Select Board

Select Board: January 22, 2025

· 37 min · Watch on MHTV →

The Marblehead Select Board held a brief January 22 meeting covering Town Administrator updates on Mary Alley building improvements and a new Community Development Planning Director hire. The board approved consent agenda items including a $58,828 carpet contract for Mary Alley offices and a $3,800 increase to the Elm Street improvement project contract. Town meeting article placeholders were reviewed, including a Prop 2½ override placeholder, MBTA 3A zoning, Coffin School reuse, and a police hiring age-limit repeal.

#admin-housekeeping Lead ▶ 0 min

New Community Development Planning Director hired; Mary Alley offices renovated

Brendan Callahan, currently assistant director of planning for Peabody, will start February 10 as Marblehead's first-ever Community Development Planning Director.

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Town Administrator reported significant improvements underway at the Mary Alley building, funded through a combination of insurance proceeds and ARPA funding:

  • Carpet replacement throughout upper-level employee work areas
  • Creation of a new small conference room and consolidated break room
  • Consolidation of mail/copy machine spaces
  • Renovation of the Veterans Services office
  • New key card security system for three town-side doorways, plus secured access to the treasurer’s office and IT server room
  • Employee ID cards to double as access badges

The Town Administrator also announced the hire of Brendan Callahan as Marblehead’s first Community Development Planning Director, starting February 10. Callahan currently serves as assistant director of planning for the City of Peabody and has over 19 years of public-sector experience including 16 years as senior city planner in Peabody. He holds a BA in Geography with a natural resources management concentration from Salem State College and is a Marblehead resident.

Town Administrator (Mr. Keer)

#public-comment ▶ 0 min

No public comment received at January 22 meeting

Chair opened public comment; no attendees in-person or online came forward.

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The chair called the meeting to order at 7:01 PM and opened public comment. No members of the public were present in the room or online to speak.

#admin-housekeeping ▶ 8 min

Town meeting article list previewed; override, MBTA 3A, Coffin School among placeholders

The board reviewed anticipated town meeting articles including a Prop 2½ override placeholder, MBTA 3A zoning resubmission, Coffin School reuse transfer, Mary Alley HVAC replacement, police hiring age limit repeal, and a senior tax exemption program.

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The Town Administrator walked through the anticipated 2025 town meeting article list. Key items discussed:

Article Topic Notes
Collective bargaining On list
MBTA 3A multifamily overlay district Resubmission; preliminary OHLC approval already received; no changes to plan anticipated
Coffin School reuse Transfers control from School Committee to Select Board to begin community process on future use
Mary Alley HVAC system Proposed debt exclusion to replace original 1950s systems; currently relying on plug-in heaters and window AC units
Police hiring age limit repeal Repeal of Ch. 31 §58A age cap for police only, to expand candidate pool
Senior tax exemption Local circuit-breaker supplement targeting seniors paying disproportionate share of income in taxes and water/sewer fees; would require home-rule petition and state approval
Prop 2½ override Placeholder only; no decisions made
Gary/Elm Street playground transfer Transfer from Select Board control to Recreation and Parks
Inspection services fees Two-part: (1) authorize Select Board to set fees by public hearing rather than town meeting; (2) fee adjustments and new category for home battery installations
ADU bylaw update Aligning local bylaw with new state ADU law; most significant change is removal of owner-occupancy requirement
Floodplain map update Adjust flood plain map for proper insurance coverage
Marblehead High School roof/HVAC project Clarification: roof cost estimate unchanged; HVAC systems on roof added to scope to avoid damaging new roof

A board member asked whether the MBTA 3A plan could be adjusted to increase affordability requirements beyond the current 10% threshold for developments of six or more units. The Town Administrator indicated it was procedurally too late for this cycle given the plan’s existing OHLC preliminary approval, but suggested it could be revisited in a future year.

Town Administrator (Mr. Keer) · Board member (unidentified)

#admin-housekeeping ▶ 25 min

Board approves carpet contract, Elm Street contract increase on consent agenda

Consent agenda approved minutes from three prior meetings, surplus equipment, and two contracts totaling approximately $62,600.

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The board approved the following consent agenda items:

  • Minutes from December 11, December 23, and February 8 meetings
  • Surplus equipment (wooden desk)
  • Rafael Construction Elm Street Improvement Project: contract increase of $3,800 (funded through ARPA; increase attributed to removal of weed-block fabric discovered during excavation)
  • Ulti Floors, Mary Alley offices carpet project: $58,828 (partially offset by insurance proceeds)

Town Administrator (Mr. Keer)

#admin-housekeeping ▶ 31 min

Board authorizes MPO grant letters, historical inventory grant, and motorcycle safety proclamation

Routine approvals included letters supporting transportation grants and a proclamation for motorcycle safety awareness.

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The board approved:

  • Letters to the Metropolitan Planning Organization supporting grant applications for improvements to the Village Street Bridge and additional bike racks in Marblehead
  • Submission of FY2025 survey and planning grant for the Marblehead historical properties inventory and Old and Historic Districts inventory update (requested by the Historical Commission)
  • Proclamation designating March 23–April 30, 2025 as Motorcycle Safety Awareness Period, at the request of Theresa Collins of 292 Pleasant Street

The board also noted letters of interest received from Joanna Rose (Disabilities Commission) and Eugene Record (Conservation Commission). A February 7 application deadline was set for the open Conservation Commission seat, with interviews planned for the February 12 meeting.

Board Chair

#admin-housekeeping ▶ 34 min

Board sends condolences for Libby Moore and Ed Bell; Elm Street project update given

Select board acknowledged the passing of two longtime community members and noted the Elm Street/Gary School playground project has started ahead of schedule.

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The board approved sending letters of condolence to the families of Libby Moore and Ed Bell, both described as longtime pillars of the community. The board noted that MHTV had recently dedicated its studio to Ed Bell.

A board member also provided a brief update on the Gary School Elm Street project, noting that work began earlier than anticipated (originally expected to start March or April) and should be completed in early spring. Nearby parking spots will remain unavailable during construction. Project updates are posted on the Planning Board website.

Board member (unidentified) · Board Chair

9 decisions
  1. Approved consent agenda minutes (December 11, December 23, February 8) and surplus equipment
  2. Approved appointment of Logan Casey as Marblehead's designate on the MBTA Advisory Board's Climate and Clean Energy Committee
  3. Approved contract increase of $3,800 for Rafael Construction Elm Street Improvement Project
  4. Approved $58,828 contract with Ulti Floors for Mary Alley carpet project
  5. Approved letters to Metropolitan Planning Organization supporting Village Street Bridge improvements and bike rack funding
  6. Approved submission of FY2025 survey and planning grant for Marblehead historical properties inventory update
  7. Approved proclamation of March 23–April 30, 2025 as Motorcycle Safety Awareness Period
  8. Approved letters of condolence to families of Libby Moore and Ed Bell
  9. Set February 7 deadline for Conservation Commission applications
8 votes
  • in favor (unanimous) Consent agenda (minutes and surplus equipment)
  • in favor (unanimous) Appoint Logan Casey to MBTA Advisory Board Climate and Clean Energy Committee
  • in favor (unanimous) Approve consent agenda contracts (Elm Street increase and Mary Alley carpet)
  • in favor (unanimous) Authorize MPO grant support letters
  • in favor (unanimous) Authorize historical properties inventory grant submission
  • in favor (unanimous) Proclaim Motorcycle Safety Awareness Period
  • in favor (unanimous) Send condolence letters to families of Libby Moore and Ed Bell
  • in favor (unanimous) Adjourn
37 min full transcript

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Transcript captured from MHTV’s Vimeo auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:03 Ready? We’re ready. Hey, good evening. I’m gonna call us to order. It’s, um, are we not on? We’re good. Okay. Um, today is Wednesday, January 22nd, and it’s, um, 7 0 1. So we’ll begin with public comment. Is there anybody here in the audience you’d like to make public comment or online?

0:30 I cannot see chair. Okay. Um, so let’s hear from Mr. Keer on Our Town Administrator updates. Thank you, Madam Chair. Uh, couple updates. Um, couple I’m excited about, uh, among many others. First of all, uh, some more update on the Mary Alley building improvements. I know I’ve given some in the past. Um, and I, I think

0:59 what the improvements we’re making, other than I think some windows and maybe a few things here and there is like the first significant improvements for the employees, I think since we’ve moved into the building 30 years ago. I don’t know. Well, probably, right? Yeah. Um, so I, I think it’s, it’s well overdue. So if you recall, we had the incident with the break in and the damage, right? Right. Um, of that, which was an insurance case. And then we had the flooding where some valves blew while folks were making some repairs and, and flooded. So, so we, we have insurance proceeds, which allowed us to, um, through that process, replace the rugs in those areas

1:48 that have been damaged. And so what we decided to do with ARPA funding is why, why only do a portion of that building rugs? Let’s, let’s do the rest of the working area, the upper level area where, where most of the employees are. So we supplemented the insurance proceeds with opera. So that RUG project is going forward. In fact, it’s on your agenda to approve the contract for the vendor to actually do that. And that project includes, um, putting on the rugs, the, um, uh, what do you call it? The, the, uh, the board of the case, the moldings, what Is it? Molding, Yes, moldings. Thank you. Uh, along that, and also as part of the process, the vendor is responsible

2:36 for actually picking up and moving all the furniture out the way, putting the rugs and putting all the furniture back. So that’s all built into the contract that, that you’ll deal with later on. Um, but we’ve also, um, a as I talked about the building inspections department, we made one larger office space. So the, all the inspectors are, are in the same space with a a, a service counter From that move, we’ve, we created a small conference room across the hall. Uh, the, the, the building commission was sitting there, but it was actually a storage room with some inner walls. Take that out, um, on one part of the wing. On the other side, we’ve consolidated two different spaces

3:22 that were used for mail machine and copy machines consolidated into one area

3:29 set up for that purpose. And that frees up where one of those rooms where we’re gonna make, um, a newer break room for the employees, uh, fix up the break room. Uh, one of the reasons to do the improvements of the break room is because when we reconfigured, say in the assessor’s office, they all had, everybody has their little tiny break rooms. We’ve taken those away ‘cause we’ve torn down walls and everything. So in return, one really nice break room for all the employees, um, uh, on that side there, there’s already one on the other side. Um, downstairs in the, uh, in the veteran services office. We’ve taken that out. New rugs painted the office, putting that back together.

4:14 So that was, um, that was long overdue. Um, and, um, so those are the, a lot of the physical changes. But what we are also have just implemented is a new key card security system. So the three doorways on the town side of the building, there’s two in the upper level, one lower will all now have, um, uh, an, uh, access, uh, device. One, it’ll automatically lock the building and unlock the building at set times. Plus employees will be able to go in as needed, swiping the badge. Um, and what we’re also doing with the help of the health department, they have a device

5:00 that we’re gonna be able to print employee IDs onto their swipe badges. So it’ll work as access cards. And their town id, especially for those who go out and, and deal with residents, go into people’s homes, they’re really required to have an id. So, so their card will act as, as their id. So we’ll print right on. We’re also, um, using the security device on the treasurer’s office and the IT server room. So we’re securing those so that it’ll be limited access only. So, um, making a number improvements, uh, for the employees, uh, through both the fixing up office space, taking advantage of the situation

5:47 with the insurance proceeds from, from the, the events and supplementing that to sort of do over. Um, and, and again, as we reconfigure the organization, we need to reconfigure the space to work, work with, um, with the organization. Um, so that’s one item. The other item I’m pleased to say is that our first ever, uh, a new community development planning director will be starting February 10th. Uh, the individual is Brendan Callahan, who is currently the assistant director of planning for the City of Peabody’s Community Development Department. So he is, hit all the titles, uh,

6:33 and is current position. Um, he’s got, he has over 19 years of experience in the public sector. He started as an outdoor education for middle school students in experiential learning. And then spent two years in conservation administration. So conservation, uh, uh, probably a conservation agent. Um, and then for the last 16 years, he’s been, uh, the senior city planner and assistant director of planning for the City of Peabody. So he’s coming, uh, with really good experience behind him and has, has what we’re looking for broad experience and all the, all the realms of community development,

7:18 the conservation piece, the planning piece, the development piece. So, um, he has a, a degree from Salem State College in, um, uh, a Bachelor of Arts and Geography with a natural resources management concentration. So, um, I look forward to introducing him to the board. Um, and he’s a marble resident and he’s a marble head resident. Look forward to that, Patrick. Yes. Right. So well done to the whole team. Mm-hmm. With HR doing that. I, I tell you the i part of the process, ‘cause we went through the whole interviews, you know, the noble process, but as part of it is to have the staff meet with him. And so I asked staff what the feedback was.

8:04 One comment was like, um, pay him whatever he wants, get him here. Uh, and the others were all just, you know, all a hundred percent supportive. Um, I think they’re really looking forward. Uh, Donna is here from the, our grant coordinator. Just the completion of the team to have a team leader and, and I look forward just letting them loose and great things will happen. Good. That’s great. Standing. So that concludes my update.

8:37 Okay. That was a major operational Yes, yes. Seriously, a lot of effort’s gone into restructuring all that. Yep. Okay. So next on our agenda, um, getting close to town meeting time, we’re starting to organize for it. Um, the deadline, did the deadline close for the, So the deadline or it’s the, this Friday’s deadline is for the citizen petitions. Okay. Yeah. And then for the staff and committees and such as next Friday, Next week. Yeah. Okay. So we have our usual articles here in your packets. The standard, um, articles. We always, you know, numerical order, uh, liability,

9:24 accepting trust, property lease, the town property, um, all of the usuals and sort of the, um, 2025 town meeting. Novel ones we’re including our, we have the collective bargaining on here, um, and the three, a multifamily overlay district, the coffin school reuse, um, Mary Alley building, um, HVAC system for some amount of money for, um, the removal of the boilers and a new HVAC system at Mary Alley. And, um, looks like something, um, from Chief King had put on here about age requirements. Yeah. So, so the town adopted some years ago, um,

10:10 chapter 31, section 58 a, that puts a, a limit on the age limit on hiring police and firefighters in the town. So what the police chief is requesting is to lift that limit for the police side only. So we’re not, we’re not gonna look to adjust on the fire side. It’s on the police side only. So our attorney, Lisa Mead, will draft appropriate language to repeal at least a portion, have town meeting, authorized the police sheet, the higher officers at an older age than what we’re limited to now. Yeah. Okay. Is that just To open up the pool? Yeah, yeah. You have any Oh yeah. I mean, there was a, there was a time when you had an opening and you did the civil service list.

10:57 You’d have 80 names on the list and, you know, you go through the process and have eight, 10 finalists, whatever it is now. Uh, um, it is far fewer candidates and therefore much more competitive with other communities. So, And then we’ll have, um, to be determined, but an article placeholder for a town override and, and, um, transfer the ownership of the Elm Street playground. Gary, the Gary, the Gary Playground. Playground. We’re calling it Gary Playground. Mm-hmm. Yeah. So that’s To the rec and park. Right. So it’s under the control of the select board. It’s to moving under the control of rec and park. Mm-hmm.

11:42 Okay. Completion.

11:49 And it, does anybody have a, had, is there anything that’s not on here that should be on here from members for this year? Okay. No. Um,

12:07 alright. No. Does That cover? It looks good. Looks, Yeah. So I’ll just, Yeah. Article, well, the article numbers may change, the order may change, but just for reference, so what’s with are through two reports, the town officers and committees, the select board ought is voted to request to include the charter committee report. Oh, that’s right. So that’ll, that’ll fall under there. Where does That fall under, I’m sorry. The reports of town officers and committees. So the charter committee Okay. Had requested to be able to report the town meeting on their progress. Okay. Article two. Yeah. And again, the coffin school reuse is simply the, the school committee has voted to release it from educational purposes.

12:54 So a town meeting will give the authority to transfer the control of the building from the schools to the select board. And then once it’s handed over to the select board, we will initiate through the community development planning department, um, go through a process of identifying, you know, what’s the future use of that property, um, is, you know, are there potential municipal uses, or should it be surplused and released for redevelopment, presumably housing in some form or fashion given it’s, it’s in a neighborhood. Um, but the, that department will go through a process with the help of consultants to solicit

13:43 input from the community, input from the neighborhood, evaluate sort of the, the different options so that, um, at some point this board will have to make a decision as to, you know, what’s the, the next use for that property. Mm-hmm. So there is a whole, like how, meaning approving the transfers just starts a process of the determining what it is that we should do with that property. Mm-hmm. Now, if, you know, Thatcher, in the past we’ve had, uh, reuse committees that broaden the, you know, the inclusion of that large members and Yep. You, I think it can, especially if it’s under the, you know, guidance of a consultant help with the, the, uh, socialization of Yes. Of the project and then, and outreach. So that’s something we can think about too. Yeah.

14:30 That’s our expectation. Yeah. And if I can mention the Mayor Alley HVAC system, putting that on there, um, there was huge concern in the building. I won’t mention my chief financial officer by name, um, during the winter. I mean, so many of the systems have failed that there’s, um, plugin heaters in so many office spaces and it’s like scares the heck outta people that leave one on over the weekend. We might not ha, we might have another insurance claim, we’ll be finishing the rest of the rugs, but, uh, and then during the, during the summer, the window air conditioners to keep the building cool. ‘cause again, so many have failed.

15:17 And so our sustainability coordinators like this is, you know, yeah, this is not good. So it is definitely time. And again, like I said, this building was built in the 1950s and it’s pretty much the original system and it’s time to go in. So, um, it’ll probably be a debt service to basically replace the whole HVAC system, uh, for that building. Uh, and ultimately one, have a working, a working functioning building in that regard to much more energy efficient, I guess it’s very energy efficient if it doesn’t work at all. But that doesn’t help the employees working there, but to have a much more modern efficient, through,

16:03 through a debt, through a debt exclusion. Right? Yes, yes. So, so much more, um, details to come on that I would just like to also highlight the town exemption for seniors. So that is something that is as being, uh, some worked on a lot by Molly Teach. I wanna give her credit from the, from the finance committee, which is basically a program to a lot of a fair amount of municipalities. This is to supplement the state. Um, so it’s basically to help seniors with, you know, rising inflation and who are paying a disproportionate share of their income to taxes as well as water. Um, water sewer come into that. So we’re looking into that. It’ll supplement them to give them to a targeted group of seniors who, uh, where the, the circuit breaker from the, from the state isn’t, isn’t enough. It’ll, it’ll be in, in sort of in conjunction

16:49 with the work off as well as supplement it, supplement it from, so that would be a horal petition that would then have to be approved by the state. So we’ll have final, you know, working the numbers on that think that’s some exciting program to help people sort of age in place. Yeah. Yeah. So there’s, there’s a few other increasing exemptions for taxpayers. So we have the Under the Heroes Act for the Veterans. So the effort, the overall effort is as we, you know, talk about building the revenues to, to support the, the services that we provide. But in doing so, we also wanna protect the vulnerable in the community from the increases. So we are exploring and going after every, every opportunity for an exemption that

17:34 that takes care of the, the folks that would be most negatively impacted from, you know, any, any tax increases in the future. So it, it is a, a lot of effort with the, the, the finance folks, Alicia Benjamin, her team, the finance committee is very much in this, uh, and others. So it’s, it is part of a strategic effort to, to address that. Um, if I may, the, there’s, there’s three items that’ll be coming through the planning board. He, to hear the A DU bylaw. Um, and again, so that’s, you know, uh, marble had passed an A DU bylaw two years ago.

18:20 So allows the ACCE accessory dwelling units accompanied with, with a primary unit. And then the legislature on Beacon Hill passed a comprehensive A DU law. And so, um, the, there are some conflicts in our current law to what the state passed. So the primary purpose of the A-D-O-A-D-U bylaw changes is to bring our bylaw into alignment with the changes by the state. Um, so, and, and I, I don’t think it’s very anything significant, it’s just getting it in line. I Think the biggest one is that it goes from that. And Mar used to be owner occupied. Now it goes to it, it does not have

19:06 to be owner occupied. I think it’s the Right, The significant changes were done by the state, By the state to get it line right. Our, our tweaks That conflicts with that, There are not significant to be in line to be. Yeah. So if there’s, if there’s complaints about how the, how much has changed, it’s because of it’s the, the state law, not because We can’t be more restrictive than the State. Right. And then the floodplain update is again, to adjust, uh, a flood plain map so that the residents are properly covered for insurance, for, for floods. And then the third one is the MBTA zoning. And again, compensation here is the select board is gonna be the sponsor, but it still is required to go through the planning board process before it can come here. Right. So those are three, they have to vote it. Yeah.

19:54 But we’re not anticipating any changes to the plan. It’s the same thing. No, the, I I mean, I think all of us involved think the plan a rock solid plan. Yes. And, and never even got debated. Um, and so we think this time now, we’ll, we’ll look at the plan. Uh, I think folks, um, the other items, again, just to be clear on, wonder If I could just jump in and just offer a question to the board and that is whether, you know, the three A can be adjusted for an affordability component. And I know, and I know there’s a 10% kind of thing, but I’m wondering whether that can be changed augmented, is there any kind of flexibility within those, you know, affordability? Correct. So the, the shorter answer, probably not the short answer is procedurally Yeah.

20:40 Too late. ‘cause the timing of the process Understood. Okay. To, to go through this. There’s time windows, you haven’t been Through the permitting process and so forth. So we could do it in the future right after like, so next year. Right. We could go and, and, and change that. I think this gives us a pace. Well, This, yeah. I guess, yeah. As a first, as first blush, it’d be great to get a, a sense of whether it’s PO of what the possible is. You know, So I think, ‘cause I think, you know, various questions, similar questions came up about tweaking it. And the idea is based on the plan that’s in place, that’s a really good plan. Yep. Let’s get that in and get compliant. Mm-hmm. And then we can come back and we can Okay. Tweak and adjust Yeah. To accommodate our, our local objectives. But let’s get, So part of that is that it’s been submitted already

21:26 to the OHLC. Yeah. Yeah. And that they’ve basically, it’s preliminary approval that they’ve given us preliminary approval. Right. So then to start that process, we Don’t want, yeah. There’s a process with the state that has to go on bef even before it gets through the rest of the process. So we’re, we’re on those train tracks already down the completely Get it. Completely get it. There is a 10%, right? Yeah. There is a 10, 10% on over six, six units. Six units a minute. So 10% on six units or more. Right. Alright, Well listen, if it’s an option for the future, just good to know that it’s out there. Yeah. Potentially. Yeah. Um, I wanna highlight the inspection services fees. So couple things. Um, there’s, so there’s, there’s two items coming. The first one is to see if town meeting would authorize.

22:14 So right now, currently all of our inspection fees are set through town meeting. And our desire is, is, is to, to move that updating of fees from town meeting to the select board with a public hearing. Um, we’re requesting that just one, uh, to make the process a little bit easier. Um, and to be a little more flexible on the timing of when we do things. What we, we did adjustments last year through TOM meeting. We did some adjustments. We’re still analyzing. And it’s more complex than you could ever imagine trying to compare fees because everybody uses different terminology

23:01 and different categories. But what we’re trying to do is, is make sure that we’re sort of in the comparables with other communities. We, we, we increase fees ‘cause they hadn’t been done for ages. But we also don’t wanna overshoot our mark. So we want to know, but we, we want more flexibility. So the first bylaw request would be, uh, which is the case for most other fees, is, you know, let the executive body set the fees. Um, if that fails, we still wanna make adjustments to the fees. So that’s the second item, which makes some more adjustments to the fees, but it’s also adding a fee. What’s, what’s coming now are the home batteries.

23:46 And that’s a significant item of installation that it, that, that’s a whole new category, um, for the inspectors to deal, uh, to deal with. So is to set that up as another category with a, with a fee on it. So, so it’s a two part. Ideally we’d like town meeting to allow the select board and, and as the language is proposed, it would still require a public hearing. So it’d be just like setting water and sewer rates. Yeah. You have a public hearing and then you set the rates, um, And to set the category, What’s that Like? And to Yeah. Establish a category that’s new. Right. Right. So, because what we wanna do is we wanna clean up and make the, the whole fee structure sort of simpler,

24:34 more straightforward and more current. Right. And it’s hard to do through the bylaws once a year and Yeah. But if it’s here, we could kind of clean it up, propose it, vote it, do the public hearing, vote it, and, and then it adjust easily.

24:50 Pastor, this last one on the town ide, this is a placeholder. Placeholder. It’s not, no decisions have been made, no decisions. That’s just a placeholder in case we decide to get for an override. Okay. Yep.

25:04 It, those are the highlights.

25:12 Oh, I’ll make one more under the, I I wanted that the title to be more accurate, the, the Marblehead High School HVAC project. Mm-hmm. It’s been titled The Roof Project. So I think I said it here. No, I said it at different meaning. So let me clarify the terminology on this. ‘cause there’s, there’s a lot of concern that the, the price of the roof project escalated. So to clarify, the price of the roof project has not escalated at all. The estimates that were done a year or so ago are still valid numbers right now, inflation is pounding away. So there may be, you know, some tweak down the road, but that number’s good.

25:58 What changed was the scope of the work in that it was determined more recently that the HVAC system on the roof is at the end of its lifecycle. So basically folks figured out you have a lifecycle of a roof, there are leaks, we need to do a roof. But then when you look at the lifecycle of the HVAC systems that sit on the roof, if the schools went forward and replaced the roof and then subsequently replaced the HVAC systems creating problems, one, you, you’re gonna punch holes in it, a brand new roof, and two, you’re gonna, you’re gonna violate the warranty. Right. So what this is the, the roof project is already been approved for funding as is,

26:46 and the price tag is, hasn’t changed. This is adding another component of doing the HVAC systems on the roof of the building in conjunction with the replacement of the roof so that your, you’re, you’re protecting the, the viability of the roof mm-hmm. As well as the warranties by, by doing it in the right sequence. So I, I wanted to make sure the title of this project was accurate to that sense. Yeah. Thanks for clarifying that. Yeah. A lot of noise about that. Um, okay. So I’m gonna move us along to our consent agenda items. Um, we have the minutes December 11th,

27:34 December 23rd and February 8th. And surplus equipment, um, regarding a wooden desk. So motion to accept the following those consent agenda items that I listed. So moved second. Um, all in favor? Great. Okay. And, um, we, uh, need to, um, a motion to appoint Logan Casey, our sustainability coordinator as our representative on the MBTA advisory Board’s Climate and Clean Energy Committee. So if I can add clarification. Yes. So, so you’ve, um, you’ve made an appointee as our representative to the, to the board, um, at the request of the MBTA advisory board director

28:23 there, um, there are two committees, subcommittees on the MB MBTA advisory board that have slots for Marblehead. It has our, our chair woman’s name assigned to it. But she can assign an A designate. Right? A designate, yeah. So, so they actually reached out and requested if Logan mm-hmm. Because of his work as sustainability can go on their, I had the note somewhere. Um, they have a equivalent, I forget the title of the subcommittee to deal with sustainability. Oh, climate and clean energy. Right. And then there’s a, there’s another committee that’s the, the railhead a railway subcommittee. So, and, and Logan who’s online if there’s any questions,

29:09 but he’s, he’s working, he’s also reached out to Tracy to, to coordinate that, making sure everybody’s, everybody’s happy with, you know, the assignment. So Yep. It is an additional Marblehead member to be represented at the MBT. But Logan’s representation is specific to that committee. Mm-hmm. Not the broad. Right. Uh, you know, Tracy’s already, um, has that assignment. Great. Looks like A good fit. Yeah. So move Second. All in favor. Okay. And we have consent agenda contracts. Um, so I need a motion to approve the following consent agenda contracts

29:57 for the town unless, um, except those put on hold, if any, and authorized the chair to sign on behalf of the board, Rafael Construction Elm Street Improvement Project to increase the contract amount by, uh, $3,800 and ulti floors for the Mary Alley offices that we spoke about earlier. Carpet project. Um, $58,828. So moved Second. Can I ask a quick discussion? Is that 3,800 here is, where’s that money coming from? Is it so that, that’s coming through the, The arpa? So when we did the last round of, we knew this was coming, this Was part of that original Right. Okay. So we increased. So, so we’ve already authorized using ARPA funding. This is just to Cover this Contract. This is the contract coming in.

30:43 And basically what happened is when they started digging up, there was some kind of fabric that was placed underneath That’s right. The parking lot to, as a weed block, which is, that’s not easy to remove. So it added to the scope. And then I can, I’ll also mention on the, on the rug project, a good portion of this would be offset by insurance proceeds. So this is the contract project south.

31:11 Okay. And then, um, to Vote on that, Yeah. We need to vote. Right. Um, all in favor.

31:21 Okay. And, um, uh, agenda item number seven, um, are just to, um, at the request of our, uh, grant writer, um, supplement our applications to the Metropolitan Planning Organization. Um, I just need a motion to send these letters to them in support of a grant program for proposed improvements to the Village Street Bridge and funding for additional bike racks in Marblehead. And authorize the chair to sign on behalf of the board. So moved. Second. All in favor.

31:58 And, um, we also have in here request from Pat Franklin of the Historical Commission, um, to, um, submit, uh, a grant I needed for the properties inventory. Um, so I need a motion to approve this request to submit the survey and planning grant fiscal year 2025, Marblehead historical properties inventory, old and historic district’s inventory update and authorize the chair to sign on behalf of the board. So moved. Second. All in favor? Um, and we have a request to proclaim March 23rd through April 30th, 2025. Motorcycle safety awareness period from, um,

32:46 Theresa Collins of 2 92 Pleasant Street. So, um, with her letter in the packet. Um, and we have a motion to do such to proclaim March 23rd through April 30th of this year’s motorcycle safety awareness period, uh, to increase awareness and reduce accidents. So moved. Second. All in favor?

33:11 Okay. And then we have actually two letters. I am, you may just have the one, um, from Joanna Rose interested in serving on the Disabilities Commission. Um, she sent her her letter and interest in that position. We also have a, uh, letter from Eugene Record, uh, who’s interested in, uh, an open position on the Conservation Commission, which has been open for quite some time. And so, um, I might suggest that we set a deadline for applications so we can fill this role, which they have a lot of work and it’s been open for a while. So, let’s see. Um, we have the state of town on the fifth.

33:57 We have, we’re having a reg, no, that’s, then we have a regular meeting on the 12th maybe. So should we set the deadline for, um, like the seventh or the sixth or the seventh before the 12th? Yep. Maybe the seventh. Just say the seventh. Okay. And then, um, we’ll hold interviews and on the 12th. Is that good? Yep.

34:22 Okay.

34:28 Um, we can move through our light agenda night tonight. Um, that brings us to select board announcements.

34:43 Uh, does anybody have any announcements? Well, Madam Chair, uh, lippy Moore and, and Ed Bell, uh, you know, sadly passed away, uh, over the, over these past months. And they were real pillars of the community. And, you know, perhaps we can send, uh, letters of condolences, appreciations, and, uh, and respect, uh, to the, to their families. Yes. And for sure, it’s a great idea. Both incredible, um, dedication and service to the, to the community is well known. Um, missed legends. Really, really in town. Yeah. Yeah. Um, and it was nice to have Ed Bell’s. Um, M HT invited people out for his, um, they dedicated the studio at MHTV. We all remember to him not long ago. I think it was just in November. So I’m saddened

35:29 to read about his passing. So, um, if you, uh, need to just need a motion to, uh, send letters of condolences to the families of Libby Moore and on behalf of the ward removed. Second. Second. All in favor? Okay. So give a quick update on the Gary School Elm Street Project. I know a bunch of us received inquiries about, uh, the work that’s going on there. Did start a little sooner than we had anticipated, which hopefully should be a good thing ‘cause we finished earlier. But I know it has been an inconvenience to neighbors, uh, for not being able to park there. Uh, that’s probably gonna continue. Unfortunately, during, during snow. During, during snow. I know that neighbors do use that for snow. But as if you drive by, they, you will see it. The work has started, which we just approved for.

36:15 And the con and hopefully this should be done. It was, I think, originally anticipated it started March or April. And hopefully talking to, to Alex, it should be hopefully done closer to those dates. Yeah. Uh, paving then, so that, you know, the, the true, the ultimate use of it should be available earlier. Yeah. Time. Early spring. Right. Early spring. As opposed, which, which is great. So I, I know it is an inconvenience for neighbors. Those parking spots will be available once it’s finished. Mm-hmm. But they just weren’t able to use it for now. There are updates on the, on the, on the website, um, on when work is being done. So people wanna look on the planning board website. There is information on there as well. Okay. That’s on the planning board? Yeah. Okay. Okay. Anybody else? All right. So we’ll just need a motion to adjourn. So move second.

37:04 All in favor?

37:10 That was a light meeting. Okay.

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