Select Board: June 15, 2022

Transcript captured from MHTV’s Vimeo auto-captioning. No speaker labels; proper names and dollar figures occasionally misheard. Click any timecode to jump to that moment in the source video.

0:01 Good evening everyone. I’m following the meeting of June 15 to 2022 to order. It’s 7pm. In enroll column do we really no sorry. Sorry, all the members of the board are participating in person. So first on our agenda, we didn’t have the past five elements of Saint Andrews and Mr. And I will talk about the fund-rated raising event June 25th regarding the Lynn emergency shelter. So the Marblehead Ministerial Association Along with the model of public schools is sponsoring an event called shelter my soul gonna be a pack Center on Saturday, June 25th 7pm to 10

0:48 pm. tickets for this benefit concert are

0:56 $50 in 25 dollars for senior children room 17 Chad Hollister bands. He’s well known in Marblehead is going to be performing a concert with Deb Larkin and the Jeff Stout Jazz Quincy. And also there’s going to be boom trucks there. So what they’re doing is they’re raising money. They’re rebuilding the shelter homeless shelter in Lynn. This is a regional issue as we all know Marblehead, there’s not much space to be built and it’s very expensive though. We have homeless almost here in town. So they take good advantage of

1:41 the facilities. So it’s really a dust. It’s our duty our moral obligation to help support this so I’m gonna be a fantastic events be a fun time. So please get out and support. So again, Saturday, June 25th 7 to 10 pm at the tax Center.

2:02 Thanks. Thank you. Any questions anything and so why I messed up I didn’t invite Pastor Clive selling so kind of falls on me. But yeah, we did great great very well. Yeah. Excuse me. Next time we have a an application for a common big license.

2:31 Good evening. Yes. Thank you. Well, thank you. Tell us about this your dream station. I’ll tell you again. Yes. Thank you. I think that’s no. Oh cookies. Maybe somebody yeah, and so we can share the bubble tea.

2:59 People in Marblehead and I noticed Marblehead is it always and I want pregnant outside people know what is real bubble tea is so yes. Thank you. any questions Oh looking at the menu. It looks delicious. Yeah, yeah.

3:28 And that’s just when do you expect her relation if I can get it today or possible that will be open this weekend? Oh, okay the most perfect day for me to open it will be busy for the people then and figure out yes. Yeah. I have 12 and a 16 year old do I think you’re gonna be very excited customer service. That’s when we’re in DC. That’s that’s their number one. Yes.

4:02 I hope yeah, we’re in a good location together and everything. I don’t know isn’t the first time do I have replacing bubble here patient? Yeah, it is very accessible. Yeah, you have other other stores or other shops this your first this is my question. Yes. Well, good luck. Okay, I believe emotions emotion. We need a motion to improve the application for common big license for LW brother LLC, and this is Drake station 146 Washington Street population through Sunday 11:00 a.m. 7:30, please.

4:47 Yes.

4:50 so

4:54 all those in favor Congratulations. Congratulations. Best of Luck. Thank you. Thank you. Hope you guys coming. Oh, yeah. Thank you.

5:13 the minutes of May 18th 2022 and May 25th 2020

5:25 beautiful dancing Oh singer you go around them. No, it’s not a problem. It’s wrong. It’s okay. No problems. All those in favor. Okay, we are slowly but it’s not a whole book The next

5:53 Have to be request church bells ring the orientation by fire already to request the church bells throughout the town be wrong on Monday, July 4th 2022 at the usual holiday hours 17 am to 8 am 12 noon to 12:30 pm 6PM to 6:30 pm. So

6:19 all those in favor There’s still remember one of my children like didn’t step holding up exactly really come along.

6:31 Okay. We have on the agenda of the session of our vote our debt explosion override to be sponsored. So we’ll try to begin with discussion. Just talking about a little Different family. Yeah, I mean, I think that this was a put together with a lot of professional assessments a lot of thought and consideration went into this. We it’s there’s kind of multi-parts to it together. They’re bomb you just financing through municipal bonds. 10 and 20 year bonds first these are real needs is a real infrastructure needs. We had a professional roof

7:19 assessments conducted and the the ask on if you vote Yes on question one provides approximately 9 million dollars for roof work over the next five to six years. Funded over 20 year bonds at the Jacobian Community Center the Mary Allen municipal office building and Franklin’s Street fire stations and the tower way DPW headquarters. So again work together over five to six years. Funded on a 20 year Municipal law and at the assessment cost of 9 million dollars. There’s also replacement of the roof at the high school, which is again at its end of life 20 years end of life and part of

8:05 the Vets building which the school committee is pursuing mspa funding so that amount would be adjusted accordingly if that comes through And then streets inside one. Yeah. Sure. I’ll tell you go ahead. Okay, so it will includes Street sidewalks and trees and the chapter 90 funds that we get every year from the state from are just not enough to complete the projects that we need to complete. So again, this is five to six years and it’s and it’s going to we have a plan and it’s going to The voters this coming week and it’s something

8:52 that we really feel strongly. We need this kind of infusion of cash so that we can complete the projects that need to be completed everyone in Marblehead complaints about streets and trees and sidewalks and we’re trying to do something about it. So we do appreciate your ball. Yeah actually comment as well that it is a big sum of money. It’s 24.4 million dollars overall. and you know as Aaron pointed out about 30% of that is for is for the that exclusion on the Town building rules and and 5% of it is on the streets and

9:39 sidewalks. You can see that you know, there’s a further breakdown. It is the case that we have a golden a good opportunity here because the high school is coming off of The Debt Service schedule in the next year and a half. So it’s a good opportunity with this with this dead exclusion override. He still keep our debt service at below 15% of 11. So that’s something that we’ve been very, you know, the sittingly you know, focusing on very carefully So we’re doing this. We think the timing is right the tapio people Marblehead have asked us for a serious study around public buildings and infrastructure. And this is what this is. So it’s it’s a good opportunity to

10:25 you know, I mean we’re tonight. We obviously we sponsored the we sponsored this this article. And that’s a little credible redundant to vote on it tonight. But I think we’re you know, we’re definitely failure before the responsible thing to be able to Debt Service. You know, we’re still within our debt service terms.

10:49 Of and just add to what Mr. Greater said you take usually take all my thunder but it’s a great opportunity to ladder our borrowings out over the next five to six years taking advantage of interest rates and low now and they’ll probably Spike but then come back down in the next few years the way most economists are talking in to give us a fixed cost.

11:15 In a finite period of time over the next 20 years, so it’s just a good opportunity. Hopefully that the Town Sports that it’s well well thought out and it’s not all going to happen. Once again, it’s going to happen over the next five to six years right now that there’s a Definitely a material shortage when it comes to Rules and Things. This will give us the opportunity over the next few years those prices. Hopefully should come down. There’s a supply chain uses. So yes, good timing and doesn’t have to be done tomorrow, but it’s a good five to six year plan.

11:57 Next of this side and I can’t be absorbed into the operating budget. So this is how we fund it and from reaching out to the town and asking in 2020 and 2021. This was overwhelmingly the response that the citizens wanted us to really dig into and take a look at and this is a proactive plan which allows us to take advantage of Getting in front of it being able to budget the cost. And so I think that really supports it and from a bigger picture. It allows us to also work on some of the other initiatives that we’re working on through the town and if we can look at from placing the roofs and getting the infrastructure in place that allows us to work on our action plan for NetZero and look at potential for solar and all of the other common initiatives that we’re trying to work on on a bigger scale for the town getting these things in line allow us to get in front of it and then open up potential options

12:45 for funding and grants and other opportunities because we now we can say we have this coming down this is set up. So this enables us to have an option to tap into those other things too so I can get A great plan and I hope everyone takes this afternoon to take a look at. so I don’t know what it’s up to you like to take a vote or not. I mean I Doesn’t seem necessary to me, but do does anybody want to take a look? Always unanimous. Yeah sure. I think that as I said mentioned and maybe Moses too that over the last three years ago Daniel Town survey and for we were on the board.

13:31 The like last year’s results, whatever this this these were the the roads and sidewalks and infrastructure maintenance was overwhelming the feet overwhelmingly. That was the feedback. That was the number one priority for constituents residents in town. And so this is your select board presenting this plan to the boogers question. What? Thank you so much. Thank you. Next we have a motion. And request from Married children’s bubble bar Boston for one day literal license from Monday, August 15 2022 from 5 to 8:30 pm at the 199 Washington Street.

14:17 For the Marblehead Democratic committee summer picnic subject to the following conditions delivery yard and received by the licensing authority of required to get to Dollars delivery of in the site receipt by the licensing authority of proof that the alcohol will be purchased from the authorized source and proof that the African can receive proper delivery provide proper storage and disposal of all of beverages purchased all in accordance with the requirements of General Law chapter 138. Alcohol will be purchased from Martin Eddies. And someone like me. I was in favor of oh, no, this is because it’s actually

14:58 my mother’s name on this earlier baby. Okay, just noticed that so this deny you

15:07 in favor in favor in favor. Thank you. Okay, the next she could come up.

15:20 I just

15:31 so you won’t tell us about the new on your popcorn. So.

15:39 enjoy one of 15 years old and there’s all here comic book found meeting over a year ago and requested version of your monthly replaced second reason that expected life expectancy for the first line people address and moving to user status. Before the new hardware rack as a new product that here yet due to be delivered and democrators versus September because of material shortages. Engine went down for inspection. In October and regrettably I would have made aware that the truck inspection due to a family of the frame. I went down with that. I challenge the inspection of dot dot games

16:26 over together and they still need to be

16:33 It shows negative upon their old salt and calcium chloride is used. You wouldn’t have seen it on the side rails because we wash the pumps. It was not that rail, which you can’t really get that. So anyways, I’ve taken out of service. We went down a truck. We were fortunate enough with the with a lesions. So usually a minute man had a 1994 Square rocket. He took a tree and that’s what we’ve been using right now or first line piece. Angel one sat down to Allegiance quite a while. I wrote Jason a letter with the hopes. We might hear the proper money, but that that didn’t pan out. So at that point we put it into the capital plan and that voted at town meeting to

17:20 find that so now here we are my family reached a 35th agreement that their contract and say

17:35 hold on, please. So any questions the chief holistic standards the life of the it’ll be a brand new frame. I believe that Toronto kidding. So obviously I’m just gonna say do it. We have the body evaluating we have the motor evaluated have a pump itself evaluated the wrong good shape. So I want to get a new frame of that. It’s Gonna Last us a long time every dirt piece. Yeah. Yeah nation of it for that. I

18:10 maybe you

18:14 so it’s for it’s for the like installation and the frame and is there a warranty on it? And I yeah you in the back here really?

18:32 so we’re not accepted it just you know options if rain I’m making you latter one and a new engine back here.

18:55 So the magnet that that framework that is why we try and and so do they put it in they install they do the things so it is not gonna be the workout Legion and wall. I have a preference that this is shipped back to pierce the company built the driver Third Way, those are going back in the ship back here. Now. It’s time to strip the body frame all ready to go, you know, put it back together. All right. Do you have a piece of equipment? You can like sometimes you get owners you need. Yeah, I mean never very good Major League system right now that once now having to work out and I was able to well and feel these wrapper. So it’s a good thing working.

19:41 Okay. Thank you. Any other questions? Okay, you need a motion to approve the purchase agreement between the town and Allegiance fire and rescue for partial reading purposes of peer stash 1500 GPM Humber in the amount of 103,991 guy dollars and authorize a chair to Simon. Yeah.

20:06 problems and things thank you very much. Thank you. How long will it take four months if you optimistic that both Thomas would be coming. Thank you each other company. okay, next we have a Request from the festival Awards to erect the tent for the annual campaign Festival on Sunday, June 26th, 2022 subject to require permits and certificate of liability. But at the same time this The fourths will oversight committees use of the tent will precede the champagne festivals. So so

20:53 certification on the putting it back episode. Yeah, so

21:00 Right you said in the background? Yes, that’s that’s and it’s secured. I’m sure as I promise safety perspective, right? We have like I went or something.

21:16 Okay. Okay all those in favor.

21:26 Next is a letter. From Holly Aloha days for The Marvelous cultural Council. She has a subcommittee this year for indigenous people’s day. They’ve invited a native Storyteller and Jenison to celebrate Marvel heads fourth indiginal people’s day. The title of Anne’s program is Northeast woodlands traditional Native American storytelling concert and she also sings as part of her presentation the date of this celebration is Saturday, October 8th 2022 at 2:00 p.m. And they’re asking and we know this is okay use of the elevator bathrooms and chairs and everything is ADA Compliant. She

22:11 and guest uses a wheelchair. And they’re asking that this is a free community event in the Marblehead cultural Council would appreciate any rental fees or custodial fees to be waived. So we have a request from Holly Aloha James. Marblehead cultural Council to use avatar on Saturday October 8th 2022 in celebration of the fourth indigenous peoples day for program titled Northeast woodlands subject to the usual rules and regulations and to wages second all those in favor.

22:53 I’m next we need to vote to award the contract for police station exterior paint job scores and Company Inc of Peabody Mass in the amount of 12,400 and authorize the charity signed contact on behalf of the board and the lowest bidders references were checked out and this is the one that should be awarded. per second other than favor

23:29 and to each plus documents

23:33 I see would you like to start the conversation? Thank you getting started. Um, so this is a process that begin under the predecessors to address. The issues with providing a secure and reliable networks system for for the operations of the town. So the vendor e plus was secured using the state joint system. Compass so so this vendor has already been vetted and went to a process that the state level which provides opportunities for state agencies and municipalities. She just engaging and into contract with those those vendors so that again

24:20 that process was under the predecessor in place. Basically what the the services that are will be provided are pre-made things one providing a manager Services your desktop Support Services, which will include a full-time employee plus assigned to the town should be that person for servicing our networks and equipment and such. So it’s the manager Services. It’s also included data center for storage of the Town stay there and information and in all part of that. Lose the firewalls the switches DVD equipment that both

25:08 manages the network or protects the network having the file service. And then finally it also provide subscriptions for Microsoft Office 365. So there there were already new laptops secured recently. They came with the established software that comes from the vendor selling the laptops. So what will happen is the managed Network that the latest version of The Office Suite which is your Excel word my understanding teams, which will be our meeting capabilities all of the current. capabilities that folks need to communicate

25:55 exchange data do their do their functions. So they will manage all that e plus will do that. They’ll have the capability. To remotely maintain the system do updates to Patches all that stuff. Rather than having that burden on on the folks here having to maintain all of this person. So essentially managed it’s the way a lot of businesses companies under this values are going to have managed services. So There’s any particular questions you have. questions

26:35 I mean, you know.

26:38 I have some questions that so it was helpful that so it’s still the laptops are already in. All right. Okay, so we have Windows 10 does everybody in town have Windows 10? I don’t I can’t answer my sense. There’s probably so here’s right. So so there are devices throughout the time. Hope you’re using and I’m gonna I’m gonna guess pretty yes that there’s different versions. So the current it approach is each device individually would need to be updated maintain, you know installed current software. So the newer ones have the more current software

27:24 I can voucher how many Old Legacy systems are still out there. There are other folks who may have that answer. However going forward with this agreement. What will happen is all the devices beyond the network. They will be able to manage your remotely to one one of the first things they’ll do and they when they come in and and you know roll in is to do the inventory. They’ll check all the software systems that they’ll be able to know what’s on what systems are on different devices. And then they will be able to push out the updates. and from that point forward all the devices will be current and State current because they will be able to remotely manage the entire inventory

28:11 much more efficiently than I think you know the Legacy system has so are we? Leasing our owning the data center storage the firewall and switches. As I understand it. It comes with the package. I’m not clear whether if so, this is a one-year agreement. Right? It’s it doesn’t automatically we have to make a conscious decision. So it gives us this year to kind of dive into you know, how to how do we go forward?

28:52 Like yeah, I’m not sure whether if we in the contract in a year whether we keep the hardware or and it may be that there’s some hammerization of it that may be some bio. For the for the remaining value of it to keep it. And complete something that would be in the contract that we don’t have yet. Yeah, it’s just that’s a little detail. I mean typically to included in scope of work, you know would be the least aspect of the of the equipment and I’m speaking for how to generalities and you know, obviously, you know, the goals and stolen so they repeat the Minimus payment outside the scope of work once the if we were to you know, cut them

29:37 off after year, right? We still have the equipment. I don’t think but yeah, well, I’m sorry mattress. So some of my questions were I mean obviously part of my concern is just not having the time just delve into this and you know, just looking at this very briefly, but, you know looking at the statement of work. He’s just none of there’s no details. Like it says to refer to the service description and then in also notes to go to the scope and then it references you down below and down below point you back up top and then you go through the entire document. Like there’s just no indication of exactly what this is like, it doesn’t it talks about assessment and you’ve given some details on what that is, but even for like the you know, the maintenance it

30:24 was it was very vague. Like there was no specific notice details of writing like it was very big and what and what they were providing and so that was another question that you know, they talk specifically in here about the service description document, but it doesn’t exist. In here at all, like it doesn’t make it outlines the network Management Services that they will provide but then they don’t say what they’re actually there’s a reason going to provide and I’m right and that there’s no I’m so my question also is in regards to the service desk. It’s not outlined anywhere. So it’s like what exactly does that entail like, is that someone who’s 24/7 7 days a week or is that a business type?

31:10 You know Monday through Friday access like what exactly does that mean? We’re getting So we’re graduate the question as far as the service descriptions. So there are documents. There’s three documents. They’re about 30 to 40 pages each. Specifically outline what those services are. Okay, I I Got those but they also have a statement that they’re proprietary. So I need information. Yeah, so I didn’t want to know. Yeah, I didn’t want to yeah send it out. Yeah because it’s I mean the information okay, but so so the summary of that is they they do articulate at a very detailed level all those Services they provide and so I I you know my quick read it’s it’s basically

31:57 the services you would expect from, you know, this type of Bandit doing this of how they maintain networks how they how they deliver the services and such a very detailed level so and an appropriate time. I can share that. in regards to the To the individual again. They have someone assigned 24/7 was dedicated but let’s say their service their service in us 24/7 They have an individual who is specifically assigned. To the town now that person’s not sitting here 24/7. They’re likely be on call. So what would typically happen if there’s some network issues or something happening? doing regular hours that individuals there or

32:44 the folks that are helping to manage the network can remotely manage it and then if there are things off hours, Eventually individuals be on call or and or be plus with service it so what what comes with the Plus in other vendors like this is we don’t just have the services of the one individual assigned here behind that. They have I think part of that discussion. I have like 30 Network Engineers that are employed by them. They have, you know, an army of experts. So that if there are particular problems that are happening and they can really Point folks from their employees. Yeah,

33:30 I mean, it sounds like I mean during the research say work with significant amount of municipalities so known some really questions specifically about the vendor, but just understanding what we were getting into a green what our transition was and I also had a question about the true-up process that they know in, you know, that seems very vague and I don’t know if you have more details on that but that estimation I mean that seems like that reassessment. That class was troubling. So there’ll be two variables one is the number of users. So there’s components of the agreement that’s based on the number of uses being supplied. So as that may fluctuate that that’ll change the fact of one of the components. Of the cost the other the other variable is they’ve they’ve done

34:18 some type of assessment of what would be the the standard number of Health tickets generated. And those Health tickets would have different categories some more complex some easy and they have a point score to it. Great. So they’ve established the Baseline of expectation if I help ticket numbers vary more than 10% then then there’s adjustments. To the cost because they’re providing more services than what was estimated. So that’ll play out over the course of the year should you do this, you know, and my guess will be at the beginning. It’d be a lot and then normalize out and that but You know, I think the key benefit to the town is

35:03 we as a municipality had core competency in certain Services right managing roads delivering Municipal Services, right if you go trash, but maybe you name the list. and what this is doing is turning over a critical function that we have true of business that their core competency is to manage and protect networks and data and systems for us. So we become a customer we say this is what we need. There is again some kind of assessment when they roll in it’ll be another deeper dive assessment of our inventory equipment and then they will have they will

35:50 manage it for us.

35:55 That description in general they say, you know that the town obviously needs to essentially for lack of a better description. I’m going to use a word liaison to work in conjunction with this with the work that they’re doing and obviously with the assessment and all these other things that they’re who is going to serve as our So actually they have one that they have the technical person who’ll be assigned to be determined. So, you know they do the vetting they they have folks whether that person’s already available to them or needs to be hired. I don’t know but that obviously will happen but what they all do is they have what they call. Customer success Representatives the term they use so

36:42 they have like an area person and they have, you know larger Regional person so they actually have folks whose job it is this take care of the customer. in regard so so I’m the way pictures one is focus on the last specs of managing the network and is is the technical Guru and then they have other folks who will be Assigned you know on a regional base, whatever that’s like. What I call customer service they call it a customer success rap. And that’ll be the person that if we we start having issues and there are some aspects of what they’re doing when I’m happy with we have a mechanism in order to engage with them to to address those issues. Okay, and so for this subscriptions, it’s part of it. It’s 365 Office 365

37:29 and like fortunate anything else that I know a lot of towns use that yeah, right, and then they’re

37:39 Trying to think of the name of the software that that they put on the network to manage the network. So yeah, they identify that. It’s Okay, who was holding the licenses for the Microsoft 365 because I was mentioned but it’s not in this local work. So is that do we have Microsoft for 65?

38:01 My senses, we it’s it’s okay. Yeah again that I was involvable. And make energy. I don’t know. It’s a great it’s our license. It’s a daily managed. I mean, they’ll keep it up to date. I mean part of the class that we’re paying in basically the software and managing and updating. So who holds the license that? after them I think he’s probably back. I’m only speaking from my experience with oh, yeah.

38:31 So basically we have the license. It’s part of the part of the world. And so okay. I mean, you know, once once you go down that rabbit, I’m not sure in this case, but you know once you go down the road. I mean, I think the you know, the contract is for a whole host of stuff. If we eat for some reason just continue with this vendor that that usually is a is challenging to kind of transition but we still keep our infrastructure in place and our license. So that’s money. They’re on the capacity to pull back. Wards yeah, at least in the experience way. Yeah, I think like so I mean, I understand that they have like customer arrests and stuff. But from a contractual obligation we had like at the Marb County Marvel head is to responsible in the contract participate in the arm buying process

39:17 maintain good communication with the staff return messages notify. service desk have issues or problem personal changes potential change to it and assist in other there’s there’s a list of responsibilities on our end and I guess My question is like who is responsible for that which department is responsible for this? Because we don’t have an IT department and Community Department each department the way we run in the bank. We build me mscp in this service providers so the department names and so, you know, there’s a you know employee change and I guess whether the department is, you know things forward. So yeah, bring that. Yeah that makes sense issues Department directly

40:04 to yeah, okay and So did this come out like an assessment that we did? Was there an assessment fund of needs in the IT department or? How do we well John? I mean it was in the budget this year. So we there was fast enough. So we put it out to bed. Yeah, I mean it’s definitely reputable company. Like I certainly talked to. North andover’s it department and town Weston I think the department and Their daily had great things to say about the e-plus E plus and our school department technology director had you know

40:52 had it has definitely seems to be very good Revenue going to be like you said, it was a sore through the state.

40:59 I guess I just thinking that

41:06 I’m just wondering like what is the kind of like I guess like I’m still like who’s warranting the work and what’s the service like in here? It’s like is this if we have a problem with Hardware, is it a four hour like Service delivery because the things that like were questions it was a revenue company, but like there were some like things that like, you know, we should be on lookout for like in terms of redundancy built in. This the firewall is the firewall, but that doesn’t address like all of your cyber security needs. And so I guess I’m wondering what the plan is for. for that so the online that some some of the things in the service subscriptions have you know?

41:52 Just want to signs and such such like that.

41:57 Firewall yeah is firewall affects the network. So there’s there’s Protections against you know, denial service attacks and other attacks. It doesn’t protect you from fishing in those things and that comes through training. You know, there are other components that the town needs to be doing has been doing to some extent. And but there was obviously, you know other layers of protection, but that’s through. Policy and training and and those type of things of course for us. Yeah. I mean, I guess the kind of the way I look at it is that we’re really getting a new it back home. And that’s

42:43 the way to really understand this and it’s real and I personally believe the third part of Contracting model is the way to go to that true mentioned that honoring experts they’ve got Consultants, you know, and I think we’d also you know, it enables us in the future to do seeing this upgrades right to establish good security very importantly allows us to do things that we had a hard time and kind of contently implementation. For example a new Finance package right part of the challenge of the finance Backpages. It’s not integrated with the systems. So the what this will do

43:29 With you as they start to offer more cloud-based capabilities will be able to do a lot of this application integration seamlessly quickly and have it continually maintain upgrade so, you know to you so I I think it’s an absolutely you know, it’s it’s an absolute home run. It’s absolutely necessary for the town. You may erase good points about the cost though, you know, and I think this is kind of a higher Touch model, so it’s going to be a little bit more expensive but I would argue it it’s gonna be what we could do, you know kind of building it from the ground up. And I think these you know these vendors specifically are, you know, very well added. The source of inventors and so it’s a comfort to me from the states. So I mean, it’s

44:14 You know for an it back, well, it doesn’t seem like it’s too it doesn’t seem to expensive in terms. I guess. I just want to make sure that we’re that we’re able to live up to our end on the contract with customer must back up under Tech against data loss and damage. So I thought in my idea this is like I am way outside my expertise like at completely so

44:37 Which maybe I’m asking something much, but it’s a significant amount of money. So I just want to make sure that you know, the customer must back at the protect all data against loss damage or instruction. We’re doing that and we would continue to be responsible to do that. With presumably another vendor. Okay, and then unless covered by E plus services customer responsible for support and maintenance of devices and its environment. So the defensive thing so we’re responsible for the devices that I’m a little bit confused on to the help desk aspect. something about it as far as the architecture of setting up the system. It’ll have three node systems. So it’ll have some built-in redundancy and protection. So if one of the service goes

45:23 down other service pick it up and that that’s all seamless. So did you yeah that there should you biggest try my senses are tribe failure because you know, if you don’t maintain the equipment keep it up, so that’s a big part of it. It was the second part of the land support and maintenance of devices are on us. So so yeah this language in there so it they need us to work with them so that they have the ability to maintain a system. So if if we’re not reporting problems if we’re disconnecting the systems from the network for one periods of time, so it’s not getting updated.

46:08 You know, those are all the typical things and they managed Network. You know folks need to plug in. To do updates. So yeah, there’s I would say in a help desk. But where does it say their? Name team where their main Community great maintenance is on us. So like if we have like a laptop go down. Right like there’s a hard right? So on this failure on

46:35 Right. It’s a hardware. Help desk is only as good as the hardware. If right I mean I’ll just their managing. I guess I would say the network in the software side of it and in the hardware it’s on us is on us and invented. So we we purchased equipment this one teams on them. Yeah. Okay things are that sort and if we try to run them for seven years and they failed and there’s no maintenance and replace. I mean some of those things too is where they’re exactly said. Well, this is not in our store before. Yeah. Well, you know, yeah, obviously do you do some stuff? Making successful, right? I mean, but they will they won’t replace equipment too. So if

47:23 it’s a machine comes up to the end of as usual life, they’ll bring one it’ll mix in and make sure it stood up in you know, 24 hours A Plus. Well, well, no, they suggestions. No, it’ll cost. Yeah, I know but they’ll say this is what what our recommendations are, you know plan ahead. Here’s you know this machine Hardware this machines kind of endless useful life your own borrowed time, you know new ones class. X then we have saved some budget to get it this year an extra. Alright, so we’ll want to make sure we have a good. life cycle plan right license because you don’t want to wait for me fail to find out you should use replacing so and part of their monitoring really assist us and

48:09 doing that and so this on-site resource person like their role responsibility is network administrator. Just So yeah, that’s all of it. Okay, and that’s in the service and that’s in the service that you’ve read 30 page, right? So what happens is there is you submit a help desk ticket, right? They figure out it may be something that they can do remotely and they’ll have people Justice. mode in and deal with it one of those probably the most frequent service is passwords reciting back. We said your passwords, right? They actually I saw they don’t really charge for that. Is so calm right? So why when

48:55 you’re not side person, that would be remotely Some things though. I’m saying something different from that way and then said, let’s see like in the banks we have on site person if they need us some other expertise that are on site they’ll bring that person in whether they’ll do it remotely. So the on-site person is really like a

49:17 just kind of a jack Walters right looking around. Okay. Jeez. I need this engineer to come in and fix this. Well, we can do a remote. A huge chunk of the contract is mostly guys are on Saturday. I don’t know what it is that they’re, you know, see that I’m just going on. Yeah, so what you’re saying? Thank you. They’re all alone. Yes, what a lot of they really are on your eyes on the site and then they’ll go back to e plus and say geez, we need this engineer. We need blah blah. Yeah. This isn’t the solution for like one of the first step. It is literally like a first step and I think where you’re kind of behind the times like with not having Information Technology like and you know

50:04 jobs like jobs and on payroll and so they have a great reputation. But I think as we have this conversation going forward like even in talking with these other towns that have that UC plus that are happy with it. They have, you know, four different employees within a department or I see so

50:25 yeah.

50:31 I don’t know. I guess I’m a little bit lost. I’m a little outside my expertise and I only have this and I don’t have everything else. So what are we voting exactly? It’s floating funds that you want him six six hundred and thirty eight dollars. besides contract for one year

50:51 Yes, I I haven’t seen the service agreement. So I have a hard time. Doing that. Again, is there a time pressure to it?

51:01 Okay. Yes seven days, you know just saying behind the times. I’m feeling and I’m hearing it from a month. It’s supposed to start July first. It’s yeah. Well, yeah, I guess the the certainly needed I’m not saying we don’t need it. I just feel like I wish that I don’t know. I wish I had more information. Well, there’s but I mean there’s three books of 30 to say there’s three documents. They’re right and so we don’t have an expert in-house witness to like we don’t have an expert in person sitting here like that. You know what I mean that would speak to that like then I would have confidence that it’s not like this is our job because we don’t have it Department which talk is all the times when we find because they have four people on staff and they are they use them as Consulting and for different reasons.

51:49 They don’t they don’t necessarily completely Outsource their whole life to them. Well, I prefer there’s not a person in my firm as the slowly expertise. But the bottom they’re pretty clearance. That’s why that’s that’s why yes because they know much more useful. We don’t have anybody on our side. You have need to have people like Like at each be coming at it with people like I just want to make sure that they’re not just selling us something nobody’s I think we just folks who now, right? So so they roll there is going and again in my role as I would be like customer say here’s the services and capabilities I need

52:36 Been to deliver so when someone takes a laptop home, okay, and a firewall is protecting. Some of that but not all so like there’s an issue.

52:50 Are we have do we have like VPN numbers on these laptops? And do we have

52:58 you know segregation between like the tax collectors office can’t get into the highway files or you know that you have a system for that and today are they managing that so as right now that’s that’s the way remotely we’re going into VPN. My senses and they’re gonna set that up. Well, I’m not I’m not so sure VPN is the way to go there. It’s gonna be more of a cloud-based. Approach where it’s user permission based and detection system. So if the virus that gives them a laptop, that’s it. I’ll share. It’s very like my other experiences and again my military world. Yeah, he’s involved

53:44 in this and I receive briefings from agencies that hold very significant information. This is Several years ago too where you brief of how their migrated all to the cloud. Because it’s easier to protect easier to manage and as the users on this end. Rather than trying to maintain Network systems and keep up hardware and keep the air conditioners running so they don’t eat all that stuff. That’s outside. That’s not our responsibility all we manage are the permissions of users who has access to what? That’s what we haven’t managed. Yeah, we may have some hybrid of that. But that’s that’s the direction. We’re heading and I think the

54:30 real value that’s going to come out of this is not this first Faith. It’s having a secure current meaning all software’s automatically just Relevant, you know up-to-date protected. It’s going to give us capabilities. Of collaboration and and information sharing that doesn’t really exist yet. It’s it’s old Legacy stovepipe file folders tucked away. This is going to give a capability. For the town for all of us to really collaborate at a level. That’s Sort of today. Yeah, I’m not totally on board the big picture. Ideally. We totally need it and everything. I guess. I’m just I give it being like I think we have a meeting next week, right like I

55:18 I’m just a little bit concerned about like this like not having a scope of service and I feel like there’s a lot of like like, you know good salesmanship and like I ceremony but in terms of like what is the service agreement which is like key to these pieces isn’t in here and I conservice version. Yeah, just to be careful. I mean, I just not a mystery. These things get done. It’s not if it’s not in the school for work. It is to me. Well actually but I think on a long basis do we get to you know, it’s not public to get to see? Yeah. Yeah. I think it’s just reviewing it. It’s just I was reluctant to put on you know, distribute it out. Yeah, I have. Yeah, but anyway.

56:13 but yes first time so

56:20 some of the motion to what the contract that you can use the computer services the EB plus can’t mask an amount of 216,938 and authorized chairs and the contract on behalf report and all second.

56:38 contrast subsequent to this So so the actual contract would be Marblehead contract. what they presented was in a contract form that they usually do but We’ll just incorporate whatever their scope of work into our our content. So does that make you feel more comfortable knowing that that’s actually the motion is to execute a contract. So that’s a contract once we execute it. All right. Becky is going to take you. Right. So so we’re executing contract right now. You’re authorizing finding. On a contract which allows that you know as a chair to execute Factor the same thing. Yeah.

57:24 Yeah.

57:27 and I I not particularly good it just me. I said I you know.

57:35 By their side, okay.

57:39 all those in favor

57:43 suppose I’m gonna Stakes. I don’t look at the information. I need sorry. Okay supported their party model. I just without seeing that I don’t think I can cast an educated both without some of the questions about the financial implications on you know, making the second government 100% This is something I really support and really want to bet but I just don’t like educated enough. And that’s just my kids are going into this evening. Thank you.

58:23 Going to be going to the tourist clinic and amending the contract that we need to vote to amend the contract into your town and MJS construction of Danvers by increasing contract amount by 5,902 dollars and 65 cents and offer as a chair to sign on behalf. To what? What’s Conditions differ from a conditions reality elements with the absolutely.

58:57 Right someone second. I was in beta.

59:05 You may have a parking regulations regarding the elections. We need emotions with food on recommendation of the police chief to add Avid Hall to the recurring disposal voted in February 24th, 2016 to restrict parking on Election collection dates specifically voter parking only at 188 Washington Street beginning at the driveway entries and continue to Washington Square parking will only be restricted as needed between 6am and 8pm and we’ll be returned to General use as soon as it is being here are no longer. Needs some fact autism data.

59:46 And then we have a minor activities permit to improve the minor activity permitage reports to a lane near Fort Beach and no cost to the town and authorized. It’s fair to sign underneath of the board. There are special conditions.

1:00:04 Certainly, mostly cemented concrete ready mix trucks demolition degree tarp will be laid down. and and with the property owner, that’s what I thought. It was going to be the weather. That’s yeah. I mean, I’d like to Medicare if I make sure it moves that motion and also give a shout out to build Parker donating to the funding time. It’s making the repair of this painting steps. Do we have a data?

1:00:35 So, please yeah, like July the ones down to four Beach the main ones. Yeah, right. Yeah, so there’s these steps that might fall apart. So sailing after July, you know, I think they’re up there. You’ll Park is still some job.

1:01:06 Don’t know something there. What message? That’s right. Okay.

1:01:12 any questions all those in favor

1:01:29 all the new business

1:01:33 Would you think all the new business?

1:01:38 I am would like to put on we have a letter from Stephenville regarding the volunteer transition on the parties and Waters board and we have a resume and then had another time to adult also. interest in serving on harbors and water board and then we have a letter of interest. Simply because we have a letter of interest from the cultural Council rose gold. Oh, it’s Unique and you can put that into the record.

1:02:24 And then this is a very nice letter that board your board of Select people who wanted to write to share Community Success With You involving the Cub Scout group that we volunteered to help run back the pack has long enjoyed response Community relationship and history often with parents and grandparents family. Remember, they truly impact 11 the last two years older 19 change much of our children’s community. We shave together. We’ve worked hard within the past and with our parents volunteers to continue to be creative about ways. We can safely contribute and nurture and continue to grow both our Scouts and our community at large from the rail trail murals to last spring is kids fighting with

1:03:09 it’s time to highlight opportunities to be outside exploring and believing about town and learning to do a creatively and safely.

1:03:20 They’ve also done. Their first Polar Plunge of their hero Beach. They invited the fire department. Did you go? Okay, so and I had her writing not in specifically to bring to your attention being enthusiasm and participation of both the fire and police departments and their Chiefs gave Jason Gillen and Denison. They both not only goes to the challenge to participate and encourage their staff and colleagues to participate as a team as well a special. Thank you to Chief. Yo Blended additional first responder support by land with the fire truck and by water with boat One Man by Captain Ridge employment and truly could not Escape through

1:04:07 an event like this without that crucial standby like savings safety influence.

1:04:15 And then they have a shout out to any block and Jamie. Sorry Jamie’s Locke and it’s from Blake Jackson and Christy Hebrews both clubstep masterpac 11 and committee chair pack 11.

1:04:32 Great. Yeah, and it makes you do the Fantastic collect as well. It’s working. And then we have a legal notice announcing the rates setting Theory will be published in the Marblehead before between 19 20 22 to notify the public of this hearing which is on Thursday, June 30th 2022 at the Commission office at 100 hour away building number.

1:05:04 X and from what I have, do you have something you want add? Well, I’ll just

1:05:13 summarize as an update your seven days here in the appointment one actually happy to be here and the last seven working days. I’m gonna pleasure they can take you but I don’t really enjoyed it and I’ve had up to interact with all of you frequent basis and You’re all been great to work with the terrific. So I just produces start here. You know, so I rolled in a day one trying to get my it stuff to work start meeting people, you know my my Approach coming in a new organization. That’s yeah people are already doing their thing. And

1:06:01 there’s a lot going on. I try to make it where I’m the only change I told everybody you just keep doing what you doing. The way you’re doing it the whole meeting schedule, you know pile is just maintaining the same schedule as before because for me to come in and learn the organization learn the people and kind of assess every organization has their strengths they have their challenges to do the assessment of you know, where those lie is seeing how things operate and how people operate in your natural environment of doing what they do. so that’s the stage your man and you know and at some point, we’ll start implementing your recommending depending on you know, what they are of changes is doing things

1:06:47 differently, but I I I’m mindful of If I’m gonna make changes, I don’t want to change something that works just for the sake of making change, you know identify. What works. Well, what’s good? Keep doing it areas that need to be worked on then. Let’s work together and you try to solve it. Try to do a collaboratively. Try to keep everybody. in the loop and it formed Sometimes doesn’t always happen, but that’s that’s the intent. It is to share as much information and keep everybody open and welcome your calls and questions and again seven days have been it’s actually been a lot of fun, and I really enjoyed it. So, thank you. Thank you.

1:07:37 Speak to the board. Okay here in person Yes, actually after the speaker so you it must right I know is there anybody I’m Okay, Marco is here. I servosexual band. Let’s go. I would consider myself a subject matter expert on it contracts. Are you many of them assigned millions of dollars worth of a year if you’re the state in the work for this contract and I have a couple questions that I just want to post to the board to consider whether reviewing this contract. So first of all it they’re proposing a fortnight 90d firewall don’t know if you know, but they go end of life next year in October. So no matter what we’re gonna be replacing it next year on October seem to kind of silly to buy something for a year and then have to replace it. What are nuts actually just continuing

1:08:25 to support it? Looking at the contract 216,000 $153,000 of that is allocated to Personnel. So that leaves about 63,000 left and Hardware call it. A lease or whatever be for the equipment. We don’t actually know because it’s not outlined in a statement of work. So I would be concerned that if we did think this wasn’t the way to go. There’s no out clause. I mean, they’re not they’re gonna come and take their equipment back. If we don’t renew the lease if it is, in fact least, so we’re kind of binding ourselves to a single vendor looking at Office 365 again, not mentioning the statement of work, but if it included that’s a subscription fee. So at the end of this, how do we continue paying for year after year firewall again Fortinet nearly subscriptions for that to maintain the security among them in the software. So again, how

1:09:12 do we pay for that in future years switch Cisco, they must have them on hand because I just wanted a bunch this week and I got a 281 Day lead time for the same switch. So if they’ve got them great, but again something to consider there’s also software involved and subscription involved there. So again, you’re talking thousands of dollars and yearly cost just a few items you have on those lists nutanix is another one. Subscription, so we’re signing ourselves up for many many thousands of dollars in recurring costs to go to this equipment with no plan. So unless that statement are work includes how this transferred and gets out. I just want to make sure we’re getting we know who are going with the B+ and having no it support in town. It’s very concerning to

1:09:57 see a spend a quarter million dollars when there’s nobody here to support it. So just want to put that out there. Is there really no one here to support it? I just have a question. Here you are for them. We don’t have an IT department. There’s no there’s no well, I know but we’ve got people. Okay, we don’t have another Factor. And people are generally.

1:10:22 I don’t.

1:10:25 Hi, Steve, will 66 kidney Road. I’m following up on my letter of interest for the Harvard. That won’t go into my background you guys have that part of it, but I think following up. Is it actually yeah. Yes. That’s it was a good lead in terms of being a fresh set of eyes and not necessarily sort of changing things just for the sake of changing now, but A relatively new here in town five six years. My wife and I are both at the point, you know children are out of the house where we’re ready at that phase to be giving back to the communities. So I feel like I’m in a really good spot to be able to to do that. And that’s why I raised my hand for the harbors Waters support.

1:11:13 And I think you know having a fresh set of eyes and bringing some energy is always a good thing. But the second part is this is essentially what I’ve done for my career here in New England is pretty much. I’ve been attending meetings for the last seven months now and I don’t think there’s an agenda item that I haven’t dealt with at some form or fashion time and EPA currently or Engineers for 10 years or In private Consulting for more than 20 years. And so when I hear things like we can get that done that will never happen. Those are the kind of things that one Taps into somewhat of my background. But also it’s kind of the energy of being a fresh set of eyes.

1:11:59 So that’s the part where I would ask you to consider. You know, how do you make changes in those we’re gonna have probably sort of a whole new set of challenges issues as we go forward related to climate change and I know what’s coming. I’ve been keeping a pulse on the The harbors are the harbor plan working group in terms of some of the items that are coming. out that and so I know we’ll we’ll definitely have a longer list of it’s not sort of the same standard list of things that we, you know, we need to address year after seeing so just give you that bit of background in terms of your consideration. Thank you. Thank you.

1:12:47 Excuse Lina are you on there? Yes, I am. Can you hear me? Yes. Yes. Hello and welcome, Mr. Keizer to the town and thank you select board for your ongoing volunteer service. So I’m with Marblehead Beacon and I had a couple questions. I’ll try and roll into one. So last December there was an otter performed that addressed a number of things including the it situation the infrastructure and noted some varying levels of concern with the it infrastructure including Um cybersecurity, of course, and then things being out of date some for years. So as far as I can tell from looking at that report

1:13:33 that was issued in December of last year so fast forward now about six months and it seems watching this and looking online constantly on the Marblehead website for any paperwork about this expected contract that nothing has been presented and now, excuse me. Now there is a hurry up. It’s almost an emergency. And when Ms Noonan drilled down on some of the things that were from what it seemed to me respectfully, it seemed like there was just speculation on some of the parts of the board members of oh that’ll be that’ll be fixed. I’ve experience with this yet. No service agreement and no executed contract or even

1:14:20 draft contract was presented anything before today as I understand. Well, I respect the idea that there are some proprietary issues the the concern I have with that is when when Mr. Keys are noted the proprietary concerns and said he’d get that to you at some point. How do you vote on something that you haven’t looked at? And because these things have been going on some according to the audit for years and now we’re hearing things like we’re gonna have Windows 10 when even a lot like me knows that Windows 11 has been out since October. I think of of 21 I can I can see that there’s basic questions that need to be answered and the vendor is

1:15:06 not present to answer them. So it’s just speculation about well at my firm this happens or I’ve seen it done this way and then this 200 and some odd thousand will be spent gone and in one year if they haven’t metrics Which I have not heard what those metrics would be. They will be done and they will pack up their bags and go home and their customer forget what it was refer customer happiness rep or whatnot will be gone as well. And there won’t be any anyone to call with problems and you’ll start from square one and I’ve seen no evidence to the country. There might well be evidence and it seems that there isn’t a distinct need for this to protect the many different parts of

1:15:52 the town that are not currently communicating because they’re on different platforms as I had discussed with the Person in the that’s responsible for the education piece of the it. So none of those questions seem to have been or those concerns been alleviated and I’m wondering if you think that is prudent to sign a way 200 some on thousand dollars for one year of something that you speculate will work, but you don’t have any evidence that there’s any metric by which you can measure success.

1:16:29 That was a lot. Not really. Thank you. I’m pointing if we could have a zoom meeting. Maybe on a Friday and have somebody from e-plus come and speak to us and appreciate that. You know, that would probably be timely and easy to do if we can do it on soon. Let’s see 40 hours. Yeah. I mean, I think I’m gonna reach out but I don’t have to wait. Yeah. Oh for you. We got a holiday. Yeah on Monday. Yeah. you what do we have a meeting next week?

1:17:16 usually do oh we do but I don’t think we can meet Tuesday now we can’t get on Election Day.

1:17:27 Well Elena you. Planning to make it you make some very disappointed, you know, and I think there’s always that tension I think at the board level between driving down into the details, you know, and kind of having a Mastery of all the details across the you know, multiple contracts. That’s that’s one of the reasons. We you know, we’ll you know, we’ll we’ll do our review and have to have the chair to sign on on half of the board so that we can look at things with the department heads with other people who are going to be directly involved with the contract so they can get comfortable around that so I think there’s there’s kind of a and in some ways I think our most important job here

1:18:12 is to ensure that we had a great Outsource contractor which you know confident we do I get really good. It’s been vetted in the way it has a state level and I think as well a little before this contract, it’s fine. There’s going to be It gets done around, you know around refining the scope more than likely. I mean, that’s usually what happens and you know, presumably this contractor is going to be implementing, you know, a very broad scope actually and I don’t disagree with you that the service description is something that you know, if we can share on a lot and into I think we should do it on an individual basis board, but I don’t think it’s going to change anybody’s mind quite frankly and you know,

1:18:58 I think a lot of this rest on the reputation of the contractor, but your points are well taken. I don’t think I don’t think there’s you know, the board level that we’re always going to be drilling down into into, you know, every, you know, every every detail of the contract. And you know presumably, you know, or it’s going to be best in class though. I know there’s people who have much deeper knowledge than I do is to as to whether that’s the case or not. But that’s something we can you know, we can we can insist on Thanks Steve. So I totally agree that generally speaking I would not do a deep dive into this by enemies and I would have complete trusted face in a Systems Department heading here saying we need to do this. We don’t have that and

1:19:46 that’s where I’m coming from and I’m not an expert with person on it. I’m an attorney and I know as an attorney. I don’t want to be any good contract. just like that is gonna work out. Like I they have attorney in me, which is my expertise is saying I don’t have enough information to feel comfortable with it. It’s a quarter million dollars and I you know, I do think that we don’t have the administrator. Usually this is that that is that situation where if we had an expert in technology with in-house advising on us, but right now we’re supposed to be that expert and we’re supposed to be Executing the contract and that’s where my reluctance is. My expertise is in. Contracts and law and all that not in technology.

1:20:34 It’s episode not that’s a good point. But you know, I think again you can take a look. Yeah, one of the professional parties has symptoms to amend the whole.

1:20:56 second

1:20:59 and then we can just Talk about it next week. Unfortunately, there’s the amendment to postpone it below. Yes. Whoever the board is actually. Yes, whoever the mornings.

1:21:12 Okay, that’s that’s fine. It’s it’s still well, it’s only the 21st is because Tuesday, yeah, I don’t have until the beginning of July and we’ll have to move quickly but you know at least yeah, I mean, it’s fine. Okay. Yeah, the I guess the question is what do we need to do to make sure and yeah with the existing doctor. Well, thank you. So yeah someone here in person from them that I mean, I think I think that’s I think that’s a good idea because presumably, you know, the contractor is a trusted or that would be super helpful like in terms of I know I’ve been advised like make sure your service agreement isn’t next business day and it’s the four hour turnaround.

1:22:01 Make sure everything there’s redundancy and everything because if you have a power outage like we had last night or the other night, there was a power outage and it you could go knock you off. If any if you don’t have the redundancy built in like I don’t know there’s a router but are we having a redundant router just things like, you know, just yeah look, I mean, I think that’s right. What is still building role of the of this in-house person like what really are their responsibilities in writing? I think that’s what for me the benefit of having this meeting with our provider is to get Comfort around relationship, right? It’s all about it’s I dig into but given well then for me it’s all about the relationship and they making sure that we have trusted party and it’s you know, I think

1:22:47 to the extent, you know. The worry is we get locked into a contract, you know or should if you don’t like or back out on I think there’s a lot that can be fear monitoring around that but I think the most important thing to make sure like, I just don’t think that we have an energy before corners of the document that we’re supposed.

1:23:06 They could be great relationship that we might not be. You know, I don’t know what in this what’s inside before it’s the documents the messes up again. Okay, seems like the Scopes. Okay, all those in favor?

1:23:24 And amount of chair just gonna address for thank you. So I just like curator rate that it has no not an issue with me being on a little delegating at all that my personal concerns are just in the back of we as we voted tonight, which Jason you know and speaking specifically to his equipment his expertise so he can provide that which is excellent. And that documentation is there we are not in a place where we have someone here representing that and you know that you’re just came on board and not coming from it, you know to not bring you know on the perspective. So appreciative that you do have the background that you do would not being hired to be an IT Professionals for our town that this puts us in a place

1:24:12 where I think having a vendor here that could speak directly to these questions and directly to some of the concerns that have been brought out. Then I would be in a place where I could have an educated vote as opposed to being a place where I’m yeah. So I just want everybody that I’m just saying it’s definitely not a problem with delegating to appropriate authorities. Thank you. Give something quick. Yes one quick last item you brought it up after I made a comment was you’re talking about potentially a meeting on Friday, or I can’t because it if and women happens, I would requested the board make it a public meeting like or helping public participation like the Board of Health did when they brought the architect and the public could ask questions to the architect about the transfer station same setting. So the public can make comment to

1:24:58 the to the vendor and who’s pretend potentially going to be contracting with us. That’s just my Ask is have public participation in the Florida health just have public participation at the end of the meeting, but I can’t promise that it would be. in the middle of the Meeting okay? Yeah Board of Health interested in the middle of the meeting. Yeah, that’s judging my request that you know different. Yeah, but thank you. Thank you another.

1:25:25 Stefan Thibodeau the other letter

1:25:33 Yes. Hi. I just wanted to address the board and thank you one for acknowledging my letter. I just wanted to reiterate my interest in the board and then trying to serve the town and promote the harbors and Waters and the use of the harbors and obviously actually the use of both harbors. And also I think my background as a scientist is a person who is deeply educated in numerical assessments could be very useful when we are looking at all the new challenges that we’re going to face due to climate change due to erosion with the harbor and Waters plan and trying to understand how we can maximize the benefit of the harbor for the town. Okay, thank you. Thank you.

1:26:18 What is our like, you know, we talked about this, but do I guess?

1:26:25 From the boards. Like are we responding to these are we gonna should their letters like they’re these letters of Interest how to how to support like respond to this. We put them in the record and and then we decide On a date or whatever, whatever. We decide to do it. So will we give them interviews and Well, there’s no there’s no openings in this one. Well the one year terms. So there’s they’re they turn over every year right. So there’s three appointments. But we don’t so like what is the policy on your appointments? Because this is my first year and I’ve always thought this confusing I’m gonna be honest. So usually what happens is we’re usually begging for

1:27:13 volunteers. There’s usually a lot of openings and you put out everybody probably, you know,

1:27:21 He wanted keep serving. Or you know I done that’s why they’re one year terms just like selecting terms. You can find out if it’s in here. Work life balance. So and then you know, so if somebody comes off and there’s openings and then we advertisement. Or if we have a problem with somebody you don’t really point. We don’t really point.

1:27:50 How do we know if there’s a problem? winners pretty pretty clear and so so I don’t see and in my personal opinion. I don’t see a problem.

1:28:03 Think of all the commissions and things at this point. They’re very clear. The ones that have happened in the past. It’s a very clear issue. Yeah, so I guess I just I look at these two applications, and I know we’re not begging for volunteers. We have to eminently qualified. Some new volunteers wanting to serve on this board.

1:28:26 and it seems like kind of a defacto custom of Reappointing people that right now, there’s five numbers of three alternates. Yeah, right on the one that what Harbison Waters. so then do the alternates then serve the roles if somebody so if someone is one of those five left is in the past, then the three alternates plus anybody else that wants to we interview them all and then we choose who we feel is the best to fit that permanent number and then most times the other person is usually like to then you become that person becomes Young So what was the last time we appointed somebody new to the board?

1:29:12 I just witness two or three within the last definitely in the last five years probably in the last three that’s Crystal and then there’s something survey longer terms Dragoness and then and then Rick husband. Thank you. So to goddess. Yeah. say don’t know that so I guess without I know it’s a de facto pastum, but You know, I personally I think that we’ve heard feedback. I think that there was feedback at town meeting that you know, a wallet didn’t pass how meeting there was certainly been and we think it lost for like a handful of Oats. It was close enough. I think there is a desire from the community to see more clear written policies around the volunteer and reappointment process.

1:29:58 And so I mean I just think that that’s something that maybe we should. talk about like creating more of a more of a like a clear policy and procedures that is in line with best practices and

1:30:13 And and with that other reason past me immigration is that this is not best practices. I I think we should really think through your proposing. Right because at the end of the day you really want to take what is the voluntary participatory type of government like really blind volunteers and then suggests that we fire some of them. as we really Do is a natural process? I think the option that when your term is you I think that we both looked at it is at that one year term. It’s kind of at the option for the person serving. And that when they decide to step off that’s when we replace. It’s not at our options to say, okay you’re done. someone else in so that’s you know, that’s not that’s not I mean that’s not the policy that I personally would well that’s

1:31:01 what we’ll see. Yeah, but that’s what we’ve been doing for what’s up, you know, the policy of you’re gone like after 30 years or whatever. We just I mean, I’m open to suggestions and just wondering I the suggestion is that we explore best practice is from the, Massachusetts. I’m backwards Association family of what other towns are doing. It’s a suggestion to look at possibly. Having written based on the feedback based on it’s clearly confusing to people it’s confusing to myself like as a member of the board when I first came on the whole process, there’s a number of examples and I’m happy to send you to you of I can more towns than I can count but have written policies and procedures on volunteer board appointments and

1:31:49 reappointments and I’m not saying they’re the best way for Marblehead. I’m not saying that it’s literally a conversation but Well, like the finance committee, for example if I wear Amazon for next year, we didn’t write down policies and procedures. Why because we had a massive handbook that this distributed to the whole to all the finance companies in. The state there’s no handbook for the Harvest and water sports. There’s no harm right hand, but I’m saying but I’m saying four best practices in terms of however Point there’s nothing in. You know and we are following year against exploring that I’m not because I think I know because I think that’s just not gonna station. I think that you’re thinking that I was thinking through the idea. That if we offer up a

1:32:36 new candidates that we go back to an interview process and get rid of people. Who put their hand up to serve? It’s Going to be so and and we you know, we appointed them once it should be good enough. You know their term, you know should be, you know, good enough to to reappoint you I have a question, right? I mean, yeah, I mean

1:33:00 so we have we’re not going to respond to the Two Harbors and water committed. I’m not saying we should debate it right now all I’m my only suggestion was that we should have a discussion in the future date. Around what is the best practices like from other towns? Because you want to have an established institutional knowledge is important and there’s certainly that is certain that’s valuable when you need to balance out with a diversity of experience and cross-section other city. I think we didn’t and it Inspire volunteerism and now we’re like there’s two really really I don’t eminently qualified people for this position that we’re just not going to respond to because you don’t really yeah. Yeah. We say that I see that that’s not one side of the cells. That’s not getting rid of anybody. It’s a conversation about anything right? I’m

1:33:48 not going to send out a risk of other reappointments. All you do is take them together into the this is one way to do it. You should take it together you interview alongside. You know and maybe they don’t need to be one year terms. Maybe they should be two or three staffers. No when your turn but I think I think personally it was I just look at Best Practices and policies and procedures that people can forward versus just I think we fall asleep. So I think suggesting most people are very terrified interview they come and then put on a commission or they’re not and so what you’re suggesting is either after the interview again. Or volunteer position every year. This is an elective Edition. That’s a

1:34:35 volunteer. It’s an elected position. Those aren’t elected. Those are appointed. Okay, truly volunteered, okay. You’re asking them. I think that’s insulting. To the people to ask them to come back. A second time when they really haven’t done anything wrong, right anything wrong and I’m not even saying that that’s the process. I think you guys are jumping to like picking people off when I say our process right now our process right now is that so is a lifetime supreme court appointed on these boards until somebody once leave unless we’ve done something mostly negligence. Okay? Yes. Thank you. Thank you. Can I just make a comment? So I know you said if there’s a problem and I think that speaks to an individual or interaction but I

1:35:22 guess my observations and my sense looking forward is you’ve got a host of things. We do related to Harvard that we have to deal with and so I guess I might look at little harbor not being dressed as a problem essentially then it’s been a long time and it it’s not on the horizon or some of our water quality issues or if I look back at the plan that was developed in 2009. And actually the last time a consultant before really wasn’t a plan. It was a report. And I didn’t see anything sort of basically progressing from that. So it’s not necessarily I would say.

1:36:10 Looking at removing someone from a board. It’s what are the the obstacles? What are the sort of the the pieces that are in front of us related to the harbors of water set those out and then say who are the folks who are best and best positions to help sort of move those four. And if I were sitting on a board and all of a sudden I saw gosh, I don’t have the right skill set to help this go forward. I’d be more than happy to step down at that point. So maybe they would thank you start from just now because it means the agenda. It wasn’t anywhere that we was in your poor spots be able to letters of interest for the harbors and water truth, but you didn’t say and all the

1:36:56 way to the rest. I don’t want to interact because you went right on podcastability I did but okay. So what I’m thinking is that’s more the time of year than the two. Resumes that we were because we get letters all the time. It’s just that next week if you didn’t mean points and

1:37:22 Right. It came in. Well, I can’t Point them next week. I’m asking that we consider as a memoir. I understand reappoint did the reappointments but this is something that as a like as a board. We should look at that’s what I said. No, I ended I understand you should look at I

1:37:42 Maybe there are other ways to do it. That’s a reasonable suggestion. Yeah, but I think you know, I think you kind of picked up a little bit since I’m here

1:37:54 This one. Yes, we should consider. whatever the materials attack, you know impact on how people aren’t you. Just yeah, we are sorry one second. So just two comments on this is respecting the people that are already volunteering and giving their time and also finding a way to control for allowing. Diversification on the board allowing you opportunities for people to come in allowing and I don’t have an answer for this but these are my concerns that I want to put for it is.

1:38:38 allowing that space for an opportunity that if someone is interested in the public to participate that there is a mechanism for them to excel probably be a part of that process so I don’t You know, I’m not sure that we have. explored that to its fullest as I’m looking at this from you know at 12 month or 11 months and however many day process of where I started to where I’m looking at now, like I said respecting volunteers on their time and time and effort that they put on and the fact that they are appointed and the work that goes into that and you know wholeheartedly appreciate all of that it takes to put into that but I

1:39:25 do think there there is another element of this that I have seen of the and a little bit to what Jim spoke to of asking people to volunteer or having a difficulty, you know many people to volunteer and I any wonder, you know, if there’s some sort of space in the Middle where people are Not able to or thinking that they shouldn’t because that opportunity wouldn’t present itself and I don’t have a solution for that. But I just really felt it was important to weigh in on what my perspective has been watching this process over the last 12 months and just just monitoring because you know what people say here and there I think that I picked up on in the last 12 months in my experience. Thank you. Jim had something in England,

1:40:12 you know, okay, but you know, that’s

1:40:20 People that have a few months of the appointments are already. I appointed three new firefighter motor the captain due to a conflict of interest you mortal intent. Anyway, Calhoun be part of his position as per chaplain and that position was offered to my senior Moran from his dad this evening with graciously accepted it. I guess when I’m asking at this point at least down the past like Mission from the board all the squaring and ceremony either after like 13 in the 27th, but it works for the board. That compose that thank you. Thank you.

1:40:57 You think I just read this two weeks ago regarding the gas powered backpack lowers there seems to be quite a few people that are getting upset at our landscapers. So I’ll just read this again all actions of Tom meetings that amend the town of bylaws must we reviewed and approved by the Massachusetts Journey General’s office before they can take effect has 21 days from one town meeting ends to submit the Action to tell me into the Attorney General’s office.

1:41:35 Once the Attorney General office you see is the changes they have 90 days to respond to the town. They can also extend this 90 day period depending on the workload with other matters. The reality is this approval process will likely be make an impossible for the leaf blower band to be implemented this summer of all the challenges with emotions that passed on meeting this Was that no penalty or fine was authorized for individuals who violate the bylaw only town meeting can establish fines. Without a fine or a penalty to act as a deterrent enforcement in the file will be very different. The earliest defined structure could be addressed is that next year’s annual town? So for those that are calling me the police again, it’s

1:42:22 not a law at this point. So people can use gas powered that God looks. Thank you. Thank you for clarifying. sleeping with somebody Yes, I have. Jocelyn Jocelyn cook

1:42:44 Hi, good evening. I wanted to take a minute. If I may to just ask a question because I asked this question last June during the appointment to try to better understand the process and at that meeting I came and I asked to better understand why it felt like the appointments to the 40 plus ad hoc boards and committees were. Similar to a life appointment and why there was no written rubrics for evaluation. I don’t think to Mr. Nice point that

1:43:19 evaluating new volunteers discredits the incredible service of others, but I do think very much that.

1:43:31 That this notion that we don’t have enough volunteers volunteering makes any sense when people do volunteer and then they’re just passed over.

1:43:43 Um, so I think that if the board rather the select board wants to see more people in town volunteering that they should then be a little more thoughtful to when people do volunteer to take those letters of Interest seriously to the question of being uncertain with regard to the harbors and Waters board in particular when the last change was it was in 2017 when Clark Smith was appointed to the harbors and Waters board. There’s been no movement since then with the exception of Chris Hood being appointed to an alternate position in 2019. Lastly. I’m just curious because last year when I was at the median for appointments, I didn’t hear any conflicts of interest noted in looking

1:44:31 as recently as the 2021 National Grand Bank board of directors. I’m just curious of Mr. And I will recuse himself when it comes time to Point harbors and Waters board members seeing how there is overlap with members of the harbors and Waters board and National Grand Bank members. Thank you.

1:44:55 I don’t seem to be on Snapchat.

1:45:01 emotionally you’re exactly