I say my next step is to reach out to the school committee chair and schedule a mutually convenient time to have the Roll Call. Yes. They offer an alternative to part of that. Yes. Please kind of been doing the research of how we’ve been handling. In other cases in regard to who’s receiving the applications consistent with

18:03 what was done with the Municipal light both boards. Will I see I see? Okay, so we’ll set it up where an applicant has since both to the slack board and to the school committee so both thank you. I stand corrected. I thought logistically that it would come through one person and I said, okay, that’s a single point. Yes. That’s right. That’s fine. It’s more work. And that’s been the methodology that’s been used in other cases. So to be consistent, we’ll keep it to the two boys. Thank you. That’s right stand corrected. Thank you, very helpful, very helpful. So

18:40 so that’s the Instruction, that’s right. It’ll be in the instructions and again, so we will look forward to a press release tomorrow announcing that they can see and that’s pretty much that’s pretty much all we have on the on the school committee vacancy. So again, the yes, please dates for letters are November 30th the letters of intent. November 30th, yes, the letters and resume announcing candidacy are due by November 30th just to underscore that the meeting sometime and then we’ll have and yeah, that’s right sometime in December. I think our next Wednesday is December 7th. So that’s kind of that’s a logical time to do it. So close up close a business is at six o’clock on Wednesday, Wednesday 30th. Okay. Yeah, because that’s the late night. We’re we’re open. So

19:26 yeah. Okay outstanding. The next item on our agenda are a Rhodes projects update. And I think Amy is here. Getting her presentation beat up. So we have been obviously getting inquiries from you know from residents. concerning the activity on the roads and it has been very active and we want to we want to update everybody.

20:00 So I was asked well. I I was given ownership of it, but it’s please turn right ahead. Yeah, so I’ll just while she’s getting ready. Sorry. That’s right. Yes, you have ownership of it for sure. I was assigned to Jedi but I have learned lots of experience turn around and give it to the subject matter expert that talk about it. So in in working with Amy, what we’re trying to do is Provide some a little bit of more in-depthness to the the wise, you know, the the issues where so many projects the significant impact that’s going on. So it’s in part just a status of where we are on a bunch of projects but some more insight for for the board

20:46 and the public as to what are the what are the challenges we’re dealing with try to manage the number of projects because I I from my perspective I hear two things. One people talking about the condition of our roads and sidewalks and not be in that good. Right and secondly, so many projects are going on in the impact that that well you got to have one to have the other right. So how do we manage meeting, you know the needs of improving our roads and sidewalks and bringing them up to standards and you know, put them to the stands. They should be at the same time doing a lot of work on a lot of infrastructure how it impacts. So the presentation is bit about you know, what are the challenges why why the

21:34 challenges and some of the things that we’re doing to mitigate those challenges so Amy’s ready? Oh there you yeah. I don’t long enough chord, so we didn’t go for a run through on technology. So Amy McCue tonight. I’m here as the DPW director, and I’m here to give a roadway update. if you want So the most important thing on everyone’s mind is what are the current projects timelines? We have the pleasant Village Vine Street improvements, which the paving is completed. The water upgrades have been completed. The sidewalks have been completed. And now all we have left is line painting signage and some but some punch list items and then should be done by early December.

22:21 Of course lime painting is dependent on weather. So that’s why I can’t give you an anxiety. We have the railroad right away Crossing. So this is another pedestrian Improvement projects. It happened at Smith and pleasant which have been to the majority is complete. There’s no more road work. So they might be back. You’ll see them in the sidewalk areas or in the road the road railroad right away by itself. Um, so that is Smith Street and pleasant and then Westshore Drive probably has another two and a half weeks. So that will be early December.

23:03 And then we have water and sewer projects have all been completed for 2022 so they won’t be entering the road unless we have an emergency and the other two outstanding projects. We’re going to see are the gas projects. That is the Elm Street, which is scheduled for completion in March. Hopefully they do a little earlier and Tedesco which is scheduled for completion February.

23:27 So another question everyone’s asks, why are we still paying in November 20?

23:39 Um, most of the road projects in 2022 have been completed resulting in fewer detours and more availability availability of police details in November. Following the pavement management plan. We present that was presented town meeting. We took some lower rated streets which had utilities that met the requirements for Paving and we located and we’re located in close proximity to each other.

24:05 And we pick those for fall Paving. The reason we did that is the high probability of cost savings. We are at the end of our three-year Paving contract. And the next Paving contract bids are going to reflect many of the inflationary costs that we’re all experiencing labor fuel Trucking and material. So we put these projects forward the fall Town Paving work. The Milling is completed. The structures are being reset now and their scheduled for completion by the end of November Paving is scheduled to start on Friday, November 18 with the completion in the first week of December.

24:45 Those roads are broken road Countryside Thompson, Leo. part of Humphrey Street Ralph Elizabeth and Ida and part of Tedesco. So it’s going to address the lower grading roads and also some of the roads that we have a lot of trenches. So how do we end up with all the paving at the end of the year and all of the projects that we had going on which was a question. I heard quite that we have a lot of projects. so a quick lesson in Roadway Engineering 101

25:25 residents have confirmed multiple times over multiple times that the condition of the roads in the sidewalks are one of the top issues facing Marblehead. In the 2021 town-wide survey. The roads were rated very poorly and in support the town meeting 2022 article 11 followed passed by a positive vote of question one on the June 2022 ballot. That gave us the funding and the drive to start really looking at how fast we could get Paving done or how much baby we can get done. But of course when you’re going to look at a Paving project, you need to build from the bottom up. So we need to look at what’s under the street where we have multiple utilities. We also need to look what’s a budding mystery. So the trees and the sidewalks have to be taken into account. Since Marblehead is

26:12 an old town. So is infrastructure water has ranges back to the late 1800s sewer. The early 1900s lightfoles are over a hundred years old and gas is all in similar age. So to achieve the goal of long-lasting payment we must take into account many factors. We need to upgrade and we need to know what there are for upgrades and plan utility projects. We have a sidewalk and Ada transition plan, which is being under review right now. a pavement management plan grants that may be available for improvements the railway area have to be taken into context and we also have to schedule all our work by priority. But it’s important to note that each utility should work

26:59 alone since the space required to complete the project on that street campers all the other utilities from all working at the same time. And also you should all know that most utilities have to go up the street down the street and back up the street. So they put a main line in they connect Services. They go back and finish all their tie-ins. So it’s not uncommon to see a utility on your street. Go to one end and then start back at the beginning. So that is part of the plan work.

27:32 The issue is and you also have whether and funding that play really critical roles in how you’re going to schedule all this work. The largest, you know an issue becomes that a street could take up to five years to get ready for permanent Paving. So we also we all want our improved streets and sidewalks as quickly as we can. But all these factors that are just discussed lead to multiple projects during the construction season. And the key to this successful multi-project Improvement plan is coordination.

28:10 So marble housing a lot of In-House coordination and that’s because we realize there’s a long list of projects that are needed to be to completed. So the selectment and the Water and Sewer Commission agreed to appoint the water and sewer superintendent me as deputy director. This puts the coordination of many key departments in one under one leader.

28:36 So to complete a successful payment Improvement plan. We have water sewer storm water Highway and tree all under the direction of one person. Since my start is director. I have focused on many efforts. One is reaching out to National Grid. That’s our guest utility company and they have come to the table to discuss their projects and their Capital Improvement plans. Marblehead light and cable companies will be included in the DPW coordination being this winter.

29:11 With coordination you also have collection and review of data. We reviewing pavement and sidewalk reviews. We have a tree inventory a water and storm water Capital Improvement plans. All these will be reviewed and will review what work has been completed in the past years and build on that progress. We’ll also be looking for grant opportunities to maximize any state and federal funding that’s available. The desired result of all, this work is to choose a Paving project that will give the town the maximum benefit of dollars spent.

29:46 The goals are not A New Concept to Marvel head. We’ve been working toward a goal of keeping cutting into a newly paved Street to a minimum multiple construction projects or large inclusive projects like the Pleasant Street drainage project. Are required just in the last few years. We have seen the following improvements. accomplished gas has been completed on Summer Street Bassett Street area Beacon Street and Orange Street and Humphrey Street. Water has seen upgrades on Bassett Street area Summer Street Tedesco Street Humphrey Street and Wyman Road. Sewer has done work and McKinley Adams Monroe Evans to Roosevelt, and we’ve also done smoke testing throughout town.

30:34 Pedestrian and Ada updates have been done at various intersections railroad crossings and the pleasant Village Barn Street improvements. Paving was Bassett Street area Summit Street Fuller Lane does Mueller Lane Orange Street and Beacon Street party?

31:01 So I hope that’s helpful. I think the the big takeaway. There’s been a lot of work done. There’s a lot of work to be done. The town wisely made a decision recently to consolidate the management of Its you know water sewer DBW to help that coordination effort. by pointing Amy is head of that and then Amy has turned around and reached out to you know, the utilities and basically grab them by the the callers and pull them in to the table and said We need to share information on what your plans are so we can coordinate our schedules. So hopefully it allows us to achieve the goal of doing significant improvements to our infrastructure. But also taking into

31:50 account, you know, the the impact of doing so but doing in a much more corded coordinated fashion, so it has less impact. During the process the end result will be better roads better sidewalks and hopefully longer life cycle because we’re doing them in the right. We’re doing the improvements in the right sequence as I would always say you never want to put a new road on top of old pipes. And so that’s the methodology that’s being applied here. So I think we have more good things to come. So, that’s true. Thank you report. Thank you. Thank you Amy. Amy. Thank you.

32:30 Question, when does our contract end is it our fiscal year or the calendar year for the diet ends up fiscal year but bids will be. the paper for the next yeah, it’s a unit. We need a gym is much as we can before the prices skyrockets. So we have seen some escalation that’s allowed in the contract, but the next contract will

33:01 It’s just tough cause geographically you know, our town is You know a peninsula and you know, it’s four square miles. So we feel the impact more of these projects. I think than some other communities and and I know that like some of these projects are state-funded and you know, really Don’t really want to be in the position of saying. Oh, can you come back later to those projects because You know, there’s you don’t know you never know. You should take it in when you can. So. Yeah, I just would make a can we possibly I think is there a way to have like a button on our website just about like road work or something where it’s I know because we put it in the news but sometimes in the news on the website it gets pushed down. Yeah, so I

33:47 don’t know if there’s a way to just have like a you know a button like we have for some of the other things that are on the on that home page, you know to put like this presentation would be great to put up and then, you know the dates for the completion so that the you know, they’re out there on there and people can see them maybe a little easier. Yeah, I mean. The challenge with the website, there’s so much information that’s hard to find and so to your point of especially these hot button issues to make them more easily found. We yeah, we work to do that. Thank you. Any other any other comments? Okay.

34:32 Now, let’s move to the approval of minutes, right? Yes. Thank you approval of minutes for October 26th in November 7th. So most second all those in favor

34:45 all right approved unanimously and it’s that time of year again hard to believe the years flown by but we have Votes to open the warrant and this means that we want to entertain four separate motions self-explanatory. The first one motions that the annual town meeting be held on Monday May 1st 2023 at 7pm at the Marblehead veterans Middle School auditorium at Duncan slay Square 217 Pleasant Street second. I was in favor. Right the second motion to entertain to open the warrant for the May 1 2023 annual town meeting. motion please So we’re gonna move. Yeah second all those in favor.

35:33 And okay third motion is motion to close the warrant for the town government boards and commissions on Friday, January 20th, 2023 at 12:00 noon. So second second. I was in favor. All right and motion to close the warrant for the general public on Friday, January 27 2023 at 12 noon for the general public. So second I was in favor. Thank you. You okay police indemnification for for two officers the first motion to identify to Adam the five patrolman Andrew Demar Demari for injury sustained while on duty October 26th, 2020 the second

36:20 please all those in favor.

36:24 And also I’d like entertain a motion to identify patrolman Andrew Clarke for injury sustained while on duty October 15th, 2022 someone favor. Right and Old Town House for meeting of olds for sustainable Marblehead for an event motion is self-explanatory emotion to request to approve the request from Louise Bullis Yarmouth, executive director sustainable Marblehead to use the old townhouse on Thursday, January 20th, 2020 for three from 5:30 to 9:30 pm for a book talk subject to the usual rules regulations fees receipts of the

37:10 required Certificate of Insurance and to waive the rental fee for this event. So moved the second, please second all those in favor. nice

37:23 Now we have our Christmas walk parking restrictions. So that Chamber of Commerce will be conducting the yearly tree lighting and Santa parade. And the motion is self-explanatory as follows to approve the following temporary parking restrictions and traffic flow changes on recommendation of the police chief as followed tree lighting December 2nd at 7pm in the event of an overflow crowd that creates a public safety concern. I would request the board authorized the chief of police to close either Pleasant Street between School Street and Spring Street or Essex Street between Atlantic Avenue and Pleasant Street in either case. The traffic will be interrupted only if necessary. Santa’s arrival at Clark Landing

38:08 December 3rd at about 9:30 AM the parking lot at Clark Landing to be closed entirely at 8:30 am. December 3rd Santa’s parade. That’s the Christmas walk parade staging in front of on Front Street between the Boston Yacht Club and State Street including Darling Street at about 10:30 am and then stepping off from Clark landing on a route including State Street, Washington Street and Atlantic Avenue, Gary Street and Pleasant Street. Also the closing of Front Street between Water Street and State Street as well as Darling Street in its entirety the hours of this closure to be but 11 am and 12:30 pm all streets along the parade route will be controlled by police officers as needed to facilitate the safe passage of the parade and the

38:55 police chief would ask that that we you know, strongly discouraged throwing of candy or like items to Children along the parade group. So so most the second, please all those in favor. Okay. The motion is passed. and approved old townhouse this is a a motion request from the old Marvel had Improvement Association of venerable Association for the use of the old townhouse. The motion is self-explanatory to and it comes from a request from Marianne Criswell old Marblehead Improvement Association to use the old townhouse on Sunday, January 29th, 2023 from 1pm to 5pm for their annual meeting and to serve light refreshments

39:41 and wine at no cost subject to the usual rules requirements fees receipts of the required Certificate of Insurance and to waive the rental fee for this event.

39:55 a little favor okay, unanimous

40:00 This next agenda item is concerning the accelerated repair program for the mspa and Thatcher. I understand that it it involves a complete schematic design study for the refurbishment of school properties. Yeah. So this is for particular project for the veterans Middle School roof replacement. And so what you’re voting on with the documents and you package is because it’s part of the mass School building authority program. They have a whole bunch of procedural steps that they require communities to do and to certify so they lay out in the

40:46 document 34 compliance items that basically we agree to comply with in order to be eligible for and to keep the the funds for this program. It requires the executive of the committee of the of the community, which is the select board to sign off the superintendent of schools. And the chair of the school or the school committee also signs off so that it is my understand. We are in compliance with the whatever 30 four items that that are presented or we we agreed to stay in compliance with those those items an example of some is that that you

41:33 know, the building that’s being used is in other than the repairs that are being funded or generally good use. We’re not going to flip the property as soon as you know, we get a new roof and sell it off. So this it’s just they want to make sure that they get their money’s worth the mass building program gets their money’s worth if they’re gonna invest Co invest in the project with us. So with that It would be to vote to prove your signature on the sometimes. Thank you Thatcher. And I and I gather that a Project funding agreement worked to occurred would be within 12 months. Right? So it’s a yeah, if that’s kind of the runway to you know to funding on potential funding on this. Yeah, I’ve been involved in a number of these projects. I haven’t been

42:19 involved in a accelerator repair project. I don’t know if superintendo. Someone has any more more details as to this, but so it’s not for the whole roof. It’s just

42:33 Okay.

42:37 All right, Patrick. Thank you very much. And if you could also give us some so yeah, there’s a motion of the bottom of the first page. Right there to enter into the oh, yeah, that’s right organism motion indeed. Yeah, okay fair enough fair enough. Okay, so and like the entertain a motion to approve the payment of the amount of whoops, excuse me sand standby. Wrong motion. Yeah motion to enter into the accelerated repair program with Massachusetts school building authority as presented and to authorize the chair to sign the initial compliance certification on behalf of the board. Someone second all those in favor. Okay. The motion is moving it on the signature page the the executive is like way at the time you have to

43:23 It’s hard to find it’s hard to find it’s on page a the top of page eight is where you would be signed. Okay? Fair enough. Thanks for the heads up. Yep. It kind of tucked it in under the header. Yeah, nothing. No worries. No worries. Okay. So the next if you could also Factor give us a little background on this release of claims concerning the McCay plumbing and heating. Yeah. So this is relevant to a project that was done at some year ago or so some work through the the wreckson park Department involved Plumbing work. My understand there was a I guess I caught misunderstanding of the application of the prevailing wage law. It is a common misconception. I’ve been dealing with this loss since the 1990s. I was on a task force with a guy named Charlie

44:11 Baker rewriting those sections of the Mass General law relative to this. But anyways, the misconception is that prevailing wage only applies for projects 50,000 or above and in the the law is prevailing wage starts with dollar one. There are procurement processes that don’t kick in until you know certain to all thresholds, but prevailing wage starts for dollar one. So in this case for whatever the project that prevailing wage was not paid the rates that the plumbers worked out. We’re at standard payment rates. So the the settlement to make everything right is that we need to pay the vendor the difference between what the plumbers were paid and what prevailing wage was in. The

44:59 plumber pays is already paid the employees that It’s so that everybody’s in compliance. So what we have is a release of claims to say that this settles any disputes as to who’s responsible for what and it’s a 5,048 dollars eleven cents is the difference. As far as finding Source this was done by a grant so it does not deal with any issues of Prior year bills. So the funds have already been there. They’re carry over funds. So so we are in good standing to even though it’s a prior Bill. We’re in good standing to make payment out of the original account that paid for the project. I’ll Stand. Thank you. Is that is the onus on the town to inform of

45:47 that by Statute or? Yeah, all parties should be aware. In fact, the documentation should be clear in the contracts should be clear. I’m assuming it wasn’t written into the yeah, I am. It raises a flag with me as to what sort of refresher training procurement training this type of stuff so that any staff. Any employees that are dealing with procurement and contracts are aware of? All the provisions explicitly. Yeah.

46:27 Okay, like to entertain a motion. To approve the payment in the amount of $5,048.11 to resolve outstanding payments due to McCabe Plumbing and Heating.

46:41 all those in favor okay, unanimous Thank you Thatcher for that explanation if we could move on to arpa the arpa working group, which you lead Thatcher. If you could give us a little update here. Yeah, so I I didn’t do the big PowerPoint presentation like last time. Oh that’s gonna spare everybody. Yeah happy. One-on-one if anybody wants any more of that but so so as you know, you know, we were allocated the six little over six million dollars in our profunds and that we have a prioritized list and we’re sort of working our way through through the list. So we’re bringing projects forward, you know, and and small bite sizes as we navigate all the the

47:27 priorities and needs and and new information as it comes along because there are some, you know, in this case a new project added to the list and what’s important to know is that even for new projects we run them through the same scoring mechanism as was originally applied to the to the long list, so For this allocation. We’re moving forward three projects two are School related one is for the after school program in the amount of 75,000. It enables students to have access to programs opportunities that will support academic achievement and well-being.

48:09 So this, you know a little information you pack it for 75,000 in the summer program.

48:16 So, you know the schools doing some programs to help catch up on. Sort of the lost time due to covid so that’s 20,000 allocated for the summer programs. And then a larger request. This is a new project that was submitted we and again we put it through the scoring. In a ranked up into the into the to be funded range a fueling the fueling station replacement. So the town uses and and bear all the various departments that have rolling Vehicles uses our our fuel station for fuel involve all vehicles.

49:02 Um, the the tanks in the systems that we are using are at least 25 years old. They’ve exceeded their useful life.

49:13 Amy and in the chief have been doing a lot of work as far as making sure that we meet all the the environmental compliance issues for having fuel tanks and in the systems and such the concern is that due to the age of the the equipment of facilities it I guess I’ll kindly put it it. Is it barely passing the most recent inspection? and if and in we will be we’re required to have ongoing inspections. If we fail these inspections, we have to shut down our entire fueling system will have to go to some temporary alternate method to maintain fueling our vehicles therefore.

50:00 It is a public safety issue because it’s fueling our Public Safety vehicles in our Highway Vehicles all that the urgency on the matter is that if we wait to go through sort of a normal funding, you know, tell meaning bonding authorization to cover this sort of the the regular funding process. The risk is we fail in inspection before then and we have to be shot down. So at the arbor task force, we all consensus was it was worthy of let’s use arpa to address this get this settled in Alleviate the risk factor of One, you know not having fuel system too having a major environmental disaster on

50:48 our site that would then have to be cleaned up. But to underscore Factor it did receive a score that put it within the fundable rate. Yes, so it’s up up in the range. So so it balances. So these three these three items Total 1 million 67,110. So out of a total of six million 144,030 which was the total Opera funding. We’ve already allocated.

51:18 1,245,929 so with these transactions we’d have three million three. I’ll just round the numbers 3.8 million. They’re about remaining in arpa funding for the remaining projects on the list. Okay, any questions comments from the boards are the question about the schools programming? It’s unclear from the description. How many is like the expected number of students that will be impacted and benefited from this is this K to 8 is this all students targeted students? Anybody can apply or? So I will dial friend. I only dial a friend happens to be in the world anybody over there would like to answer those details. Open K-12. Great. Thanks.

52:08 Right. Thank you doctor. The next agenda item is a licensing. So there’s no motion to approve. Sorry. It’s been a long day. I know he’s excuse.

52:25 Okay, so entertain a motion to approve the funding. the following projects under arpa funding as follows the after-school program for 75,000 to summer program for 25,000 for 2028. Excuse me, twenty thousand dollars the fueling station replacement for 972,000 and ten dollars. secondly second all those in favor Thank you very much.

52:59 Okay, that’s on the agenda is the license agreement. Involving a private connection to town drainage. Bachelorette of any color on that as a standard it goes through public works for approval to connect into Ministries. Okay. So the like to entertain a motion to approve the license agreement for a private connection to town drainage system between the town and Pamela and Peter Evan at 30 Evans Road as presented and authorized the chair to sign on behalf report second all those in favor. Thank you. item number 16

53:41 So this is a vote reward a contract to which whole group. Factor do you have any? Yeah, it’s it’s so there’s an emotion here, but yeah, so this this as as come before the board for for other simple projects the coastal zone management Bill and our Coastal resiliency for you know rising Rising sea, so the Woods Hole group they’re gonna provide Engineering Services for the work of Planning projects on the waterfront area. That’s that’s identified in here.

54:23 You’ll see some another another contract that’s similar with the What’s the name of the group there’s another group that’s doing all our Outreach and community. So there’s two parts to this one. Yes. And so this is the Engineering Services for the work and then the other the other vote that’s coming is for the Outreach. We received that the towns received the grant for this for this project 523,200 as it’s identify where matching 100,000 earmark from the state arpa fun. So this is not our Opera fun. So it doesn’t show up on our list. This is a different bucket of our profile. It’s the state actually allocated Marvel had 200,000 from their Opera funds specific for this project.

55:11 So we’re allocating a hundred thousand from that part of our money towards this project.

55:21 That is great. Yeah, I’m like the Timeline after once you know, how long this this is the multi-year project and it’s been gonna I if I had made it to the the meeting this morning from the beginning I might have that answer but Becky current has been working this project. I don’t I don’t have the exact project. I want. Yeah. It’s part of a two year two year round. Yeah. Yeah in the work, I mean the grant but the I’m sure the work is more than that. That comes out this is designing and planning. a lot of this work, so Yeah, but I can get I can try to get. More specific details about the overall effort of this project.

56:06 Any other questions comments? No, okay, like to make a motion toward a contract would soul group for engineering service for the coastal resilience project in the amount of 200 and 1,310 dollars and authorize the chair to sign on behalf of the board technically second all those in favor. change emotions passed 17 It’s 17 is pulled 17 is pulled. Yeah. Okay and 18 is a contract Salem coastwatch again Coastal resilience. If you could give us a little yeah so as partners as well part of the same effort and their role

56:52 is to do the public engagement. So for those who attended here in this room with all the charets with all the harbor and you put the dots on your prioritizing project that’s all part of that Outreach effort getting Community input and such. So that’s that’s the role that they play for this overall effort. Okay. Additional questions comments. All right, like the entertain motion toward a contract to Salem coastwatch for consulting services for the coastal resilience project in the amount of 46,000. Even and authorize the share to sign on behalf of the board second all those in favor. Unanimous. Thank you.

57:38 All right. The next is the North Shore heating Hobbs house boiler. We’ve got a little description here if Thatcher but if you could also give us a brief on that so it’s for a purchase of boiler and other materials for gas gas conversion for for heating of the Hobbs house. This was funded through article 11 at last year’s tell me those one of the projects on the list. Term meaning gave authorization to get done. outstanding All right, any guy comments like to entertain a motion to Ward the contract for the boiler for the town owned Hobbs house at 66 Clifton Avenue to North Shore heating supply in the amount of 13,892.

58:24 Dollars and 57 cents and authorized the chair to sign on the contract on behalf of the board second.

58:35 Okay, great. And now we’re making a rounding the corner on item number 20. It’s also a contract for DPW environmental partners.

58:48 Bachelor here again you give us a better thumbnail than the longer description here. So this is this is part of a public works efforts to

59:01 Have really good plans for improving our infrastructure. And so this this contract is focused on sidewalks ramps and signals. So what they’re going to do is they’re going to do an inventory assessment of all of our pedestrian paths. um for improvement they’re going to inventory and assess all of our traffic signals and you know help develop a pedestrian master plan and integrate this information to the town’s existing pavement management plan. So so we have pavement management plan that’s being done. This is the sidewalks and pedestrian paths and light signals inside. I think just signage to as part

59:47 of this that will be a plans develop and sort of associated with but outside of the DPW. We you know, I think I announced that last meeting was we’re starting the Ada transition plan and some of the information from this plan because it’ll address Ada accessibility of our sidewalks and our walkways will feed into our 88 transition plan or vice versa. So there is a lot of effort that’s going on in regard to really really trying to manage our assets and in you know to to make improvements there’s a lot of improvements to be need but to to maximize the value of every dollar that we have a plan of exactly how we’re going to

1:00:35 proceed so we can maximize the effort for the dollars that we have available. So this is part and possible of that effort. This comes under chapter 90, right? Yeah, so it’s being funded out of the chapter 90 funds. Yeah that we’re allocated each year from the state. Yep. It seems to be something that would be tie into the or maybe it’s already in the complete streets prioritization plan. I think it’s part and parcel. It’s under a different funding source, obviously, but yeah complete streets is a funding program. And so what you there are certain improvements that are eligible for complete street. So you apply for you know, that funding the municipalities that are successful when they have plans which we’re doing.

1:01:21 And then you maximize all these other programs that you can find. To bring in other dollars to be part and parcel of your projects. So

1:01:35 about the complet e streets committee and was that like something that was set up to develop the plan and now it’s kind of like everything’s in the plan and it’s going you know, kind of going through the Like the timeline and I see you know, I was able to look at it today because I need to refill your ice myself with it. And I guess I was just wondering if somebody like charged with reporting around that is that like would that be Amy as the town you or is that you know the town planner kind of updates on that and reports on that. Falls under Becky. Okay, that’s correct. So she basically, you know initiated the grant secured the Grant and it really point out it is it is more of a planning to get the yeah get the programs all yeah, because those are

1:02:22 usually associated with some kind of development project. It’s it’s roadway and sidewalk improvements, but it’s associated with some other development plan. So, that’s why I wasn’t clear so who here Marblehead is is taking the lead on on these efforts. So great. Thank you. Any other questions? Okay.

1:02:43 All right with that I’d like to entertain a motion to award a contract for the infrastructure Asset Management sidewalk ramp signals to environmental Partners LLC of Quincy Mass in the amount of $179,856 dollars and authorization the chair on scientist to sign the contract on behalf of the board almost in favor. unanimous

1:03:09 Okay, the next item 21 is the Christmas walk 2022. It’s always a great event. And the motion is self-explanatory. We have a like understand emotional approval request from Catherine Koch executive director Chamber of Commerce to use the old townhouse on Saturday, December 3rd, 2020 to 11AM to 5 PM for musical performances. And or The Cheeky Curtis holiday Marblehead Village display. It’s a train set. Subject to the usual rules regulations fees receipts of the required Certificate of Insurance in the way the rental fee for the event.

1:03:53 Second I can always in favor. again, unanimous and

1:04:01 What else we got here? I’m looking at. Yeah, I just I think one of the things we’d like to do. Is we which we didn’t do in our previous meeting was set deadlines for that for the applications for the Housing Authority? And that is a vacancy was created with the departure of Joan Cutler. And also a deadline for the old Burial Hill committee. And we do have a letter of interest on file already. and I think we’ve after in Kyle put their heads together and propose a deadline to submit on Friday, December 9th at 12 noon. Does that make? How does that sit with everybody?

1:04:54 And summer night. Okay, so that’s the Friday December 9th. And interviews on the 14th. Okay, we need to. It does work. It does work.

1:05:08 Doesn’t doesn’t work for me. That’s right. That’s right. Having said that I’m gonna anticipate that we’re likely to have a select board meeting on the 7th. Do we want to go ahead and and make it the seventh? I think that’s fair enough, right? It’s it’s But if we but if we do that we’ll have a second lot to set the deadline on the second. Okay. So let’s let’s go ahead and do that.

1:05:37 and second and the seventh. Okay. So again just to reiterate the deadline to submit for the housing authority and the old Burial Hill will be Friday December 2nd at noon. And for the interviews to be conducted on Wednesday, December 7th. At 7pm which potentially would be the school committee as well. I think that’s correct. Yes, potentially. Yes just need to confirm that so With that, I think we are in a place where we can go to the public.

1:06:12 I’d like to go ahead and open up the meeting to public hearing is is there anybody that would like to call a comment public comment? Not public hearing. Thank you. Public comment. Yes mission system

1:06:26 Excuse me. Can you go to the microphone so that people at home can hear?

1:06:41 Things I heard today one is on the fueling station. I like walking up power away from time to time. I guess like coffee and that thing is ready to be replaced. It’s been giving me the evg three years. It’s good their homes. Yeah. So I’m glad about that. The other thing I did want to say I was glad the board has come to some agreement on filling the school committee vacancy. What was disappointing though was once again, we were in a position where there was confusion Insurance over what to do. It was different meetings, you know private attorneys called then some squabbles

1:07:28 between boards. We’re moving forward, but it doesn’t have to be this way and I’ll just say, you know since 1966. many Massachusetts communities have a direct adopted home rule Charters and those clearly outline the running rules of the town. Running rules on a single document not looking at State fulls they’re always with them can find the Staples not buried in a policy of school Community or whatever but the developed by the town and for the town and not a distant Beacon Hill in the written down and agreed to in every time you have an issue. You don’t have to go running to Beacon Hill and

1:08:14 A number of us haven’t looking at different home World charters in most cities and towns actually have charges or hormone charges. But before tonight I just randomly decided to look at. insurance Which is a very nice document. I don’t know if you had anything to do with it. I wrote the 2011 version. Well, I want that. It’s been updated. Yeah, 2021 but you’re not section four point seven four nice paragraphs tailored to what Amesbury wants within the confines state law. Of how they feel vacancies and it was very nice. No ambiguity. They also put some detail in you know, if you within 120 days of election, they don’t feel it in also they decided to pull in

1:09:01 fire elections of someone thirty percent. But the point is they decided what they wanted to do rather than the important thing in state laws written. To cover 351 communities so it’s all. It’s a catch-off. It’s often broad. So but anyhow, I have heard anyone that’s interesting efficient government to look at what age breaks and for any of the other town could virtually up. We’re in Ohio. You can really find a shot or a Home World Charter in almost every city in town around and To be sure it’s a long road to get a homeowner They Don’t Come Easy. In the processes spelled out the state’s 43b section, but

1:09:48 I would urge the select board to at least consider appointing an ad-hoc committee to start. Thinking about it. And if the select board decides not to I don’t see this ad for chair. The moderate can do that and it just goes a long way. It just killed me to see the conflict in the confusion of the past couple of weeks and you know, you can look at other acquaintances and it would really I’d rather see, you know, focus on constructive. But anyhow, I along with others have been study if I would be glad to talk to anyone on the board and the audience and Focusing Mr. Keys, we know something about because they have a great doctor in last few. Just look around. You know a radius Marblehead swampskin has

1:10:35 a formal chat now hunt has called Lynn has a hormone rule shot Salem, doesn’t it? Because they wrote their child in 1836. The answer doesn’t because he wrote it almost 100 years ago. Linfield Winfield and Middleton, I think very well when communities they But there’s a lot of examples out there and I just heard I think of good for a step as an ad-hoc Community to understand. Thank you.

1:11:04 Thank you, Mrs. your points your I think your your points on the on the charter are well are are understood, but I just want to Emphasize that the chapter 41 section one relating to filling vacancies could not be clearer and simpler. Okay, and that it’s highly prescriptive both to process and Authority. So I think you know, I think in terms of what we need to do there’s there’s an ambiguous if you’re doing the right thing, that’s not right. Five years ago. No one.

1:11:42 Thought and it’s just it’s just a single God. That’s all so I just believe you’re doing the right thing now and there’s many many other things in a chart that besides really vacancies and it’s very specific. I would just if you try to connect it’s okay got a nice try. That’s awesome. It’s a city it’s so it’s a little bit different. But well, yeah, it wasn’t for a lack of Charter that that you know that we don’t it’s quite clear, right? Yeah. Yeah, I believe that the school policy only started in 2018. So there was no way of having it before you see the policy the school policy

1:12:23 It’s been there for once the state. I was born in schools in so it’s Well regardless of precedent. I mean we’re obligated to follow the letter of which we’re doing. Okay? No, I appreciate your comments. Any other public comment? Okay.

1:12:45 Yeah. I I had talked to talk to you for a while but now seems like a good time because I wanted to talk about complete streets. There’s a couple of issues the first is that the policy requires policy sign and if I could just do this signed in 2018 had us.

1:13:13 Recording get forgive me and Publishing in the town report the following measures the implementation Effectiveness to constantly evaluated for success and opportunities for improvement utilize the following measures to gauge implementation and effectiveness of the policy using as a minimum total miles of on Street bicycle routes linear repeated new pedestrian accommodation number of new curb grants installed and then little unclear. They’re performance will be measured wanting annual basis and reported. In the town report, so I’m not that bright, but I think I can go through the town report and I can’t find that reported anywhere. I have no idea why

1:13:59 it hasn’t been done. It speaks though to a larger issue and I think Moses just made the comment that the complete streets committee was an ad-hoc Committee created simply to create the the prioritization plan for our complete streets

1:14:19 the I I think there’s a misapprehension people seem to think that complete streets is about a stream of funding from the state you go to the state. You say can we have a complete streets graph because we’re doing a new Street and we want to put in a curb ramp or whatever. It might be. It’s not it’s a philosophy. It’s a reconfiguration of the streets. It is a shift in paradox. it says

1:14:46 bicycles people in wheelchairs people walking have an equal right to use the streets and the street space of Marblehead as do people driving motor vehicles. And this has been some four or five years now that we’ve committed to this and yet we’ve really done nothing about it. And even worse what we’re doing is building in car first streets with the new construction we’re doing so everybody’s got to be happier with the Smith Street rail trail crossing. The only problem is it’s misaligned. There’s three turning moments right at it and there’s no table Crossing why because a tablecloth why because it’s cars

1:15:33 first. So first of all, please go back and for the last four years report and put in the town report what you really done. Secondly, this complete streets committee should not be an ad hoc committee. It should be a standing committee and it should be put together the same way. Any other important committee is put together not simply by Becky or Thatcher selecting people.

1:16:02 That they thought might be useful in the committee you really need to do this properly. And then finally I happen this week to speak to a number of people who’ve been trying to get cars to slow down on their streets. I happen to be a Glover today watching people. jaywalking across the middle of Maple Street rushing across between vehicles And someone said to me, well, we wanted to crosswalk there but the police department said we couldn’t because of the hill and cars were coming down. That’s exactly backwards. People are crossing that street for years people have crossed the street while they’ve been asked not to in the middle of the block dangerously with small children.

1:16:48 The solution is not to say oh gee, there’s nothing we can do about it because the traffic’s too dangerous. The solution is to say yeah, you know, what putting across what right there. We’ll get some killed. How about a stoplight? How about a flashing Beacon? How about doing something? The prioritize is those children those parents those pedestrians that need and want to cross that route. That’s what complete streets it’s about and I’ll say one final thing. I have spoken with Chief King even going back to his time in Salem about traffic issues. He is a good cop. He is an honorable man. He is treated me with great respect and and I failed her when I speak to him nevertheless. The police are the police when you go to the police and you say there’s too

1:17:34 many cars on my street. They’ll say well let’s count them and see if it is warranted that we do something you go to the police and you say the cars are rushing through my intersection the police count and check speeds and say well, let’s see if it stop sign is warranted and that’s the word news by Traffic Engineers by police officers and every professional in the field. Is it warranted? And if it’s not warranted cars go first, no stop signs. No traffic lights. No crosswalks complete streets is about changing that and until you understand the complete streets is not A funding stream that it is not separate from the assessment. You’re having

1:18:21 the environmental Partners do. That it is not separate from repaving the streets which apparently were doing all over town. As soon as you understand that then we will finally have a true 21st century transportation system that gives us mobility and equity and clean air and a lower carbon footprint. Thanks for your attention.

1:18:47 Thank you very much, Dan.

1:18:51 All right, then anybody else for public comment?

1:19:00 Okay. Thatcher if you would give this your update, we’d appreciate it. Okay. I’ll just provide three items interest. In the long Agenda One as I reporter, we’re still looking for finance director for the finance department. So in lieu of that I reached out and Site the services of a consultant maybe someone you’ve heard of John mcginn former finest director former Town Administrator has graciously accepted to come in on a part-time basis project basis. Focused on doing some critical processes Financial

1:19:45 processes that we need have done at this time. For example are our recap sheet our schedule a all the reporting to the Department of Revenue as we roll into tax classification season and budget setting season and all of that so I welcome his his corporate knowledge One he’s a person who’s done this role of done these reports numerous times and two he knows where all the information is kept in the building. So he is highly efficient and getting this work done. So I wanted to share that he I need to emphasize because he keeps emphasizing. He is not the interim Finance director. That’s not

1:20:32 his role. It is very much task-oriented to get critical processes completed and to help me in lieu of having a finance director to make sure that I’m focus in the rest of the organization that we’re focused on, you know, those critical financial matters, so we don’t miss deadlines and we get the important things done. um Next other issue Red’s Pawn temporary repairs have been completed. So the issue there was along the edge of Red’s Pond. There’s there’s erosion that’s happening under the asphalt. Walkway what the the concern had been in addition to just the gyrations in in the walkway that’s tripping hazards and and that

1:21:20 that the erosions eroding out from underneath and you can’t see it under the asphalt and somebody’s going to step on that and it’s gonna collapse and and cause serious injury. So in the areas of erosion DPW working with Ann parks and recs have taking out the asphalt and those areas have put in I don’t know as gravel the right term. What’s the type Rock? So six inch minus and then we’ve done 3/4 inch Stone and then Stones, right? So so large the big rocks medium rocks stone dust on top. Um, it’s a temporary fix. So what it does is you know, stone dust is is maintain compliance for for the access. It’ll still erode it’ll still fall but one you’ll

1:22:07 be able to see where the erosion is and then the repairs because it’s a tight air you can’t get trucks in there. So with the stone dust they can use wheelbarrows bring it in dump it level it over and at least maintain much more easily and cost effectively maintain the walkway in a safe manner as we go forward with engineering design and then seeking permanent fix to that that area around that standing And then finally just an update click of with the the vote of the board last week to move forward Monday night, the finance committee approved the transfer funds from the reserve. So we’ve started we started making connection with clear gov so there’ll be a Marblehead team

1:22:53 of folks working with a clear glove team and we’ll start the onboarding of that software platform. The standard timeframe is 60 to 90 days, but there are ways to accelerate that process. So we’ll be engaging with clear up to move that along that concludes my report pending any questions you may have thank you very much. That’s ready any questions.

1:23:18 Oh, I was gonna ask how far would you say like are we halfway through the reporting process in terms of completion? Which report we turn, you know for the outstanding reports that are due. I’m more than halfway. Yeah, I’ll venture to say stuck at 75% Yeah. it’s just Time allocation and again, the effort is right to hats formatting. Yeah and drudgery formatting. So yeah. And then I guess I was just wondering do we have a budget schedule yet? Or is that something that so at the fincom in you know working with the the chair of the fin Comm put out a general schedule a time frame of schedule? So so the first action step

1:24:05 is I’ll be doing a memo out to the department heads sending a deadline for them as well as putting out the worksheets to start. Building their budgets and submitting the worksheet. So again the key date, I don’t have the date well up. I need to get the the details from I I didn’t write it down when he you know, he presented. I’ll get it from Alec. But in January will be the date set for the state of the Town address and that’s like the public official kickoff. So there’s work that will be done internally leading up to that and then a day in January mid January will be the state of the town and then that’ll kick off the the fin Comm and that

1:24:51 whole schedule. Did you expect do the? Worksheets come back before January 1st or sometime in January. Yeah. So I’m hoping for the department heads to have the information back before the holidays because I I want to have them over the holidays to kind of really take a hard look at him have that quiet time to to review them. Thank you. Thatcher thank you very much any other Like that or just around the table was that about that. We’re just around the table. Well about that. And now we go around. I know we’re coming up on 8:30. So this Any any I do you please go

1:25:37 right? Yeah, just like to recognize James moroney. Mhtv exciting news James 1:3 first place awards at the Northeast Video Festival 2022 for the alliance for Community media New England, which includes all six New England states plus, New York. Excellent job James as he always does and then second just like to thank the Masonic Hall for doing a veteran’s breakfast at with the Council on Aging last Wednesday breakfast for all the veterans in town. It was very well attended and just nice the community to get together and in honor those bedrooms.

1:26:23 Do you want to send James?

1:26:27 We could certainly send James a letter yes from MHC. Yes. I would I would let him proposal motion congratulating James for his Awards. You have a second second always in favor. Great. Checking anything. No. I just wanted to thank our director of Public Works here Amy McCue for responding to our like sort of short time frame of putting something together for us. I really appreciate that and appreciate that you’ve Had the foresight. To you know, make that financial decision in the best interest of the town with regard to the inflation and the end of the contract period and it’s nice to know that you have we have somebody really judicious

1:27:14 and and well-suited for for the role.

1:27:23 I just like to say that Alexa singer here is not tonight because her dad underwent surgery. So we’d like to to wish her father well. Okay, and with that motion to adjourn second favorite meeting is adjourned.